MINUTES REGULAR MEETING OF THE HEMET CITY COUNCIL December 13, 2016

Transcription

1 MINUTES REGULAR MEETING OF THE HEMET CITY COUNCIL December 13, 2016 REGULAR SESSION 7:00 p.m. City of Hemet City Council Chambers 450 E. Latham Avenue Call to Order Mayor Wright called the meeting to order at 7:00 p.m. PRESENT: ABSENT: Roll Call Council Members Krupa, Milne, and Youssef, Mayor Pro Tem Raver and Mayor Wright None Invocation George Sararu, Hemet-San Jacinto Interfaith Council Mayor Pro Tem Raver Pledge of Allegiance City Council Business Consent Calendar 1. Approval of Minutes November 15, 2016 Council Member Youssef moved and Council Member Milne seconded a motion to approve the Consent Calendar as presented. Motion carried 5-0. Certification of Election 2. Certification of Election Results City Clerk McComas a. Adopt a resolution reciting the fact of the Consolidated Presidential Election held on November 8, 2016, declaring the results. Resolution No Council Member Krupa moved and Council Member Milne seconded a motion to approve this item as presented. Motion carried

2 Presentations 3. Presentations to Mayor Wright Alex Meyerhoff, City Manager, presented Mayor Wright with a crystal gavel for her time and dedication as Mayor for Mayor Wright, this was a very challenging year for many, but we came through with great results. I look forward to working with the new City Council. 4. Presentations to Council Members Milne and Youssef Alex Meyerhoff, City Manager, presented Council Member Milne with a plaque and a City street sign saying Sebastian s Way for her service on the City Council from 2012 to Alex Meyerhoff, City Manager, presented Council Member Youssef with a plaque and a City street sign saying Youssef s VWS for his service on the City Council from 2008 to It has been a pleasure working with you, thank you for your time. Council Member Youssef, I was 26 when I was elected and my first meeting was budget cuts and layoffs, setting the tone for the next 8 years. The City staff has been through retirement cuts, medical benefit cuts, employee layoffs and pink slips. It has been a rough 8 years and we should be celebrating their dedication. Council Member Youssef thanked the staff and the Directors. It is not always fun up here making the tough decisions, I made mistakes, but I don t regret the path that I took. The City of Hemet is going to prosper in this next cycle and I m excited for the new Council Members. Council Member Youssef thanked the other Council Members he served with and his wife for her support. Council Member Krupa, Council Member Milne we disagreed on issues and we served on several Ad-Hoc Committees together. Council Member Youssef, we too disagreed on a couple of things during our 6 years serving together. I will always be appreciative that you think things through and have come up with some great ideas. There have been obstacles and trials during your 8 years, the decisions you made effected employees lives and their families and that wasn t easy. Council Member Krupa encouraged Council Member Youssef to stay connected. Council Member Wright, Council Member Youssef it has been a pleasure serving on the City Council with you, I appreciated your insight and perspective. Council Member Milne even though we didn t agree you were always true to yourself and I respect that. Thank you both for the time and effort and the asset that you were on the City Council. Council Member Raver, Hemet should be proud of Council Members Smith, Youssef and Milne. They made the hard decisions that ultimately protected Hemet s future. Council Member Raver wished the best of luck to Council Member Youssef and his family. Heather Perry, Representative for Senator Morrell, presented Certificates of Recognition to Council Member Milne and Youssef for their service to the City of Hemet. Scott Miller, San Jacinto Mayor, congratulated the newly elected Council Members. Mayor Miller thanked Council Members Milne and Youssef that have done a wonderful job. Mayor Miller read and presented Certificates of Recognition from the City of San Jacinto to Council Members Milne and Youssef. Mayor Miller thanked them for the personal sacrifice that they made for the sake of the City of Hemet. Police Chief Brown, thanked Council Member Milne for her service. Council Member Youssef 8 years ago I was not pleased when you were elected, you were young and thought you knew it all. We disagreed more than we agreed in the last 8 years. However, you care deeply 2

3 about your community and you sacrificed enormously, you have kept your word every time you have given it and unfortunately as we begin the next season in our positive life as a community it s your last council meeting but we would not be here talking about the exciting future if you didn t stand up for what you thought was right and vote to place the Measure on the ballot. Marcos Palacios, Hemet, Council Member Youssef you opened doors for a lot of young people. You involved the youth and gave us hope with Hemet ROCS, taking stances that were unpopular. The first time I met you, you said to keep your faith firm which you did. The next Council Member has big shoes to fill. Alex Palacios, Hemet, thanked Council Member Youssef for being a great leader for Hemet. Your contribution during opposition and tough times you kept the City and the citizens in mind. You implemented programs such as Hemet ROCS, enforced strict alcohol rules, outsourced trash and cut pension liabilities and much more. You encouraged the youth to get involved in local government. Mr. Palacios wished Council Member Youssef the best. Oath of Office 5. City Clerk will administer the Oath of Office to the newly elected Council Members Karlee Meyer, Michael Perciful and Bonnie Wright and newly elected Treasurer Judith Oltman. City Clerk McComas administered the Oath of Office to newly elected Council Members and City Treasurer. The City Council recessed briefly at 7:29. Call to Order The meeting was called to order at 7:34 p.m. Roll Call PRESENT: Council Members Krupa, Meyer, Perciful, Raver and Wright ABSENT: None Council Reorganization 6. City Clerk to Call for Nominations for the Office of Mayor City Clerk McComas called for nominations for the Office of Mayor. Council Member Wright moved and Council Member Perciful seconded a motion nominating Council Member Krupa for the Office of Mayor. Motion carried Mayor to Call for Nominations for the Office of Mayor Pro Tem Mayor Krupa, called for nominations for the Office of Mayor Pro Tem. Council Member Wright moved and Council Member Meyer seconded a motion to nominate Council Member Perciful for the Office of Mayor Pro Tem. Motion carried

