The meeting was started today with Jan Treglown reading the Memorial Tribute and a moment of silence for our beloved Chespeake s that have passed.

Transcription

1 Michigan Chesapeake Bay Retriever Club Annual Membership Meeting Minutes February 19, 2012 Location: Walli s Restaurant ~ Burton, MI Time: 1:47pm Attendees: President: Michelle Keehn, Secretary: Tina Cox, Treasurer: Dorene Irish, Board of Director s: Dave Keehn, Deb Rhodes, Jan Treglown, Cindy Franklin, Members: Deb Rusz, Rick Rusz, Tom DeRiemaker, Vivian DeRiemaker, Dave Gean, Tina Gean, Joette Theut, John Theut, Dan Tilly, Cathy Tilly, Linda Grabinski, Jim Grabinski, Gary Irish, Martha Jewell, John Meeker, Gary Franklin, Maggie Fisher, Robin Short, Eric Haugen, Leslie Haugen Call to Order Michelle Keehn called the meeting to order at 1:47pm, a quorum was present with 27 voting members. Tina Cox read the September 17, 2011 meeting minutes, motion to accept with correction of typo by Dave Keehn, seconded by Deb Rhodes. Motion carried. Tina Cox read December 17, 2011 meeting minutes, motion to accept by Dave Keehn, seconded by Robin Short. Motion carried. The meeting was started today with Jan Treglown reading the Memorial Tribute and a moment of silence for our beloved Chespeake s that have passed. Presidents Report Michelle Keehn gave a brief overview of her annual report. Vice Presidents Report Jim Gosler was absent so Michelle Keehn read his annual report. Secretary s Report Tina Cox gave a brief overview of her annual report. Treasurer s Report Dorene Irish gave a brief overview of her annual report. Dorene also read January and February treasury reports, see attached. Field Report Dave Keehn gave a brief overview of his annual report. Show Report Dorene Irish and Michelle Keehn gave a brief overview of their annual report. Education Report Tina Cox and Dorene Irish gave a brief overview of their annual report. Obedience

2 Michelle Keehn gave a brief overview of her annual report. Web Report Dave Keehn gave a brief overview of his annual report. Nominating Committee: Cindy Franklin, Chair, Vivian DeRiemaker, Dave Gean, alternates: Gary Franklin, Robin Short Slate for 2012 accepted as follows: David Keehn Deb Rhodes Rick Rusz Tom DeRiemaker New member application: Michael & Sandra Parry, endorsed by Deb & Rick Rhodes. Motion to accept by Dave Keehn, seconded by Gary Irish. Motion carried. Volunteers to be added to the committees as follows: Robin Short, Obedience and Education Martha Jewell will do thank you notes when necessary John Meeker, Field Bylaw amendments were reviewed by members according to the bylaws. 1) Election to Membership Section 5, John Meeker motions to accept the amended bylaw, seconded by Dave Keehn. Motion carried. See attached document. 2) Club Meetings Section 2, John Meeker motions to accept the amended bylaw, seconded by Dave Keehn. Maggie Fisher abstains. Motion carried. See attached document. Calendar of Events Discussion on a Chessie weekend July 14-15, 2012 with a B-match and possibly a WD with all three stakes. Location Keehn s? Motion to have a membership and board meeting May 19, 2012 at the Supported Genesee show by tom DeRiemaker, seconded by Vivian DeRiemaker. Motion carried. Motion to have a membership and board meeting September 15, 2012 at the Supported St. Clair show by Cindy Franklin, seconded by Deb Rhodes. Motion carried. New Business Jan Treglown discussed her idea of a fund raiser to have an annual theme photo contest at the annual meeting. For 2013 will be Just Puppies Jan will develop the details. Motion to use $50.00 of club funds to purchase a trophy/prize by Cindy Franklin, seconded by Deb Rhodes. Motion carried. Maggie Fisher motions to move the spring show back to Saginaw KC. After much discussion it was decided to table this motion until more information could be obtained. Maggie Fisher & Vivan DeRiemaker will get the information for Saginaw KC and Michelle Keehn will follow up with Genesee KC.

3 Motion to adjourn by Dave Gean, seconded by Robin Short. Motion carried. Adjourned 3:00pm

4 Michigan Chesapeake Bay Retriever Club TREASURER S REPORT Covering December 18, 2011 January 28, 2012 Activity Balance Forward in Independent Bank: : $4, Checking: $ Savings $3, Income: $ 65 Deposits to Checking $65 (1-16) Spring show donation *Expenses: $ $92.59 (1-9 DC) Office Supplies - Secretary $17.60 (1-10 DC) Membership Renewal Mailings $ (1-18 DC) First Aid Kits - Seminar $70.00 (1-19 ck#1268) Carole Bomberger Reynolds Bomberger Memorial Benefit $ (1-25 ck# 1269) Dorene Irish Donations from Spring Supported for Trophies Transfer from Savings $ (1-10) Estimated Total in Checking Account $ Estimated Total in Savings Account $3, Total of estimated funds in both accounts $3, * DC - Denotes Debit Card Use Submitted by Treasurer - Dorene Irish

