MINUTES OF MEETING MAY 11, 2016 President Schreiner called the meeting to order at 6:30 p.m. Roll call was taken with all Trustees present.

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1 MINUTES OF MEETING MAY 11, 2016 President Schreiner called the meeting to order at 6:30 p.m. Roll call was taken with all Trustees present. Visitors present were Kim Peterson, Cindy Hanke, Lindsey VanLuven, Keith Hanke, Megan Buksa, Jerry Butler & Don Watson of the Star News. Moved by VanHecker, seconded by Buksa to accept the appointment of Keith Hanke to fill a vacancy on the Board of Trustees for the term ending April Motion carried. Keith was then sworn in by Clerk Swenson. Moved by Tesch, seconded by Bullis to approve the minutes of the previous meetings as presented. Motion carried. TREASURERS REPORT Tax Account $ 145, General Fund 371, Water Operations Fund 57, Water Redemption Fund 1, Water Depreciation Fund 7, Water Equipment Replacement Fund 22, Sewer Operations Fund 52, Sewer Redemption Fund 3, Sewer Depreciation Fund 11, Sewer Equipment Replacement Fund 31, GENERAL BILLS PAID APRIL, 2016 Check Number 6458 Xcel Energy 3, R.L. Water & Sewer Utilities Dan Kraschnewski Dan Koehler Dawn Swenson 1, Hunter Bernitt Jerry Butler 1, Krista Blomberg Larry Ulczycki Tamara Blomberg Tammy Mann Jerry s Computer Void Lee Paul Upholstery 80.00

2 6472 Rent- A- Flash Void Fastenal Business Ins. Group Audrey Noland Danielle Noland Elizabeth Kauer Gary Polacek Steve Cihasky SuAnn Johnson William Eisner Great West Wheelers 10, MPIC Hawkins Ash CPA s 1, T.C. Hwy Dept Exxon Mobil Judy Cihasky Luanne Yanko Malinda Kathrein Tammy Mann Virginia Carpenter MannMade Frontier Security Health Plan 7, BP G & K Service P Administrators Fastenal CarQuest I.R.S. 3, WI Dept. of Revenue Sandra Thums Cheryl Eisner Cardmember Service 1, Doug Polacek George Tesch 1,385.25

3 6506 Jack Buksa 1, Robert Carpenter 1, Russell Bullis 1, Todd Monty Vernell VanHecker 1, William Schreiner 2, WI Retirement System 1, WI D.O.R Christensen Services R.L. True Value Jt. R.L. Fire Com. 3, The Star News Casper Truck Equipment 3, Dawn Swenson Schmiege Law Office C & D Lumber Freudenthal Tinman Heating & Cooling Advanced Disposal 2, Dan Kraschnewksi Dan Koehler Dawn Swenson 1, Hunter Bernitt Jerry Butler 1, Krista Blomberg Larry Ulczycki Tamara Blomberg Tammy Mann R.L.H.S. Yearbook GovConnection Great West Sandra Kauer GENERAL RECEIPTS APRIL, 2016 Receipt Number 6842 Aspirus R.L. Clinic 1, T.C. Treasurer 5, Customer Accts. 1,112.72

4 6845 Sandra Thums State of WI D.O.T. 13, Penny Mannel Tatum Swenson Judy Cihasky Interwald Wanderers Douglas Thums Customer Accts. 1, Deb Gojmerac Jenny Schrader Lana Thums Ivan & Sandy Kauer Pittman s Family Dining Gr. Northern Cabinetry T.C. Treasurer Customer Accts. 1, R.L. School District Todd Henderson Patricia Myers Alter Metal Recycling Customer Accts Customer Accts Ron Anderson Camp Tammy Mann & Dawn Swenson Lakeview Park WATER BILLS PAID APRIL, 2016 Check Number 8480 Fastenal HD Supply Xcel Energy Cardmember Services Rib Lake True Value The Star News Jerry Butler HD Supply Tripoli Propane

