IGIC Board of Directors Meeting & Technical Meeting Minutes

Transcription

1 IGIC Board of Directors Meeting & Technical Meeting Minutes The Nature Conservancy, Efroymson Conservation Center 620 E. Ohio Street, Indianapolis, IN Thursday, June 25, P.M. 4 P.M. Meeting Schedule: 1:00 pm - 2:15 pm IGIC Board - Business Meeting 2:15 pm 2:35 pm BREAK 2:35 pm 4:05 pm IGIC Board - Technical Meeting IGIC Board - Business Meeting (Agenda) 1:00 pm 2:15 pm 1. Sign-in 2. Call to Order & Introductions (John Howe) a. Board Member, Guest and Visitor Introductions Kyle Johnson, Elliot Englert, Wendy Deboard, John Milburn, Brianna Powers attended via phone 3. Review of Agenda (John Howe) 4. Approval of Previous Meeting Minutes (John Howe) Dave Estes motion to approve, Irv Goldblatt seconded, and motion passes 5. IGIC Financial Reports (Phil Worrall) a Financial Forecast Update 1. $158,620 current balance. In about 2 weeks the current balance will drop due to Conference payments that have been made, but not cleared the bank yet. Phil revised forecasted year-end income and expenses from 300 to 285 conference attendees. This is about $7,000 less for both, so a wash. Phil does not anticipate any large expenses or income until later this year when we get membership renewals. Projected 2015 end of year total in bank is $101,029 at end of year. IGIC June 25, 2015 Page: 1

2 2. Phil pointed out that the budget still includes funding proposed for the $10k IGS IndianaMap support grant and the $5k College Map / App competition. 3. Irv suggests we be more conservative in our future conference projections, i.e. lower attendance. Phil says we should still project 300 attendees at conference next year in Indy. 4. Discussion/comparison of attendance in Bloomington in past. Was similar to this year. 5. Phil still needs to update membership spreadsheet from renewals done with conference registration and will send update to Membership committee. 6. Discussion of upcoming Financial Committee working on future budget projections and sources of future income. 7. We have not completed a draft of our 2016 budget, but this 8. Dave Estes motions to accept the financial report, Mike Martin 2 nd motion passes. 6. Old Business (John Howe) a Annual Report 1. Phil asks for any edits or changes. Source for workgroups sections came from the last Board meeting wrap-up by chairs. 2. Irv noticed that four workgroups / committees did not meet last year. Should they be disbanded for not meeting for a year or more? We can, but some workgroups are on hiatus because there are no issues to be dealt with at this time. The Board can add or remove any Committee or workgroup. i. CAD to GIS on hiatus at this time ii. Membership Committee did not meet last year, but is meeting in 2016 and just met yesterday. iii. Data Integration Workgroup 3. Next Board meeting, Phil will be asking for a ½ year summary from Committee chairs. Phil also would like Committees to include some graphics or maps with reports. 4. The group reviewed the sections and contents of our 2014 Annual Report. 5. Some discussion of past attendance at conference in Bloomington. 6. Phil pointed out the % between hard and soft money. Bank balance has had an overall upward trend. IGIC June 25, 2015 Page: 2

3 7. Irv Goldblatt moves to approve Annual Report, Dave Estes second, motion passes. Report approved b GIS Salary Survey 1. Link to this SurveyMonkey login in the Board Meeting Agenda in dropbox, but we still need to produce the final PDF Report document. 2. Katie Springer did some analysis; average salaries are up to $60K, even for those with 1-2 years of experience. Salaries are pretty comparable for men and women. Katie will continue to work with data to produce graphs. 3. Discussion of use of dropbox for use by Board. 7. New Business (John Howe) a. Board of Directors Appointment of New Treasurer - Dave Coats nominated to complete the 2015 term of Chris Walls 1. Executive Committee brainstormed candidates of IGIC members who recently retired to fill Chris s remaining term. We contacted these candidates individually, and happy to report Dave Coats has agreed to serve. 2. Dave Estes made the motion to appoint Dave Coats as Treasurer, Irv Goldblatt seconds. Discussion: Mike Martin asks if Treasurer needs to be Board Member, but not necessary. Phil asks if any board member would like to volunteer; none. Matt Riggs said he expected Dave Coats was probably excited to take this position; Phil concurred. John points out that Dave Coats will be focused on Finance Committee planning. No further discussion. Motion passes. 3. Phil notes that many Board members volunteered for Finance Committee at past meeting. Phil asked for more. Phil would like at least 8-10 involved on Finance Committee. All meetings will be virtual (web / phone). b. New IGIC NOAA Resiliency Grant with NSGIC ($10,000) 1. Phil is co-chair of NSGIC Resiliency Task Force. This $20,000 grant from NOAA is designed to better inform the larger community about using GIS resources to support resiliency efforts. NSGIC has no staff so they looked to state partners to help develop and host some ArcGIS Online story maps for education and outreach ($10,000). Phil volunteered IGIC and has submitted a IGIC June 25, 2015 Page: 3

