1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL. 4. MINUTES - Regular Meeting - October 18, Page 2
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1 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL REGULAR TOWNSHIP BOARD MEETING - TUESDAY, NOVEMBER 1, 2016 AGENDA 4. MINUTES - Regular Meeting - October 18, 2016 a. October 18, 2016 Regular Meeting Minutes Page 2 5. AGENDA AMENDMENT 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Benton Township Housing Commission Board Appointment 1. Benton Township Housing Commission Appointment Page 4 b. Authorization to Pay Bills 1. Bill Listing 2. Check Register 3. Check Disbursement Report Page 5 Page 6 Page 9 8. PUBLIC INPUT 9. BOARD UPDATES 10. ADJOURNMENT Page 1 of 20
2 MINUTES OF THE REGULAR MEETING OF THE BENTON CHARTER TOWNSHIP BOARD HELD OCTOBER 18, 2016 AT 5:30 P.M. BENTON CHARTER TOWNSHIP MUNICIPAL BUILDING 1725 TERRITORIAL ROAD-SUITE B, BENTON HARBOR, MICHIGAN bentonchartertwp.org BOARD MEMBERS PRESENT Supervisor Kevin White Clerk Carolyn Phillips Trustee Calli Berg Trustee Carolyn Fowler Trustee Rosie Hudson Trustee Cathy Yates BOARD MEMBERS ABSENT Treasurer Debra Boothby ALSO PRESENT Kelli Nelson Twp. Superintendent Rob Andrew Merritt Engineering Jessica Fette Twp. Attorney Cherry Mesa Recording Secretary The meeting was called to order at 5:30 p.m. by Supervisor White, which was followed by silent invocation and the Pledge of Allegiance. The minutes of the regular meeting held October 4, 2016 were unanimously approved on a motion by Treasurer Boothby; seconded by Trustee Hudson. Under Agenda Amendments: Added new business item (#F) Zoning Board of Appeals appointment. There was no Unfinished Business. Under New Business: Supervisor White reported that a proposal was received from Merritt Engineering for preparation of a Water System Asset Management Plan for the Township in accordance with the Michigan DEQ guidelines as previously discussed with the Board. The budgeted cost is $7, Superintendent Nelson reported that the Township is required to submit the plan by 1/1/2018 and Rob Andrew, Merritt Engineering, explained that Merritt Engineering would be providing assistance to Township staff in preparation of the plan to be used as a planning tool then answered Board Member questions. Motion by Clerk Phillips; seconded by Trustee Hudson to approve the Merritt Engineering Water System Asset Management Plan cost proposal. Motion carried unanimously by roll call vote. Supervisor White reported that a request was received from the SW Michigan Regional Airport for approval of their updated bylaws for the period and reappointment of the Airport Authority Board representative and alternate to serve for a new five (5) year term as approved in the updated by-laws then recommended the reappointment of Treasurer Debra Boothby as representative and Trustee Rosie Hudson as alternate. Motion by Trustee Berg; seconded by Trustee Fowler to adopt a resolution to approve the