PACO Executive Board Meeting January 2017 Via Teleconference

Transcription

1 Meeting January 2017 Via Teleconference Agenda: 1. Welcome (Mindi Schaefer) 2. Roll Call (Allyson North) 3. Board Requests Requiring Voting (Mindi Schaefer): Approval of Meeting Agenda (Motion / 2 nd ) Approval of Prior Month Meeting Minutes (Motion / 2 nd ) Approval of Treasurer Reports Submitted (Motion / 2 nd ) Approval of New Members (Motion / 2 nd ) 4. General Discussion Items (Mindi Schaefer) Wild Apricot Status Leadership Positions for and Adjournment (Mindi Schaefer)

2 PACO Board Report For Job Bank Committee December 2016 Board Planning Meeting From: Jaime Warner PACO Job Bank Committee Chairperson Office: Cell: To keep the PACO Job Bank website page up to date To look for opportunities to promote the PACO Job Bank as a resource for members and prospective employers. Job Postings - Office of the Public Defender Southern District of Ohio - Assistant Paralegal Capital Habeas Unit at this time. at this time...

3 From: Allyson North Secretary PACO Board Report For SECRETARY GOALS FOR Continue timely preparing of the executive board minutes. Reconcile bank statements for treasurer. ACTIONS SINCE LAST BOARD REPORT Prepared December Minutes. FUTURE ACTIONS Preparing executive board meeting minutes. Reconciling bank statements. BOARD REQUESTS (including requests for approval and/or feedback) Board approval of December 2016 Minutes. n/a Draft December Minutes.

4 From: Athena Yontz Treasurer (740) Date: January 4, 2017 INSTRUCTIONS: PACO Board Report For Treasurer GOALS FOR Provide Monthly income and expense reports to assist Board and Committee Chairpersons in adhering to Budget Develop long-term financial/strategic plan, i.e. use of the Reserve fund for the overall good of the association and its members and to promote the association. Deposits: o 12/19/16 USDC - $25.00 (Job Bank) o 12/27/16 Ice Miller - $23.97 (Job Bank) Invoices Paid: o 12/1/16 Homepage Universe - $22.00 (December 2016 Web Hosting) o 12/5/16 Fireproof Records Center $25.00 (Monthly storage November 2016) o 12/19/16 Teresa Scharf - $ (Clock for Vicki Babbert) o 12/30/16 Fireproof Records Center $25.00 (Monthly storage December 2016) o 12/30/16 The Boat House - $ (Deposit for location for Paralegal Day 2017) Prepared Income/Expense Report for Board Balances in PACO Accounts: o Nationwide Money Market - $17, o PNC Bank - $6, BOARD REQUESTS (including requests for approval and/or feedback) A report should be submitted for each committee and/or subcommittee individually. Each report should be submitted in Arial 11, 1 inch margins, in the format noted above, and in Word format.

5 Income and Expenses Report through December 31, 2016 Balance Sheet as of December 31, 2016 INSTRUCTIONS: A report should be submitted for each committee and/or subcommittee individually. Each report should be submitted in Arial 11, 1 inch margins, in the format noted above, and in Word format.

6 PACO Board Report For Photography Committee Chair January 2017 From: Garth W. Rowbotham Promote PACO s goals, Sustaining Members, Sponsors, and events, through the use of photography and video, via PACO s website and social media. Video of the November CLE has been edited by Anderson Reporting and posted on Youtube. Take shots of the February 2017 GMM & CLE. none none none

7 PACO Board Report For PR Representative/PR Committee January 2017 Board Report From: Hannah Harris (cell) (office) Deposit issued to Boat House with contract. PR Meeting on 1/16. Discuss potential sponsors, decorations and menu for day of event. None. Kristen Gibson Garth Rowbotham Allyson North Mindi Schaefer Jenny L. Foster Cassandra Struble None.