4 The City Council recessed briefly at 7:36 p.m. Reconvened at 7:38 p.m. City Council Business Consent Calendar 8. Receive and File Warrant Register a. Warrant registers dated November 3, 2016 in the amount of $2,012, and November 10, 2016 in the amount of $1,000, Payroll for the period of October 10, 2016 to October 23, 2016 was $602, Receive and File Investment Portfolio as of October Recommendation by Fire FY 16 Homeland Security Award Interoperability Radio Communications a. Accept the grant approved by the California Office of Emergency Services (CalOES) for the Riverside County s FY 16 State Homeland Security Program (SHSP) for the interoperability Radio Communications program awarded to the City of Hemet Fire/EMS Department in the amount of $42,800; and b. Amend the budget in the Public Safety Grant Fund #232 to reflect the award amount of $42,800 to cover the cost of the purchase of PSEC radios. 11. Recommendation by Fire FY 16 Homeland Security Award Community Emergency Response Team (CERT) a. Accept the grant approved by the California Office of Emergency Services (CalOES) for the Riverside County s FY 16 State Homeland Security Program (SHSP) for the community Emergency Response Team (CERT) program awarded to the City of Hemet Fire/EMS Department in the amount of $13,200; and b. Amend the budget in the Public Safety Grant Fund #232 to reflect the award amount of $13,200 to cover the cost for instructor and equipment. 12. Recommendation by Fire Funds Release for Fire Apparatus build changes/adjustments between the City of Hemet and A2Z Fire Apparatus for completion of 2 Type I E-One Fire Engines a. Approve the release of apparatus replacement funds from Account No in addition to the original contract pricing for approved changes/additions to complete contracted apparatus build; and b. Authorize City Manager to execute desired change order to release payment; and c. Authorize the Finance Director to remit payment in the amount of $37, to A2Z Fire Apparatus. 13. Recommendation by Engineering Calendar Year 2016 Engineering Grant Applications a. Receive and file 4

5 14. Recommendation by Engineering Parcel Map Habitat for Humanity a. Adopt a resolution approving Final Parcel Map located at 354 North Palm Avenue, generally at the southeast corner of Palm Avenue and Rosalia Avenue. Resolution No Recommendation by Traffic and Parking Commission Traffic Control for School Zones Acacia Avenue at Palm Avenue a. Approve the installation of School Area Signs based on the recommendations of the Traffic and Parking Commission and the following facts: 1. River Springs Charter School meets the definition of a School pursuant to the California Manual on Uniform Traffic Control Devices (CAMUTCD); and 2. River Springs Charter School is a recognized charter school with the California Department of Education. 16. Recommendation by Police Police Department Asset Seizure Budget Supplemental Appropriation a. Record a supplemental appropriation in the amount of $50,000 from the Police Department s Asset Seizure Fund Balance to for the purchase of unbudgeted equipment for the Gang Task Force operation. Item Nos. 13 and 14 were removed from the Consent Calendar. Mayor Pro Tem Perciful moved and Council Member Wright seconded a motion to approve the remaining Consent Calendar items. Motion carried 5-0. Item No 13 Council Member Wright, complimented Engineering Director Latino and his staff for seeking external funding for these projects. Steve Latino, Engineering Director/City Engineer, thanked his staff Nino Abad and Nancy Beltram for their effort. Council Member Wright moved and Mayor Pro Tem Perciful seconded a motion to approve this item as presented. Motion carried 5-0. Item No. 14 Lakshman Koka, Hemet, recommend approval. Habitat for Humanity is all volunteers with one part-time employee. The family that is getting the next home is in attendance as well. Mr. Koka recommended CDBG funding for Habitat for Humanity too. Anusha Koka, Hemet High School Habitat for Humanity Student Affiliate. The Affiliate is too recommending approval so we can get to work and get this family moved in. Council Member Wright moved and Mayor Pro Tem Perciful seconded a motion to approve this item as presented. Motion carried 5-0. Communications from the Public Frank Audi, Hemet Dollar Store Manager, expressed concern with poor experience with the Water Department. 5