updated by-laws of the SW Michigan Regional Airport Authority for Motion carried unanimously by roll call vote. Motion by Clerk Phillips; seconded by Supervisor White to adopt a resolution to approve the reappointment of Treasurer Debra Boothby as representative and Trustee Rosie Hudson as alternate on the SW Michigan Regional Airport Authority Board for a five (5) year term 1/1/17-12/31/2022. Motion carried unanimously by roll call vote. Supervisor White reported that 2016 Halloween Trick-O-Treat Hours needs to be approved by the Board explaining that 6:00 p.m. 7:30 p.m. is the time that has been set in previous years. There being no objections from Board Members motion by Treasurer Boothby; seconded by Page 2 of 20
3 Page 2 10/18/2016 Township Board Meeting Minutes Supervisor White to approve 6:00 p.m. -7:30 p.m. as Trick-O-Treat hours for Monday, October 31st. Motion carried unanimously by roll call vote. Payment of the bills. Motion by Treasurer Boothby; seconded by Trustees Berg & Fowler to approve payment of the bill listing totaling $173,633.36: General Fund-$48,938.54; Fire Fund -$3,450.67; Police Fund-$7,499.37; Sewer Fund-$98,262.48; Water Fund-$15,480.01; Rental Ordinance Fund-$2.29. Motion carried unanimously by roll call vote. On a motion by Clerk Phillips; seconded by Trustee Hudson approved the appointment of Charles Jeffrey Auberry (596 Kublick Drive) to the Zoning Board of Appeals for a three (3) year term as recommended by Supervisor White. Motion was carried unanimously by roll call vote. Under Public Input: Edward Anderson (161 Ridgeway Ct), Willie Jake Scott (415 Kublick Dr), Lue Buchanan (368 Linden St) Lynn Terrell (145 E. Ridgeway). The meeting was adjourned at 5:52 p.m. Page 3 of 20
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5 BILL LISTING NOVEMBER 1, 2016 FUND # AMOUNT GENERAL FUND 101 $ 42, FIRE FUND 206 $ 18, POLICE FUND 207 $ 44, SEWER FUND 590 $ 26, WATER FUND 591 $ 21, COMMUNITY DEVELOPMENT 274 $ 0.00 RENTAL ORDINANCE FUND 883 $ TOTAL BILL LISTING $ 154, Page 5 of 20
6 10:03 AM CHECK REGISTER FOR BENTON CHARTER TOWNSHIP Pag 1/3 Check Vendor Name GENERAL FUND 10/18/ HARBOR FREIGHT TOOLS BIKE HITCH MOUNT RACK /18/ BLUE CROSS BLUE SHIELD OF MICHIGAN 39, , , , ADAMS REMCO, INC. ALL CITIES OCCUP MEDICINE AMERICAN FAMILY LIFE INS. AMTA APEX SOFTWARE ARAMARK UNIFORM SERVICES AT & T COPER CHARGES/ MAINTENANCE MDOT EXAM AFLAC INSURANCE MEMBERSHIP RENEWAL 2017 SOFTWARE MAINTENANCE RENEWAL SEPTEMBER UNIFORM, MATTS PHONE SERVICE , , B & S DISTRIBUTING BATTERY BATTERY B & Z COMPANY, INC. BEAUDOIN ELECTRICAL CONST BEAVER RESEARCH COMPANY BENTON ELECTRONIC SUPPLY INC BERRIEN COUNTY LOCKSMITHS BP INSTALL TAP 1190 ROCKY GAP ELECTRICL INSTALL FOR HEATER MAINT GARAG FOAMING DEGREASER MISC SUPPLIES PADLOCKS 9/17-10/16/2016 GAS PURCHASES 3, , CINTAS LOCATION #336 MOP, MATT RENTAL MATT, MOP RENTAL MATT, MOP RENTAL AUG CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES COMCAST CABLE CABLE, INTERNET