CITY OF DEERFIELD BEACH Request for City Commission Agenda

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1 Item: CITY OF DEERFIELD BEACH Request for City Commission Agenda Agenda Date Requested: 02/07/12 Contact Person: Charles DaBrusco, Director of Environmental Services Description: Renewal of Co-Op Purchase Contract for Sulfuric Acid Fiscal Impact: $154, Budget Line Item Number and Title: , " Chemicals". Current line item balance as of 01/25/12 is $345, Required Attachment: A Cover Memo from the Department Head to the City Manager further describing the request and providing back-up information and documents. THIS SECTION RESERVED FOR PROCESSING OF THE REQUEST Ordinance Resolution Consent Agenda Agenda Item Type Presentation Written Request Public Hearing Public Hearing Second Reading Quasi-Judicial Public Hearing General Item Comments: ITEM APPROVED FOR THE AGENDA: Signature Date

2 RESOLUTION NO. 2012/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA APPROVING A CONTRACT RENEWAL WITH SHRIEVE CHEMICAL COMPANY FOR THE PURCHASE OF SULFURIC ACID THE ESTIMATED ANNUAL AMOUNT OF $154, WHEREAS, the City of Deerfield Beach serves as the lead agency for Southeast Florida Governmental Cooperative for Bid # /26 for the purchase of 93% Sulfuric Acid in Bulk (H2SO4) for the estimated annual amount of $154,200.00; and WHEREAS, the contract will expire on May 31, 2012 and under the terms and conditions of the bid, three (3) additional one (1) year extensions are available; and WHEREAS, there is one final one year renewal option available on the contract; and WHERERAS, staff recommends this purchase and requests that the City Commission approve the contract renewal; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The City Commission does hereby approve the contract renewal pursuant to the terms and conditions of City of Deerfield Beach Bid # /26 for the purchase of 93% Sulfuric Acid in Bulk (H2SO4) for the estimated annual amount of $154, for a period of one year. The Mayor and/or the City Manager are hereby authorized to execute any appropriate documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF, PEGGY NOLAND, MAYOR 1

3 ATTEST: ADA GRAHAM-JOHNSON, MMC, CITY CLERK Deerfield/Resolutions/Purchasing/Sulfuric Acid Renewal 2

4 Memorandum TO: FROM: Burgess Hanson, City Manager Charles DaBrusco, Director of Environmental Services DATE: January 25, 2012 RE: Renewal of Co-Op Purchase Contract for Sulfuric Acid The purpose of this agenda item is to request City Commission approval of a one-year renewal of an existing contract for the supply of Sulfuric Acid. The City of Deerfield Beach is currently under an existing contract with Shrieve Chemical Company as the lead agency for the Southeast Florida Governmental Cooperative Group for the purchase of Sulfuric Acid, which is used in the treatment of raw water. The contract is scheduled to expire on May 13, An amount of $154,200 was budgeted in the FY 2011/12 Budget for this item. The funds for the subject contract shall be expended from account number , Chemicals, which has a balance of $345, as of 01/25/12. Research conducted by the Purchasing Division shows that this contract renewal will save the Co-op up to $500,000. In light of this information, I concur with David Santucci, Purchasing Manager s memo dated December 29, 2011(attached), and recommend that the City Commission approve this renewal of the contract. Respectfully submitted, Charles DaBrusco Director of Environmental Services CB/th Attachments

5 TO: FROM: FOR: Charles DaBrusco, Director of Environmental Services David Santucci, Purchasing Manager Commission Approval of Piggyback Contract DATE: December 29, 2011 RE: Sulfuric Acid 93%, Bid # /26 Your department currently purchases sulfuric acid from Shrieve Chemical Company under the terms, conditions, and pricing of the subject contract. The contract will expire on May 31, There is one (1) final one (1) year renewal option available on the contract. This is a Co-op contract in which the City of Deerfield Beach is the lead agency. Several other local agencies that belong to the Southeast Florida Governmental Cooperative Group participate in this contract. The estimated annual usage for all participating agencies is 13,823 tons with an annual expenditure of approximately $2.3 Million Dollars. Based on the market research conducted by the Purchasing Division, this contract saves the Co-op approximately $500, annually. Therefore, I recommend renewal of this contract. Details of the market research are attached. The contractor has agreed to renew the contract for this final renewal term. Please use this memo along with any attached documents when completing your agenda request to the City Manager, and copy me on the agenda request. Att. Market Research, Renewal Letter cc: Robert Johnson, Chief Water Operator