6 Heather Perry, Representative for Michael Morrel, congratulated newly elected members and the thanked the residents for re-electing Michael Morrel as Senator. Ms. Perry announced that the 4 th Annual Patriots of the Past, Present and Future will be held on March 10, 2017 at the March Air Field in Riverside. Ms. Perry explained the criteria and the process to be considered as a Patriot of the Past, Present or Future. The submission deadline is January 16, Applications are available on Sen. Morrel s District Website or Facebook page. Public Hearing 17. Engineer s Report and Levy and Collection of Assessment for the Formation of City of Hemet Streetlight and Landscape Maintenance District No. 104, Tractor Supply Company for Fiscal Year Deputy City Manager/Administrative Services Director Hurst a. Conduct a public hearing regarding the Engineer s Reports for the formation of Hemet Streetlight and Landscape Maintenance Districts No. 104; and b. City Clerk count the ballots and announce the results; and c. Adopt resolutions approving the Engineer s Report and the levy and collection of assessments within such districts for fiscal year Resolution Nos and Jessica Hurst, Deputy City Manager/Administrative Services Director, on October 25 th, the City Council approved resolutions to initiate proceedings and declaring its intent to form Streetlight and Landscape Maintenance Districts No. 104, Tractor Supply Company and to levy and collect assessments against lots and parcels within this district. These assessments pay for the operation, maintenance and servicing of streetlights, ornamental structures, landscaping, and appurtenant facilities within the district boundaries. This district is one parcel. Notice of this hearing was published in the Press Enterprise on December 2 nd. Ballots were mailed on October 26 th. Mayor Pro Tem Perciful, requested clarification on the amount to be assessed for lighting and landscaping. Kristen Jensen, Public Works Director, LMD s and SMD s are assessment districts that are established when a property develops that will trigger right-of way improvements. This is a funding mechanism for the maintenance of the right-of-way adjacent to the property in questions and specific to that development. Formation of the MD s is a condition of approval for the projects. Ms. Jensen described the process to assess the property owner. Landscape MD s are only assessed when the City provides the service. Streetlight MD s are not optional and must be maintained for safety purposes. The LMD Engineering Reports include the maximum amount that could be assessed but not the actual amount that would be assessed. Mayor Pro Tem Perciful, confirmed that this will not be assessed annually. Ms. Jensen, the standard is that the Developer will turn it over and yes at that time the City will assess the actual amount. If the Developer wants to maintain the right-of-way, the City will not levy the assessment as long as they meet the standards. Council Member Meyer, asked if the City has communicated with the property owners. Ms. Jensen, this process forms the assessments. Both of the property owners have expressed interest in maintaining the right-of-way. We are working with them on the required standards that must be maintained or the City will take them back and begin the assessments. Mayor Pro Tem Perciful, asked if the property owners CUP can be used an enforcement mechanism. 6

7 Deanna Elliano, Community Development Director, Tractor Supply was approved by a Site Development Review and did not require a Conditional Use Permit. Les Schwab did require a CUP. The City s preference would be to address it through code enforcement. Revoking a CUP would be for violation of operational condition. That tool is available but not recommended. Eric Vail, City Attorney, the general enforcement mechanism for assessment districts is to put them on notice if they are in default of their agreement, if not corrected, the assessment will be levied. Mayor Krupa declared the Public Hearing opened at 8:03 p.m. There were no public comments presented at this time. Mayor Krupa declared the Public Hearing closed at 8:03 p.m. One ballot was received in support of Landscape Maintenance District No One ballot was received in support of Streetlight Maintenance District No Council Member Wright moved and Mayor Pro Tem Perciful seconded a motion to approve this item as presented. Motion carried Engineer s Report and Levy and Collection of Assessment for the Formation of City of Hemet Streetlight and Landscape Maintenance District No. 105, Les Schwab Tires for Fiscal Year Deputy City Manager/Administrative Services Director Hurst a. Conduct a public hearing regarding the Engineer s Reports for the formation of Hemet Streetlight and Landscape Maintenance Districts No. 105; and b. City Clerk count the ballots and announce the results; and c. Adopt resolutions approving the Engineer s Report and the levy and collection of assessments within such districts for fiscal year Resolution Bill Nos and Jessica Hurst, Deputy City Manager/Administrative Services Director, on October 25 th, the City Council approved resolutions to initiate proceedings and declaring its intent to form Streetlight and Landscape Maintenance Districts No. 105, Lew Schwab Tires and to levy and collect assessments against lots and parcels within this district. These assessments pay for the operation, maintenance and servicing of streetlights, ornamental structures, landscaping, and appurtenant facilities within the district boundaries. This district is one parcel. Notice of this hearing was published in the Press Enterprise on December 2 nd. Ballots were mailed on October 26 th. Mayor Krupa declared the Public Hearing opened at 8:06 p.m. There were no public comments presented at this time. Mayor Krupa declared the Public Hearing closed at 8:06 p.m. One ballot was received in opposition of Landscape Maintenance District No One ballot was received in opposition of Streetlight Maintenance District No There was no additional action at this time Housing and Community Development Needs CDBG Coordinator Callahan a. Conduct a public hearing to elicit comments of citizens, public agencies, and other stakeholders regarding community needs and priorities; and b. Receive and consider all comments for incorporation in the City of Hemet Annual Action Plan draft; and 7