5 8489 Environmental Improvement Fund 19, R.L. Redemption Fund Hawkins Ash CPA s 1, WI Rural Assoc WATER RECEIPTS APRIL, 2016 Receipt Number 1561 Customer Accts. 4, Customer Accts. 7, R.L. Water Redemption 19, Salvation Army Customer Accts. 4, Customer Accts. 2, Customer Accts. 2, SEWER BILLS PAID APRIL, 2016 Check Number 4619 R.L. Water Utility B & M Technical Services Frontier Xcel Energy 1, Cardmember Services AgSource Labs. 1, R.L. True Value Environmental Improvement Fund 15, MSA 41, Hawkins Ash CPA s 1, WI Rural Water Assoc SEWER RECEIPTS APRIL, 2016 Receipt Number 1320 Customer Accts. 7, Customer Accts. 10, R.L. Sewer Redemption Fund 16, Mike Turner Customer Accts. 6, Customer Accts. 3, Customer Accts. 3, Moved by VanHecker, seconded by Tesch to accept the Treasurers Report as printed and pay all bills submitted. Motion carried.

6 Under citizens input Kim Peterson expressed interest in filling one of the vacant positions on the Board. It will be on the next agenda. The following is an update from MSA: FISCAL SUSTAINABILITY PLANNING (FSP) GRANT OPPORTUNITY (FOLLOW UP) The Fiscal Sustainability Planning Grant is a reimbursement program. This means the work must be invoiced, and then submitted for reimbursement. The $3,000 fee includes the grant application and preparation of the brief Fiscal Sustainability Plan Report. This fee is directly reimbursable as part of the $30,000 FSP grant. The sewer- related portion of the Village s out of pocket expenses for the GIS Mapping that has already occurred is eligible as a reimbursable cost, since the work occurred after mid- June 2014, which is the cutoff date. TIMING FOR SEWER RATE INCREASE TO 2% OF THE MHI (FOLLOW UP) The sewer rates need to be at 2% of the MHI by the time the Village closes on the Hardship Loan. The latest that the loan can be closed is August 23, MSA will assist the Village in gradually stepping up the rates between now and August The project will most likely bid in mid- January SEARCH GRANT FUNDING (FOLLOW UP) correspondence with Julie Giese of USDA Rural Development occurred on Thursday 5/5/2016. Julie indicated that she believed she may still need one or two items but would double check. She will let us and the Village know what additional information (if any) she needs and provide if necessary. Additional discussion is anticipated the week of 5/9/2016 and we will keep the Village updated. Funds will be transferred to the Village s account by USDA Rural Development. Applications by American Legion and Ice Age Committee for Special Class B Picnic Licenses were read to the Board. Moved by Buksa, seconded by Tesch to accept the applications and grant the licenses. Motion carried. Application by Ted Eisner for temporary operators licenses were presented to the Board. Moved by Buksa, seconded by Bullis to accept the applications and grant the licenses. Motion carried. An application by Tannery Creek Parkway for renewal of their 6- month Class Beer License was presented. Moved by VanHecker, seconded by Buksa to accept the application and grant the license. Motion carried. The following applications for renewal liquor licenses were read to the Board for publication: Class B Combination Liquor Licenses: Neil Kauer as individual Renewal Bohemia Drink Slingers Tavern, LLC Renewal Drink Slingers (Michael Butson as agent) Onyxtacular, LLC (Damian Jones as agent) Renewal Frosted Mug Rido, LLC

