October. Board of Directors Meeting Notes

Transcription

1 October Board of Directors Meeting Notes

2 Inter-Residence Hall Council I. Call to Order (8:33 PM) Overview of BOD Meetings II. III. Board of Directors October 2, :30 PM Placards in front of you have Parli Pro on the back for your use Roll call Kendall will call your hall and you will say who is representing your hall After will be SGA report Conference update given by Shayna Old business is anything talked about prior to this meeting New business was not talked about prior to this meeting Reports from NRHH, Sustainable Campus, and advisors Announcements Open floor End and everyone can go home Roll Call SGA Report Student Pride GBM o Record numbers for drag show o Had GBM tonight at 7 o If you want to contact them, contact Vincent or find them on NoleCentral or social media V. Conference Update SAACURH o Application for SAACURH is still active and will be taken until 10 PM tonight o Conference will be October 20 th October 22 nd o Enough submissions to put a full team together IV.

3 VI. VII. o Vincent Conferences are a great experience, executive board can vouch for it T-Shirt drive o Azalea and Magnolia brought 1 shirt o Remember to keep bringing shirts for points! Old Business Water Bottle Initiative Reading o Vincent: last year, we had a resolution to get rid of plastic water bottles o Today it will be read and ed out to Vice Presidents. They will read it a second time and bring it to Hall Councils to ask them how they would like to vote. o Resolution read by Taylor Welniak o Bring it back to your Hall Councils o If you have questions or amendments, you can bring them back next week o BLG: What is FSU s current relationship with Coca-Cola? o Taylor: They give us a lot of money, and Sustainable Campus struggles with this because they wouldn t exist without them. It s a give and take where we still have Coke products, but they also donate money that allows us to educate on why Coca-Cola should phase out plastic water bottles. So it s not in the best interest, but as students we have to work with where we re at. If you have any more questions, you can talk to me. Haunted House updates o Still looking for people o University Housing affiliated, so you can still Erin at egs14@my.fsu.edu New Business By-Laws Reading o By-Laws changed this summer by executive board, and we will go over changes tonight o Orange and purple parts are what we changed

4 VIII. IX. o Will be voted on next week and ed out tonight, so bring back any changes you would like to make o By-law changes read by Tim Strong o Tim: We expect all of you to read through this document in its entirety this week so you know what s in and on what you are voting o JRB: Point of clarification Do we talk about the whole thing to the Hall Council? o Vincent: Just the changes, but you are more than welcome to bring any clarifications you need to us. Jimbo True Seminole Tailgate o Tailgate out by Wildwood and new Sustainable Campus gardens with food, live music, etc. o Before October 21 st game o Time of game not yet announced, so try to block off that date since we don t know when it will be yet GroupMe o Need to create Vice President GroupMe for urgent BOD updates such as weather o Will pass around a piece of paper and get names and phone numbers o JRB: Point of information JRB president is here 2 Programs this month reminder o Must do at least 2 programs this month o Can do one of your social programs, but would save those for finals week if possible o If you need help, talk to your hall buddies or RA liaisons NRHH Updates Melissa Recruitment ended this Sunday and members will be inducted in December Second recruitment will be in spring Beat recruitment record this year Sustainable Campus Updates

5 Garden bed title has changed from Eco-Rep garden bed to IRHC bed o Since Eco-Reps are part of Hall Council, bed is now available for all Hall Council members, so come out if you want to plant seeds o Garden workdays are Monday and Thursday from 4:30 to 6:30 o Can plant beans, carrots, kale, Swiss chard, and collards X. Advisor Updates XI. XII. XIII. Housing receptionist applications are open, so go to housing.fsu.edu\employment and apply if you are interested o Vincent: I want to emphasize that the receptionist position is really fun and you meet a lot of residents and can do homework or watch Netflix while doing it Announcements This is where all BOD meeting s will be held. The End of month Meetings will be in a Residence hall, to be determined each month. Seattle: Currently in process of compiling budget, which will be presented next week at the BOD Open floor BLG: Can residents come to BODs? o Vincent: Yes they can o Veronica: Residents can also submit advocacy requests, legislation, or resolutions Adjournment (9:18 PM)

