Minutes VFPA Board of Directors Meeting April 8, 2014

Transcription

1 Minutes VFPA Board of Directors Meeting Board Meeting called to order by President Duckwitz at 1000 hours. The meeting was a conference call format via , conference I.D. is: 9209#, personal code is: 9209#. ATTENDANCE: Board members in attendance are noted with an X. Ronnie Campbell Dave Diamantes Robby Dawson Lee Duckwitz Elaine Gall Jim Hartnett George Hollingsworth Al Johnson Ernie Little Jeremy Luttrell Shawn Maddox John McCormick Duane Perry Steve Philips Travis Wright PRESIDENT S REPORT Lee Duckwitz Lee presented a budget update (see attached). New budget for budget year will be prepared in July. TREASURER S REPORT Ernie Little See attached report. AREA REPRESENTATIVE REPORTS: Area 1 Report Steve Phillips Area 2 Report Area 3 Report Area 4 Report Area 5 Report Area 6 Report

2 Page 2 of 8 OLD BUSINESS: No old business NEW BUSINESS: President Duckwitz submitted a recommendation to nominate Ernie Little for Life Membership at the annual meeting. Motion: Robby Dawson Second: Duane Perry Discussion: No further discussion. Vote: Passed unanimous by roll call vote COMMITTEE REPORTS: Bylaws Committee Report George presented bylaws amendments and suggestions that were submitted. Proposed bylaws will be posted on the website for 30 days and be on annual meeting agenda for vote in Virginia Beach in May. Training Committee Report Jim Hartnett questioned confirmation on room bookings and tables needed at Virginia Beach. Fire Services Board Robby Dawson. Meeting adjourned at 1100 hours

3 Page 3 of 8 VFPA Budget for 2014 To the best of my knowledge the projected income for 2014 is $27, Break down of membership dues, Roanoke conferences and 20, Virginia Beach conferences. Line Items 1) Red Book /400 2) Merchandise / ) Accounting / = ) Annual Dues Region / =0** 5) Travel (region 7,NFPA,ICC hearings) / = ) Rodes Consulting / =1000 7) Web Site Maintenance = ) Charge card Fees = ) Banking fee /-29.85= ) Scholarship / ) Cvent / ) Training Committee / ) Office Supplies / ) Presidents Discretionary Fund / ) Events Funding / TOTAL Budget Start $27,700.00/ Remaining $23, Income so far this year is Dues received/

4 Page 4 of 8 VFPA Treasurer's Report 3/1/2014 Februrary 1, 2014 to March 1, 2014 Starting Balance in BB&T Checking $18, Income 2/3/2014 2/3/2014 2/7/2014 2/7/2014 2/11/2014 2/11/2014 2/14/2014 2/14/2014 2/14/2014 2/24/2014 2/24/2014 2/28/2014 2/28/2014 2/28/2014 Pearce, Randy $ VFPA ACH CREDIT $ Childress $ VFPA ACH CREDIT $ Deposit Spring Conference fee discounted 3- Gaskill, Harold- check $ McCann, Steve $ Martin, Terry $ Deposit- 1 year membership- Martin, Terry $35.00 VFPA ACH CREDIT $ Deposit- 1 year membership- Osborne, Michael $ VFPA ACH CREDIT $ Caussin, John $ Bowman, Steve $ VFPA ACH CREDIT $ Hale, Linda $ VFPA ACH CREDIT $ Deposit- 1 year membership- Shabazz, Jameel $35.00 Deposit- 3year membership- Munker, Royce $60.00 VFPA ACH CREDIT $95.00 TOTAL $2, DISBURSEMENTS 2/3/2014 2/4/2014 2/5/2014 MERCH FEES CAPITAL ONE MRCH VFPA ACH CORP DEBIT ($148.64) EZ-NETTOOLS VFPA ACH CORP DEBIT ($51.95) MTOT DISC BANKCARD VIRGINIA FIRE PREVENTI ACH CORP DEBIT ($24.90) Intuit charge card fee Website maintenance Intuit charge card fee 2/8/2014 Check Moran and Company ($124.00) January