SERVICE FIRE STATION 2 INTERNET SERVICE CABLE, INTERNET SERVICE INTERNET CPI INTERNATIONAL DEBRA BOOTHBY ELECTION SOURCE ELECTION SYSTEMS & SOFTWARE EMPCO INC ETNA SUPPLY COMPANY LAB SUPPLIES MILEAGE REIMBURSEMENT FOR OCT TEST DECK CHART AND MARK VOTING EQUIPMENT, SUPPLIES LIEUTENANT EXAMS METAERS, SMARTPOINTS , FAMILY FARM & HOME LIQUID NAILS MURIATIC ACID OIL OIL FASTENAL FEDERAL EXPRESS CORP. FIRE ENGINEERING SUPPLIES SHIPPING CHARGES SUBSCRIPTION RENEWAL Page 6 of 20
7 10:03 AM CHECK REGISTER FOR BENTON CHARTER TOWNSHIP Pag 2/3 Check Vendor Name FISHER AUTO PARTS REPAIR PARTS FUEL FILTERS OIL FILTERS FILTERS OIL FILTERS FILTERS TIRE PRESSUREMONITORING SYSTEM SENSOR TIRE PRESSURE MONITORING SYSTEM , FLAMETAMER FIRE PROTECTION LLC ABC RECHARGE, NEW FIRE EXT ABC RECHARGE FREDERICK SULIER ED D GM BUSINESS PRINTING GRAINGER HACH COMPANY HARBOR PRINTING SERVICE INC EVALUATION PURCHASE ORDERS SIGNS LAB SUPPLIES BUSINESS CARDS HEI WIRELESS BUMPERS FOR NEW PD CARS EQIO[,EMT FPR NEW PD CARS PROGARD EQUIPMENT FOR NEW PD CARS REPAIR LOOSE BUMPER WRAP 2, , , HERALD PALLADIUM INDIANA MICHIGAN POWER LAKE MICHIGAN MAILERS MICHIGAN GAS UTILITIES YEARLY SUBSCRIPTION ELECTRIC SERVICE OCT OPTION FREE SERVICE GAS SERVICE , MIDWEST CIVIL ENGINEERS CONSTRUCTION BROADWAY LIFT STATION CONSTRUCTION CRYSTAL AVE LIFT STATION 6, , , NYE UNIFORM COMPANY PANTS QUALITY PAVING COMPANY. INC ASPHALT PATCHING REPAIRS TO ASPHALT ,.00 2, RAPID PRINT INC LAMINATE AND SPIRAL BOOKS ROD WILDER MECHANICAL INSPECTIONS OCT OCT RENTAL INSPECTIONS 5, , SHELL FLEET PLUS STAPLES INC 5, STAPLES ADVANTAGE STATE OF MICHIGAN STATELINE DIESEL SERVICE SOR FEE DIESEL TREATMENT Page 7 of 20
8 10:03 AM CHECK REGISTER FOR BENTON CHARTER TOWNSHIP Pag 3/3 Check Vendor Name TELE-RAD, INC UNIFORMS UNIFORMS THAYER, INC. CLEANING SUPPLIES CLEANING SUPPLIES PD/TWP CLEANING SUPPLIES CASCADE DISH WASH UNLINE UNUM LIFE INSURANCE CO. SAFETY GOGGLES USA BLUEBOOK PARTS GAS ALERT SENSOR REGULATORS BYPASS PLUGS , , VALLEY TRUCK PARTS VERIZON WIRELESS VINCENT FETKE WEST SHORE FIRE,INC. WOODHAMS FORD LINCOLN XEROX FINANCIAL SERVICES REPAIR PARTS TRASH TRUCK WIRELESS CARD SERVICE REIMBURSEMENT FOR SUPPLIES PURCHASED FIRE GLOVES REPAIRS TO SQUAD CAR LEASE PYMT COPIER TOTALS: Total of 62 Disbursements: 154, Page 8 of 20
9 09:03 AM Fund: 101 GENERAL FUND CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 1/12 s: 10/18/ *# BLUE CROSS BLUE SHIELD OF MICHIGAN , , , , , , , , ALL CITIES OCCUP MEDICINE CHECK TOTAL FOR FUND 101: MDOT EXAM , AMERICAN FAMILY LIFE INS. AFLAC INSURANCE APEX SOFTWARE SOFTWARE MAINTENANCE RENEWAL *# ARAMARK UNIFORM SERVICES SEPTEMBER UNIFORM, MATTS SEPTEMBER UNIFORM, MATTS SEPTEMBER UNIFORM, MATTS CHECK TOTAL FOR FUND 101: 1, Page 9 of 20
