MENC Collegiate Chapter 183 Westminster Choir College of Rider University

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1 of Rider University Call to Order March MIOSM Conducting Masterclass with Dr. Miller Joe didn t have a chance to speak with Dr. Miller; will try to speak to him on Monday in Symphonic at the latest, and him over the weekend. Dr. Miller still willing to do the event, just needs confirmation and potential dates. Joe will also speak to his coop again (also willing to participate)and inform his students of the event by Tuesday at the latest. John will reserve whichever one of the three date options is preferred by all (24 th, 25 th, or 26 th of March). Promotions for the All-Eastern Conference: Ketti will revamp the sadly outdated bulletin board to reflect the upcoming conference, and determine which forms and information should be printed for another mailing. The mailing should be ready by the beginning of next week! Brazilian Speakers Finance: The Board needs to have another meeting with Dr. Abrahams to discuss the last of the finances that are needed for the semester of Brazilian speakers. We also need to aggressively promote L. Ciavatta s seminar session at the All-Eastern conference! SPAD: Spadafora s Portfolio Awareness Day Joe needs to pick a date and time for his Portfolio help session. Rachel has organized a regular meeting of some sophomores to learn general information about current events, etc, before the reviews; Joe will schedule his event during one of their regular meeting times to reach the greatest number of students. Bucket Decorating Bonanza The weather is getting steadily better. Meghan suggests that we reschedule the bucket painting event for the week after spring break. She will get in touch with Steve Hitzel to make sure we have permission to use spraypaint on the Great Plains, or, if not, ask for another space he feels is more appropriate. MENC Annual Auction: Full Executive Board needs to meet with senator Anna Friars in the near future preferably next week to discuss request letters and brainstorm some specific items we would like to see donated this year.

2 of Rider University Last year, the event began at 7 p.m. to accommodate both on- and off- campus residents. Reserving Thayer Lounge on April 13 th from p.m. to allow for an extensive set-up, and to pull in higher attendance from passers-by. Board needs to get in touch with preferred faculty emcees. Two Studio Night Events: Board reserved Bristol Chapel from 8 10 p.m. on both April 20 th and 27 th for Studio Nights. Would like to have one event informal, like last semester, and one formal so performers can come dressed in their jury shoes. Meghan will secure Rebecca Leshures for both nights, so we can guarantee every performer an accompanist if needed. For the formal event, students will be encouraged to bring their own accompanist, but will still have one provided for them if needed. The events will run from p.m. on both Mondays. Constitution Editing: The Board spent about a half hour finishing its edits to the chapter Constitution, beginning with Article VIII. Copies of the latest finished draft will be distributed to the Board before the next meeting! Adjourned 5.29 CONSTITUTION!!! The responsibilities of the chapter advisor shall be to: - Act as a representative of MENC to the students; YES - Inform the students of the nature, purpose, and function of MENC; YES - Encourage interest and participation of students in MENC activities in tandem with the student executive board; - Act as a liason with the various levels of MENC; YES - Serve as an advisor and guide in formulation of chapter programs and policies; NO - Serve as a resource person; - Encourage students to activate their membership online through the MENC website. If students prefer, the students can download a copy of the MENC Collegiate application form from the MENC website, complete the form, and remit it with their dues based on their state affiliation; Encourage students to activate their membership (either through the MENC website or paper application).

3 of Rider University - Receive and help the student board to distribute fall enrollment materials to potential members; - Explain the benefits of MENC Collegiate membership during orientation meetings, methods classes, and other functions that involve music education students; move this until after the encouraging one. - Receive the August, September, and October MENC publications and distribute these periodicals to their students to promote MENC membership; NO - Encourage the development of student initiative, leadership, and imagination, to build a sense of responsibility on the part of the students; move this under the last one we moved put this one next to Encourage interest and participation of students - Help officers in fulfilling their respective duties, including the maintenance of chapter records; change including to especially - Meet with chapter officers to help with planning and implementing chapter activities; as regularly as possible? - Promote professional attitudes among chapter members; YES - Work for support of the chapter by members of the college faculty and explore with department chairpersons the possible funding of chapter activities; NO - Represent the interests of the chapter on campus and at MENC functions; YES and - Promote the concept of chapter importance in training music education students. Y - Attend meetings, either in person or online, and submit feedback to student board meeting minutes. ARTICLE VII - OFFICERS The officers of this chapter shall be president, vice president, secretary, treasurer, and media coordinator. No senator. Any candidate for office shall have been a member of this chapter for at least one full semester prior to nomination. As is. Section 3 Each officer shall assume office at the commencement of the fall term and serve throughout the entire school year. Term should be spring to spring; Each officer shall be elected and assume office at the close of spring term, and serve through the