6 Inter-Residence Hall Council Board of Directors October 2, :30 PM XIV. Call to Order (8:32) XV. Roll Call XVI. SGA a. LGBTQ History (Tonight at 7) Pride Pamper me Pink (Last Saturday) WSU Experience Asia Saturday October 14 th 10AM-5PM Bloxham and Lewis Park AASU Oct 10 th 7:30PM Peru vs Colombia Watch party at Super Perros --HLSU VP Expectations Absences and Proxies o Attendance is mandatory and timeliness is necessary be there five minutes before if possible o Must Kendall 24 hours in advance with proxies 2 excused absences VIII. Old Business Water Bottle Initiative Voting led by Shayna o Cawthon moves to amend Ø Change point 3 to say that every residence hall will be provided with a water cooler Ø Halls should encourage use of disposable water bottles over single use disposable cups Ø JRB Point of clarification: What was the original wording? It said that every hall had water coolers Ø JRB moves to close discussion, seconded by Cawthon Ø Vote: 17 yes, 0 no, 0 abstain Ø Amendment passes XVII.

7 o Discussion on entire piece Ø Degraff: Moves that we reconsider motion because a lot of halls have water bottles left over from Irma and it would be a waste move resolution to spring semester BLG Before we vote to push it back, is there a way we could find out if all halls have water bottles that have been stored? NCC Could table it until next meeting. Do we have a second to table legislation to next semester? No second, motion dies Ø BLG - Motion to table vote until next meeting and require Vice Presidents to find out how many water bottles each hall has Tim point of clarification: She meant single use water bottles BLG we should wait until next week to get information on how many the halls have Seconded by Salley Cawthon: Could there be other uses for the water bottles? JRB How would we find out how many water bottles there are? v Answer talk to your head staff JRB There are only a few cases for our whole complex Cawthon: We have clean water from the tap and other places don t, so plastic water bottles are more essential to other places. The water bottles would be better off donated. Degraff: We have thirty cases of water left so us donating that would

8 be kind of foolish. Who s paying for the water coolers? v NCC That would be discussed after AD: There s still a possibility of other hurricanes so it could be beneficial to keep water bottles. However there are people still suffering in Puerto Rico and such and we could donate the water ADF: Bottles were purchased by the university and I don t know if we have clearance to donate them Ø Deviney: Moves to table to next week, seconded by Salley, no dissent Ø Point of information from guest: Bottles could be donated to FSU food pantry Ø NCC: Need to go to Head Staff and Hall Councils and discuss any further amendments or additions as to what will happen to water bottles we already possess By-Laws Voting Ø ADF: Moves to vote on by laws, seconded by Deviney 20 yes, 0 no, 0 abstain Jimbo s True Seminole Tailgate o Game is a noon game, tailgate will start at 9 AM o Hall Councils will be assigned either to setup, work, or closing o Will be ordering food and food will be provided o Free schedule needed from 9 AM to noon o Absences must be ed to Kendall more than 48 hours in advance with legitimate excuse o Hall Councils cannot choose time SAACURH T-Shirt Drive o Donate your shirts for the T shirt drive

9 XIX. XX. XXI. XXII. XIII. XXIV. o We re doing great with points for SAACURH so please donate to help us get some awards and acknowledgement at the regional level o Salley and Degraff brought donations New Business Budget Reading Seattle Alderman Homecoming Tav Horne o Theme spirit of unity o Will be November 12 th 18 th o Involves lobby decorating, banner making, and events o Secretaries attend meetings as delegates o Every hall must decorate one lobby for the decorating competition due Monday, November 13 th must night before to confirm being part of competition o Banner sketch is due to Tav by 5:00 PM on October 18 th and banners are due by November 1 st Ø Banners must be dry and have grommets Ø Only words allowed on banner are hall name and theme name NRHH Updates Sustainable Campus Updates Updates on Coca-Cola: Sustainable Campus didn t receive money from them so they are separating from them Water bottle resolution if you have concerns, please come talk to Taylor Advisor Updates Receptionist applications opened today Announcements Schedule Times to meet with us for IRHC-U make up Before this Friday! Open Floor Tim IRHC Qualtrics poll about what to put in the garden will be sent out later this week

