TOWN COUNCIL OF MAMMOTH LAKES MINUTES OF REGULAR MEETING DECEMBER 16, 2105

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I~4~vi ~I 1~~ /)c~p H TOWN COUNCIL OF MAMMOTH LAKES MINUTES OF REGULAR MEETING DECEMBER 16, 2105 WORKSHOP 1. Workshop regarding the Capital Improvement and Major Maintenance Program Review.

m. ROLL CALL The Mayor called the meeting to order at 6:04 p.m. in the Council Chamber, 437 Old Mammoth Road, Mammoth Lakes, California.

1 I~4~vi ~I 1~~ /)c~p H TOWN COUNCIL OF MAMMOTH LAKES MINUTES OF REGULAR MEETING DECEMBER 16, 2105 WORKSHOP 1. Workshop regarding the Capital Improvement and Major Maintenance Program Review. The workshop began at 5:01 p.m. Public Works Director Grady Dutton outlined the information in the staff report. among members of Council and staff. There was discussion The workshop ended at 5:56 p.m. ROLL CALL The Mayor called the meeting to order at 6:04 p.m. in the Council Chamber, 437 Old Mammoth Road, Mammoth Lakes, California. The Council was present in its entirety with Councilmembers J0 Bacon, Cohn Femie, John Wentworth, Mayor Pro Tem Shields Richardson, and Mayor Michael Raimondo in attendance. PLEDGE OF ALLEGIANCE Mayor Pro Tern Richardson led the flag salute. PUBLIC COMMENTS There were no public comments given at this time. COUNCILMEMBER REPORTS/ADDITIONS TO THE AGENDA Councilmember Fernie attended the Council strategy meeting, the inaugural Chamber of Commerce Peak Performance Program, the Town/Mammoth Mountain liaison meeting, the Plan This Park meeting for Mammoth Creek Park West, and he reported on the recent Mammoth Lakes Housing Board meeting. Councilmember Bacon attended the Great Basin Unified Air Pollution Control District meeting and the Shop with a Cop event. Councilmember Wentworth attended a Broadband Task Force meeting, the Local Transportation Commission meeting the Town/Mammoth Mountain liaison meeting, and the Council priorities workshop. Mayor Raimondo attended the Mammoth Lakes Tourism Board strategic meeting and the Council strategic meeting.

Page 2 of 6 REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (as needed) Public Works Director Grady Dutton gave an update regarding current public works activities.

2 Page 2 of 6 REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (as needed) Public Works Director Grady Dutton gave an update regarding current public works activities. There was discussion among members of Council and staff Recreation Manager and Public Information Officer Stuart Brown outlined current recreation activities and he reported on the power outage that occurred over the weekend. There was a discussion among members of Council and staff. Town Manager Daniel C. Holler gave an update regarding the solid waste flow agreement with Mono County. There was discussion among members of Council and staff INTRODUCTION 2. Introduction of new Mechanic Trainees Justin Dagenhart and John Roster. Public Works Director Grady Dutton and Fleet Manager Eon Adams introduced Mr. Dagenhart and Mr. Roster to the Council and the community. PUBLIC PRESENTATION 3. Annual Eastern Sierra Transit Authority (ESTA) update presented by Executive Director of ESTA John Helm. Mr. Helm gave a Power Point presentation outlining the annual report for the Eastern Sierra Transit Authority. There was discussion among members of Council and Mr. Helm. CONSENT AGENDA It was moved by Councilmember Cohn Fernie, seconded by Mayor Pro Tern Shields Richardson, and carried by a 5-0 roll call vote to approve the consent agenda. 4. Approve the minutes of the regular meeting of December Adopt the resolution revising addresses for certain properties within the Town of Mammoth Lakes in accordance with Title 16, Section Street Name and Address Regulations of the Municipal Code. 6. Approve the budget amendment to the Vehicle Replacement Fund for the purchase of a small blower to be used for sidewalk snow removal. 7. Receive and file the Snowcreek Development Agreement annual review report. 8. Accept Payment Approval Report in the amount of $366, Accept Payment Approval Report in the amount of $132,

3 Page 3 of6 POLICY MATTERS 9. Approve Mammoth Lakes Recreation (MLR) priority listing of amenities to be funded by Measures R & U. Executive Director of Mammoth Lakes Recreation Rich Boccia outlined the information in the staff report. There was discussion among members of Council and Mr. Boccia. Town Manager Daniel C. Holler gave a Power Point presentation regarding the funds available in Measures R and U. There was discussion among members of Council and staff. It was moved by Mayor Pro Tem Shields Richardson, seconded by Councilmember Cohn Fernie, and carried by a 5-0 roll call vote to approve the prioritized listing of primary amenities to be recommended for financial support with Measure R and U funds, as amended to include the assignment of appropriate graphic representations of the funding source (Measure R or U or both) that is supporting the projects as they go forward. 10. Mammoth Lakes Trail System maintenance and construction. Town Manager Daniel C. Holler and Trails Coordinator Joel Rathje outlined the information in the staff report. Mr. Rathje introduced Bob Becker, acting Recreation Staff Officer for Mammoth and Mono Ranger Districts, who spoke in support of the proposal. There was discussion among members of Council and staff. It was moved by Councilmember John Wentworth, seconded by Councilmember Jo Bacon, and carried by a 5-0 roll call vote to approve the reallocation of fiscal year budget to support a soft surface trail maintenance program in fiscal year and Accept the USFS trail construction and maintenance document as the framework for the program s on the ground work. Direct staff to proceed with a Challenge Cost Share Agreement for trail maintenance and construction with the Mammoth District of the Inyo National Forest and authorize the Town Manager to sign the agreement. The Mayor called a recess at 7:53 p.m. and the Council reconvened at 7:59 p.m. 11. Award contract for construction of the Lake Mary Road to Lake George Road Multi-Use Project. Public Works Director Grady Dutton outlined the information in the staff reports for Agenda Items 11 and 12. There was discussion among members of Council. It was moved by Councilmember Jo Bacon, seconded by Councilmember Cohn Femie, and carried by a 5-0 roll call vote to approve the plans and specifications. Award the contract to the lowest responsive bidder. Herback General Engineering, in the amount of the Base Bid ($713,279.46) plus Alternates

