EXECUTIVE BOARD MEETING

Transcription

1 EXECUTIVE BOARD MEETING Board of Industrial Insurance Appeals 2430 Chandler Court SW, Olympia, WA Date time 4/19/2016 1:10 PM Meeting called to order by Maria Peterson In Attendance Chair (Maria Peterson DOC) Vice Chair (Leatta Dahlhoff ECY) - Absent Executive Secretary (Kristin Ramos MIL) - Absent Information Secretary (Cindy Varley WSSB) Treasurer (Deb Holcomb WaTech) Communications (Missy Lipparelli Commerce) Conference (Erika Summers BIIA) Health and Wellness (Ann Bartholomew - BIIA) Legislative and Policy (Lonna Hocker DOR) Membership (Karin Johnson - MIL) - Phone Professional Development (Pamela Smith OMWBE) Public Outreach (Katey Potter ECY) Due Outs Maria Leatta Kristin Cindy Deb Missy Erika Ann

2 Lonna Karin Pamela Katey Networking: 1:00 1:10 Networking time during attendee arrival Approval of Minutes: 1:10 Motion to approve previous Executive Board Meeting Minutes as presented o Minutes were not approved. Second Discussion Click here to enter text. Motion Carried Unanimously Treasurer Report 1:10-1:15 There is $52, in the account at this moment. We expect upcoming transactions to include the promotional items ordered by Public Outreach, the deposit for the conference, and travel for Katey Potter to attend Spokane's public service recognition week. o Motion to approve Cindy Varley o Second Missy Lipparelli o Motion Carried Policy and Procedure Update: 1:15 2:15 Prioritize top 3 Bylaw points & policies and procedures so we can make changes to those three and vote to approve at the next general membership meeting. Consider starting with appointing new members practice is agency director select, appoint, and they become a member. Bylaws say they are appointed by the governor. Article 3 change to director of agency shall approve. Note: Policy 1.01: General membership does not necessarily have to vote on each section. to general membership to publish. Format consistency Decide on consistent format Melissa will create template for all of us to use: Purpose Scope Policy Procedure/Responsibilities Relevant Law and Other Resources Consistent header with date of origin and date modified. Board approved and Committee approved dates will be at the end of the text of each section. Current 3 to review: Page 2

3 Policy 2.02 is Becoming a Representative Approved as first we will update. One person take the lead to propose changes and approve changes in SharePoint.**Melissa will convert all policies and procedures from PDF to Word. Maria will start task for Workflow and start Workflow for Route through Board and last to Karen to finalize. Policy 3.02 is ICSEW Website development. Current policy mentions Dreamweaver. Cindy will review and upload to SharePoint, Maria will review and start workflow for executive board review. Policy 5.05 and 100 series Leg and Policy policies will be merged together (History) and 5.06 (draft Info secretary) will be combined into 5.04 as the Information Secretary position. Questions raised (noted for future): Public outreach not currently in the Bylaws so Katey sat down with Leatta to propose an addition. Professional Development is current name for policy Information Secretary Position is still a draft policy (no. 5.06) include records of ICSEW information, documents, into that position. Incorporate history into Info secretary position. Food protocol paying for refreshments still follow state rules. Those rules would likely guide us towards not having a lunch available. State reimbursement would govern. Phase three of policy revamp will include creation of one consistent document with consistent numbering, format, headers & footers, and dates of ratification. Lunch at general membership meetings: How to communicate with subcommittee members that their portion of lunch is out of their own pocket. State policy that applies. Karen potluck should be a voluntary thing addressed up front and letting folks know they don t have to contribute. Some can t contribute and that s okay. Parking should be reimbursed by agency but potluck, no. Member orientation: roles and responsibilities. Reviewing policies so changes, updates, discussion great time to review. Work into agenda for next General membership meeting. Break: 2:15 2:25 Ten Minutes for restroom and snacks March General Membership Meeting Agenda: 2:30 3:00 Theme needed Social Change, Community Involvement Registration and Networking All Announcements Maria Peterson Icebreaker Leatta Dahlhoff Every subcommittee has a month for arranging lunch o May Public Outreach and Conference o July Transition - Catered o September Executive Board o November Legislative and Policy Subcommittee Work Break Subcommittee Report Out Department of Health Presenter New Member Orientation Page 3

4 Networking Lunch o Conference and Public Outreach together: Taco bar Wage Equity Cultural Competency Wellness Walk Break Resume Writing and Cover Letter Action Items Subcommittee Reports: 3:00 3:25 Conference Erika Summers o The Leadership Conference is August 16, 2016 at Pacific Lutheran University o Time: o Currently working on themes and starting to book trainers Conference Theme: Lessons in Leadership: Designing Your Future Communications Missy Lipparelli o Now that we have a website, we are working to get the new InterAct 2.0 up and running. o Cindy will train subcommittee chairs on editing their own pages at the next meeting o Reminder to the committee members that they all need to do one article a year. o Articles requested from Leg and Policy and Health and Wellness Subcommittees by April 21st o InterAct articles need to submit articles. Remind representatives to send in their articles, 1 per year. Lonna/Melissa writing articles for interact. Discuss/Ask what ICSEW would like us to focus on for time through next session. Health and Wellness Ann Batholomew o Health & Wellness welcomed Sandra Logan to the Committee o We are working on completing vendor registration, vendor layout at LNI, place cards etc o We requested volunteers to work at the Health & Wellness Fair on May 11, 2016 and sent a sign-up sheet around Reminder for health and wellness fair will be coming out. 48 vendors and a couple wants to do presentations so she s working on that possibly. Living with Diabetes book to be donated to Health and Wellness Fair. List of agency heads to send flyer and invite to fair & same with listserv. Information Secretary Cindy Varley o WordPress Register with the correct format of username Log in look to the left for the ICSEW page. My site, ICSEW homepage below that. Brings up the stats page. Admins are Maria and Jessica James (builder at DOC), Editors are Missy and Cindy. Everyone else is a Contributor and will need editor permission to actually post. Subheading on right side (navigation bar) cannot be changed by editors. Contributors: (See Cindy s packet attached) Issue with some state agencies Internet Explorer only allows an old version. Best in Crome or most current IE. Lynda.com is a great resource for learning WordPress. Page 4

5 o o Saving $400/month. Help ticket open to back up current site, suspend payment and hosting for that space & one other item we need for the domain to finalize CTS services and we will not longer be billed for that service. Send updates to website and she will combine with Facebook and twitter updates. Desk poster review and approve Cindy s draft. Add picture of our group. Print and have available at next meeting. Add space for agency rep name. Legislative and Policy Lonna Hocker Membership Karin Johnson o Sample of new updated member packets for presentation and review o 11 new members (+2 Maria is working with) for a total of 59 agency reps. o Review representatives who are missing meetings consistently and follow up with them. o Agencies about 200 agencies and schools are out there so only about ¼ are represented. Let Karin know of any contacts we have at a particular agency that is not represented. Majority of reps are all on subcommittees. Add telephone numbers to roster. o New member packets working to update. Hope to finish by next week. (include desk poster in packet) Professional Development Pamela Smith o Letter to invite presenters is ready to go. Waiting for us to pick theme. Pamela will start sending letters to presenters requesting applications. Accepting proposals for Conference presenters. Public Outreach Katey Potter o Booth at the Public Service Recognition Week Events in Olympia (May 4) and Spokane (May 5) May 4 th Capital campus, 11-1 p.m., Free hotdog & Coffee May 5 th Spokane public service recognition week Swag requested is ordered and paid for but sanitizer is the only thing we ve received. o Booth at the Health and Wellness Fair (May 11) o Collaborating with other organizations on the East side of the state for toiletry and clothing drives Chair Maria Peterson o Women s Commission Focus on support for ICSEW rather than a different group being commissions for women. Follow through of support for them. If they want the legislature to be our sponsor, appoint the folks that are needed. Next Meeting 6/21/2016 1:00 PM, Location to be determined Adjournment 3:50 PM Motion to adjourn by: Maria Peterson Page 5