10 Shayna: Each Hall Council can donate up to ten shirts for five points each XXV. Adjournment (9:28)

11 Inter-Residence Hall Council Board of Directors October 16, :30 PM XXVI. Call to Order (8:30) XVII. Roll Call VIII. SGA a. LGBTQ Study Hall (Tonight at 7) -- Pride Walk as one (Service Hours) 10/29 8:30AM WSU Building our Community -- BSU XXIX. Old Business Water Bottle Initiative Voting o No new amendments o Cawthon: Has 15 cases of water left, believes we shouldn t wait to donate if we decide to o Degraff 1: Told by Hall staff that we can t donate waters because they were donated to us o Cawthon: Could we donate to FSU food pantry since it is part of FSU? o BLG 2: We can t donate them to any campus organization o NCC: You need to only consider if you are okay not being able to use Hall Council funds to buy water bottles o Degraff 1: Would we have to purchase water coolers or would they be purchased for us? Ø NCC: Discussion for later date Ø ADF: No line item in IRHC budget for coolers and we can t consider the bill without knowing what will happen to water bottles o JRB: What would we do with them if we can t donate them? Ø NCC: Would be a discussion for a later date Ø Advisor: These are technically state property, so they can t donate. You could

12 state that waters we currently own could be used but once those are gone no more further purchases o BLG 2: Resolution doesn t say anything about using water bottles we already have, only says we can t purchase them Ø NCC: It does say use and purchasing recommend amendment striking word use in that part o AD: Moves to amend legislation to strike through use and Ø Amendment passes o Cawthon: Resolution is still titled banning of plastic water bottles, does that still affect it? Ø NCC: No it would not o BLG 1: What would happen if water bottles are donated to University Housing again? Ø AD: If it s not being purchased it doesn t fall under the bill o Degraff 1: Going back to the water coolers, if it s not in the IRHC budget would it be a mandate for each Hall Council to purchase their own? Ø ADF: If they have a desire to use water they would have to have the coolers, but otherwise it wouldn t be necessary Ø NCC: As legislation stands now it would say either we have to provide them or they have to buy them but we could propose an amendment Ø Writer 1: We had water coolers available to us last year. We also didn t have issues providing water to residents for programs and you ll have plenty of money to buy this based on last year s budgets Ø ADF: There s only one water cooler in the closet o Salley: Could we amend the budget to provide the water coolers? Ø ADF: No

13 o Degraff 1: Last year we had 15 cents left in our budget o JRB 1: So we would have to buy the water coolers? Ø Director: Under the current legislation yes it would o BLG 1: Moves to amend text of will be provided for water coolers to will be encouraged to provide Ø Cawthon dissents o Degraff 1: Calls for 2 minute recess Ø Passes o Come back to discussion of BLG S amendment Ø Advisor: More Hall Councils have water coolers than many are currently aware of, and Hall Councils share resources a lot. Could create list of which halls have one and could be contacted to borrow them. Ø Sustainable Campus: Legislation is not trying to limit, it is trying to acknowledge that IRHC is trying to become more aware of how water bottles are impacting the environment and are overpriced. By passing this, you can learn from it and see the power of your purchasing power and help you guys Ø Salley moves to end discussion Ø Vote: Passes unanimously o AD: Moves to vote on legislation Ø 18 for, 3 dissent, 0 abstain Ø Resolution passes Budget Voting o ADF: Moves to end discussion and move to voting Ø Cawthon dissents because the budget for EOMs is different every month and want to discuss why Ø ADF withdraws motion

