Ms. Halsey then called roll. The results of the roll call can be found at the top the minutes. Quorom is met.

Transcription

1 Eastern Michigan University Alumni Association Board of Directors Annual Meeting EMU Student Center Saturday, April 29, 2017 Members present: Patrick Barry, Amanda Bennett, Tom Borg, Tom Charboneau, Linda Edwards-Brown, Sarah Fall, Randi Glaza, John Godre, Michael Gomez, Ruth Halsey, George Harrison, Lucas Langdon, Tina Lonski, Jenita Moore, Matt Mortier, Paul Nucci, Jacqueline Page, Gabriela Salagean, Nik Schillack, Greg Sheldon, Marques Thomey, Allen Williams, Claudia Young Members absent: Claudia Young (excused) Ex-officio members present: Jill Hunsberger, Bill Shepard Ex-officio members absent: Larry Borum, Miles Payne, President Jim Smith Emeritus member present: Bill Malcolm, Fred Roberts, Bud Schimmelpfenneg Emeritus member absent: Vicki Reaume (excused) Others present: David Bradley, Sue Boss, Mary Jane Fallott, Steve Kwasny, Kevin McKay, Jessica Nietrzeba, Evan Sweet 1. Call to Order & Roll Call Mr. Barry called the Annual Meeting to order at 12:17pm. Ms. Halsey then called roll. The results of the roll call can be found at the top the minutes. Quorom is met. 2. Approval of the Agenda Mr. Barry reviewed the meeting agenda asked to add an agenda item as a bylaw amendment must be discussed and voted on. Mr. Mortier recommended the addition for after the elections procedures and motioned to approve the new agenda as presented. Ms. Glaza seconded the motion. Agenda is approved. 3. Approval of Minutes of the April 16, 2016 Annual Meeting Action Mr. Borg made a motion to approve the minutes from the April 16, 2016 Annual Meeting. Ms. Fall supported the motion. Minutes approved. 1

2 4. Alumni Association President s Report Mr. Barry shared an announcement, we are voting today, thank you. 5. President-Elect Report Mr. Thomey shared his excitement for elections and the addition of new directors to our Board. He also thanked everyone for all their hard work this year. 6. Alumni Association Treasurer's Report Mr. Schillack asked Mr. Barry to review the proposed budget for the year. Much of the budget is identical to this past year s budget. Mr. Barry mentioned the differences. The first is the cost of pins for Commencement and the $1,300 expense is a likely discussion point. The $250 support to the COB Alumni event and the donation to McKenny Gallery are included as the same as last year. Ms. Hunsberger provided the cost of the meeting food and drinks and luncheon for potential new directors. Mr. Thomey explained the proposed inclusion of $500 to support directors to attend University and chapter events where costs may prevent attendance. Mr. Malcolm asked who would make the decision on who attends the event and approves the use of the funds. Mr. Barry suggested that the President and/or President-Elect make the decisions. Mr. Thomey added that it would be discussed and no final decision has been made yet. Mr. Nucci would like to see that the director attending the events be recognized in an official capacity. Mr. Schimmelpfenneg shared his concerns on approving such a line item without a process in place to determine who will be eligible to request money, how it will be approved, who will approve the requests and if there is a set amount to be given. Mr. Thomey responded that the discussions on these processes will occur Mr. Edwards-Brown supports the purchase of the pins as a gift. Ms. Hunsberger also included that she believes the office should be able to support the pins and the food at meetings into the future. A discussion ensued on the chapter support line item. Ms. Moore wanted to know if a yearly excess is rolled over to a new year or if the budget is freshly started and unused money is lost. Ms. 2

3 Nietrzeba confirmed that the board funds stay with the board, regardless of whether is it spent this year. Mr. Landgon asked about the types of accounts that the board funds are listed as - i.e. general fund, restricted, or designated. Ms. Hunsberger and Ms. Nietrzeba answered that the alumni association funds are listed in designated funds. The office funds are general fund dollars. Mr. Schimmelpfenneg asked about the College of Business alumni event and if we should continue to support the event. Mr. Barry spoke to the scope and high level of the event. The Board provided the funds for the continental breakfast at last year s event and Mr. Barry feels it should be continued. 7. Board of Directors Election Mr. Thomey reviewed the process for the election of Directors and Officers. Ballots for the election of Directors were distributed to those who have not voted online. Mr. Thomey, Ms. Hunsberger and Mr. Sheldon tabulated the votes. 608 online votes were cast this year - a new record. The ballots were counted and the following were elected to the Board of Directors (alphabetically): Tom Charboneau Mary Jane Fallot Mike Gomez Ruth Halsey Alex Landen Kevin McKay Desmond Miller Nino Monea Ebony Walls Allen Williams Claudia Young Mr. Thomey asked all those not elected to please stay connected and to be involved with the board. 8. Officer Elections Mr. Barry reviewed the candidates for the open position of President-Elect, Parliamentarian and Treasurer. Mr. Barry asked if any other candidates were interested in running for one of the open positions. No other directors expressed interest. Running for the position are listed below: President-Elect: Tom Charboneau, Matt Mortier 3

4 Treasurer: Nik Schillack Parliamentarian: Ruth Halsey Mr. Thomey invited all candidates to speak for not more than 3 minutes. Mr. Charboneau and Mr. Mortier shared their visions and comments with the Board on their candidacies for President-Elect followed by Mr. Schillack for Treasurer and Ms. Halsey for Parliamentarian. Voting ballots were distributed to all current directors. The results of the elections are listed below: Mr. Mortier is elected as President-Elect. Mr. Schillack is re-elected as Treasurer. Ms. Halsey is re-elected as Parliamentarian. The position of Secretary is now vacant. Nominations for the position are now being taken for election at the first meeting of the year in September. Mr. Thomey announced an upcoming Orientation for the newly elected directors. He will all new directors to determine dates and times. Mr. Sheldon shared his appreciation to Mr. Mortier and Mr. Charboneau for running for the position of President-Elect. He believes there were two outstanding candidates this year. In the past few elections, there has not been more than one candidate and he finds value in multiple candidates. 9. Bylaw Amendment Ms. Halsey reviewed the bylaw presented at the previous regular meeting regarding removal guidelines for directors. There were no questions for discussion for Ms. Halsey. Mr. Schimmelpfenneg motioned to approve the bylaw change as presented. Mr. Williams seconded the motion. Mr. Schillack asked for clarification on the placement of the and in the change. Motion passes. 9. Recognition of Outgoing Board Members Mr. Barry thanked our outgoing Board members. The Alumni Relations office presented a gift to the following directors and recipients were asked to say a few parting thoughts: Amanda Bennett Randi Glaza 4

5 George Harrison Greg Sheldon 10. Announcements Mr. Barry shared that $238 were collected for the gift and donation to Ms. Glenna Frank-Miller. A gift card will be purchased to her favorite restaurant - Paesano s - and the remainder of the money will be donated to the scholarship in her name at EMU. Mr. Roberts shared some kind thoughts and highlights from the ROTC graduation event that he attended. He enjoyed the dancing that evening. Mr. Barry shared many thanks including all officers and directors on the board, the staff of the Alumni Relations office, Ms. Hunsberger over the past 18 months. He wished Mr. Shepard the best in his new role at EMU. Mr. Barry also shared a hearty congratulations to the newly elected directors and officers and asked all current directors to mentor our newest members. He concluded his thoughts by sharing how much of an honor it was to serve the University and board in his time as President. As always, he signed off, best wishes and be well. 11. Adjournment Mr. Borg made a motion to adjourn the meeting. Ms. Halsey supported the motion and the meeting was adjourned at 1:25pm. 5