5 Michigan Chesapeake Bay Retriever Club TREASURER S REPORT January 29, 2012 February 18, 2012 Activity Balance Forward in Independent Bank: $3, Checking: $ Savings $3, Income: $ Deposits to Checking $525 (1-30) Dues.$ Gean 30 Rusz 30 Tilly 30 Grabinski 30 Gosler 30 Brown/Brassinger 25 Reedy 30 Henderson (check from Keehn for cash dues collected in Sep., given to treas in Jan) Seminar registration $260 Web ads (Gean, Irish, Keehn)..$30 $ (2-17) Dues..$ Irish 30 Boeske 30 Haugen 30 Ramone 30 Meeker/Jewell 30 Deriemaker 25 Bomberger 15 Sorenson Seminar $50 *Expenses: $ $37.95 (1-30 DC) Yola Web hosting & domain renewal $ (2-3 DC) Pre-paid Visa for Annual Meeting Raffle $51.99 (2-4 DC) Riverside Mkt Seminar lunch $11.10 (2-4 DC) Meijer Storage Tote/table cover for club supplies $48.71 (2-4 ck#1270) Lunch supplies dry goods for club use $30.00 (2-4 ck#1271) Overpayment of Henderson s membership dues $10.00 (2-17 ck# 1272) Reimbursement Raffle tickets for club Estimated Total in Checking Account $ Estimated Total in Savings Account $3,404.30

6 Total of estimated funds in both accounts $4, * DC - Denotes Debit Card Use Submitted by Treasurer - Dorene Irish

7 From: MCBRC Board of Director s To: MCBRC Members Regarding: Board Recommended Amendments to the Bylaws Dear Members, Per the bylaw on amendments: <snip from bylaws> Article VIII: Amendments Section 1) Proposing Amendments Amendments to the constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within ninety (90) days of the date when the petition was received by the Secretary. Your Board of Director s are recommending the following two amendments to the bylaws: <snip from bylaws as they are now> Section 5) Election to Membership a) Each applicant for Membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the MCBRC Constitution and By-laws and the rules of The American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two Members in good standing. Accompanying the application, the prospective Member shall submit dues payment for the current year. b) All applications are to be filed with the Enrollment Officer and each application is to be read aloud at the first meeting of the Club following its receipt. Receipt of the application and names of the members who endorsed the application are to be recorded in the meeting minutes. At least one of the applicant s endorsers must be present for the application to be put to a vote, and affirmative votes of two-thirds of the Members present and voting at that meeting shall be required to elect the applicant. The applicant will be asked to leave the meeting while the vote is taking place. c) Applicants for Membership who have been rejected by the Club vote may not reapply for a period of one year after such rejection. The following change is proposed by the board to be added to the current bylaws: <snip from bylaws, addition/amendment is in red italics> Section 5) Election to Membership a) Each applicant for Membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the MCBRC Constitution and By-laws and the rules of The American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two Members in good standing.

8 Accompanying the application, the prospective Member shall submit dues payment for the current year. b) All applications are to be filed with the Enrollment Officer and each application is to be read aloud at the first membership or board meeting of the Club following its receipt with a quorum present. Receipt of the application and names of the members who endorsed the application are to be recorded in the meeting minutes. At least one of the applicant s endorsers must be present for the application to be put to a vote, and affirmative votes of two-thirds of the Members present and voting at that meeting shall be required to elect the applicant. The applicant will be asked to leave the meeting while the vote is taking place. c) If the board reviews and votes on the new member application applicant endorser presence is waived. d) Applicants for Membership who have been rejected by the Club vote may not reapply for a period of one year after such rejection. <snip from bylaws as they are now> Section 2) Club Meetings Meetings of the Club s membership shall be held at least six (6) times per year within the State of Michigan with the designated focal point of Oakland County at such hour and place as may be designated by the Board of Directors or voted on at a membership meeting. The Secretary shall send written notice of each meeting at least 10 days prior to the date of the meeting. The board proposes we amend to a minimum of 3 meetings per year versus the current 6 per year: <snip from bylaws with amendment in red italics> Section 2) Club Meetings Meetings of the Club s membership shall be held at least three (3) times per year within the State of Michigan with the designated focal point of Oakland County at such hour and place as may be designated by the Board of Directors or voted on at a membership meeting. The Secretary shall send written notice of each meeting at least 10 days prior to the date of the meeting. We will be voting on these at the Annual Meeting on February 19, 2012; if you have any questions please feel free to contact your Board at cbrs@micbrc.org Thank You, MCBRC Board of Director s tc