6 CITY OF DEERFIELD BEACH SULFURIC ACID 93% MARKET RESEARCH Co-op Contract Other Existing Contracts No Contract Shrieve Chemical Company Shrieve Chemical Company Sulphuric Acid Trading Co. Shrieve Chemical Company Sulphuric Acid Trading Co. Service Chemical & Supply Co., Inc. Harcros Chemical, Inc. Contact Phone Number Order Requirements Price per Ton Co-op Annual Usage (tons) Ted Threadgill Ted Threadgill James Wilson Ted Threadgill James Wilson Richard Nordman Carla Tons 24 Tons 24 Tons 24 Tons 24 Tons 24 Tons Truck Load $ $ $ $ $ $ ,823 13,823 13,823 13,823 13,823 13,823 13,823 Total Cost $2,284, $3,302, $2,971, $3,041, $0.00 $2,764, $2,764,600.00

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8 UTILITY FUND 401 UTILITIES DEPARTMENT WATER PLANT DIVISION PERSONAL SERVICES AND OPERATING EXPENSES DETAIL BUDGET INFORMATION OCTOBER 1, 2011 TO SEPTEMBER 30, CHEMICALS This Year's Request I 1,210,340 Last Year's Budget i 1,084,817 Difference 125,523 % Change 11.6% Funds requested for chemicals needed to treat water for consumption. Water quantities demands for the Cily have increased. An increase in quantities creates a higher demand for chemicals. Below figures are projected costs based on current costs tons Lime. 200 tons Chlorine. 20,000 Ibs Polymer. 40,000 Ibs Ammonia. 20,000 Ibs Fluoride. 1,000 tons Sulfuric Acid 100,000 Ibs Anti~scalent 30,000 gals Sodium Hydroxide 140,000 gal sodium hypochlorate 100,0001bs Ortha-corrosion inhibitor 1,500 lbs HTH $216.07/ton $466. DOlton $2.04/1b $0.73/1b $3.40/lb $154.20/tn $1.39/Ib $1.78/gal $1.01/gal $ 0.50/lb $6.00/Ib $432,140 $93,200 $40,800 $29,200 $68,000 $ $139,000 $53,400 $141,400 $50,000 $9000 Total $1,210, CLEANING AND SANITATION SUPPLIES This Year's Request Last Year's Budget Difference 3,500 I 3,500 I - I % Change 0.0% I Funds requested for the cleaning and sanitary supplies needed for the Water Plant Division MINOR EQUIPMENT, TOOLS, HARDWARE This Year's Request 30,000 Last Year's Budget 29,314 Difference 686 % Change 2.3% Funds requested for small tools, hardware and equipment for used by operators, maintenance pers,annel, instrumentation and control personnel, electrician and painter. Funds requested for the replacement of various digital.meters for peliorming equipment calibration, preventive maintenance and troubleshooting. In addition specific below parts' $4,000 $3,000 $4,000. $2,000. $7,000. $6,000 Sludge de-watering filter media belt ($2000 x 2) Ammonia pressure regulator valve (tank discharge side) for East & West Plants ($2000 x 2) Ammonia pressure relief valve # U28196 ($1500 x 2) Ammonia and chlorine gas leak safety system/acutec Series 35 U $1,220 x 2 U $390 x 2 U $390 x 2 Lime Siaker, East & West Plants, Grit Chain assembly, U18533 Wet Chlorine 3000/24 auto switch over regulator with pressure check relief valve for the west water plant Sludge de-watering equipment (Mayo feed) C71ghl Rotor (Impeller) C310HR Stator (Housing)