Page4of6 ($20,741.00). for a total award amount of $734,020.46. Authorize the Public Works Director to execute the construction contract and accept the project upon completion.

4 Page4of6 ($20,741.00). for a total award amount of $734, Authorize the Public Works Director to execute the construction contract and accept the project upon completion. Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount. Authorize the Town Manager to make the required budget revisions to implement the Contract. In addition, no work will be started until the appropriate CEOA review has been completed and the deadline for anyone to file a lawsuit has expired. It was moved by Councilmember John Wentworth, seconded by Mayor Pro Tern Shields Richardson, and carried by a 5-0 roll call vote to approve the key agreements as established between Mammoth Mountain Ski Area, Tamarack Cross Country Ski Center, and Town Staff for the final alignment of this MUP (multi-use path) to be coordinated as was discussed in the field in December of Award contract for the fabrication of the Lake Mary Loop Prefabricated Design/Build Steel Bridge. It was moved by Councilmember John Wentworth, seconded by Mayor Pro Tern Shields Richardson, and carried by a 5-0 roll call vote to authorize the Town Manager to negotiate and execute an agreement with the lowest qualified proposer for the design and fabrication of the Lake Mary Loop Prefabricated Steel Bridge. Award the contract to the lowest proposer, Contech Engineered Solutions, in the amount of $54, Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount. In addition, no work will be started until the appropriate CEOA review has been completed and the deadline for anyone to file a lawsuit has expired. It was moved by Councilmember John Wentworth, seconded by Mayor Pro Tern Shields Richardson, and carried by a 5 0 roll call vote to approve the key agreements as established between Mammoth Mountain Ski Area, Tamarack Cross Country Ski Center, and Town Staff for the final alignment of this MUP (multi-use path) to be coordinated as was discussed in the field in December of Consider establishment of a Special Events Working Group. Town Manager Daniel C. Holler outlined the information in the staff report. There was discussion among members of Council. CONSENSUS: Direct staff to come back to Council with a recommendation of members to be a part of the Special Events Working Group. SPEAKING FROM THE FLOOR: Rich Boccia, Executive Director of Mammoth Lakes Recreation, said that the group would need to figure out the funding and strategy as two separate pieces.

5 PageS of Authorize the Mayor to sign and forward a letter to the Eastern Sierra Council of Governments (ESCOG) regarding working relationships and joint effort in the area of Broadband and leveraging of Digital 395. Town Manager Daniel C. Holler outlined the information in the staff report. SPEAKING FROM THE FLOOR: Stacy Corless, Mono County Board of Supervisors, thanked the Council for their consideration of a regional approach to these issues. There was discussion among members of Council. It was moved by Councilmember J0 Bacon, seconded by Councilmember Cohn Fernie, and carried by a 5-0 roll call vote to authorize the Mayor to sign and forward a letter to the Eastern Sierra Council of Governments (ESCOG) regarding working relationships and defined regional efforts, as amended to include comments made by Council this evening. 15. Consider a Crossing Guard Program to be implemented at the intersection of Meridian Boulevard and Sierra Park Road. Police Chief Al Davis outlined the information in the staff report. of Council and staff. There was discussion among members It was moved by Councilmember Cohn Fernie, seconded by Councilmember Jo Bacon, and carried by a 5-0 roll call vote to approve the hiring of two part-time Police Department employees to act as crossing guards at the intersection of Meridian Boulevard and Sierra Park Road. CLOSED SESSION 16. Pursuant to Government Code Section (a). Conference with Labor Negotiators, the Council will meet with its representatives. Town Manager Daniel C. Holler and Personnel and Risk Analyst Sarah Vigilante, with respect to the following Employee Organizations: Mammoth Lakes General Employees Association, Mammoth Lakes Management Employees Association, Mammoth Lakes Peace Officers Association, and the Mammoth Lakes Public Works Employees Association. At 8:41 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION The Town Council reconvened from closed session at reportable action taken. 10:04 p.m. and announced that there was no

6 Page 6 of 6 ADJOURNMENT The Council adjourned the meeting at 10:04 p.m. Respectfully submitted, Jamie Gray Town Clerk

TOWN COUNCIL OF MAMMOTH LAKES MINUTES OF REGULAR MEETING JULY 6, 2016

I~\3~r~C{Ck ~4er~ 3 111011 ~ TOWN COUNCIL OF MAMMOTH LAKES MINUTES OF REGULAR MEETING JULY 6, 2016 CLOSED SESSION 1. Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators,