Paralegal Association of Central Ohio EXECUTIVE BOARD MEETING MINUTES October 2016 via Teleconference

Transcription

1 Paralegal Association of Central Ohio EXECUTIVE BOARD MEETING MINUTES October 2016 via Teleconference This meeting was called to order by President, Mindi Schaefer, with the following in attendance: Mindi, Becky, Allyson, Teresa, Athena, and Simone DISCUSSION: Board requests requiring voting approval of meeting agenda (Motion: Simone/Second: Becky); approval of prior month meeting minutes (Motion: Becky/Second: Athena); approval of Treasurer Reports submitted (Motion: Becky/Second: Simone); approval of new members (Motion: Simone/Second: Athena); approval of request to forward a copy of PACO s Corporate Disclosure Policy and Form to the President of the Cincinnati Association of Paralegals (Motion: Becky/Second: Simone) NFPA Annual Convention discussion of trip Wild Apricot discussion of status of set up PR Committee discussion of site for 2017 Paralegal Day Board adjourned

2 PACO Executive Board Meeting October 2016 Via Teleconference Agenda: 1. Welcome (Mindi Schaefer) 2. Roll Call (Allyson North) 3. Board Requests Requiring Voting (Mindi Schaefer): Approval of Meeting Agenda (Motion / 2 nd ) Approval of Prior Month Meeting Minutes (Motion / 2 nd ) Approval of Treasurer Reports Submitted (Motion / 2 nd ) Approval of New Members (Motion / 2 nd ) Approval of Request to forward a copy of PACO s Corporate Disclosure Policy and Form to the President of the Cincinnati Association of Paralegals. (Motion / 2 nd ) 4. General Discussion Items (Mindi Schaefer) NFPA Annual Convention Wild Apricot Set Up Status 5. Adjournment (Mindi Schaefer)

3 PACO Board Report For SECRETARY From: Allyson North Secretary GOALS FOR Continued timely preparing of the executive board minutes. Reconcile bank statements for treasurer. ACTIONS SINCE LAST BOARD REPORT Prepared September Minutes. FUTURE ACTIONS Preparing executive board meeting minutes. Reconciling bank statements. BOARD REQUESTS (including requests for approval and/or feedback) Board approval of September 2016 Minutes. n/a Draft September Minutes.

4 PACO Board Report For Treasurer From: Athena Yontz Treasurer (740) Date: October 5, 2016 GOALS FOR Provide Monthly income and expense reports to assist Board and Committee Chairpersons in adhering to Budget Develop long-term financial/strategic plan, i.e. use of the Reserve fund for the overall good of the association and its members and to promote the association. Deposits: o 9/9/16 Gallagher, Gams, Pryor, et al. - $25.00 (Job Bank) o 9/12/16 Columbus Bar Association - $ (Membership) o 9/12/16 Columbus Bar Association - $3, (Member Dues) o 9/19/16 Stephanie Foster - $23.97 (Job Bank) o 9/23/16 Weis & O Connor - $23.97 (Job Bank) Invoices Paid: o 9/10/16 Mindi Schaefer - $ (Yearly Planning Meeting/Breakfast/Lunch) o 9/10/16 Best Courier - $8.60 (Delivery Service for BBQ Sign) o 9/10/16 Fireproof - $25.00 (Monthly Storage September 2016) o 9/19/16 Milo s Catering - $ (9/21 GM Meeting Breakfast) o 9/19/16 Andrea Enderle - $1, (PECM Swag Reimbursement) o 9/19/16 Key Evidence - $1, (Scanning of storage documents) Prepared Income/Expense Report for Board Balances in PACO Accounts: o Nationwide Money Market - $17, o PNC Bank - $7, None BOARD REQUESTS (including requests for approval and/or feedback) None

5 None Income and Expenses Report through September 30, 2016 Balance Sheet as of September 30, 2016

6 PACO Board Report For PR Committee October 2016 Report From: Hannah Harris PR meeting held on October 10, 2016 to discuss Paralegal Day 2017 event. October 15, 2016: tour of The Boat House at Confluence Park as prospective event space for 2017 Paralegal Day. Select speaker for Paralegal Day. None at this time. Mindi Schaefer Garth Rowbotham Jenny Foster Kemmily Kwok Kristen Gibson Alyson North Hannah Harris None at this time.