7 (Christoper LaFernier as agent) Renewal Camp 28 Enter- Enter, LLC (Sandra Epper as agent) Renewal Bird s Nest Class A Combination Liquor Licenses: Ed s IGA, Inc. (Rodger Zondlo as agent) Renewal Ed s IGA Robin Peterson as individual Renewal R- Corner Store Cynthia Hanke as individual Renewal C & G Mini Mart Moved by Bullis, seconded by Buksa to approve the above applications for publication in the Star News. Motion carried. A request was presented for a donation to the annual 4 th of July Fireworks Display. Moved by VanHecker, seconded by Hanke to approve donating $1, towards the fireworks. Motion carried. Moved by VanHecker, seconded by Tesch to place an ad in the Star News for a campground host again. Motion carried. Moved by Bullis, seconded by Buksa to approve the following three public works dept. projects. Motion carried aluminized culverts for Kapitz Road at $2, each for a total of $8,508 plus the cost of Randy Thums Trucking services yards of gravel for Kapitz, Upjohn and a stockpile at a cost of 7.14 per yard totaling $8, Lakeshore Dr. culvert extension project for $11,000. Moved by Bullis, seconded by Hanke to make repairs by Railroad & Maple Street totaling $1, Motion carried. Moved by Buksa, seconded by Tesch to approve repairs to the Argo in the amount of $1, plus shipping & handling and bulk chain. Motion carried. Butler recommended switching phone and internet services from Frontier to Verizon which will result in approximately ½ the current costs and 10 times the speed for the internet. Switching would require new addresses and Verizon does not handle fax lines so there would be a few drawbacks in switching, but advantages will probably outweigh the disadvantages. Moved by VanHecker, seconded by Bullis to pursue the matter with more research by the next meeting. Motion carried. The following resolutions were presented to the Board: RESOLUTION NO. 07/2016 VILLAGE OF RIB LAKE

8 AUTHORIZED REPRESENTATIVE TO FILE APPLICATIONS FOR FINANCIAL ASSISTANCE FROM STATE OF WISCONSIN ENVIRONMENTAL IMPROVEMENT FUND WHEREAS, it is the desire of the Village of Rib Lake, Wisconsin, a municipal corporation, to file several applications for state financial assistance for its Sewer Utility project(s) including but not limited to the WWTF Upgrade, Interceptor Sewer Replacement/Rehabilitation, Collection System Upgrades, Lift Station/Forcemain & System Equipment project, and all other related upgrades under the Wisconsin Environmental Improvement Fund (ss , , and , Wis. Stats.); WHEREAS, it is necessary to designate a representative for filing said applications; BE IT THEREFORE RESOLVED by the Village Board of the Village of Rib Lake that the President is hereby appointed as an authorized representative for the Village of Rib Lake for the purpose of filing these applications, and that the representative is further authorized and empowered to do all necessary things and take all necessary steps in connection with said applications. Adopted the 11th day of May, VILLAGE OF RIB LAKE TAYLOR COUNTY, WISCONSIN Bill Schreiner, President Attest: Dawn Swenson, Clerk Moved by Bullis, seconded by Tesch to approve and adopt the above resolution. Motion carried. RESOLUTION NO. 08/2016 VILLAGE OF RIB LAKE RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WHEREAS, the Village of Rib Lake, Taylor County, Wisconsin ( the Village ) plans to make several improvements to its Sewer Utility including but not limited to the WWTF Upgrade, Interceptor Sewer Replacement/Rehabilitation, Collection System Upgrades, Lift Station/Forcemain & System Equipment project(s), and other related facilities ( the Project ); and WHEREAS, the Village expects to borrow funds and incur debt from one or more possible sources on a long-term basis by issuing tax-exempt bonds, promissory notes, DNR EIF Funds, or other debt to finance the Project ( the Loan ); and WHEREAS, because proceeds of the debt which will provide project financing will not become available prior to commencement of the Project, the Village may need to provide interim financing to cover costs of the Project incurred prior to receipt of the Loan; or other debt proceeds; and WHEREAS, it is necessary, desirable, and in the best interests of the Village to use moneys from its funds on an interim basis until the Loan becomes available. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Rib Lake, Taylor County, Wisconsin, that: Section 1. Expenditure of Funds. The Village shall make expenditures as needed from its funds to pay the costs of the Project until loan proceeds become available. Section 2. Declaration of Official Intent. The Village Board of the Village of Rib Lake hereby officially declares its intent under 26 CFR Section to reimburse said expenditures with proceeds of the debt, the principal amount of which is not expected to exceed $6,000,000.