10 09:03 AM CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 2/12 s: Fund: 101 GENERAL FUND 37684*# AT & T PHONE SERVICE BEAUDOIN ELECTRICAL CONST BEAVER RESEARCH COMPANY ELECTRICL INSTALL FOR HEATER MAINT GARAGE/PARK FOAMING DEGREASER BENTON ELECTRONIC SUPPLY INC MISC SUPPLIES *# BP 9/17-10/16/2016 GAS PURCHASES 9/17-10/16/2016 GAS PURCHASES 9/17-10/16/2016 GAS PURCHASES , CHECK TOTAL FOR FUND 101: 2, # CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FIRST AID SUPPLIES CHECK TOTAL FOR FUND 101: *# COMCAST CABLE INTERNET SERVICE DEBRA BOOTHBY MILEAGE REIMBURSEMENT FOR OCT ELECTION SOURCE TEST DECK CHART AND MARK ELECTION SYSTEMS & SOFTWARE VOTING EQUIPMENT, SUPPLIES FASTENAL SUPPLIES *# FISHER AUTO PARTS TIRE PRESSUREMONITORING SYSTEM SENSOR TIRE PRESSURE MONITORING SYSTEM REPAIR PARTS CHECK TOTAL FOR FUND 101: 1, *# FLAMETAMER FIRE PROTECTION LLC ABC RECHARGE, NEW FIRE EXT GM BUSINESS PRINTING PURCHASE ORDERS HERALD PALLADIUM YEARLY SUBSCRIPTION *# INDIANA MICHIGAN POWER ELECTRIC SERVICE ELECTRIC SERVICE LAKE MICHIGAN MAILERS CHECK TOTAL FOR FUND 101: OCT OPTION FREE SERVICE Page 10 of 20
11 09:03 AM CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 3/12 s: Fund: 101 GENERAL FUND MICHIGAN GAS UTILITIES GAS SERVICE *# QUALITY PAVING COMPANY. INC REPAIRS TO ASPHALT , *# ROD WILDER MECHANICAL INSPECTIONS OCT , *# SHELL FLEET PLUS CHECK TOTAL FOR FUND 101: 1, *# STAPLES INC CHECK TOTAL FOR FUND 101: *# THAYER, INC. CLEANING SUPPLIES PD/TWP CLEANING SUPPLIES CHECK TOTAL FOR FUND 101: *# UNUM LIFE INSURANCE CO VALLEY TRUCK PARTS CHECK TOTAL FOR FUND 101: REPAIR PARTS TRASH TRUCK Page 11 of 20
12 09:03 AM Fund: 101 GENERAL FUND CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 4/12 s: 37733*# VERIZON WIRELESS WIRELESS CARD SERVICE XEROX FINANCIAL SERVICES LEASE PYMT COPIER Total for fund 101 GENERAL FUND 42, Page 12 of 20
13 09:03 AM Fund: 206 FIRE FUND CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 5/12 s: 10/18/ *# BLUE CROSS BLUE SHIELD OF MICHIGAN , , ADAMS REMCO, INC. CHECK TOTAL FOR FUND 206: COPER CHARGES/ MAINTENANCE , *# AT & T PHONE SERVICE CINTAS LOCATION #336 MOP, MATT RENTAL MATT, MOP RENTAL MATT, MOP RENTAL AUG CHECK TOTAL FOR FUND 206: *# COMCAST CABLE CABLE, INTERNET SERVICE FIRE STATION EMPCO INC LIEUTENANT EXAMS FEDERAL EXPRESS CORP. SHIPPING CHARGES FIRE ENGINEERING SUBSCRIPTION RENEWAL *# INDIANA MICHIGAN POWER ELECTRIC SERVICE *# SHELL FLEET PLUS *# THAYER, INC. CLEANING SUPPLIES CASCADE DISH WASH CHECK TOTAL FOR FUND 206: *# UNUM LIFE INSURANCE CO WEST SHORE FIRE,INC. FIRE GLOVES Total for fund 206 FIRE FUND 18, Page 13 of 20
14 09:03 AM CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 6/12 s: Fund: 207 POLICE FUND 10/18/ HARBOR FREIGHT TOOLS BIKE HITCH MOUNT RACK /18/ *# BLUE CROSS BLUE SHIELD OF MICHIGAN , , , CHECK TOTAL FOR FUND 207: 25, *# ARAMARK UNIFORM SERVICES SEPTEMBER UNIFORM, MATTS B & S DISTRIBUTING BATTERY BATTERY CHECK TOTAL FOR FUND 207: *# FISHER AUTO PARTS OIL FILTERS *# FLAMETAMER FIRE PROTECTION LLC ABC RECHARGE FREDERICK SULIER ED D EVALUATION HARBOR PRINTING SERVICE INC BUSINESS CARDS HEI WIRELESS REPAIR LOOSE BUMPER WRAP BUMPERS FOR NEW PD CARS EQIO[,EMT FPR NEW PD CARS PROGARD EQUIPMENT FOR NEW PD CARS , , NYE UNIFORM COMPANY CHECK TOTAL FOR FUND 207: PANTS , *# SHELL FLEET PLUS , STAPLES ADVANTAGE STATE OF MICHIGAN CHECK TOTAL FOR FUND 207: SOR FEE TELE-RAD, INC UNIFORMS UNIFORMS Page 14 of 20
