Inter Residence Hall Association Minutes November 2, 2009

Transcription

1 Called to Order at 5:45 pm Approval of the Minutes Moved By 2 nd By Tegan Moersfelder Phil Hoepner Present Austin Lee, Chris Lunde, Corey Van Der Weele. Trey King, Matt Herman, Dana Fritz, Andrea Fults, Ben Markl, Brianna Ladwig, Tegan Moersfelder, Jon Fanetti, Ryan Rodi, Steve Deml, Andrew Dashner, Justin Hanger, Larissa Rittenberry, Joe Wolyn III, Leah Becker, Erica Barthel, Nancy Salzwedel, Amanda Bedard, Kelle Rasmussen, Melissa Lemerond, Lauren Anderson, Amanda Sharp, Keith Pieschek, Casey Shields, Phil Hoepner, Claire Kaziak, Jessica Stevens, Elizabeth Mendoza, Allie Delorsie, Lucas Weyenberg, Shannon Collett, Katlyn Morgan, Chris Santrayo, Heather Monday # of Voting Members Present 19 (of possible 24) Required Number Present to Conduct Business (Quorum) = 14 Major Business Conducted Motion Motion Title Vote Moved By 2 nd By # 1.) I move to take from the table the main motion that reads the Inter Residence Hall Association change its name to: Residence Hall Association (RHA) Tegan Moersfelder Leah Becker Total Yes Votes Required for Amendments = 14 Take from the Table: Passed Discussion: The motion reduces confusion I call to question main motion Kelle Rasmussen Main Motion: Passed Page 1

2 2.) I move Main Motion A. (NCC/WCC elections change from campus wide vote to IRHC vote during a regular Dec. meeting. See Main Motion A attachment for specific constitutional changes and wording.) Tegan Moersfelder Steve Deml I move to the table the Main Motion A (NCC/WCC elections change from campus wide vote to IRHC vote during a regular Dec. meeting. See Main Motion A attachment for specific constitutional changes and wording.) Move to the table: Passed Jessica Stevens Lauren Anderson Reports President (Austin Lee) Vice President (Chris Lunde) Secretary (Corey Van Der Weele) NCC/WCC (Trey King) Marketing Specialist (Matt Herman) Advisors (Andrea Fults, Ben Markl and Dana Fritz) Leadership & Events (Brianna Ludwig) Hand (Tegan Moersfelder) NRHH (Jon Fanetti and Ryan Rodi) Austin Lee needs any IRHA Representative who did not turn in a HEC Constitution to see him after the meeting they were due last week. Next week s meeting including, stout@hand, Leadership and Events and (November 9th) is going to be held in Red Cedar on North Campus. Chris Lunde is looking for more people to sign up for Relay for Life its only 172 days away, the committee will meet twice a month to discuss fundraising and theme ideas. Corey Van Der Weele needs every IRHA Representative to turn in a report by eight pm. on Monday Nights. GLACURH is less than 2 weeks away! WURHA Applications are coming out next week! If you are interested in applying for NCC/WCC please see Trey after the meeting. Matt is working on the kickoff event which will happen before Thanksgiving break. We are in the final stages and will have all the details at next week s meeting. Glad everyone dressed up in their Halloween costume! Dana Fritz: International week is being held on November 9 th 14 th. It s a pretty cool time so check it. Ben Markl: If your HEC is thinking about doing a holiday service project (Thanksgiving/December) you should start discussing that at your meetings now to be prepared, Andrea Fults: There is an Employment Opportunity where you can be on the Campus Programming Board for BDP. BDP taking applications for 10 different positions. Blue Devil Production is in charge of entertainment on campus. If you are interested check it out, there are applications available at the SOC desk or at and they are due on November 11, Leadership & Events worked on posters and started to print them and will be hanging up some of the posters later this week. They also made final decisions on the food, which are just going to have an assortment of cookies along with some fruit punch. Stout@Hand had increased attendance and is working on passing NCC/WCC election legislation to be discussed in hot topics. No meeting due to North Campus Halloween trick or treat. Page 2