7 From: Garth W. Rowbotham PACO Board Report For Photography Committee Chair OCTOBER 2016 Promote PACO s goals, Sustaining Members, Sponsors, and events, through the use of photography and video, via PACO s website and social media. Photos were taken of the September GMM / CLE event. Anderson Reporting recorded the September event, and will post after editing. I was unable to get roof access to get a snapshot of the city skyline for PACO s webpage; but am searching for alternatives and recommendations from photog professionals who may know of a spot to shoot the skyline. I will take photos of November 16 th GMM and CLE. Is Anderson Reporting scheduled to record the November CLE? none none

8 PACO Board Report For Mentoring Committee Month of Meeting: October 2016 From: Athena D. Yontz Mentoring Program Committee Chair (office) or (cell) GOALS FOR Increase student involvement in the Mentoring Program. Collaborate with the Student Liaison Committee. Increase the number of senior paralegal mentors. Host annual Mentoring Program events. The chair has continued to pair up mentors and mentees as received. The chair has continued to use the weekly Messages and social media to promote this committee. Continue to solicit for senior paralegal mentors through the Message from the President list servs. None Senior mentors include the following: Mindi Schaefer Nadine Valco Rebecca Lewis Kristin Gordon-Hock - kmg@daggerlaw.com Wade Meyer - wadekennethmeyer@yahoo.com Barbara Kempton - Barbara.Kempton@alliancedata.com Lucinda Miller lmiller@ffalaw.com Elizabeth Fuller efuller@standleyllp.com Erin Krasen erin.krasen@dinsmore.com None

9 From: Teresa Scharf NFPA Primary Representative 614/ PACO Board Report For NFPA Primary Month of Meeting: October 2016 Continue to participate in NFPA-sponsored activities Continue to inform and raise awareness about NFPA and its benefits to PACO members Maintain NFPA roster of PACO membership Brittany Hays is being awarded the NFPA Scholarship to sit for the PACE exam. She will be traveling to Burlington, Vermont, to receive her award at the Awards Luncheon on Friday, October 21, Both of the cases that I have been preparing for trial have been continued, so I will be able to attend the Annual Convention as planned. Mindi and I received our NFPA Credentials for attending the Convention on behalf of PACO. The errors previously discovered on the NFPA s roster of PACO members has been corrected. Mindi and I will be attending the NFPA Annual Convention in Burlington, Vermont, later this month. We depart Columbus on Wednesday, October 20, and return Sunday evening the 23 rd. I will complete and submit an application on behalf of PACO to host the NFPA Joint Conference in the spring of None None

10 From: Simone Carpino Assistant Vice President (614) PACO Board Report For ASSISTANT VICE PRESIDENT October 2016 Executive Board Meeting Continue Board Report reminders Continue to submit my report to the Board 1 week prior to Board meeting with all other reports noted above. Ensure we procure correct addresses from as many attendees as possible at any event to build our ListServ N/A Continue Goals Continue assisting VP with projects as needed N/A N/A Committee and Rep. reports

11 PACO Board Report For SOCIAL MEDIA AND WEBSITE COORDINATOR SUBCOMMITTEE October 2016 Executive Board Meeting From: Simone Carpino Social Media and Website Coordinator (614) Continue goals from Jan Report - ongoing Continue to encourage members who are on FB regularly to please share what is posted on PACO FB page, as well as LinkedIn and Twitter Use this medium to reach out to potential sponsors for events, paralegal scholarships, etc. Continue to work with Sarah at the CBA to maintain continuity among PACO s SM accounts and our website N/A Work with Garth and the CBA to record GM meetings and upload them to our YouTube channel, when applicable Work with Andrea/Hannah to continue improving the content of PACO s Facebook and LinkedIn pages to be consistent with PACO s website Will continue in this position into 2016 and beyond N/A N/A N/A