8 c. Appoint two Council members to the 2017/18 CDBG application selection and funding recommendations ad hoc committee. Carla Callahan, CDBG Coordinator, this public hearing is part of the continued Annual Action Plan Process and is one of several opportunities to involve the community in the CDBG process. It is anticipated that the City will allocate approximately $811,000 in CDBG funding for the program year, July 1, 2017 through June 30, Regulations established by HUD, for receiving CDBG funding, requires citizen participation in evaluating funding needs and priorities. Information gathered will be summarized and incorporated in the City s Annual Action Plan. The City Council is being asked to reactive the CDBG Ad-Hoc Committee and appoint two Council Members to serve in the selection process and funding recommendations of the eligible CDBG applications. Application packets were available on the City s website on October 24 th, with a due date of December 7 th. 15 applications were received requesting over $1.4 million in funding. The 2017 Riverside County Homeless Point in Time Count required by HUD will be conducted on Tuesday, January 24 th between 5:30 and 9:30 a.m. Mayor Krupa declared the Public Hearing opened at 8:11 p.m. Matt McPherson, Hemet, told the City Council about the proposed Downtown Lighting Beautification Security Surveillance Landscape Sustainability and Fire Prevention plan. The parking lot at 135 E. Florida Avenue is the largest parking facility in downtown Hemet, used by patrons for Sweet Baby Jane s, Shooters, Harvard Street Music Exchange as well as numerous other businesses. Funding is being sought for 5 projects at 135 E. Florida Avenue: Parking Lot Lighting; Security Cameras on the building providing a 360 degree view of the downtown area; trimming and clearing of 7 palm trees; installation of solar powered LED rope lights on palm trees; solar powered spot light to illuminate flag pole; and water sustainability system. An application for CDBG funding has been submitted for consideration. Jim Lineberger, The Community Pantry, recently the City Council decided not to fund as many non-profit agencies including The Community Pantry. When I first started we received 50,000 lbs in donations we now receive more than 400,000 lbs in donations and we are able to help other pantries. Mr. Lineberger recommended that the City Council fund more nonprofits organizations that represent this Valley. Rebecca Cleland, CASA, told the City Council how the CDBG funds supported the CART Team and the Forensic Sexual Assault Exams. Continued funding for these programs is recommended. CASA is also requesting funding for a forensic tool called an Illumicam-2 to help with successful prosecutions. Lakshman Koka, Habitat for Humanity, recommended that funding be consider for the incredible non-profits in the Community including Habitat. Habitat for Humanity provides homes for Hemet residents that are in US legally, have decent credit, no criminal history, 2 years of consistent employment and have children. Mayor Krupa declared the Public Hearing closed at 8:23 p.m. Mayor Krupa, recommended that Council Member Wright and Mayor Pro Tem Perciful be appointed to the CDBG Ad-Hoc Committee. Council Member Raver, recommended at Council Member Meyer be appointed given her passion for the homeless. Council Member Meyer, I m going to push this, it feels like this was predetermined. Council Member Wright offered her position to Council Member Meyer. The CDBG Ad-Hoc Committee members are Council Member Meyer and Mayor Pro Tem Perciful. 8

9 20. General Plan Amendment No and Zone Change No (Sanderson Apartments) Community Development Director Elliano a. Adopt a resolution approving a Mitigated Negative Declaration and Mitigation Monitoring Program regarding General Plan Amendment No on 5.57 acres from Community Commercial (CC) land use designation to High Density Residential (HDR du/ac) and Zone Change No on 1.48 acres from Neighborhood Commercial (C-1) to Multiple Family Residential (R-3), located on the east side of Sanderson Avenue, north of Devonshire Avenue and south of Menlo Avenue based on the finding outlined herein; Resolution No and b. Adopt a resolution approving General Plan Amendment No , as recommended by the Planning Commission; Resolution No. and c. Introduce and read by title only an ordinance approving Zone Change No as recommended by the Planning Commission; Ordinance Bill No and d. Direct staff to file the applicable Notice of Determination with the County Clerk pursuant to the CEQA Guidelines. Deanna Elliano, Community Development Director, gave the City Council a powerpoint presentation regarding General Plan Amendment No and Zone Change No located on 5.57 acres on the East side of Sanderson Avenue, north of Devonshire Avenue and south of Menlo Avenue. The General Plan Amendment will amend the land use designation on 5.57 acres from Community Commercial (CC) to High Density Residential (HDR du/ac). The Zone Change will amend the zoning designation on 1.48 acres from Neighborhood Commercial (NC) to Multiple Family Residential (R-3). The General Plan Land Use designation and the Zoning Map were displayed. An aerial photograph of the property and site photos were also displayed. The site constraints are: underlying Parcel Map No , restrict access to Sanderson Avenue and provides access to the site through a shared 30 foot driveway with the carwash to the south. Secondary access from Circeli Way; and the detention basin on site and has historically been receiving water from the easterly single family developments. The existing General Plan land use designation and zoning are inconsistent. Majority of the site is zoned R-3 (multi-family). This will allow a maximum of 139 units, more likely to be developed between units due to access restrictions and detention basin. The amendment will result in 1.72% increase in General Plan acres designated high density residential. A reduction in traffic generated. The applicant indicated that the market shows no commercial interest in the site due to access restrictions. The area is transitional between commercial, medium density and low density residential and fronts a major highway. Future development is subject to a Site Development Review by the Planning Commission and the CEQA Mitigation. An Initial Study/Mitigated Negative Declaration analyzed the impacts related to the proposed applications including aesthetics, air quality, drainage, traffic and circulation. The Draft Initial Study/Mitigated Negative Declaration was circulated for a 20 day public review period commencing on October 3, 2016 and ending on October 24, No comments were received related to the Mitigated Negative Declaration. Kunzman Associates, Inc. prepared a traffic impact analysis in July General Plan Amendment from Commercial to Multi-family Residential would reduce daily trips by approximately 5,753 trips. Mitigated measures incorporated. A public notice was published in the Press Enterprise and mailed notice to property owners & tenants within 500 feet of the project site. Staff received one (1) call requesting additional information on the project and did not indicate support or 9