3 SSA (TBA) Dining Service Advisory Board (David Lingerfelter) Chancellor s Coalition on Problem Drinking (TBA) Sustainability (Justin Hanger) SU (Student Union) Renovation (Drew Muhich) RA Council Member (Larissa Rittenberry) AFM Hall Association CK Hall Association HK Hall Association MC Hall Association South Hall Association TO Hall Association Fleming Hall Association Hovlid Hall Association JTC Hall Association North Hall Association Red Cedar Hall Association Wigen Hall Association No report. The Dining Service Advisory Board is meeting currently during the IRHA meeting. No Report The first meeting is coming up this Friday. The first meeting is coming up in the next week. AFM is finalizing event ideas. CK met on Tuesday for set up of the haunted house. The Halloween party for CK and TO was held on Wednesday, October 28 and we had a great turn out of people. HK discussed their Halloween Party, and also discussed our Thanksgiving party. We also brought up volunteering for our hall dog. We have training for that on Nov. 10th. MC finalized their Halloween party and went over their constitution. South held the meeting the other night and discussed possible event ideas. At TO last meeting last week we discussed the topics on the table and than walked the halls of CK and delivered them Halloween candy. We called it Tricking and Treating; it is part of our Anti-fued. Each month we will choose a different hall and choose different things to do for them; vacuum their rooms, take out trash, clean basement, clean outside, ect. Our next meeting is tomorrow night at 7pm...come join us in the coffee lounge! Fleming Hall does not currently have any plans for the month of November. They will be having their Exec. meeting tomorrow night to discuss future plans for their HEC. The meeting covered the north campus trick or treat which is happening this Wednesday 29th. Hovlid is also working on planning a candy counting contest for November; other activities will likely be planned at the next meeting. North Hall had their first event which was Halloween themed, carving and/or painting pumpkins, and also cookie decorating. Their next meeting will be this Wednesday, and are going to start planning our next event that they are going to be doing. North Campus Trick or Treat was a success and a lot of fun. Red Cedar also had a decent turnout for their Halloween Door Decorating Contest. Wigen Hall was unable to have a meeting last week due to the North Campus Trick-o-Treat. At Wigens next meeting, this coming Wednesday, they will finish up our constitution. Page 3

4 Hot Topics RHA Whats the next step? o The name IRHA is out dated o History of IRHA - Inter was an add on o If the name change legislation passes IRHA will need to change lots of documents, s, signs/banner/logos, website, orgsync, notify other organizations of the change. Stout@Hand Main Motion A (NCC/WCC election change) o Steve Deml brought up that online voting can bring error and people voting online don t know who they are voting for o Ryan Rodi wanted clarification that NCC/WCC was previously voted campus wide (all residence living in the halls) Chris Lunde is passing around the Relay for Life signup sheet Unfinished Business Tegan Moersfelder move to take from the table the main motion that reads the Inter Residence Hall Association change its name to: Residence Hall Association (RHA). Seconded by Leah Becker Take from the Table: Passed Discussion: The motion reduces confusion Kelle Rasmussen called to question main motion New Business Main Motion: Passed Tegan Moersfelder moves Main Motion A. (NCC/WCC elections change from campus wide vote to IRHC vote during a regular Dec. meeting. See Main Motion A attachment for specific constitutional changes and wording.) Seconded by Steve Deml. Jessica Stevens moves to the table the Main Motion A (NCC/WCC elections change from campus wide vote to IRHC vote during a regular Dec. meeting). See Main Motion A attachment for specific constitutional changes and wording. Seconded by Lauren Anderson. Move to the table: Passed Announcements - Austin Lee needs HEC Constitutions and for IRHA Representatives to talk to him if they don t have them tonight - WURHA applications are coming out next week and WURHA is March 5 th -7th - Chris Lunde wants everyone to signup for Relay for Life - Halloween Contest winners are Steve Deml, Justin Hanger and Matt Herman Page 4

5 Meeting Adjourned at: Vote: Moved by: Seconded by: 6:50 P.M Tegan Moersfelder Jessica Stevens Inter Residence Hall Association Proposal Form NCC/WCC Election Process WHEREAS, Candidates running for NCC/WCC position gives a speech in front of IRHC, and WHERAS, The NCC/WCC position is unique to the Residence Hall Association, and WHERAS, The NCC/ WCC has more face time with the IRHC, and WHEREAS, online voting can be untimely, have technological errors, and is susceptible to errors. Therefore be it resolved that, Article I, Section 4, Item 2 of the Inter Residence Hall Association By-Laws to read: 2. Election procedures for IRHA Executive Officer Candidates. A. The President, Vice-President, Secretary, and Marketing Specialist of the IRHA shall be elected in the month of April on a day selected by the IRHC. The NCC/WCC of IRHA shall be elected in December on a day selected by the IRHC. B. Candidates for Executive Office must submit the Residence Hall Association Candidate Agreement form as well as a valid petition with signatures from fifty (50) residents from the residence halls. C. Voting for IRHA Executive Officers with the exception of the NCC/WCC position shall occur online and last for no more that seven (7) days. All members of the IRHA shall receive an election through the UW-Stout account notifying them of the candidates and giving them access to an electronic ballot. Each person may vote only once. D. NCC/WCC Executive Officer position will be elected on a day in December during the IRHC meeting with a confidence/no confidence vote from the IRHC. Page 5

6 E. IRHA Executive Officer candidates must prepare a short paragraph of no more that 500 words to be distributed to the members of the IRHA. The paragraph shall tell members why one is running for the position and go over candidates qualifications. F. Election to an office with the exception of NCC/WCC position shall occur by a majority of the votes cast by the members of the IRHA. In the event of a tie vote, a reelection shall take place within one week. G. For the positions for which there is only 1 candidate, the election shall occur by a majority vote of the IRHC. H. Write-in candidates will be allowed in the general election, however campaigning may not commence until the day petitions are due. Write in candidates will not be allowed for offices for which there is only one candidate. Submitted by: Stout@Hand Main Motion # _A_ Yes: Date: No: Amendment # Abs: Time: Page 6