Meeting was held, Saturday January 10, 2015 at the Quilt Basket in York NE. Recorder #16

Transcription

1 1 Jan. 10, 2015 NSQG Board Meeting Minutes Meeting was held, Saturday January 10, 2015 at the Quilt Basket in York NE. Recorder #16 The meeting was opened at 1 PM by President Mary Weich. This meeting was the turnover of officers and chairmen from 2014 to Board Members Present: 27 Mary Weich, President 2014, Advisor 2015 Shirley Spence, President Elect 2014, President 2015 Marty Kleppinger President Elect 2015 Janet Wilson, Secretary Susan Seidel, Treasurer Dee Augustin, Treasurer Sharon Clark, Region 1 Director Jill Vanderboegh, Region I Director Janet Atkinson, Region II Director 2014 Mary Dudzinski, Region II Director Nancy Peters, Region II Director Jan Hibbs, Region III Director 2014 Cindy Scheinost, Awards 2014 Fay Kliewer, Awards 2015, By Laws and Policies 2014 Leeann Meduna, By Laws and Policies 2015 Sheila Green, Education Jayne Schlosser, Historian Katie Wilson, Library Project LaVonne Dunetts, Membership Marie Clark, Quilt Mom 2015 Miriam Peterson, QNE Site Selection 2014 Bonnie Kucera, QNE Site Selection 2015 & QNE 16 Co-Chair Kay Grimminger, NE State Fair Liaison Deb Austin, QNE 15 Co-Chair Sandra Kosch, QNE 15 Co-Chair Karen Ruwe, QNE 16 Co-Chair Kathy Murphy, QNE 16 Co-Chair Board Members Absent: 19 Alice Cruz, Advisor 2014 Marilyn Rembolt, Region I Director 2014 Barb Shepardson, Region III Director Bea Bauerle, Region III Director Mary Kampfe, Awards 2015 Susan Schoenauer, Quilt Mon 2014 Pam Thomas QNE Site Selection 2014 Susan Weber, QNE Site Selection 2015 Jan Sittler, NE State Fair Superintendent Penni Jensen, Publicity Dianne Thomas, IQSC/Friends of IQSC Liaison Chris Wiegers, Website Carol Brandl, Threads Across Nebraska Sandy Hanson, National Quilting Day 2015 Betz McMahon, Newsletter Sharron Nejedly, QNE 14 Co-Chair Terry Heessel QNE 14 Co-Chair Kelly Thomalla, QNE 14 Co-Chair Gloria Miller, QNE 15 Co-Chair Opening notes: Mary Weich had each person present introduce themselves.

2 2 Secretary s Report: Gave a correction on the minutes, Marie Clark was listed as present but was not present. It was clarified that there was no report from the Site Selection Committee. This was corrected in the minutes. We did have a 50% quorum at the Nov. 1 st, 2014 meeting. All motions made, stand as passed. Fay Kliewer reported that it is the elected members who have a vote at a board meeting, the 11 elected officials are the President, President Elect, Secretary, Treasurer, Past President/Advisor and Regional Directors. It was also mentioned that any board member can make a motion and participate in discussions. A motion was made by Marty Kleppinger to accept the Nov. 1 st, 2014 minutes as corrected, 2 nd by Sharon Clark. Motion Passed. Treasurers Report: Susan Seidel handed out printed reports for the 4 th Quarter, 2014 Quarterly and 2014 Year End Report. See Attached copies. 4 th Quarter: Checking $38, Savings $30, Total CD s $37, Total $106, Quarterly: 4 th Quarter Total Income $26, Total Expenses ($13,591.95) Net Income $12, Quarterly: Year to Date Total Income $50, Total Expenses ($42,178.10) Net Income $7, Year End Report 2014: Total Income $50, Total Expenses ($42,178.10) Net Income $7, Total Checking, Savings & CD s $106, Liabilities: Quilt NE 15 ($40,000.00) Quilt NE 16 ($20,000.00) Threads ($4,000.00) Total ($64,000.00) Bonnie Kucera requested that for bookkeeping purposes that the funds listed for seed money for Quilt NE be listed as an asset not a liability because this money is not an expense but is money that is being transferred from one checking account

3 3 to another checking account. After discussion this will be done. This is a minor bookkeeping item so there was no need for a motion and vote. A motion to accept the treasurer s report was made by Janet Wilson, 2 nd by Marty Kleppinger. Motion passed. Susan Seidel explained that Dee Augustin has the new deposit form and expense form on PDF. She explained how these are to be filled out. We can access a copy of these forms from the PDF as needed. Susan Seidel presented the budget for NSQG Budget 2015 Income membership 12, Interest QNE 15 5, Raffle Quilt 16 3, Marketing Newsletter Ads Threads Across NE 15 11, Scholarships Other Total Income 33, Expenses Administration (2,600.00) Membership (200.00) QNE Registration Books (1,500.00) Scholarship Awards (1,200.00) Raffle Quilt 16 (800.00) Awards (300.00) Board Meetings (900.00) Education (20.00) Historian (50.00) Library Project (3,300.00) National Quilting Day (400.00) Newsletter (10,025.00) State Fair (1,105.00) Quilt Gatherings (1,500.00) Insurance (800.00) Memorial Fund (250.00) Friends of IQSC (950.00) Website (50.00) Threads Across NE 15 (7,000.00) Publicity (50.00) Other (50.00) Total Expenses (33,050.00) Asset Transfer Quilt Nebraska 2015 Seed 4, Quilt Nebraska 2016 Seed (4,000.00)