4 proposal to NSGIC. FEMA has large region maps. NOAA wanted a map that was more local and interactive. This is planned to be a Woolpert contract. Hopefully IGIC gets selected. This should run July 2015 to May Executive will receive review and vote for/against approval. c. National Geospatial Data Act of 2015 IGIC Letter of Support. 1. Phil provided a link showing NSGIC flyer on why this Act is needed. This will legislate FGDC and NSDI with congressional oversight. 2. IGIC s Legislative Committee has created long and short versions of letters of support. For Indiana, these letters will be sent to Dan Coats (R), and Joe Donnelly (D). 3. This bill is Republican sponsored, but hope there will also be Democrat support. No funding is being requested in the bill. The goal is to codify the work of the FGDC & NSDI that has previously been created through Presidential Directives. 4. Phil requests people send letters to our Indiana Senators using information from the template with personal notes about importance to you. If this passes, we could see more federal agencies partnering with other agencies and state and local government to help build and maintain FGDC Framework data 5. Irv Goldblatt made the motion to approve, Steve Hook seconds the motion to provide form letters to membership. Motion passes. d. National Geospatial Advisory Council (NGAC) IGIC Letters of Support 1. Two candidates: Kevin Mickey, Polis Center at IUPUI, and Nancy Obermeyer, Indiana State Univ. 2. Motion for Board to approve Phil write a recommendation letter for each candidate 3. Dave Estes Motions, Justin Peters seconded the Motion, Motion passes. 4. Jim Sparks, GIO, will also be writing letters of support for these two candidates. e Open topography User Survey 1. Just received this call for survey. Phil will this out to membership to ask they respond to this survey. 2. Indiana s LiDAR data is hosted on OT and there is no additional cost to us. 8. Other Business (John Howe) None IGIC June 25, 2015 Page: 4

5 9. Adjourn (John Howe) Irv Goldblatt Motion to adjourn, Matt Rummel seconded, motion passes. Board of Director s Meeting Attendance (Sign in) NAME REPRESENTING PRESENT PROXY Kurt Babcock County NO Eric Banschbach ISPLS NO Megan Compton Critical Infrastructure YES Lacey Duncan Non Profit YES Jennifer Dunn Commercial GIS Service Provider YES Elliott Englert Regional Planning Commission YES (Phone) Dave Estes Regional At Large - Northeast YES Al Frisinger County Surveyors Association NO Irv Goldblatt State YES Rick Hill Higher Education NO Steve Hook Rural County YES Chad Hoover Utility YES John Howe Regional At Large - Southwest TES Adam Johnson Association of Indiana Counties NO Kyle Johnson Regional At Large - Southeast YES (Phone) Frank Kelly Regional At Large - Central YES Mike Martin At Large YES Rob Mendel Municipality (Rural) YES Chris Morse Federal proxy Kenny Street David Nail Federal NO Dan Niksch Regional At Large - Northwest YES Justin Peters At Large YES Brianna Powers Utility YES (Phone) Matt Riggs Education YES Carol Rogers Non Profit proxy Wendy Deboard Matthew Rummel Critical Infrastructure YES Geoff Schomacker Lt. Governor's Office NO Katherine Springer At Large YES Larry Stout At Large proxy Matt Riggs Andrew Swenson Municipality YES Ann Trobaugh IACT No Chris Walls IGIC Treasurer proxy Phil Worrall Joyce West Commercial GIS Service Provider YES Phil Worrall IGIC YES IGIC June 25, 2015 Page: 5