14 o ADF: Reason for amounts being different is because they are based on past years budgets, money is not always used as is in the budget o Cawthon: What is usually paid for at the EOM meetings? Ø AD: Typically provide some type of food and activity o BLG 1: Can you provide insight on source of private funds? Ø ADF: Come from private fundraising done by IRHC o Salley 2: Moves to close discussion o Discussion ended o Move to vote Ø Passes unanimously Jimbo s True Seminole Tailgate o AD: was supposed to be sent out but didn t work, so we will go over assignments Ø 9-10: Dorman and Deviney, Cawthon, Ragans and Traditions Ø 10-11: Rogers and McCollum, Azalea and Magnolia, JRB, and Degraff Ø 11-12: BLG, Salley, Wildwood o Is October 21 st (this Saturday) o If you have a conflict, sgairhc account at least 48 hours in advance o Hall Council members can work multiple shifts, but extra points will not be awarded for it o Located at Organic Seminole Garden (between Wildwood and circus) o Absences may or may not be counted against you discretion of the ADR o Whole Hall Council is supposed to be there o SAACURH is an excused absence SAACURH T-Shirt Drive o If you have shirts, raise your placards and NCC will go around and see how many there are o Degraff: Was this the last time to turn in shirts?

15 XXX. XXXI. XXII. XIII. XXIV. Ø Can bring to office hours through Thursday for partial points Ø Office hours are in IRHC-U packets and online New Business Light the Night o Charity fundraiser for leukemia research o Have to pay a ticket, which supposedly is a low price o Different organizations have booths o We like to make an appearance even though we won t have a booth o No points awarded for going NRHH Updates Will have OTM writing parties: October 29 th and November 5 th at 4 PM Recognition week will be November 12 th November 18th Sustainable Campus Updates Shoutout to Wildwood garden program Meeting with Tim and Office of Student Sustainability tomorrow to work on something for the Residence Halls This Wednesday there is a Taste not Waste event at Suwannee which they need volunteers for, as well as Weigh the Waste week next week. Can get a free lunch for volunteering Proud of everyone for passing water bottle legislation and will help work with them on it in the future Advisor Updates Announcements Tim paired with Allies and Safe Zones coordinator want everyone to ask Hall Councils if they would be interested in attending an IRHC Allies and Safe Zones training so we can gauge interest in the partnership o As Housing leadership, it is good to educate yourselves and be able to better represent residents

16 XXV. Open Floor JRB JRB is hosting Destress Fest in the Reynolds lobby this Wednesday from 6 to 8 o AD: Make sure whoever you have for yoga is certified JRB Also want to say we have an idea that we could have event decorating reusable cups for everyone to bring to events Cawthon Had social event last night (ice cream social) and had almost half of their residents show up BLG Also having adult coloring program on October 26 th at 6 Dorman Dorman and Deviney is having a Throwback Thursday event this Thursday at 8 Degraff Tomorrow having midterm destress event with stress balls and insomnia cookies. October 26 th will be Degrafftoberest JRB Are we not allowed to show movies? o Advisor: Have to buy rights to it unless it is being currently streamed on the TV Degraff Can we stream from Xfinity live TV? o Advisor As long as it is live, and we will have Veronica follow up for clarification Azalea We were also having movie showing, can you follow up with us as well? o Will have Veronica follow up JRB What time is Degrafftoberfest? o It s at 7 BLG Idea for Dorman and Deviney they could do board games Degraff Does YouTube count? o If all people have access it is technically legal. Would not recommend watching movie that has been pirated but will follow up with Head Staff JRB Are we allowed to use it if it is legally on YouTube? o Falls under creative commons so yes as long as they are in the public domain XXVI. Adjournment (9:39)