4 4 There was discussion on the budget. A motion was made by Marty Kleppinger to accept the proposed 2015 budget, 2 nd by Katie Wilson. Motion passed. District Director s Reports: Region I A verbal report was given by Sharon Clark and a written report was handed out. See attached copy. This report is a copy of what was in the December 2014 NSQG Newsletter on the Region 1 Quilt Gathering that was held Saturday, November 8 th 2014 at the NPPD Offsite Response Facility in Auburn NE. Region II A verbal report was given by Janet Atkinson. She reported on their Quilt Gathering that was held in Albion, NE. There was also a report in the NSQG Newsletter. Region III A verbal report was given by Jan Hibbs. The subject of the need to possibly add another region in the western part of the state was brought up. She had used a map of NE to see where people are at and where they come from to attend a Quilt Gathering. It was also suggested that the larger Regions could maybe add another Gathering in that Region especially in the western part of Region III. It was also mentioned it would be nice to get the members from the western panhandle more involved. There was discussion on this. Committee/Project Reports Awards: No report. By-Laws & Policies: A verbal report was given by Fay Kliewer. Fay handed out updated copies of the NSQG Policies and Procedures to the officers and Regional Directors for their books. She encouraged everyone to take time and read them. A copy of the By-Laws and Policies are available on the NSQG Website for anyone to access. Education: A verbal report was given by Sheila Green. A written report was handed out. See attached copy. Sheila reported on the Discover Nebraska Program. Presentations are available for schools throughout the state. There were presentations done at 38 schools in NE with a couple of them at the International Quilt Study Center & Museum in Lincoln. School groups are welcome to come to the IQSC for presentations. Teachers from outside of Lincoln can apply for a grant from the Nebraska Arts Council to cover the cost of busing and museum admission. Sheila had informational packets to hand out to those interested in having a Discover Nebraska presentation in their community. There were also packets and flyers available for Quilt Shops and Quilt Guilds for National Quilt Day. Shelia

5 5 mentioned that could use help for National Quilt Day. Sheila also had copies of the Country Register Newspaper available; this issue included an ad for National Quilting Day. National Quilting Day will be Saturday March 14 th, There are many activities planned for those who attend. Sheila has been invited to the Omaha Modern Quilt Guild in Feb. to speak on behalf of NSQG and she will also attend the Lincoln Modern Quilt Guild meeting. Historian: There was a verbal report given by Jayne Schlosser. Jayne is still looking for items from events that were held in It was brought up that once items are in the archives they are hard to access. Once NSQG records/items are given to the archives the records/items become the property of the archives, not NSQG. It was brought up that this position maybe needs to be redone or even eliminated. We have a logical need for a historian but what is currently being done is not really a benefit or helpful to the guild. Jayne was been given a stack of old newsletters, not sure what to do with them. There was discussion on this and tabled for today, will be addressed at another meeting. Library: There was a verbal report given by Katie Wilson. 276 books were given to public libraries in Nebraska in Katie received thank you notes from 46 of the libraries. She would like ideas for selecting upcoming books. Membership: A verbal report was given by LaVonne Dunetts. A printed Membership report was handed out. See attached copy. The Membership forms need to have the mailing address corrected from Darice Cecil to LaVonne Dunetts. Mailing labels are being placed on the forms with the correct address on it rather than reprinting the forms. For those who have membership forms they can contact LaVonne for information to have labels mailed to them or how to print the labels yearend total = renewals and 39 new members. The membership has decreased by 68 members, from 532 at the end of 2013 to 464 at the end of LaVonne asked for the board s permission to dispose of an old obsolete NSQG computer and a box of disk s she was given from Darice that are no longer being used. She will have the hard drive cleaned off. If Good Will is interested in taking it, they will donate it to them, if not the computer will be discarded. There was discussion on this. LaVonne also inherited a box of old NSQG Newsletters. There is no reason for her to keep and store them. Bonnie Kucera knew of someone who would like to have old newsletters. If they do not want them Bonnie will dispose of them. Marty Kleppinger made a motion for LaVonne Dunetts to get rid of the old NSQG computer. 2 nd by Mary Weich. Motion carried.

6 6 Raffle Quilt: A verbal report was given by Mari Clark. A written report was given out. See attached copy. All 5000 raffle tickets for the 2015 quilt Shimmering Stars have been sold. Total expenses were $ Total income $5, for a profit of $4, Site Selection: No report. NE State Fair Liaison: There was a verbal report by Kay Grimminger. Kay went over Jan Sittler s NE State Fair Superintendent s report. See attached copy. This report has the rule changes and the new opportunities are listed. The Judge for this year will be Judy Taylor of Scottsdale, AZ. Jan also asked if there was anyone interested in being a sponsor. Kay Grimminger has accepted this position again for Publicity: No report. Friends of ISQC Liaison: A written report from Dianne Thomas was handed out. See attached copy. Mary Weich read the report. The new addition to the Quilt House is scheduled to be done in March. There is a list of exhibits to see. On April the biennial symposium, Making and Mending will be held. In Nov. Art Market at the Museum was held with over 270 attendees and a fundraising profit of over $ They are looking to adding to items needed for catering. They have a membership of about 100, and would welcome new members. Website: No report. Threads Across NE: A written report was sent by , a copy was handed out. See attached copy. Highlights of the written report are: Kay Coleman will be the featured quilter this year. The vendor information has been sent out and Leanne has received several confirmations. They are working on the first draft of the brochure printing. They need someone to be in charge of volunteers. They felt there was a lack of support for Threads from the board and members and would like to see some solutions to this. It was suggested to alternate years for Threads and the annual meeting due to the decreasing attendance for both. This year is the last contract year with the Expo building in Kearney. Carol Brandl asked Sheila Green to report for her. Carol suggested that Threads possibly be held every other year. Carol will continue as Chairmen for If it continues as an annual event we need to get another Chair in place to work with her and Leanne Killion for There was discussion on this. Mary Weich suggested that a committee be found to discuss this for next year.

7 7 QNE 15: A verbal report was given by Sandra Kosch. A written proposed budget was handed out. See attached copy. They are planning on setting the fee at $ They have contracted for location, food, teachers, and Quilt History Day. These things are in place. They are anticipating having 250 or more attend. There are many things planned for QNE 15. They have been thinking about things done in the past 30 years that stand out to do at QNE 15. One they would like to reintroduce is basket that people donate a fat quarter to, they receive a ticket and at the end of the convention someone wins the basket of fat quarters. They would use the money raised on this to fund the Scholarship fund. An additional motel has been contacted and they have blocked rooms for us. QNE 16: A verbal report was given by Bonnie Kucera. QNE 16 will be held at the Cornhusker Hotel in Lincoln NE. They have a majority of Committee Chairs in place. Marilyn Rembolt has the national teachers contracted. They have a copy of the completed contract with the hotel. Job descriptions have been defined. They are still looking for a place to hold a messy class on dyeing and painting. The hotel will not allow this in their facility. The three Chairs are Bonnie Kucera, Karen Ruwe, and Kathy Murphy. Unfinished Business: Sheila Green: There is a Facebook page for NSQG, set up by Alice Cruz. Her and Sheila Green are the only ones that can put new posts on it. Others can comment on the posts. The page name is Nebraska State Quilt Guild. It is an active page and they have 280 Likes so far. They are asking that we ask our friends to like it. They are posting NSQG information and events on it. Contact Sheila if anyone wants something posted. They will not do personal ads for anyone. Susan Seidel made a motion to donate memorial funds for $ to the Friends of the ISQC for 1015 in January. 2 nd by Bonnie Kucera, Motion passed. Susan Seidel has 9 boxes of past NSQG treasures records. Years that need to be maybe be archived are 1999, 2006 and The outgoing president is the one to go through these records. Outgoing President Mary Weich will sort through these records and determine where they go. Years 2008 to 2014 will be in the possession of Dee Augustin. Old Business: Deb Austin brought up that the next scheduled meeting is April 4 th and this is the Saturday of Easter. Shirley will change the date and let everyone know when and where the next meeting will be. LaVonne Dunetts brought up that we need to send acknowledgements to the 35 people who contributed to the Scholarship fund when they sent in their membership forms. Miriam Peterson and LaVonne will take care of doing this.

8 8 New Business: At this time the change of officers was acknowledged. Incoming President Shirley Spence presented outgoing President Mary Weich with a certificate and charms. She also presented a Chinese Fan Quilt to Mary Weich as a thank you for serving as President. The blocks in the quilt were made by NSQG Board Members and Committee Chairs. The quilt was put together and finished by Shirley Spence. Mary Weich handed out appreciation certificates and a set of four fabric coasters to the Board Members and Regional Directors, and Committee Chairmen that served with her. Outgoing President Mary Weich officially passed the Presidents gavel to incoming President Shirley Spence. A motion was made by Bonnie Kucera to close the meeting. 2 nd by Jill Vanderboegh. Motion passed. The meeting was adjourned at 3:10 PM Janet Wilson NSQG Secretary

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