8 PACO Board Report For Mentoring Committee Month of Meeting: January 2017 From: Athena D. Yontz Mentoring Program Committee Chair (office) or (cell) GOALS FOR Increase student involvement in the Mentoring Program. Collaborate with the Student Liaison Committee. Increase the number of senior paralegal mentors. Host annual Mentoring Program events. The chair has continued to pair up mentors and mentees as received. The chair has continued to use the weekly Messages and social media to promote this committee. Continue to solicit for senior paralegal mentors through the Message from the President list servs. Senior mentors include the following: Mindi Schaefer Nadine Valco Rebecca Lewis Kristin Gordon-Hock - kmg@daggerlaw.com Wade Meyer - wadekennethmeyer@yahoo.com Barbara Kempton - Barbara.Kempton@alliancedata.com Lucinda Miller lmiller@ffalaw.com Elizabeth Fuller efuller@standleyllp.com Erin Krasen erin.krasen@dinsmore.com

9 PACO Board Report For NFPA Primary Month of Meeting: January 2017 From: Teresa Scharf NFPA Primary Representative 614/ Continue to participate in NFPA-sponsored activities Continue to inform and raise awareness about NFPA and its benefits to PACO members Maintain NFPA roster of PACO membership Submitted bi-monthly Inside Report to NFPA Region III Director on time thanks to Board and Committee chairs who provided information for inclusion. Sought volunteers to write articles for National Paralegal Reporter magazine this year. Received responses from Athena Yontz and Marla Goins (thank you!)....

10 PACO Board Report For ASSISTANT VICE PRESIDENT January 2017 Executive Board Meeting From: Simone Carpino Assistant Vice President (614) Continue Board Report reminders Continue to submit my report to the Board 1 week prior to Board meeting with all other reports noted above. Ensure we procure correct addresses from as many attendees as possible at any event to build our ListServ Continue Goals Continue assisting VP with projects as needed Committee and Rep. reports

11 Paralegal Association of Central Ohio EXECUTIVE BOARD MEETING MINUTES January Poling Law This meeting was called to order by President, Mindi Schaefer, with the following in attendance: Mindi, Becky, Allyson, Athena, Teresa, and Simone DISCUSSION: Board requests requiring voting approval of meeting agenda (Motion: Becky/Second: Simone); approval of prior month meeting minutes (Motion: Athena/Second: Simone); approval of Treasurer Reports submitted (Motion: Becky/Second: Simone); approval of new members (Motion: Athena/Second: Simone) Wild Apricot Status webinar on 1/18/17 Leadership Positions for and discussed interested individuals and possible change to Bylaws Board adjourned

12 PACO Board Report For SOCIAL MEDIA AND WEBSITE COORDINATOR SUBCOMMITTEE January 2017 Executive Board Meeting From: Simone Carpino Social Media and Website Coordinator (614) Continue goals from Jan Report - ongoing Continue to encourage members who are on FB regularly to please share what is posted on PACO FB page, as well as LinkedIn and Twitter Use this medium to reach out to potential sponsors for events, paralegal scholarships, etc. Continue to work with Sarah at the CBA to maintain continuity among PACO s SM accounts and our website Review and implement Wild Apricot for social media promotion of PACO. Work with Garth and the CBA to record GM meetings and upload them to our YouTube channel, when applicable Work with Andrea/Hannah to continue improving the content of PACO s Facebook and LinkedIn pages to be consistent with PACO s website Begin reviewing and studying Wild Apricot to see how it can translate to promotion of PACO via social media Will continue in this position into 2016 and beyond

13 PACO Board Report For For Bylaws Committee January 2017 Board Meeting From: Brittany L. Hays Committee Chair To maintain current and up-to-date PACO Code of Regulations, Conflict of Interest Policy, Annual Conflict of Interest Statement/Disclosure, Committee Procedures Manual, and the PACO Policy Guide.. Maintain the Code of Regulations, Conflict of Interest Policy/Disclosure Statement, Committee Procedures Manual, and PACO Policy guide current with the changing profession..

14 PACO Board Report For Professional Development January 2017 From: Callie A. Kessler Promote the availability of the student scholarship and certification scholarship available with PACO. Promote the scholarships available through the President s Messages and social media. Mindi Schaefer

15 PACO Board Report For Student Liaison Committee Executive Board Meeting January 11, 2017 From: Rebecca M. Lewis Student Liaison Representative Daytime Cell Increase student membership. Schedule school visits with Capital University Law School, Columbus State Community College and Miami Jacobs. COMMITTEE ACTION SINCE LAST BOARD REPORT Continued planning for the CSCC Spring Event scheduled for 4/8/2017 from 11 a.m. 1 p.m. Continue follow ups with all paralegal programs to set up school visits Order swag items for school visits ($1,500 previously approved by Executive Board) BOARD REQUESTS Becky Lewis, SLC Rep rebecca.lewis@nationwide.com Mindi Schaefer - MSchaefer@poling-law.com Elizabeth Fuller - efuller@standleyllp.com Lucinda Miller - lmiller@ffalaw.com Callie Kessler - CKessler@reminger.com Garth Rowbotham - garth.rowbotham@yahoo.com INSTRUCTIONS: Each report should be submitted in Arial 11, 1 inch margins, in the format noted above, and in Word format.

16 PACO Board Report For Vice President - Membership Executive Board Meeting January 11, 2017 From: Rebecca M. Lewis Vice President Rebecca.Lewis@nationwide.com Daytime Cell PACO Membership o Increase student memberships Sustaining Members o Increase sustaining member memberships Welcome sent to new members Continue efforts to grow PACO membership Continue efforts to grow Sustaining member memberships and sent follow up reminders to six sustaining members who have not yet renewed their memberships with the new rolling membership program (e.g. CBA, Fireproof, Key Evidence, Northwest Registered Agent, Secured Discovery, and Subpoena Service Plus) Current PACO Membership Counts 1 New Application(s) received Total Members = 192 Paralegal Members = 178 Student Members = 14 Current Sustaining Membership Counts Total of 15 Sustaining Members (10 Rolling Memberships) o Including 5 Non-Paying Sustaining Members: Legal Aid Society of Columbus Joint Contract for Wills Clinics Ulmer & Berne LLP Poling Law Anderson Reporting Isaac Wiles Approval of new member(s) by the Board Rebecca M. Lewis, VP rebecca.lewis@nationwide.com Simone Carpino, Assistant VP - scarpino756@gmail.com Teresa Scharf - probonocolumbus@gmail.com Listing of new member(s) for approval

17 PACO Board Report For 2017 Paralegal Association of Ohio Biennial Workshop & Exhibit (BWE) Subcommittee (fka Paralegal Extreme Career Makeover) Executive Board Meeting January 11, 2017 From: Rebecca M. Lewis PECM Sub-Committee Co-Chair Daytime Cell To have an outstanding event on September 29, 2017 Drive attendance and sustaining member/vendor participation Build a substantive legal event for the central Ohio paralegals Future 2017 committee meetings will be scheduled and posted on the PACO website Continue planning the event BOARD REQUESTS (including requests for approval and/or feedback) at this time Becky Lewis, PECM Subcommittee Co-Chair lewir4@nationwide.com Andrea Enderle, PECM Subcommittee Co-Chair AEnderle@bricker.com Mindi Schaefer - mindilschaefer@hotmail.com Lynn Cory - Lynn.Cory@icemiller.com at this time INSTRUCTIONS: A report should be submitted for each committee and/or subcommittee individually. Each report should be submitted in Arial 11, 1 inch margins, in the format noted above, and in Word format.

18 Report For Advisory Committee January 2017 From: Mindi Schaefer office mobile Assist in the long range planning and direction of PACO. Schedule Spring 2017 TC with committee Debbie Sekarak Kristin Gordon-Hock Stephanie Foster Paul-Michael La Fayette (legal counsel)

19 Report For OSBA Paralegal Certification Exam Study Group Subcommittee January 2017 From: Mindi Schaefer office mobile Establish phone conferences with test takers starting in January 2017 to assist them in in preparing for the exam. Confirmed 2 attendees for 1/18/17 meeting. Solicit test takers via Messages starting in January 2017 and schedule phone conferences and/or in person meetings as needed to assist them in preparing for the exam. 1 st meeting on 1/18/17.