17 Inter-Residence Hall Council Board of Directors October 23rd, :30 PM I. Call to Order (8:30) Roll Call SGA. WSU Womtober: Scream Queens GBM Oct. 25 th 6:30PM Union State Ballrooms Old Business Jimbo s True Seminole Tailgate o Feedback from Hall Councils Ø Degraff liked the free food, disliked the fact that there weren t regulated jobs beforehand. Also would be good to have five minute warning prior to switching shifts II. III. IV. Homecoming o Secretaries had a hard time getting to meetings, so we want to go over certain topics from them o Giving out banners today, must have grommets in o Banners due November 1 st, completely dry o Have to Tav if you want your lobby decorating scored due November 12 th at 12 PM o Creativity, Originality, and Artistic Merit are top categories on scoring for banners o Degraff can we decorate both lobbies and just have one scored? Ø Answer: Yes o Cawthon When is the banner due? Ø November 1 st SAACURH

18 o Shayna: Thank you for donating philanthropy items, we had 3 times as much as the average school o Director Tim and NRHH VP of Recognition Maddie won for a case study o Kayla (Cawthon coordinator) got top 20 for a program o We also had 3 first time delegates present programs o Salley president presented individual case study o Presentation from Alyssa (RMU) Ø Learned a lot about programming Ø Get to bond with amazing delegates and meet new people with new ideas Ø One program was about broadcasting kindness promote more positivity Ø Alyssa s program was about decorating your residence hall Ø Clothespins Each university makes a clothespin that goes with the theme and you go around and trade with people to start conversations with people from other schools Ø More fun if you do submit a program because you get to share your knowledge V. New Business FARH o Applications coming out in the next two weeks o Mention it to your Hall Councils! o FARH is February 9 th -11 th at UF VI. EOM Next Monday o MANDATORY for everyone on Hall Council o Will be meeting in Salley Lower Lounge at 8:30 PM o If you have a legitimate excused absence, Kendall before 24 hours in advance o Will be really fun we have an awesome game planned and it will involve Kahoot NRHH Updates

19 VII. VIII. IX. Sustainable Campus Updates Great job at Jimbo s Tim and Taylor are working on energy competition with SGA, so be aware that there will be some of that in the spring Garden is growing Tomorrow there is a climate action town hall hosted by the Office of Student Sustainability in the Union Ballrooms from 4 to 5 PM This Friday there is a water symposium in Strozier with a morning session and afternoon session, so go to FSU libraries on Facebook to reserve a spot If you are interested in working on a list of water coolers that are accessible, come talk to Taylor This week is Weigh the Waste week in Suwannee, so they will see how much food waste is collected and try to do educational campaigns. If you want to volunteer, you can Chantal (Chantal.fortin@sodexo.com) Advisor Updates Kayla o Harry Potter dinner happening in Suwannee this Thursday Ø Clothing drive happening Ø Will have Harry Potter food, trivia, prizes, etc. Ø Can win points for your house based on your hall Veronica o Receptionist applications closed, Night Staff applications will open soon at the Housing website under employment Announcements What was the interest in doing Allies and Safe Zones? o High interest pretty much everyone on board Please be on time to meetings!!!!! X. Open Floor RMU Had event two hours ago about mental health awareness. Made stress balls and gave out ice cream

20 and people from Renew and UCC came and spoke. Also had mental health Jeopardy Dorman/Deviney Had first event on Thursday. Did throwback event with fun snacks from childhood, making stress balls, livestream of old TV shows. Dorman/Deviney Having Meet the Neighbors with Azalea and Magnolia on Friday JRB Had de-stress fest with yoga, meditation, stress ball making, and adult coloring. Also going to have Day of the Dead event Monday from 4 to 6:30 with RAs as well as Scare-aoke on Wednesday BLG Does JRB have any tips for coloring/destress program? o Door knocking was helpful along with being interactive. Also waited too long to get a yoga instructor, so do those things ahead of time. Salley Upcoming Salley program on Thursday. Will have trick-or-treating with RAs and floor reps, karaoke, costume contest, door decorating, and destressing AD Always make sure to check LLC events so you don t conflict with those XI. Adjournment (9:06)