Paralegal Association of Central Ohio EXECUTIVE BOARD MEETING MINUTES March 2017 via Teleconference

Transcription

1 Paralegal Association of Central Ohio EXECUTIVE BOARD MEETING MINUTES March 2017 via Teleconference This meeting was called to order by President, Mindi Schaefer, with the following in attendance: Mindi, Becky, Allyson, Teresa, and Simone DISCUSSION: Board requests requiring voting approval of meeting agenda (Motion: Simone/Second: Becky); approval of prior month meeting minutes (Motion: Becky/Second: Simone); approval of new members (Motion: Allyson/Second: Simone) From Vice President: Discussion around staggering Board positions From President Elect: We need to actively promote elections and installation of new Board Perhaps distribute surveys at the Paralegal Day luncheon Board adjourned

2 Meeting March 2017 Via Teleconference Agenda: 1. Welcome (Mindi Schaefer) 2. Roll Call (Allyson North) 3. Board Requests Requiring Voting (Mindi Schaefer): Approval of Meeting Agenda (Motion / 2 nd ) Approval of Prior Month Meeting Minutes (Motion / 2 nd ) Approval of Treasurer Reports Submitted N/A Will be submitted later (Motion / 2 nd ) Approval of New Members (Motion / 2 nd ) 4. General Discussion Items (Mindi Schaefer) From Vice President: Discussion around staggering Board positions (perhaps anyone from the current Board that would stay another year so that this could start in an election in June 2018) - From President Elect: We need to actively promote elections and installation of new Board. Would like for this to be included (promoted) at the Paralegal Day event. WORK WITH PR CHAIR Perhaps distribute the surveys that Simone is working on at the Paralegal Day luncheon? That s when the most number of members come together, and it would be a prime opportunity to bring it to everyone s attention. Print the surveys and have one at each place setting at the event, and ask everyone to complete it and turn it in before leaving. WORK WITH SIMONE AND PR CHAIR 5. Adjournment (Mindi Schaefer)

3 PACO Board Report For Job Bank Committee February 2017 Board Planning Meeting From: Jaime Warner PACO Job Bank Committee Chairperson Office: Cell: To keep the PACO Job Bank website page up to date To look for opportunities to promote the PACO Job Bank as a resource for members and prospective employers. Job Postings - The Gnoesis Group - Paralegal, Corporate Paralegal, Corporate Paralegal Specialist, Paralegal; - Stebelton Snider LPA Probate Paralegal - Frost Brown Todd Legal Secretary at this time. at this time...

4 From: Allyson North Secretary PACO Board Report For SECRETARY GOALS FOR Continue timely preparing of the executive board minutes. Reconcile bank statements for treasurer. ACTIONS SINCE LAST BOARD REPORT Prepared February Minutes. FUTURE ACTIONS Preparing executive board meeting minutes. Reconciling bank statements. BOARD REQUESTS (including requests for approval and/or feedback) Board approval of February 2017 Minutes. n/a Draft February Minutes.

5 From: Athena Yontz Treasurer (740) Date: March 14, 2017 PACO Board Report For Treasurer Provide Monthly income and expense reports to assist Board and Committee Chairpersons in adhering to Budget Develop long-term financial/strategic plan, i.e. use of the Reserve fund for the overall good of the association and its members and to promote the association. Deposits: o 2/10/17 Freund, Freeze & Arnold - $25.00 (Job Bank) o 2/10/17 The Gnoesis Group - $45.00 (Job Bank) o 2/13/17 Stebelton Snider, LPA - $25.00 (Job Bank) Invoices Paid: o 2/1/17 Homepage Universe - $22.00 (Web Hosting) o 2/13/17 Milo s Catering - $ (GM Meeting) o 2/13/17 Key Evidence - $ (Doc Scanning) Prepared Income/Expense Report for Board Balances in PACO Accounts: o Nationwide Money Market - $17, o PNC Bank - $3, BOARD REQUESTS (including requests for approval and/or feedback) Income and Expenses Report through February 28, 2017 Balance Sheet as of February 28, 2017 INSTRUCTIONS: A report should be submitted for each committee and/or subcommittee individually. Each report should be submitted in Arial 11, 1 inch margins, in the format noted above, and in Word format.