10 opposition to the project. Two (2) adjacent residents spoke at the November 1, 2016 Planning Commission and expressed concerns related to the existing multi-family project to the east, public safety, density and the condition of the surrounding streets. The Planning Commission recommended that the City Council adopt the Mitigated Negative Declaration and Approve the General Plan Amendment and Zone Change. Staff is recommending approval. Mayor Krupa declared the Public Hearing opened at 8:36 pm. Greg Kahlen, The Kahlen Group, available to answer questions the City Council might have. The owner hoped to develop as a commercial site unfortunately with no interest. The owner has prepared some architectural plans. The property owner envisions an 87 unit apartment complex. That would include a pool and recreation area; washer/dryer and refrigerator in each unit. Mayor Krupa declared the Public Hearing closed at 8:39 p.m. Council Member Raver moved and Council Member Meyer seconded a motion to approve this item as presented. Motion carried 5-0. The Ordinance was read by title only. 21. Interim Urgency Ordinance Extension imposing Temporary Restrictions and Regulations on Non-Medical Marijuana Facilities and Private Marijuana Cultivation in light of the Passage of Proposition 64 City Attorney Vail a. Adopt an Interim Urgency Ordinance under Government Code section 65858(a), establishing a 45-day moratorium on non-medical marijuana facilities and private marijuana cultivation, except for private indoor cultivation of six marijuana plants or less, which shall be subject to reasonable regulations. This interim urgency ordinance requires a four-fifths vote for adoption. Interim Urgency Ordinance No Eric Vail, City Attorney, the City has an existing ordinance that prohibits medical marijuana facilities and cultivation. We believe it is broad enough to prohibit adult use, however since the passage of Proposition 64 we suggested that the City Council ensure that medical or nonmedical facilities will be prohibited. On November 15 th, the City Council enacted a 45-day Moratorium on all Adult use or recreation marijuana businesses and also on the personal outdoor cultivation. That moratorium expires on December 30 th, State Law allows us to extend that for 10 months and 15 days and subsequently by an additional year if necessary to study the type of permanent ordinance desired. Based on discussions with the previous City Council we might be able to have a permanent ordinance ready by the first quarter of The public notice, the bold description and the ordinance do correctly describe the action before the City Council. Council Raver, asked how the City Council can adopt an permanent ordinance prohibiting it immediately. Mr. Vail, an ordinance can be prepared that would have to be reviewed by the Planning Commission, subsequently considered by the City Council by the first quarter of Council Member Meyer, has the City considered taxing the use to capitalize on it. Mr. Vail, a tax would have to go before the voters. That would be a major policy shift for the City Council. Mayor Pro Tem Perciful, marijuana is still a controlled substance under Federal Law, what impact could the City Council s decision have on Federal Funding. Mr. Vail, that is one of the questions that are unknown. The new Attorney General is Senator Sessions who is an outspoken opponent of medical use by the States. Hopefully questions like this will be answered in the next 6 months. 10

11 Mayor Krupa declared the Public Hearing opened at 8:51 p.m. There were no public comments presented at this time. Mayor Krupa declared the Public Hearing closed at 8:51 p.m. Council Member Meyer moved and Council Member Raver seconded a motion to approve this item as amended and directing staff to move forward with the preparation of a permanent ordinance. Motion carried 5-0. The Ordinance was read by title only. Discussion/Action Item 22. Reaffirmation of Resolution No Reaffirming the Council s Intention to Expend Measure U Proceeds for Enhancement of Public Safety Services City Attorney Vail a. Adopt a resolution Reaffirming Resolution No Resolution No Eric Vail, City Attorney, the previous City Council adopted a resolution committing to spend the proceeds from Measure U for Public Safety. A number of residents requested that the newly seated Council Members re-affirm the Resolution previously adopted by the former City Council. This is not legally binding however they carry community weight with them. The Community will expect the City Council to abide by it. Lynn Vollmer, Hemet, I voted for some of you and hope you intent to do this and we want this town cleaned up. This isn t Measure E, we are trusting in the Oversight Committee. Mayor Krupa, asked if the Resolution can be signed by all five Council Members. Council Member Meyer moved and Council Member Wright seconded a motion to adopt Resolution No to be signed by the entire City Council. Motion carried 5-0. Mr. Vail, there needs to be an understanding that if not all five Council Members sign this resolution it is still in effect if signed by the Mayor. 23. Approval of Agreements with the Board of Equalization and other steps toward Implementing Measure U Deputy City Manager/Administrative Services Director Hurst a. Adopt a resolution, authorizing the City Manager to execute agreements with the State Board of Equalization for implementation of the City s Transaction and Use Tax Resolution No. 4723; and b. Adopt a resolution authorizing the examination of transaction (sales) and use tax records. Resolution No Jessica Hurst, Deputy City Manager/Administrative Services Director, these resolutions are the next steps to implement Measure U. The agreements for authorization in Resolution No were not included in the agenda and distributed to the City Council at this time. The Agreement for Preparation to Administer and Operate City s Transactions and Use Tax Ordinance authorizes the BOE to educate the public and get the City set up to start collecting the Measure U tax. There is a cap for recovering administrative fees for their work in the amount of $175,000. The Agreement for State Administration of City Transactions and Use Taxes is the ongoing collection and remittance to the City of the taxes. Their cost to remit to us is.5% of the sales tax generated. The other Resolution allows us and HDL access to examine the transactions and use tax records. 11

12 Ann Smith, Hemet, asked if there was a designated percentage of Measure U that would allow for administrative costs. Mayor Krupa, Measure U is for anything dealing with Public Safety. Eric Vail, City Attorney, the State Board of Equalization will take an administrative fee from the Measure U funds just as it does from the City s current sales tax revenue. However, there is no City Administrative Fee to administer the Measure U funds. Council Member Raver moved and Mayor Pro Tem Perciful seconded a motion to approve this item as presented. Motion carried Measure U Immediate Action Plan Budget Recommendation a. Approve operating budgets and programs for Police and Fire Department Measure U Immediate Action Plans based on anticipated additional revenue in current fiscal year; and b. Adopt a resolution authorizing the Deputy City Manager/Administrative Services Director to record an adjustment to the fiscal year revenue budget and appropriations for Measure U. Resolution No Police Chief Brown, the tax commences on April 1, The estimated revenue between April 1 and June 30 is $2,239,243 which will be divided by police and fire according to the Measure. Chief Brown discussed the priorities that have been established over the last three and half years since the quality of life survey in Police priorities: immediate impact on Quality of Life issues; enhance recruiting efforts; and reduce violent crimes. Fire priorities: re-establish formalized Command Structure; enhance emergency services/measureable performance outcomes; and jointly implement Emergency Medical Dispatch (EMD). A budget spreadsheet was included in the packet. Nothing that will are presenting is a surprise, we have been asked and have said we would do these things. The first thing that will be done in the police department to address the quality of life issues and reduce violent crime will be to establish a Special Operations Bureau, to include 8 police officers, 2 CSO s and 1 Lieutenant. The ROCS Team will give the teeth to the excellent ordinances that have been passed over the last couple of years and will aggressively enforce quality of life crimes, nuisance property enforcement and address homeless issues. The City has the laws in place and this team will have the ability to enforce them. The Crime Suppression Unit will target violent criminals and reduce gun violence, robbery, and homicide. The Aggressive Prosecution Unit will meet criminal behavior with consequence, prepare, file and prosecute HMC cases in Superior Court and ensure follow-through and consistency. The biggest challenge is the recruitment and retention of highly trained officers. It costs about $180,000 to take someone off the streets and get them fully trained to operate on their own as a police officer. That can be reduced by attracting trained lateral police officers from other organizations. We have seen interest since November 8 th and hired the 69 th officer on Wednesday, we have not been fully staffed for 15 ½ years and we are today. Officers hired from here on will be Measure U Officers. Hiring 40 Officers in 4 years is a monumental task, because all of the agencies are hiring and looking for the best. The plan includes marketing and branding city-wide. It also includes the addition of an Administrative Assistant in the Police Department to offer an accelerated hiring process. Currently the process takes 12 months and that is not attractive to a working officer. With the additional position that can be reduced to 3 months. This position will also help with the Administrative duties to help the ROCS team. Implement the Police Cadet Program Farm Team bridging the GAP between and 18 year old that wants to be an officer and a 21 year old when they can enter the academy. This would hire 4 individuals on a part-time basis, 12

13 requiring a partial load at a community college. At 21 years of age it would be a turn-key process. It is recommended that we hire 50% entry and 50% lateral. This budget includes funds for a recruitment plan but the Fire Chief and I will be back in January with an aggressive comprehensive plan to get the job done. The last item is a Communications and Technology Manager. The Communications Center is currently supervised by a Lieutenant. That sworn position needs to be in the field. The technology piece of the growth in the Center and the addition of EMD will take oversight and the community cameras, body-worn video, paperless integration with the DA, the computer aided dispatch/crime analysis and PSEC County-wide radio migration. A lot managed and handled by one person. Measure U new officers will add an additional 20,000 calls per year. In summary, the police portion will jump start Measure U with a troop surge and hiring the first wave of officers, establishing the Special Enforcement Bureau and front-load safety equipment. Implementation of an aggressive recruitment plan and enhanced prosecution of ROCS Fire Chief Brown, the Fire Departments immediate action plan includes front loading the Administrative process with the priority of filling the Battalion Chief Rank and establish a command structure to address management deficiencies. Convert Station 5 to a Paramedic Engine Company. Implement an aggressive recruitment plan in a competitive job market, including a marketing strategy to target experienced lateral employees and add hiring incentive programs. Enhance the Emergency Services Bureau by converting the part-time position to full-time. The department s action plan will be done in two phases. Phase one: Measure U spending plan will place emphasis and set the stage for Emergency Service improvements for the Hemet Fire/EMS Department. Budgetary focus will place emphasis on addressing key operational needs, administrative and departmental structure. The operational needs will be addressed by adding 3 Fire Captains for the conversion of Squad 5 to an ALS Engine Company, implementing part time Peak Demand EMS Response Unit (10 hrs) 3-days a week and adding 2 dispatchers to meet the capacity for Emergency Medical Dispatching. Administratively the Department will increase the EMS Coordinator contract time presently 1 day week, to three days a week, ensure for enhanced quality assurance, Paramedic program management, training and related regulatory mandates. Establish a part-time Office Specialist position to handle the additional workload requirements to include Fire Cost Recovery and related administrative functions. Convert the part-time Emergency Services Coordinator to a Full Time position which will be responsible for a wide variety of critical disaster management functions; City wide preparedness as well as coordination for CERT Community volunteers. Conduct a demand driven internal, external public safety recruitments and strategic review of internal Human Resources needs to support the Public Safety recruitment and retention efforts and review present Human Resources structure to include conducting an independent compensation analysis. To address the Departmental deficiencies the formalized command structure will be re-established ensuring Emergency Services Command structure is in alignment with industry best practices and is in compliance with all regulatory requirements for operational accountability, administrative consistency, personnel accountability with measurable performance and program goals. Enhance Emergency Services and measureable performance outcomes by enhancing the fire/ems response in east Hemet. Addressing the increase service demands by establishment of the Peak Demand Unit and improve response reliability. Continued focus on Firefighter Safety, operational readiness and system wide sustainability. The next steps will be to provide Measure U performance outcomes for first and second quarter 2017 and identify resource and funding needs to Phase 2 FY 2017/18 Key Operational needs. In conclusion, staff is recommending that the City Council approve 13

