Constitution of the Central Washington University Residence Hall Association

Transcription

1 Constitution of the Central Washington University Residence Hall Association Article I Name, Purpose, Membership Section 1: Name The name of this organization shall be the Central Washington University (CWU) Residence Hall Association, also referred to as the Residence Hall Association (RHA). Section 2: Purpose The purpose of RHA shall be to provide opportunities and resources for student programming and leadership training while fostering communication among CWU Residence Halls. Section 3: Membership The General Body of RHA shall include each student residing in a CWU residence hall, including Community Programmers (CPs), Resident Assistants (RAs), and Residence Hall Managers (RHMs). Section 4: Meetings The organization shall meet weekly on Wednesdays at 6:00 pm, unless cancelled by the Executive Board, excluding Finals Week and school breaks and recesses. Meetings shall be conducted following the procedures laid out in the RHA Handbook of Legislative Procedure, and by following the most recent edition of Robert s Rules of Order when the former does not address a matter. Article II Residence Hall Leadership Councils Section 1: Description Representation in this organization shall consist of the elected Residence Hall Leadership Council (RHLC) Officers. These RHLC Officers shall be the official representatives for their respective residence halls at the RHA meetings. Section 2: Elections These representatives shall be determined through a selection process facilitated by the residence hall staff. The method of selection shall be determined by the hall staff but must include some form of voice from residents of the hall. The RHLC selection process is to take place within two weeks of the first RHA meeting of the academic year. Their term of office shall begin once appointed and will be terminated at the end of the academic year, regardless of election date. Section 3: Officers

2 Each RHLC shall consist of a President, a Vice President, a Programming Coordinator, a Publicity Coordinator, and Members at Large. The duties of each position are as follows. Subsection A: President The President shall sign all necessary official documents, preside over all RHLC meetings and be the official spokesperson for the RHLC. Prior to Hall meetings, the President will create an agenda to discuss business and programming. The President also has the responsibility to delegate the RHLC duties not described in the following sections and be actively involved in President s Round Table. This Officer shall maintain regular communication with the RHA Executive Board and the RHLC Advisor(s). Subsection B: Vice President The Vice President shall take minutes for the RHLC meetings and submit them to the RHA Secretary within one week. In addition, this Officer is responsible for assuming all of the President s duties in the absence of the President. Subsection C: Programming Coordinator The Programming Coordinator shall be responsible for organizing programs and community service events for the hall and shall be assisted by the RHLC. This Officer may work in conjunction with the hall s RAs or other halls when putting on programs or community service events. The Officer shall fill out a Wrap-Up Report on the completion of any program and submit it to the RHA Secretary within two weeks of the program. Subsection D: Publicity Coordinator The Publicity Coordinator shall be responsible for keeping the hall s residents informed of upcoming RHLC and RHA events for the hall/campus. This Officer is responsible for posting all advertisements for RHA events passed on to the Publicity Coordinator by RHA. The Publicity Coordinator is also responsible for promoting all programs for the RHLC and maintaining the RHA/RHLC bulletin board in their hall. Subsection E: Members At Large The role of Members At Large is decided as needed; any position specification is open for the Member(s) At Large (including title of position). There may be additional RHLC Officer(s) added. Subsection F: Advisor(s) The advisor(s) shall be a staff/building team member from the RHLC s hall. The duties of the advisor(s) include running RHLC elections at the beginning of the academic year, actively supporting programs sponsored by RHA, attending RHA and RHLC meetings, signing all appropriate documents, and providing all the necessary resources for the hall s RHLC. Article III RHA Executive Board

3 Section 1: Purpose A board of the Executive Officers outlined in this Article shall be elected to lead the organization each year. The board shall provide leadership to the organization and carry out the duties assigned them in this Article. Section 2: Expectations and Responsibilities The RHA Officers shall be expected to maintain a professional attitude and act in a manner which reflects well on the organization, UH&NSP, and CWU at all times. In dealing with the RHLCs the Officers shall remain impartial and act in the best interests of the residents. Each Officer shall be responsible for attending and contributing to all Executive Board and General Body Meetings, holding office hours for at least four hours weekly, maintaining a cumulative GPA of at least 2.5, and holding a committee each quarter which shall produce a substantial product (e.g. a program, Constitution revisions, PACURH RBC bids, NACURHaffiliated conference delegation, etc.). At the end of their term(s) of office each Officer is responsible for transitioning the Officer-elect replacing them. The Board shall ensure that at least one officer attends each regularly scheduled meeting of the Associated Students of Central Washington University (ASCWU) Board of Directors. At the beginning of their term of office the Officers shall be trained on their positions by the RHA Advisors. Section 3: Officers and Their Duties Subsection A: President The President shall preside over all RHA meetings and be the official spokesperson for RHA within the CWU campus. This Officer shall oversee marketing and publicity for all RHA events, programs and functions, and shall be responsible for maintaining communication between RHA, NRHH, all RHLCs, and their respective advisors. The President will ensure the formation of quarterly committees and programs. The President is also responsible maintaining communication between the Executive Board Officers, setting the agenda for executive board and general body RHA meetings, and delegating any duties not set forth in this Constitution. Subsection B: Vice President and National Communications Coordinator The Vice President and National Communications Coordinator (VP & NCC) shall be one position which shall be filled by one officer, consisting of duties of each of the conjoined roles, defined as follows: 1) Vice President The primary duty of the Vice President (VP) shall be to assume all the duties of President, if the President is temporarily absent. The VP preside over elections for the RHA Executive Officers for the next academic year. 2) National Communications Coordinator