6 PACO Board Report For Photography Committee Chair March 2017 From: Garth W. Rowbotham Promote PACO s goals, Sustaining Members, Sponsors, and events, through the use of photography and video, via PACO s website and social media. I missed the February GMM / CLE and do not have photos of that event. Mindi and others may have a few. If anyone took phone shots, please contribute to the PACO Facebook page. Take shots of Paralegal Day none none none

7 PACO Board Report For PR Representative/PR Committee March 2017 Board Report From: Hannah Harris (cell) (office). Finalize menu due 4/1/17. Discuss ticket prices/advertising for event. Kristen Gibson Garth Rowbotham Allyson North Mindi Schaefer Jenny L. Foster Cassandra Struble Jennifer Giancotti

8 PACO Board Report For Mentoring Committee Month of Meeting: March From: Athena D. Yontz Mentoring Program Committee Chair (office) or (cell) Increase student involvement in the Mentoring Program. Collaborate with the Student Liaison Committee. Increase the number of senior paralegal mentors. Host annual Mentoring Program events. The chair has continued to pair up mentors and mentees as received. The chair has continued to use the weekly Messages and social media to promote this committee. Continue to solicit for senior paralegal mentors through the Message from the President list servs. Senior mentors include the following: Mindi Schaefer Nadine Valco Rebecca Lewis Kristin Gordon-Hock - kmg@daggerlaw.com Wade Meyer - wadekennethmeyer@yahoo.com Barbara Kempton - Barbara.Kempton@alliancedata.com Lucinda Miller lmiller@ffalaw.com Elizabeth Fuller efuller@standleyllp.com Erin Krasen erin.krasen@dinsmore.com

9 PACO Board Report For NFPA Primary Month of Meeting: March 2017 From: Teresa Scharf NFPA Primary Representative 614/ GOALS FOR 2017 Continue to participate in NFPA-sponsored activities Continue to inform and raise awareness about NFPA and its benefits to PACO members Maintain NFPA roster of PACO membership Submitted Inside Report to Region III Director on time Registered to attend Region III Spring Meeting in Lexington, Kentucky Secured hotel reservations for Region III Meeting Registered to attend Joint Conference in New York City Secured hotel reservations, with help of AAA, in NYC Prepared draft of presentation during the Leadership segment of Joint Conference Submitted ballot to NFPA with PACO s approval of NFPA s Amended Position Statement regarding Non-Lawyer Practice Mindi and I will be attending the Region III Meeting in Lexington, Kentucky, March 16-18,

10 PACO Board Report For ASSISTANT VICE PRESIDENT March 2017 Executive Board Meeting From: Simone Carpino Assistant Vice President (614) Continue Board Report reminders Continue to submit my report to the Board 1 week prior to Board meeting with all other reports noted above. Ensure we procure correct addresses from as many attendees as possible at any event to build our ListServ Continue Goals Continue assisting VP with projects as needed Committee and Rep. reports

11 PACO Board Report For SOCIAL MEDIA AND WEBSITE COORDINATOR SUBCOMMITTEE March 2017 Executive Board Meeting From: Simone Carpino Social Media and Website Coordinator (614) Continue goals from Jan Report - ongoing Continue to encourage members who are on FB regularly to please share what is posted on PACO FB page, as well as LinkedIn and Twitter Use this medium to reach out to potential sponsors for events, paralegal scholarships, etc. Continue to work with Sarah at the CBA to maintain continuity among PACO s SM accounts and our website Review and implement Wild Apricot for social media promotion of PACO. Work with Garth and the CBA to record GM meetings and upload them to our YouTube channel, when applicable Work with Andrea/Hannah to continue improving the content of PACO s Facebook and LinkedIn pages to be consistent with PACO s website Begin reviewing and studying Wild Apricot to see how it can translate to promotion of PACO via social media Will continue in this position into 2016 and beyond

12 PACO Board Report For For Bylaws Committee March 2017 Board Meeting From: Brittany L. Hays Committee Chair To maintain current and up-to-date PACO Code of Regulations, Conflict of Interest Policy, Annual Conflict of Interest Statement/Disclosure, Committee Procedures Manual, and the PACO Policy Guide. Requested the Board to vote on the use of Absentee ballots for the upcoming general membership meeting for the revisions to the PACO Regulations. Prepared notice to be sent a week prior to the February General Membership meeting to PACO members for notice of the upcoming vote for revisions to the PACO Regulations to allow an option for electronic voting. Attended the February General Membership meeting and proposed the revisions of the PACO regulations to the members for vote. Members approved the Third Amended and Restated Code of Regulations to allow the option for electronic voting. Finalized the draft of the Third Amended and Restated Code of Regulations. Forwarded a final version to CBA to upload to the PACO Members-only section of the website. Maintain the Code of Regulations, Conflict of Interest Policy/Disclosure Statement, Committee Procedures Manual, and PACO Policy guide current with the changing profession..

13 PACO Board Report For Professional Development March 2017 From: Callie A. Kessler Promote the availability of the student scholarship and certification scholarship available with PACO. Promote the scholarships available through the President s Messages and social media. Mindi Schaefer

14 PACO Board Report For Student Liaison Committee Executive Board Meeting March 8, 2017 From: Rebecca M. Lewis Student Liaison Representative Daytime Cell Increase student membership. Schedule school visits with Capital University Law School, Columbus State Community College and Miami Jacobs. COMMITTEE ACTION SINCE LAST BOARD REPORT Continue planning for the CSCC Spring Event scheduled for 4/8/2017 from 11 a.m. 1 p.m. Continue follow ups with all paralegal programs to set up school visits Order swag items for school visits ($1,500 previously approved by Executive Board) BOARD REQUESTS Becky Lewis, SLC Rep rebecca.lewis@nationwide.com Mindi Schaefer - MSchaefer@poling-law.com Elizabeth Fuller - efuller@standleyllp.com Lucinda Miller - lmiller@ffalaw.com Callie Kessler - CKessler@reminger.com Garth Rowbotham - garth.rowbotham@yahoo.com INSTRUCTIONS: Each report should be submitted in Arial 11, 1 inch margins, in the format noted above, and in Word format.

15 PACO Board Report For Vice President - Membership Executive Board Meeting - March 8, 2017 From: Rebecca M. Lewis Vice President Rebecca.Lewis@nationwide.com Daytime Cell PACO Membership o Increase student memberships Sustaining Members o Increase sustaining member memberships Welcome sent to new members Continue efforts to grow PACO membership Continue efforts to grow Sustaining member memberships and sent follow up reminders to six sustaining members who have not yet renewed their memberships with the new rolling membership program (e.g. CBA, Fireproof, Key Evidence, Northwest Registered Agent, Secured Discovery, and Subpoena Service Plus) Current PACO Membership Counts 2 New Application(s) received Total Members = 193 Paralegal Members = 180 Student Members = 13 Current Sustaining Membership Counts Total of 16 Sustaining Members (10 Rolling Memberships) o Including 6 Non-Paying Sustaining Members: Legal Aid Society of Columbus Joint Contract for Wills Clinics Ulmer & Berne LLP Poling Law Anderson Reporting Isaac Wiles ICE Miller Approval of new member(s) by the Board Continued (?) - Discussion around staggering Board positions (perhaps anyone from the current Board that would stay another year so that this could start in an election in June 2018) Rebecca M. Lewis, VP rebecca.lewis@nationwide.com Simone Carpino, Assistant VP - scarpino756@gmail.com Teresa Scharf - probonocolumbus@gmail.com

16 Listing of new member(s) for approval

17 PACO Board Report For 2017 Paralegal Association of Ohio Biennial Workshop & Exhibit (BWE) Subcommittee (fka Paralegal Extreme Career Makeover) Executive Board Meeting March 8, 2017 From: Rebecca M. Lewis BWE Sub-Committee Co-Chair Daytime Cell To have an outstanding event on September 29, 2017 Drive attendance and sustaining member/vendor participation Build a substantive legal event for the central Ohio paralegals Future 2017 committee meetings will be scheduled and posted on the PACO website Continue planning the event BOARD REQUESTS (including requests for approval and/or feedback) at this time Becky Lewis, BWE Subcommittee Co-Chair rebecca.lewis@nationwide.com Andrea Enderle, BWE Subcommittee Co-Chair AEnderle@bricker.com Mindi Schaefer - mindilschaefer@hotmail.com Lynn Cory - Lynn.Cory@icemiller.com at this time INSTRUCTIONS: A report should be submitted for each committee and/or subcommittee individually. Each report should be submitted in Arial 11, 1 inch margins, in the format noted above, and in Word format.

18 Report For Advisory Committee March 2017 From: Mindi Schaefer office mobile Assist in the long range planning and direction of PACO. Complete Spring phone conference. Debbie Sekarak Kristin Gordon-Hock Stephanie Foster Paul-Michael La Fayette (legal counsel)

19 Report For OSBA Paralegal Certification Exam Study Group Subcommittee March 2017 From: Mindi Schaefer office mobile Establish phone conferences with test takers starting in January 2017 to assist them in in preparing for the exam. Spoke to Lisa Diem at CULS and there is minimal interest in the Refresher Course they are offering.

20 Report For President March 2017 From: Mindi Schaefer office mobile Work with the Board to implement Wild Apricot to assist with upcoming events and communications with our members Assist with our major events including 3 GMs/CLEs, Paralegal Day 2017, and PECM Expand PACO leadership roles for the future by encouraging membership involvement and informing paralegal students about PACO. Increase overall PACO involvement by all members by assisting with the General Membership Meeting platform revamp as requested. Maintain my personal communication plan with the leadership team and members. Continue with the President Message on twice a month s on the listserv (modification from previous plan of weekly messages). Issue with login for updating forwarding done. Preparation of President s Messages. Continuing to work on filling new leadership roles for new year starting July 1. Work on goals above.

21 Report For Statewide / NFPA Secondary March 2017 From: Mindi Schaefer mschaefer@poling-law.com office mobile Attend Joint Conference in April as Secondary (and NFPA s Leadership Coordinator / guest speaker). Participate in any Statewide meetings via telephone, report submission only or in-person as needed and share any and all information with the membership of PACO. Submitted PACO report to Statewide Alliance contacts. TC on 3/1/17. Work on goals above. Phone Statewide Alliance Meeting set for March 1, 2017.

22 PACO Board Report For For Elections Committee March 2017 Board Meeting From: Brittany L. Hays Committee Chair To seek qualified candidates for the Executive Board, Representative and Committee Chair positions. Prepared to be sent to members regarding upcoming position available for election this year. Prepared applications for elections. Established the deadline of April 28, 2017 at 5:00pm to receive applications. Attended the PACO General Membership meeting on February 14 and announced the upcoming positions available within PACO and supplied applications with position details. Continue with the mass to PACO members expressing the election and positions available with the application process and deadline. Work with current Board members to plan for upcoming election and for future elections. During March-April 2017, review applications received from interested candidates to confirm qualifications. In May 2017, on a day of the week specified for mass s to members, publish and disseminate the list of the Executive Board candidates with a brief biographical sketch of each candidate. By June 9, 2017, prepare an electronic ballot for the members to vote on the Executive Board candidates. In later June 2017, forward Representative/Committee Chair applications received to the Executive Board for review. BOARD REQUESTS (including requests for approval and/or feedback)

23 PACO Board Report For President-Elect Month of Meeting: March 2017 From: Teresa Scharf 614/ GOALS FOR 2017 Make final preparations in understanding procedures for Board Meetings Continue to shadow President Assume role as President in July 2017 I reached out to Andrea Enderle, who has expressed interest in serving as Vice President for the upcoming term. We arranged to meet for lunch but between her schedule and mine, we have had to reschedule twice. Now set for Thursday, March 9, Need to decide date, time, venue, and details for installation ceremony of new Board members in July. Will continue to contact PACO members and other non-member paralegals to encourage their involvement in PACO. Will continue to talk to individuals about serving on the Board beginning with the July 2017 term. Am working on building PACO s web site via Wild Apricot. We need to actively promote elections and installation of new Board. Would like for this to be included (promoted) at the Paralegal Day event. o Perhaps distribute the surveys that Simone is working on at the Paralegal Day luncheon? That s when the most number of members come together, and it would be a prime opportunity to bring it to everyone s attention. Print the surveys and have one at each place setting at the event, and ask everyone to complete it and turn it in before leaving.

24 PACO Board Report For Pro Bono Committee Month of Meeting: March 2017 From: Teresa Scharf 614/ GOALS FOR 2017 Continue scheduling and conducting Wills Clinics for 2017 Encourage and involve more paralegals in established pro bono legal clinics Explore additional avenues of interest for other pro bono / community service opportunities We conducted our second Wills Clinic of the year on February 7 th, and served seven senior citizens. It was another good Clinic. I have scheduled five more Wills Clinics: two in May, two in June, and one in August. I have two Wills Clinics ready to schedule in July, but am waiting until details of other PACO commitments are finalized, particularly the date installation of new officers and Board members. Continue participating in other Pro Bono Legal Clinics with Legal Aid. Teresa Scharf (ProBonoColumbus@gmail.com) Barry Kiser (BKiser@porterwright.com) We have dozens of volunteers at the Wills Clinics and Brief-Advice Clinics o Too many to list