IGIC Board Meeting Minutes
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1 IGIC Board Meeting Minutes Thursday, August 11, P.M. 4 P.M. The Nature Conservancy, Efroymson Conservation Center 620 E. Ohio Street, Indianapolis, IN Meeting Schedule: 1:00 pm - 2:30 pm IGIC Business Meeting 2:30 pm 2:45 pm BREAK 2:45 pm 4:00 pm IGIC Technical Meeting IGIC Business Meeting 1:00 pm 2:47 pm 1. Sign-in 2. Call to Order (1:02) & Introductions a. Board Member, Guest and Visitor Introductions 3. Review of Agenda 4. Approval of Previous Meeting Minutes a. 4/14/2016 IGIC Board Meeting Minutes Motion to approve: John Hannel; Second: Matt Riggs; Vote: Approved 5. IGIC Financial Reports a IGIC Conference Finance Report (FINAL) Goal was attendees, actual = 269 attendees, with 23 of these guests Brought in $4400 less than what we original estimated, but we did make $ See spreadsheet in Dropbox b Annual Conference Contract & Planning (Shaun Scholer) Looked at Bloomington, Muncie, and Ft. Wayne IGIC Board Meeting Minutes August 11, 2016 Page: 1
2 Selected Bloomington because the food/beverage costs had gone up everywhere else, but prices are steady in Bloomington and based on our previous contract c Annual Conference Planning (Shaun Scholer) Will use Cvent RFP process to get bids. We are looking statewide We are considering a destination event site like French Lick / Casino location. d IGIC Membership Finance Report (FINAL) As of 5/ members As of 2/ members See spreadsheet in Dropbox e IGIC Current Financial Forecast Current balance end July - $102,631 About $7000 behind our projected end of year goal, but expect that to improve. See spreadsheet in Dropbox 6. IGIC Project, Grants and Prospect Reports a. Local-Resolution NHD Project & Waters Workgroup Update (Robert Wilkinson) All work is done, and the last 4 HUC-8s left to add to USGS NHD Process for maintenance is our next step. Mike Martin has AGOL map developed to add QC call-outs, so they can be reviewed and edited by maintenance staff to fix errors. Waters workgroup Meeting next Tuesday to discuss maintenance NHD webinar recording available online b. County Data Sharing Harvesting Support (Phil / Charline) Need for continuing support for the next 2016 harvest No current active subcontract with Charline need to set up for next harvest c NSGIC NOAA Resiliency Grant (Phil) Grant is done and all Fees paid to IGIC Results posted to NSGIC.org web site [select the Natural Disasters tab] d USGS 3DEP Grant Award (Phil) IGIC Board Meeting Minutes August 11, 2016 Page: 2
3 3 counties this year Wayne, Marion, Hamilton Acquisition for Marion and Hamilton Complete Wayne is conducting an RFP selection process for their vendor e IndianaView Mini-grant Award (Rick Hill & Phil) Develop Story map templates for Indiana Bicentennial Maps by GENI Time line produced from pdf created by GENI Templates and how-to instructions will allow the other 89 Indiana Counties to create their own County Story Time-line Map f. CLIR Digitizing Hidden Special Collections and Archives grant proposal (Lorraine Wright & Phil) IGIC did not get grant award We did get good feedback on what to do in the next round Original holder of documents must be the one applying State archives is original holder, so we will apply differently next year g. Indiana Silver Jackets IFMP proposal USACE FY17 Interagency Nonstructural Flood Risk Management proposals. (Lacey Duncan & Phil) Grant to publish Disaster Mitigation Plan data in a portal for GIS data uses and non-gis people to access data. No feedback yet h NRCS County Lidar Funding plan & IGIC 2017 USGS 3DEP BAA Proposal Plan (Chris Morse & Phil) $3,100,000 budgeted so far through Indiana NRCS Office 2018 now available Elevation Workgroup will continue to work on developing new statewide elevation plan and 3DEP proposal 7. Old Business a David C. Ford Award Recipients (Jim Stout, Larry Stout, John Buechler) These awards were back ordered at the conference, but have now arrived Awards given to our 3 recipients. We will take a picture at the break 8. New Business a. Board Member resignation and appointments IGIC Board Meeting Minutes August 11, 2016 Page: 3
4 Jennifer Dunn, Commercial Service Provider seat resigned. Brad Stump, BF&S nominated to replace her for remainder of 2016 term. Motion to elect Brad: Kent Park; Second: Larry Stout; Vote Approved. 9. News & Announcements a. Mapping Indiana, Five Centuries of Treasures - Indiana Historical Society See sample book IHS sells book for ~$60 IGIC will sell book at the State of Indiana GIS Day event we make almost $30 each b. Dave Nail USGS liaison for Indiana and Kentucky, announced a pending job change Now also taking over liaison role for Illinois & Missouri Dave will move to Rolla Missouri in about a year Should we ask IGIC, NSGIC, NRCS, others to write letters to USGS to advocate the need for USGS to have 1 Liaison per state? [No discussion or action taken] 10. Adjourn Business Meeting Motion to Adjoin: Megan Compton; Second: Rick Hill; Vote Approved BREAK 2:47 pm 3:06 pm (Take Picture of Ford Award Winners) IGIC Technical Meeting (Agenda) 3:06 pm 4:07 pm 9. News & Announcements (Continued) c. Justin Peters introduce new ISDP multi-file download tools 1. GIO Report - Indiana Geographic Information Office (GIO) Report (Jim Sparks) 2016 Ortho delivery Woolpert is setting up for Amazon Cloud download [no hard drive delivery]. State and County will get a link to download 1X. INDOT physical rolled maps being slowly converted NextGEN911 Setting up a committee to determine how GIS can help. Have scheduled a first meeting next week to help determine that answer. 2. Board Member Project Report a. CBBE City of Tipton Flood Resilience Plan (Matt Rummel) See slides in Dropbox IGIC Board Meeting Minutes August 11, 2016 Page: 4
5 Technical Meeting Adjourned (4:07) Calendar: a. Indiana Association for Floodplain and Stormwater Management, Florence, IN - Sept. 7-9 b. Indiana GIO State Government GIS Day, September 20, Indiana Government Center, Indianapolis, IN c. AIC Annual Conference, September 26 29, Fort Wayne, IN d. IACT Annual Conference, October 4 6, French Lick, IN e. NSGIC Annual Conference, October 24-28, 2016 Crowne Plaza Indianapolis Downtown-Union Station Indianapolis, Indiana. f. Annual GIS Day IUB, IUPUI, Purdue, Ball State, Depauw, Notre Dame, others? g. IGIC s 10 th Annual Government Geospatial Coordinators Forum, November 22, 2016, Beck s Hybrids, Atlanta, IN. h. Other upcoming Regional GIS Meetings? 2016 Board Meeting Schedule: Scheduled for every other month on the second Thursday. Thursday Oct 13, :00pm - 4:00pm, The Nature Conservancy, Efroymson Conservation Center, 620 E. Ohio Street, Indianapolis Thursday Dec 8, :00pm - 4:00pm, The Nature Conservancy, Efroymson Conservation Center, 620 E. Ohio Street, Indianapolis IGIC Board Meeting Minutes August 11, 2016 Page: 5
6 Board of Directors Meeting Attendance (Sign in) IGIC Board Meeting Minutes August 11, 2016 Page: 6
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