15 09:03 AM CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 7/12 s: Fund: 207 POLICE FUND CHECK TOTAL FOR FUND 207: *# THAYER, INC. CLEANING SUPPLIES PD/TWP CLEANING SUPPLIES UNLINE CHECK TOTAL FOR FUND 207: SAFETY GOGGLES *# UNUM LIFE INSURANCE CO *# VERIZON WIRELESS WIRELESS CARD SERVICE VINCENT FETKE REIMBURSEMENT FOR SUPPLIES PURCHASED WOODHAMS FORD LINCOLN REPAIRS TO SQUAD CAR Total for fund 207 POLICE FUND 44, Page 15 of 20
16 09:03 AM Fund: 590 SEWER FUND CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 8/12 s: 10/18/ *# BLUE CROSS BLUE SHIELD OF MICHIGAN , CHECK TOTAL FOR FUND 590: 6, *# AT & T PHONE SERVICE BERRIEN COUNTY LOCKSMITHS PADLOCKS *# BP 9/17-10/16/2016 GAS PURCHASES FAMILY FARM & HOME LIQUID NAILS MURIATIC ACID OIL OIL CHECK TOTAL FOR FUND 590: *# FISHER AUTO PARTS FUEL FILTERS OIL FILTERS FILTERS FILTERS CHECK TOTAL FOR FUND 590: *# INDIANA MICHIGAN POWER ELECTRIC SERVICE , MIDWEST CIVIL ENGINEERS CONSTRUCTION BROADWAY LIFT STATION CONSTRUCTION CRYSTAL AVE LIFT STATION , , CHECK TOTAL FOR FUND 590: 12, *# SHELL FLEET PLUS *# STAPLES INC STATELINE DIESEL SERVICE DIESEL TREATMENT *# UNUM LIFE INSURANCE CO Page 16 of 20
17 09:03 AM CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 9/12 s: Fund: 590 SEWER FUND 37731*# USA BLUEBOOK GAS ALERT SENSOR REGULATORS BYPASS PLUGS , CHECK TOTAL FOR FUND 590: Total for fund 590 SEWER FUND 2, , Page 17 of 20
18 09:03 AM Fund: 591 WATER CAPITAL FUND CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 10/12 s: 10/18/ *# BLUE CROSS BLUE SHIELD OF MICHIGAN , , , AMTA CHECK TOTAL FOR FUND 591: MEMBERSHIP RENEWAL , *# AT & T PHONE SERVICE B & Z COMPANY, INC. INSTALL TAP 1190 ROCKY GAP , *# COMCAST CABLE CABLE, INTERNET SERVICE INTERNET CPI INTERNATIONAL CHECK TOTAL FOR FUND 591: LAB SUPPLIES ETNA SUPPLY COMPANY METAERS, SMARTPOINTS , GRAINGER SIGNS HACH COMPANY LAB SUPPLIES *# INDIANA MICHIGAN POWER ELECTRIC SERVICE *# QUALITY PAVING COMPANY. INC ASPHALT PATCHING RAPID PRINT INC LAMINATE AND SPIRAL BOOKS *# SHELL FLEET PLUS CHECK TOTAL FOR FUND 591: *# UNUM LIFE INSURANCE CO Page 18 of 20
19 09:03 AM CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 11/12 s: Fund: 591 WATER CAPITAL FUND CHECK TOTAL FOR FUND 591: *# USA BLUEBOOK PARTS *# VERIZON WIRELESS WIRELESS CARD SERVICE Total for fund 591 WATER CAPITAL FUND 21, Page 19 of 20
20 09:03 AM Fund: 883 RENTAL ORDIANCE CHECK DISBURSEMENT REPORT FOR BENTON CHARTER TOWNSHIP Pag 12/12 s: 37721*# ROD WILDER OCT RENTAL INSPECTIONS *# STAPLES INC *# UNUM LIFE INSURANCE CO Total for fund 883 RENTAL ORDIANCE TOTAL - ALL FUNDS '*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND '#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT , Page 20 of 20
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