12 From: Rebecca M. Lewis Student Liaison Representative Daytime Cell PACO Board Report For Student Liaison Committee Executive Board Meeting October 12, 2016 Increase student membership. Schedule school visits with Capital University Law School, Columbus State Community College and Miami Jacobs. COMMITTEE ACTION SINCE LAST BOARD REPORT Sent communication to each school to engage them in having the SLC committee visit them on site. Continue follow ups with all paralegal programs to set up school visits Order swag items for school visits ($1,500 previously approved by Executive Board) BOARD REQUESTS None Becky Lewis, SLC Rep rebecca.lewis@nationwide.com Mindi Schaefer - MSchaefer@poling-law.com Vicki Babbert - Vicki.Babbert@icemiller.com Elizabeth Fuller - efuller@standleyllp.com Lucinda Miller - lmiller@ffalaw.com Callie Kessler - CKessler@reminger.com Garth Rowbotham - garth.rowbotham@yahoo.com None

13 From: Rebecca M. Lewis Vice President Daytime Cell PACO Board Report For Vice President - Membership Executive Board Meeting October 12, 2016 PACO Membership o Increase student memberships Sustaining Members o Increase sustaining member memberships Welcome sent to new members Continue efforts to grow PACO membership Continue efforts to grow Sustaining member memberships and sent follow up reminders to six sustaining members who have not yet renewed their memberships with the new rolling membership program (e.g. CBA, Fireproof, Key Evidence, Northwest Registered Agent, Secured Discovery, and Subpoena Service Plus) Current PACO Membership Counts 2 New Applications received Total Members = 203 Paralegal Members = 180 Student Members = 23 Current Sustaining Membership Counts Total of 13 Sustaining Members for 2016 (Rolling Memberships) o Including 5 Non-Paying Sustaining Members: Legal Aid Society of Columbus Joint Contract for Wills Clinics Ulmer & Berne LLP Poling Law Anderson Reporting Isaac Wiles Approval of new member(s) by the Board Rebecca M. Lewis, VP rebecca.lewis@nationwide.com Simone Carpino, Assistant VP - scarpino756@gmail.com Teresa Scharf - probonocolumbus@gmail.com Listing of new member(s) for approval

14 PACO Board Report For Paralegal Extreme Career Makeover Subcommittee Executive Board Meeting October 12, 2016 From: Rebecca M. Lewis PECM Sub-Committee Co-Chair Daytime Cell To have an outstanding event on September 29, 2017 Drive attendance and sustaining member/vendor participation Build a substantive legal event for the central Ohio paralegals Met with Capital and Caterer on 9/20/16 Researched parking options Continue planning the event BOARD REQUESTS (including requests for approval and/or feedback) None at this time Becky Lewis, PECM Subcommittee Co-Chair lewir4@nationwide.com Andrea Enderle, PECM Subcommittee Co-Chair AEnderle@bricker.com Mindi Schaefer - mindilschaefer@hotmail.com Lynn Cory - Lynn.Cory@icemiller.com None at this time

15 From: Brittany L. Hays Committee Chair PACO Board Report For For Bylaw Committee October 2016 Board Planning Meeting To maintain current and up-to-date PACO Code of Regulations, Conflict of Interest Policy, Annual Conflict of Interest Statement/Disclosure, Committee Procedures Manual, and the PACO Policy Guide. Upon Board approval, forwarded the PACO Bylaws to the Cleveland Paralegal Association President, Jessica Kubiak. Keep the Code of Regulations, Conflict of Interest Policy/Disclosure Statement, Committee Procedures Manual, and PACO Policy guide current with the changing profession. Request for Approval: To forward a copy of PACO s Corporate Disclosure Policy and Form to the President of the Cincinnati Association of Paralegals. N/A N/A

16 From: Mindi Schaefer office mobile PACO Executive Board Report For Advisory Committee October 2016 Assist in the long range planning and direction of PACO. N/A Schedule Fall 2016 TC with committee. Schedule Spring 2017 TC with committee None Debbie Sekarak Kristin Gordon-Hock Stephanie Foster Paul-Michael La Fayette (legal counsel) None