4 of Rider University following election. Section 4 In the event that a vacancy occurs in the office of the president, the vice president shall assume the duties of president for the remainder of the term of office. Vacancies in any other office shall be filled by election. Section 5 The officers of this chapter shall be considered the Executive Board for the chapter. Section 6 The officers will have the ability to create ad hoc positions including, but not limited to, State Board Representative and Firstyear Class Representative. These positions will last until the end of the academic year or until dissolved by the Board. ARTICLE VIII - DUTIES OF OFFICERS It is the duty of the president to preside at meetings, represent the organization, uphold the principles of the constitution, maintain communication and foster a positive working environment with the entirety of the executive Board and appoint committees as required, subject to the approval of the Executive Board. It is the duty of the vice president to preside in the absence of the president, ( took this part out )act as a primary contact in all relations with outside music educators, performing groups, or other presenters invited to the Westminster campus for presentations, master classes, lectures, performances, or other activities as approved by the Executive Board." Section 3 It is the duty of the secretary to keep in touch with members of this chapter and

5 of Rider University other chapters, keep a current roll of membership in conjunction with the Treasurer, maintain detailed minutes of every Executive Board meeting, and report the chapter activities and submit information for publication in campus, local, and national publications. The secretary will submit the minutes of every Executive Board Meeting to the Board and the Chapter Advisor in a timely manner. Section 4 It is the duty of the treasurer to keep accurate financial records of meetings and business, keep a current roll of membership, and be responsible for and account for the collection of any monies and payment of any debts to the organization. Section 5 It is the duty of the Media Coordinator to maintain a chapter website in order to keep chapter members informed of events and activities. Minutes shall be posted on the website no later than two weeks after each executive board meeting. ARTICLE IX - ELECTION OF OFFICERS Election of officers shall be held in the spring of the current year for the following school year. The student body of the Music Education Department shall draw up a slate of nominated candidates. (((((TAKE THIS OUT Section 3 Nominations may be accepted from the floor of the meeting at which the nominating committee reports.)))) Section 4 -> 3 Any registered member of this chapter is qualified to vote in the chapter's election of officers.

6 of Rider University SECTION 4 AFTER NOMINATION, EACH CANDIDATE SHALL AQUIRE THE SIGNATURES OF TWENTY-FIVE MEMBERS OF THE GENERAL MUSIC EDUCATION DEPARTMENT STUDENT BODY IN SUPPORT OF THEIR NOMINATION. Section 5 A candidate must receive a majority of the votes cast for that office to be elected. In the event of a tie, the position will be decided by a revote between the two nominees in question. ARTICLE X - RECALL All officers are subject to recall by a signed petition of at least 30 percent of the membership of the chapter. Should a recall election occur, Article VII, Section 4, shall still apply. ARTICLE XI - COMMITTEES Created committees may hold any power delegated to them by the President with the approval of the Executive Board. No committee shall be formed to replace the duties of an Executive Board officer; instead, they should serve to augment the capabilities of the standing Executive Board. Committees may be dissolved at any time with the approval of the President and the Executive Board or the completion of their functions. ARTICLE XII - MEETINGS

7 of Rider University It is suggested that weekly meetings of the Executive Board are open to the entire student body except under extenuating circumstances. Attendance by the general public for ideas and petitions should be encouraged. Special meetings may be called at any other time as determined by the Executive Committee. ARTICLE XIII - AMENDMENTS This constitution may be amended by a two-thirds majority vote of the membership. All members shall receive notice of proposed amendments ten days before the meeting.