14 operating budgets and programs for police and fire Measure U Immediate Action Plans based on anticipated additional revenue in current fiscal year and adopt a resolution authorizing the Deputy City Manager/Administrative Services Director to record an adjustment to the FY 2016/17 revenue budget and appropriations for Measure U in the amount of $2,239,243. Council Member Raver, expressed concern that the accounts this money will be going into is not identified. Fire Chief Brown, distributed a revised Exhibit A, which shows that an Office Specialist was changed to an Administrative Assistant. Jessica Hurst, Deputy City Manager/Administrative Services Director, a separate department code has been established for Measure U expenditures. General Tax must remain in General Fund. Council Member Raver, the resolution should specify the account. Mayor Krupa, since the money is coming from the General Fund Reserve is there anything in the resolution stating that the General Fund Reserve will be paid back when Measure U money is received. Ms. Hurst, most receipts for expenditures won t come in until the 2 nd half of the year, everything will be accounted for and offset by revenue funds and will be trued up at the end of the fiscal year. The City Council and staff discussed the accounting process for the Measure U revenues and expenditures. Council Member Raver expressed concern that the information provided in Exhibit A of the resolution was not included in the body of the resolution. Eric Vail, City Attorney, suggested that the information provide in Exhibit A and the account numbers be included in the body of the resolution and the exhibit be eliminated. Lynn Vollmer, Hemet, concurred with Council Member Raver and encouraged the City Council to do what is necessary to get this approved immediately. Jim Lineberger, Hemet, recommended that the City Council approve the recommendations made by the Chiefs. Lori VanArsdale, Hemet, recommended that the resolution be amended if that means it will be adopted tonight. Accountability is very important. George Sararu, Hemet, concurred with Council Member Raver. Council Member Meyer, expressed concern with hiring a Human Resources position with Measure U funds. Mr. Meyerhoff, public safety recruitments are specialized and staff is requested 30 new employees in The Chief expressed concern that currently recruitments take up to one year, the intent is to hire the staff to reduce that to three months. This surge will be creating a huge impact on the current Human Resources staff. Council Member Wright, asked if the recruitments are paid for by Police or Human Resources budgets. Police Chief Brown, a combination of funding is used for public safety recruitments. Council Member Raver moved and Mayor Pro Tem Perciful seconded a motion to approve this item as amended adding the contents of Exhibit A and the account numbers to the body of the resolution. Motion carried

15 25. Procedures for the Measure U Citizen Oversight Committee City Attorney Vail a. Provide direction to the City Clerk and City Manager as determined necessary to constitute the Citizen Oversight Committee required by Measure U, including: 1. Direct the posting and publishing of notice of interest for the Committee. 2. Establish a closing date for submittal of applications of January 10, Set a date for the Council to interview applicants and appointment of Committee members. Suggested dates are Tuesday, January 24 th (regular meeting). Tuesday, January 31 st (special meeting), or Tuesday, February 7 th (special meeting). 4. Direct the City Manager to hold an orientation meeting of the newly appointed Committee members as soon after their appointment as is practical. Eric Vail, City Attorney, the City Manager and City Clerk need direction on the process to create the Citizen Oversight Committee. The Committee has three obligations: review the City s proposed expenditures of proceeds generated by Measure U; report recommendations back to the City Council; and review the independent audit. Measure U is a General tax with no restrictions on the use of the proceeds. The Oversight Committee will confirm that the Expenditure Plan is consistent with Resolution No and Measure U. The Committee will also look at actual expenditures to confirm they are consistent with Measure and Resolution No The Committee Reports are advisory, must be presented in writing and review and discussed at a regular meeting of the City Council. The Committee will also review the independent audit require of Measure U. The 7 member board must consist of no less than 4 residents of Hemet. No more than 3 of the member can reside in the City s sphere of influence or own a business in Hemet. Notices have been prepared and will be published and posted as soon as the City Council authorizes it. Staff is looking for Council direction to post the notices. I recommend that you establish a closing date for the submittal of applications as of January 10, In order to have the Oversight Committee in place and knowledgeable of its obligations by the City s budget cycle we need to appoint quickly. Staff is recommending and has suggested possible dates to conduct interviews. Interviews must be done by the entire City Council. Staff is recommending that the City Council direct the City Manager to hold an orientation meeting with the committee as soon as it has been appointed to go over Measure U, Resolution No. 4731, the action plan, the Brown Act, Form 700 s and the nature of their role. Measure U states that the Oversight Committee cannot hire its own staff and the City will provide reasonable staffing. The orientation meeting will include discussion of the scope of work and establish a meeting schedule for the committee. It might take more than the two meetings required by Measure U. Members will serve for two years with no limit on the length of time they may serve. Council Member Wright, suggested that the interviews be conducted at a special meeting. Jim Welker, Hemet, expressed concern with all 7 members expiring at the same time. Mr. Vail, Measure U says all members are appointed at the same time for a two year period. Council Member Wright moved and Council Member Meyer seconded a motion to approve this item as presented and set January 31 st at the date to interview candidates and appoint the Committee. Motion carried