20 Report For President January 2017 From: Mindi Schaefer office mobile Work with the Board to implement Wild Apricot to assist with upcoming events and communications with our members Assist with our major events including 3 GMs/CLEs, Paralegal Day 2017, and PECM Expand PACO leadership roles for the future by encouraging membership involvement and informing paralegal students about PACO. Increase overall PACO involvement by all members by assisting with the General Membership Meeting platform revamp as requested. Maintain my personal communication plan with the leadership team and members. Continue with the President Message on twice a month s on the listserv (modification from previous plan of weekly messages). FireProof issue with return of materials and closing of account. Issue with login for updating forwarding. In process. Preparation of President s Messages. Work on goals above.

21 Report For Statewide / NFPA Secondary January 2017 From: Mindi Schaefer mschaefer@poling-law.com office mobile Attend Joint Conference in April as Secondary (and NFPA s Leadership Coordinator / guest speaker). Participate in any Statewide meetings via telephone, report submission only or in-person as needed and share any and all information with the membership of PACO. Finalized and issued Statewide Alliance 10/1/16 Meeting Minutes. Work on goals above. Phone Statewide Alliance Meeting set for March 1, 2017.

22 PACO Board Report For For Elections Committee January 2017 Board Meeting From: Brittany L. Hays Committee Chair To seek qualified candidates for the Executive Board, Representative and Committee Chair positions. In February determine open Board and Representative/Committee Chair positions for upcoming election. Starting March 2017, send mass to PACO members each Thursday expressing the election and positions available with the application process and deadline. Work with current Board members to plan for upcoming election and for future elections. In the first quarter, attend the PACO General Membership meeting to briefly review available positions and distribute applications if requested. In March-April 2017, review applications received from interested candidates to confirm qualifications. One month, but no later than one week prior to the second quarter membership meeting, publish and disseminate to all members, the list of the Executive Board candidates with a brief biographical sketch of each candidate. Oversee the election process of the Executive Board candidates at the second quarter membership meeting. In June 2017, forward Representative/Committee Chair applications received to the Executive Board for review. BOARD REQUESTS (including requests for approval and/or feedback)

23 PACO Board Report For President-Elect Month of Meeting: January 2017 From: Teresa Scharf 614/ Make final preparations in understanding procedures for Board Meetings Continue to shadow President Assume role as President in June 2017 I have been talking with individuals about interest in serving on the Board in the future I am reaching out to the group of Office Administrators to share information about PACO and ask them to encourage the paralegals in their offices/firms to become more involved Will continue to contact PACO members and other non-member paralegals to encourage their involvement in PACO. Will continue to talk to individuals about serving on the Board beginning with the June 2017 term. Am working on building PACO s web site via Wild Apricot. at this time.

24 PACO Board Report For Pro Bono Committee Month of Meeting: January 2017 From: Teresa Scharf 614/ Continue scheduling and conducting Wills Clinics for 2017 Encourage and involve more paralegals in established pro bono legal clinics Explore additional avenues of interest for other pro bono / community service opportunities I have communicated several times with the Service Coordinator at the property where we will be conducting our first Wills Clinics in 2017, making preparations for that Clinic. I will begin reaching out to our paralegals, attorneys, and law students to fill our volunteer staffing needs for the Wills Clinics this year. We have chosen Wednesday, November 15, 2017, as the date for our annual Wills Clinic CLE this year. It will be conducted from 1:00 p.m.-4:00 p.m. at Legal Aid s offices. Summary of 2016 Wills Clinics: o 17 clinics o 135 clients served (average of 8 per Clinic) o 36 attorneys o 27 paralegals o 9 law students Continue scheduling and conducting Wills Clinics for Continue participating in other Pro Bono Legal Clinics with Legal Aid. Teresa Scharf (ProBonoColumbus@gmail.com) Barry Kiser (BKiser@porterwright.com) We have dozens of volunteers at the Wills Clinics and Brief-Advice Clinics o Too many to list