6 Guests Attending (Name, Organization) 1. Shaun Scholer, Wayne Co. GIS 5. Lorraine Wright, IGIC independent Contractor 2. Michelle Burgess, INDOT 6. Charline Avey, IGIC independent Contractor 3. Rick Hammond, Woolpert 7. Jim Sparks, GIO 4. Kent Park, Woolpert 8. Kevin Mickey, The Polis Center (tech. meeting) BREAK 2:30 pm 2:45 pm IGIC Board - Technical Meeting (Agenda) 2:45 pm 4:00 pm This meeting follows the IGIC Business Meeting but does not conduct official IBIC business, therefore a quorum and official minutes are not required. Notes are taken by the IGIC Secretary for general information. 1. News, Announcements, and Board Member Projects a. SW Regional GIS Group Meeting Announcement 1. John Howe hosting at Gibson County on July 30 th, and has received ~ 20 RSVPs and he expects more. Elliot Englert and Rob Mendel involved as well as Jim Sparks and Phil. Phil encourages higher education, private sector, and any others to attend. Question was asked about also doing it as a virtual meeting from Megan Compton [will look into this]. Phil asks Board members to forward the SW Meeting invitation to their contacts. b. Roundabouts and Dog Bones and their impact on GIS centerline modeling, topology and routing. 1. Michelle Burgess from INDOT has provided a document showing how they plan to model these features at INDOT, and is looking for input from the rest of the GIS community. Roundabouts are being modeled as their own segments, with the roads coming into it are also their own segments. Question asked about traffic modeling (routing) and a discussion about addressing of roundabouts. This topic will be followed up by the GIS Response Corps Committee (Megan), and the Street Centerline and Addressing Workgroup (Charline). c. HEA1371 and its impact on government and other GIS web sites 1. Subset of property owners can opt out of having their name and address in public viewable databases. Discussion or question if this applies to State databases such as DLGF. Jim Sparks says no. Discussion about outreach to sponsors of legislation to inform them IGIC June 25, 2015 Page: 6

7 of the issues. Suggestion to write a letter to those legislators. Jim talked about Hamilton County s GIS now allowing search by name. Kevin Mickey asked about an item for Legislative Committee. Perhaps come up with best practices of adhering to this law and inform county elected officials such as Auditors. This law is effective July 1 st. Shaun Scholer and Data Sharing Group will pick this topic up and discuss at their next meeting. d DEP BAA project for the [Ohio] Lake Erie Watershed 1. Woolpert discussed entities in northeast IN and southeast MI having interest in participating and providing funding for the northwest OH project. This project was started because of algae bloom in Lake Erie the past few years. Looking for interested parties, so please let Phil know. 2. Special Reports a Statewide Orthophotography Project (Jim Sparks) 1. State has money to start year 1 of the 3-year project. State again is divided into 3 columns, Central, East and West. Base product a 1-ft pixel resolution, all products will be in public domain, and include optional items such as LiDAR, contours. The GIO is the contract administrator, and INDOT and IGIC will provide quality review. Differences in this program: Counties that get 1-foot orthos if they agree to continue county data sharing initiative. Also, only 2016 money is guaranteed for year 1, so counties in other columns cannot use the State money match if they want to get orthos earlier / out of cycle. Counties can still use the state contract out-of-cycle for their contracting, but just no base funds from the state. 2. Discussion about continuation of data sharing for IndianaMap. b Government Geospatial Coordinators Forum - Tuesday, September 15, 2015, Beck s Hybrids, Atlanta IN. (Kevin Mickey) 1. Kevin handed out lists of names and asked Board Members to call people on their list to extend a personal invitation to this event. 2. Topics: open source data, legislation, best practices for collaboration 3. Registration site should be available by second week in July. At that time, Board will be reminded to make the calls on their list. IGIC June 25, 2015 Page: 7

8 3. IGIC Committee, Workgroup and Project Reports a. Membership Committee [Joyce West] 1. Looking at membership rates for 2016 to recommend to Finance Committee, and also developing a marketing campaign to increase membership. b. County Data Sharing Initiative March/April 2015 Harvest Update (Charline Avey) 1. Data for all 92 counties with street centerlines, point addresses, parcels and jurisdictional boundaries will be released on IndianaMap next month. Also have created a DLGF database for all 2014pay2015 records. This file geodatabase is available from IGIC. 2. Working this summer to update contact list for next harvest. Although an automated process, still 20% of harvests fall through the cracks and require 80% of manual effort to fill in the holes 3. Also planning to share improvements back with counties to see how they can incorporate improvements back into their c. Waters Workgroup Local-Resolution Update, WBD, and WOTUS 1. Defer this discussion to a future meeting. 4. Adjourn 2015 Board Meeting Schedule: Thursday Aug 27, :00pm - 4:00pm, The Nature Conservancy, Efroymson Conservation Center, 620 E. Ohio Street, Indianapolis Thursday Oct 22, :00pm - 4:00pm, The Nature Conservancy, Efroymson Conservation Center, 620 E. Ohio Street, Indianapolis Thursday Dec 3, :00pm - 4:00pm, The Nature Conservancy, Efroymson Conservation Center, 620 E. Ohio Street, Indianapolis IGIC June 25, 2015 Page: 8