16 Mayor Krupa, asked what action would be required to permit Salvation Army to open as a warming center. Eric Vail, City Manager, other than a City Facility that action can be done by inquiry by the City Manager. The City Council gave direction to the City Manager to contact the Salvation Army regarding their intention to be a warming center. City Council Reports 26. CITY COUNCIL REPORTS AND COMMENTS A. Council Member Krupa 1. Riverside Conservation Authority (RCA) Mayor Krupa attended the meeting the By-laws were amended to change the Chair every three years instead of annually. The Board will select members to the Executive Committee. 3. Ramona Bowl Association 4. Riverside Transit Agency (RTA) Mayor Krupa attended the meeting two decisions were made by the Board. The Board authorized staff to submit a letter of intent to commit up to $268,448 of TUMF funds to participate in State Highway 74 Florida Avenue Complete Streets Project and develop an MOU with CalTrans to improve bus stops along State Highway 74. The Board authorized RTA staff to prepare a conceptual plan including the proposed new transit supportive developments for the Hemet Mobility HUB Project in partnership with the City of Hemet for a cost not to exceed $139,000. A resolution was approved authorizing RTA staff to seek Federal, State and Local funding sources for the Project. 5. Watermaster Board Mayor Krupa attended the quarterly meeting. The entities in the settlement are still having friendly discussions on how to calculate water usage. Two Ad-Hoc Committees were formed to look over the investment policies and the administrative procedures and contract policies. 6. Library Board Next meeting Friday, December 16 th 6. League of California Cities 7. Riverside County Transportation Commission (RCTC) Next meeting Wednesday, December 14 th. The EIR for the re-alignment of Hwy 79 has been released. 8. Western Riverside Council of Governments (WRCOG) 9. Southern California Association of Governments (SCAG) Mayor Krupa attended a meeting on earthquake preparedness. SCAG has contracted with Dr. Lucy Jones to meet with cities assess buildings on what needs to be done and where the damages that will occur. Council Member Raver, suggested that when staff meets with Dr. Jones, the report should identify the shaking intensity in Hemet. B. Council Member Meyer C. Council Member Perciful 16

17 D. Council Member Raver 1. Traffic and Parking Commission 2. Riverside Transit Agency (RTA) 3. Riverside County Transportation Commission (RCTC) 4. Watermaster Board E. Council Member Wright 1. Park Commission 2. Riverside County Habitat Conservation Agency (RCHCA) 3. Ramona Bowl Association 4. League of California Cities Council Member Wright attended the League dinner in La Quinta. The President of the League of California Cities was not re-elected to his Council seat creating openings in the Board of Directors. 5. Western Riverside Council of Governments (WRCOG) Council Member Wright attended the Executive Board meeting received an update on the HERO Program. The Board approved a revision to the TUMF Administrative Plan where Developers will receive credit against TUMF obligations for monetary contributions to regional facilities. The Board discussed a fee comparison analysis that determined that the Development fees are comparable county wide. The last WRCOG s Streetlight Tour was December 7 th, WRCOG offered to schedule and host an additional tour is there is still interest. WRCOG s LED light exchange at the Hemet Christmas Parade was a success. 6. Southern California Association of Governments (SCAG) 7. Homeless Task Force The Task Force toured Solutions for Change. 8. Skate Plaza Task Force The Task Force had a second presentation from a developer and will have more prior to moving forward. Council Member Wright recommended that the Homeless and Skate Park task forces cancel the December meetings. Council Member Wright attended the Tinsel Tri in honor of Officer Zerebny and the Hemet-San Jacinto Chamber of Commerce Christmas Mixer. The City of Hemet received recognition from EWMD for its Accelerated Retrofit Program at Tahquitz School, Cawston Community and Oltman Parks. F. Ad-Hoc Committee Reports 1. Diamond Valley Lake Recreation Ad-Hoc Committee (January 27, 2015) Mayor Krupa attended a meeting with EMWD, MWD and Valley Wide still discussed the MOI. The consensus is that we all have a vested interest and nothing will happen until funding is achieved. The Committee is looking into a State Assembly or Senate Bill that will create money for Parks and Recreation in the State of California. G. City Manager Meyerhoff 1. Manager s Reports 2. Staff Spotlight 3. Business/Industry Task Force 4. Public Safety Update 17