5 2/8/2014 Check Lionel Duckwitz ($134.40) 2/8/2014 Check George Hollingsworth ($134.00) 2/8/2014 Check Duane Perry ($134.40) 2/20/2014 BB&T on line banking fee ($9.95) VFPA Page 5 of 8 bookeeping ICC Region 7- Room $78.40, $56.00 perdiem ICC Region 7- Room $78.40, $56.00 perdiem ICC Region 7- Room $78.40, $56.00 perdiem Monthy banking fee TOTAL ($762.24) Outstanding Checks 2/8/2014 Check George Hollingsworth ($134.40) ICC Region 7- Room $78.40, $56.00 perdiem Bank Statement balance 1/31/14 $20, Outstanding Checks ($134.40) Checkbook balance should be $20, Check book balances with bank. Fulton Bank CD $28, Draws 0.5% interest and matures on 12/6/15 Interest drawn for year 2013= $ Submitted by, Ernie Little Treasurer

6 Page 6 of 8 VFPA Treasurer's Report 2/2/2014 January 1, 2014 to January 31, 2014 Starting Balance in BB&T Checking $14, Income 1/3/2014 Deposit-1 year existing membership renewal- Steve Sites $ /3/ VFPA $ /8/2014 Deposit- 3 year existing membership renewal- Ennis, John $ /8/2014 VFPA ACH CREDIT $ /14/2014 Deposit- 1 year existing membership renewal- Edstrom, Michael $ /14/2014 VFPA ACH CREDIT $ /14/2014 Deposit- 3 year existing membership renewal- Nash, Mark $ /14/2014 VFPA ACH CREDIT $ /22/2014 Deposit- 1 year new membership- Mike Osbourne $ /22/2014 Deposit Spring Conference fee partial- Moore, Neil $ /22/2014 Deposit Spring Conference fee discounted- Garst, Wayne $ /22/2014 Deposit Spring Conference fee discounted- Buchanan, Andrea $ /22/2014 Deposit Spring Conference fee discounted- Hanks, Billy $ /22/2014 Deposit Spring Conference fee (non-member)- Goode, Tom $ /23/2014 Deposit Spring Conference fee discounted- Mack, Jr, Thomas $ /23/2014 Deposit Spring Conference fee partial discounted- Moore, Neil $ /27/2014 VFPA ACH CREDIT $ /27/2014 VFPA ACH CREDIT $1, /24/2014 Deposit Spring Conference fee discounted non-member- Smallwood, Matthew $ /24/2014 Deposit Spring Conference fee discounted- Joyner, Mark $ /24/2014 Deposit Spring Conference fee discounted- Soaper, James $ /24/2014 Deposit- 3 year membership fee- Soaper, James $ /28/2014 VFPA ACH CREDIT $ /27/2014 Oprandy, Peter $ /30/2014 VFPA ACH CREDIT $ /28/2014 Barrero, Anrhony $ /31/2014 VFPA ACH CREDIT $ TOTAL $3, Disbursements 1/2/ Check Rhodes Consulting ($1,000.00) 1/2/2014 MTOT DISC BANKCARD VIRGINIA FIRE PREVENTI ACH CORP DEBIT ($24.90) 1/3/ EZ-NETTOOLS VFPA ACH CORP DEBIT ($51.95)

7 Page 7 of 8 1/3/2014 MERCH FEES CAPITAL ONE MRCH VFPA ACH CORP DEBIT ($13.60) 1/20/ Check Odin, Feldman, and Pittleton ($192.50) 1/21/2014 BB&T on line banking fee ($9.95) TOTAL ($1,292.90) Outstanding Checks None $0.00 Bank Statement balance 1/31/14 $18, Outstanding checks $0.00 Checkbook balance should be $18, Check book balances with bank. Fulton Bank CD $28, Draws 0.5% interest and matures on 12/6/15 Interest drawn for year 2013= $ Submitted by, Ernie Little Treasurer

8 Minutes VFPA Board of Directors Meeting