Region 5 Spring Forum Meeting Minutes Date: April 18, 2015 Location: Grand Rapids, MI JW Marriott

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1 Region 5 Spring Forum Meeting Minutes Date: April 18, 2015 Location: Grand Rapids, MI JW Marriott Vision: The IRWA creates awareness of and trust and confidence in right of way professionals, who contribute to building a better world. Mission: The IRWA is the central authority of the right of way profession, serving our members, the users of our services and the general public. Key Objectives: 1. Membership: Increase the value of IRWA membership. 2. Professional Development: Increase the impact of IRWA education and credentials. 3. Marketing: Increase the reach of IRWA marketing. 4. Structure: Strengthen the infrastructure of the association. 1) Brad called the meeting to order at 8:31 a. Introduction of Members & Guests b. Voting Substitutes i. Indiana-Chris Wischer for Josh Sherretz, SR/WA c. Brad introduced special guests Jeff Jones, Mary Anne Marr, Patricia Petitto, Vivian Howell 2) Secretary/Treasurer Reports.Beth Smith, SR/WA Beth presented the secretary s report. Motion to pass by Bill Busch, second by Jerry Lund to approve the minutes as submitted. Beth presented the treasurer s report. Motion to approve by Rick Nichols, second by Jerry Lund. 3) Review of Chapter Workshop Results..Brad Brad discussed outcomes from the workshop highlighted a few of the efforts that were undertaken as a result of the workshop. 4) Awards and Recognition Brad, Ron Barker,SR/WA Brad presented the past region chair plaque to Jeff Jones. Thanked him for his service and all he has done from his time effort and dedication. Jeff thanked the chapters for their support. Ron Barker presented the Region 5 Professional of the Year Award to Norman G. Thomas, SR/WA. Norman thanked Ron and the group. 5) Region Vice Chair Report-Education Greg Mathias, SR/WA Update on Education Greg provided the numbers and a summary of upcoming courses in the Region. There was also a graphic that summarized the status of the online courses that are being attended primarily course 100, 103, 104 1

2 He reminded the chapters to be sure to send in the marketing agreement for courses. The sooner you get it in, the more exposure you ll get on the international website. Greg shared a course break even worksheet that can give chapters the ability to estimate how much they ll make on a course. It has formulas and available on the website: Leadership Resources -> Course Coordinator -> Mary Anne Marr Headquarters is launching a 3 year pilot program that will by Region ensure that all courses needed for the SR/WA one time up front payment that will cover all of the courses needed. 6) News from February IGC Meeting Brad IGC meeting video conference for participants effort to reduce travel costs by allowing the group to participate without having to travel to the location. Discussed Affiliate membership category was clarified In June Bylaws will be fine-tuned. Mary Anne Marr asked that if anyone has input or feedback on the bylaws, to please bring those comments/concerns forward - send your feedback to Brad and he will forward it to the appropriate parties. Mark Rieck informed the IEC group that International had added one and a half new staff members. Half a staff person will help with audit/financial. A full time Canadian rep. Position descriptions for Region Chair and Region Vice Chair these are the revised descriptions. The Secretary position is still being revised and will be shared with the Region when it is finalized. 75% pass/fail rate check with Brad on this this is to set the bar a little higher on grading of course exams. IGC International Governing Council IEC and the 10 Region Chairs. Mark Rieck and Eric Finn have voice but no vote on the Council. 7) Resolutions & Bylaw Amendments. Brad Brad discussed two resolutions that will be voted on at the Board of Directors meeting in June: - Revise territorial boundaries of Region 2 by adding Chapter 85 (Mexico) - Sanctions and a procedure for imposing sanctions on a chapter for failure to comply 8) Draft Budget Presentation Greg Mathias, SR/WA Summary: Greg presented to Key Measures for FY , as of February Total income is roughly stable but expenses are down so net income is up. Greg presented a budget highlight summary for Fiscal Year A few notable items: Seminar and conference income projected to increase because Nashville will be easier for attendees to travel to. 2

3 9) Strategic Plan...Jeff Jones Jeff presented the Strategic Plan. This is a living document that looks to address in an ongoing way the Association seeks to achieve its goals. More information about the Plan is available on International s Website. 10) Fiscal Year End Chapter Leadership Transition Planning Beth Smith, SR/WA Beth presented the Chapter president year-end checklist and Chapter Incentive Program checklist. 11) Young Professionals Group update Brad presented a brief update on what the Young Professionals Group has been doing to get younger professionals involved and engaged in our industry. Is this something the Region wants to help facilitate the development of? Brad will reach out to Chapter leaders to gauge interest in exploring this endeavor for the Region. 12) IEC Candidate Presentations a. Vivian Howell, SR/WA, b. Aimie Mims, SR/WA, R/W-AMC (video) -Lunch break- 13) Chapter News Indiana Karla Price: Negative: struggling to get education classes that people will attend. Ron Barker explained that the Indiana legislature passed a law that requires an Indiana real estate license to buy right of way in Indiana IRWA courses are not recognized for continuing education for RE agents, so it has effectively devalued the IRWA classes/attendance. Positive: seminars are very well attended (they are able to get continuing education credit for seminars), Fall Forum in Indianapolis - planning is under way. Ohio Dan Bucan Positive: Seminars to update members in a certain industry (transportation, utilities, etc) have been incredibly well attended. Their transportation seminar had 120+ attendees. They work with the accrediting agencies in the state to get continuing education credits for appraisers, surveyors, law, etc. Historically only about 30% of attendees have been members, which gives a lot of Continuing ed: sold out three or four classes (40 students) Illinois: Rachel: teamed with appraisal certification agency to offer course 421; finding speakers for seminars and articles for the newsletter continues to be a challenge they ve been encouraging the committee chairs to do these things to assist the board members; sponsorship from corporate 3

4 Michigan: Larysa previously struggled to find a variety of speakers but lately have been having more success with that; fairly successful with meeting attendance; fall education conference on Mackinac Island at the Grand Hotel. Affiliate 7A Saudi Arabia has about 45 members and have been getting training from Chapter 7 instructors who travel to Saudi Arabia to put on courses. Wisconsin education continues to be well attended; no requirement to be real estate licensed to do right of way acquisition in Wisconsin, however they do offer continuing education for real estate sales professionals, which helps boost attendance; hosted a booth at the Wisconsin Society of Land Surveyors that generated a fair amount of interest; agency agreement with WisDOT; looking in to making a Facebook page for our Chapter Kentucky Chad Cutsinger classes have been well attended, one upcoming class has 90 registrants already. However, 90% of attendees are not members, which is a double edged sword. Good for the financial status of the chapter but the regular membership has continued to be level. West Virginia strong relationship with WV DOT agency agreement advancement within DOT is tied to taking IRWA coursework; not much diversity other than DOT staff. To work on making the chapter more visible to other industries, they co-hosted the AAPL seminar brought new members and increased visibility. Made meetings available by conference call this wasn t as successful as they thought it would be. 14) Region Rep News Service Committees Cynde Barker International Ethics Committee 5 members of the committee each member will be assigned 2 regions that they will be responsible to for ethics concerns or issues. John Alexander IPDC Attachments IPDC was challenged to come up with a one-page checklist for pathways to the SR/WA. A draft version was shared and John asked for feedback from the group. Norman Thomas INEC Mentor program continues to be developed; applications were reviewed for the slate of officers for the upcoming year for IGC; Finalists for annual awards were announced Frank C. Balfour Professional of the Year Award finalist: Cynde Barker; Employer Consumers; Instructor David Burgoyne; Website chapter 7 & chapter 10; Newsletter Chapter 10. Norman also discussed the procedure for voting at the International Education Conference. May 1 is the deadline for alternate forms. Industry Committees Dawn Neuy, new Region Rep to the Utilities Community of Practice: 8 sessions at the International Education Conference, which is the highest 4

5 number of sessions they ve done. Course 218 is nearing completion; it will be piloted soon but the date has not yet been set. Paul Sanders transportation - if anyone has ideas for program topics for the next year s conference, please let Paul know, he will take it to the committee. Ron Barker pipeline committee Monday of the conference 2 presentations panel discussion with industry leaders. Also assisting with other presentations going on during the rest of the week. Attendance at Pipeline Committee meetings have been very good. They ve decided not to meet at the conference any longer because it wasn t beneficial to the pipeline committee to fly in early and only meet for 45 minutes, due to time constraints. Jerry Lund Public Agency not as many sessions this year at the conference as last year. MAP-21 and Uniform Act sessions are in the works. 15) CoP News Asset management: A video will soon be available that will show.? This will be premiered at the Conference. Survey and Engineering: Competition deadline has been extended to April 22. Relocation: no report Appraisal: Norman no report 16) Election of Region Officers....Norm Thomas, SR/WA Norman recited the requirements of the positions. Voting for Chair, Vice Chair and Secretary-Treasurer results were as follows: Chair Brad Krabel Nominated by Ron Barker Second by Rachel Bricout Vice Chair Greg Mathias Nominated by Ron Barker Second by Jerry Lund Secretary/Treasurer Beth Smith Nominated by Jerry Lund Second by Larysa Figol 17) Foundation Presentation and Chapter Support Checks for Conference Monday Night Auction items..ron Barker, SR/WA Ron Barker gave a presentation about fundraising efforts being undertaken by the RWIEF on an ongoing basis as well as those specific to the Annual Education Conference. 5

6 Marla made a motion, Bill second to support a hole on the golf outing $2500, split equally among the Regions. 18) 2016 Conference Brad Brad gave a brief overview of the 2016 Conference to be held in Nashville, TN. 19) Other Business......Brad None. 20) Upcoming Meetings Brad a. Fall Forum-Indianapolis, IN October 24, 2015 b. Crown Plaza Indianapolis c. Friday RR Symposium 21) Adjourn Mark moved to adjourn, Karla seconded the motion 6