9 Section 3. Effective Date. This Resolution shall become effective upon its adoption and approval. Adopted the 11th day of May, VILLAGE OF RIB LAKE TAYLOR COUNTY, WISCONSIN Bill Schreiner, President Attest: Moved by VanHecker, seconded by Tesch to approve and adopt the above resolution. Motion carried. Moved by Buksa, seconded by Bullis to approve adoption of the Search Grant Agreement with Rural Development and authorize the President and Clerk to execute any other documents necessary for completion of the project. Motion carried. Trustee Bullis presented a proposed amendment to the grass ordinance prohibiting the deposit of grass clippings onto the streets. Moved by VanHecker, seconded by Hanke to approve the amendment. Motion carried. Moved by VanHecker, seconded by Tesch to approve the appointment of Bob Carpenter as a citizen member of the utility committee. Motion carried. The following annual Board Committee appointments and 2- yr. official appointments were made: VILLAGE OF RIB LAKE ELECTED OFFICIALS, STAFF, COMMITTEE APPOINTMENTS NAME TITLE PHONE BILL SCHREINER PRESIDENT 3215 (Mill)1282(Home) VACANT TRUSTEE VERNELL VAN HECKER TRUSTEE GEORGE TESCH TRUSTEE 5236 JACKBUKSA TRUSTEE 3010 (H) (C) RUSSELL BULLIS TRUSTEE 5829 KEITH HANKE TRUSTEE DAWN SWENSON CLERK-TREASURER 5404 OR 3551 DANIEL KRASCHNEWSKI CHIEF OF POLICE 5633 OR JERRY BUTLER DIR. PUBLIC WORKS (C) 5551 (V) 3812 (H) HUNTER BERNITT PUBLIC WORKS (Home) DAN KOEHLER WATER & SEWER RUSS BULLIS FIRE CHIEF 5829 OR 5281 BOB CHRISTENSEN BLDG. INSP./ZONING BOB IRWIN ASSESSOR SCHMIEGE-GRAFF ATTORNEY

10 BOARD COMMITTEES STREETS...VANHECKER (CHAIR), TESCH BULLIS UTILITIES...VAN HECKER (CHAIR), TESCH, BULLIS SIDEWALKS...BULLIS (CHAIR) BUKSA, HANKE FINANCE...SCHREINER, SWENSON PERSONNEL... (CHAIR), BULLIS, VANHECKER PARK, LAKE & REC...TESCH (CHAIR), BUKSA, HANKE HEALTH, SOC. SERV. & SR.CITIZ...TESCH (CHAIR), DEV. & BLDG & GROUNDS... BUKSA (CHAIR) BULLIS, HANKE POLICE... VAN HECKER (CHAIR) TESCH LIBRARY...BULLIS, SCHREINER (ALT) BOARD OF REVIEW...SCHREINER (CHAIR), SWENSON, VANHECKER, TESCH, BULLIS, BUKSA (ALT) FIRE & RECYCLE COM... VAN HECKER, BUKSA, HANKE WEED COMMISSIONER...BULLIS HOUSING AUTHORITY...BUKSA PLAN COMMISSION BULLIS TWO YEAR OFFICIAL APPOINTMENTS HEALTH OFFICER TAYLOR COUNTY CIVIL DEFENSE CHIEF OF POLICE CLERK-TREASURER DAWN SWENSON Moved by Bullis, seconded by Hanke to approve the above appointments. Motion carried. Trustee Reports: During reports the following 7 motions were made: Moved by VanHecker, seconded by Tesch to approve of sealing the Ice Age parking lot for $1, Motion carried. Moved by Bullis, seconded by VanHecker to hire Scott Jensen to spray paint the streets at an approximate cost of $ with public works painting the curbs. Motion carried. Moved by Tesch, seconded by VanHecker to approve purchase of a new fire hydrant on State Rd. at a cost of $3, Motion carried. Moved by Buksa, seconded by Bullis to approve the purchase of four LED lights for the theater park mural at $ plus shipping. Motion carried. Moved by VanHecker, seconded by Bullis to approve updating the lighting in the clerk s office. Motion carried. Moved by Buksa, seconded by Tesch to install water saving toilets at

11 Lakeview Park for $ Motion carried. Moved by Bullis, seconded by Buksa to install water saving toilets and new sinks and faucets for the village hall bathrooms at a cost of $1, Motion carried. Moved by Bullis, seconded by Tesch to adjourn the meeting at 8:00 p.m. Motion carried. Dawn R. Swenson Village Clerk