17 PACO Executive Board Report For OSBA Paralegal Certification Exam Study Group Subcommittee From: Mindi Schaefer office mobile October 2016 Establish phone conferences with test takers starting in January 2017 to assist them in in preparing for the exam. N/A Solicit test takers via Messages and schedule phone conferences as needed to assist them in preparing for the exam. None None None

18 From: Mindi Schaefer office mobile PACO Executive Board Report For President October 2016 Work with the Board to implement Wild Apricot to assist with upcoming events and communications with our members Assist with our major events including 3 GMs/CLEs, Paralegal Day 2017, and PECM Expand PACO leadership roles for the future by encouraging membership involvement and informing paralegal students about PACO. Increase overall PACO involvement by all members by assisting with the General Membership Meeting platform revamp as requested. Maintain my personal communication plan with the leadership team and members. Continue with the President Message on twice a month s on the listserv (modification from previous plan of weekly messages). N/A Work on goals above. None N/A None

19 From: Mindi Schaefer office mobile PACO Executive Board Report For Statewide / NFPA Secondary October 2016 Attend Annual Convention in Vermont in October 2016 as Secondary. Participate in any Statewide meetings via telephone, report submission only or inperson as needed and share any and all information with the membership of PACO. Statewide Meeting completed 10/1. Representatives for each association plus Akron Bar Association and Dayton Bar Association were present. We discussed association events, membership, and various other topics. Work on goals above. Phone Statewide Alliance Meeting set for March 1, None N/A None

20 From: Brittany L. Hays Committee Chair PACO Board Report For For Elections Committee October 2016 Board Meeting To seek qualified candidates for the Executive Board, Representative and Committee Chair positions. N/A Determine open Board and Representative/Committee Chair positions for upcoming election. Starting March 2017, send mass to PACO members each Thursday expressing the election and positions available with the application process and deadline. Work with current Board members to plan for upcoming election and for future elections. In the first quarter, attend the PACO General Membership meeting to briefly review available positions and distribute applications if requested. In March-April 2017, review applications received from interested candidates to confirm qualifications. One month, but no later than one week prior to the second quarter membership meeting, publish and disseminate to all members, the list of the Executive Board candidates with a brief biographical sketch of each candidate. Oversee the election process of the Executive Board candidates at the second quarter membership meeting. In June 2017, forward Representative/Committee Chair applications received to the Executive Board for review. BOARD REQUESTS (including requests for approval and/or feedback) N/A N/A N/A

21 From: Teresa Scharf 614/ PACO Board Report For President-Elect Month of Meeting: October 2016 Continue to learn procedures of Board Meetings Continue to shadow President Assume role as President in June 2017 None Will continue to contact PACO members and other non-member paralegals to encourage their involvement in PACO. Have begun talking to individuals about serving on the Board beginning with the June 2017 term. Am working on building PACO s web site via Wild Apricot. None at this time. None

22 From: Teresa Scharf 614/ PACO Board Report For Pro Bono Committee Month of Meeting: October 2016 Complete 2016 Wills Clinic schedule Continue scheduling and conducting Wills Clinics through 2017 Encourage and involve more paralegals in established pro bono legal clinics Explore additional avenues of interest for other pro bono / community service opportunities We conducted two Wills Clinics in September. Our final Wills Clinic of the year will be held on October. 13, 2016, which will make our total at 17 for the year a record breaker! This is th.e most we ve ever conducted in a single year (we conducted 16 in 2015 and in 2012) I have already been in touch Service Coordinators who have asked us to provide our Wills Clinic services at their properties in I have six properties on our waiting list already. I will begin scheduling them in November. Continue facilitating and volunteering at Brief-Advice Clinics. None at this time. Teresa Scharf (ProBonoColumbus@gmail.com) Barry Kiser (BKiser@porterwright.com) We have dozens of volunteers at the Wills Clinics and Brief-Advice Clinics o Too many to list None