4 The duties of the National Communications Coordinator (herein the NCC) shall be as described in the NCC Handbook published by the National Association of College and University Residence Halls, Incorporated (herein NACURH, Inc. or NACURH) and the Regional Policy Book published by the Pacific Affiliate of NACURH (herein PACURH). The NCC shall, in coordination with the NACURH representative of any standing NRHH Chapter, be responsible for communication between CWU and NACURH, Inc. and its affiliates, including affiliation. The NCC shall be responsible for forming and leading all delegations from CWU to NACURH, Inc. affiliated conferences. During the course of NACURH, Inc. affiliated conferences the NCC shall represent CWU in the NCC/Corporate boardroom and ensure that CWU maintains voting rights in all other boardrooms. Subsection C: Treasurer and Historian The Treasurer and Historian shall be one position which shall be filled by one officer, consisting of duties of each of the conjoined roles, defined as follows: 1) Treasurer The Treasurer shall maintain all RHA financial records, submit reports of the financial standing of RHA to the general body, and maintain regular contact with University Housing fiscal staff in order to confirm budget figures and receipt of fiscal paperwork. They shall assume all the duties of the President if both the President and VP/NCC are temporarily absent. The Treasurer shall maintain communication with all parties requesting funds, present the Executive Board s recommendations to the general body about funding requests, will advise any standing Fundraising Committee and be responsible for all fundraising activities. 2) Historian The Historian shall keep record of the events of the year for posterity. This shall include a detailed record of programs, including information on their operation, creating a record of the executive board members serving for the year, including specific contributions and a short biography, and recording major events and changes within the organization. Subsection D: Secretary The Secretary shall be responsible for recording the minutes of each general body and executive board meeting and distributing them to the appropriate individuals or groups. They shall be responsible for keeping a record of attendance at RHA meetings, recording the allocation of Hall of the Quarter/Year points, and archiving and making available to the general body the minutes, agenda, and all other documents distributed to the general body during the year. Subsection E: Advisors The Director of University Housing shall appoint Advisors to RHA to supervise the Executive Board and ensure that RHA operates within the bounds of CWU policy and protocol. The Advisors shall attend all general body and executive board meetings and meet with individual

5 Executive Board Officers as necessary. While acting in this capacity the Advisors shall maintain neutrality between the halls and shall act in a professional manner. Section 4: Elections Elections for Executive Officers shall follow the procedures laid out in the RHA Handbook of Legislative Procedure. Section 5: Resignation and Removal Subsection A: Resignation In the case of resignation the Executive Officer resigning, or a person designated by that Officer as a representative, must present the resignation to the Executive Board at least two days prior to the General Body meeting before it shall become effective. Elections shall be held at the discretion of the Executive Board following the special elections procedure found in the Handbook of Legislative Procedure; if time requires and the body approves the Special Appointments procedure may be implemented. Subsection B: Removal of Executive Officers The removal of any officer of the Executive Board may be undertaken following the procedure laid out in the RHA Handbook of Legislative Procedure. Article IV Legislative Procedure Section 1: Meeting Procedures and Handbook of Legislative Procedure All meetings of RHA shall be conducted in a fair and orderly manner guided by Robert s Rules of Order at the discretion of the Chair as advised by the Parliamentarian. Specific details of Legislative Procedure specific to RHA shall be laid out in the RHA Handbook of Legislative Procedure. Section 2: Votes Each occupied Residence Hall shall be allotted a total number of votes equal to the number of residents within that hall at the start of the academic year divided by 25 and rounded to the nearest whole number greater than or equal to one, plus one. NRHH shall also be allotted two votes. Votes may be cast only by RHLC officers or other persons explicitly given that right in this Constitution (i.e. NRHH Executive Officers). No RHLC Advisor or RHA Advisor shall cast or influence the casting of the votes of any hall. If this should occur the vote will be invalidated and must be recount. Article V Conflicts and Amendments Section 1: Conflicts

6 Whenever this Constitution conflicts with another document by which the RHA operates this Constitution shall prevail except over CWU policies and procedures and state and federal laws. Section 2: Constitutional Amendments Any time that there is a desire to amend this Constitution a Main Motion detailing the proposed changes should be submitted for consideration. The Executive Board shall have the power of review over all proposed changes but may not keep any changes which do not violate CWU policies and procedures or state or federal laws from being brought to the body for consideration. For the changes to take effect the main motion must be approved by a 75% majority of a 2/3 rds quorum of the General Body at a regularly scheduled General Body meeting. Two weeks notice must be given before the motion may be presented. Section 3: RHA Handbook of Legislative Procedure Amendments The RHA Handbook of Legislative Procedure may be amended A) by a majority vote of the Executive Board if the NCC brings forth a change necessary to bring the organization into compliance with NACURH, Inc. and/or its affiliates OR B) by the same process as amending the Constitution except that only a simple majority of a 2/3 rds quorum of the General Body is required to approve the changes and only one week s notice need be given. List of updates Adopted: Fall 2017 Revised: