M I N U T E S BOARD OF DIRECTORS PLACER COUNTY WATER AGENCY. Thursday, October 18, :00 p.m. Regular Meeting

Transcription

1 M I N U T E S BOARD OF DIRECTORS PLACER COUNTY WATER AGENCY Thursday, October 18, :00 p.m. Regular Meeting Board Members Present: Chairman JOSHUA ALPINE, MIKE LEE and PRIMO SANTINI Board Members Absent: Vice-Chair GRAY ALLEN and ROBERT DUGAN Agency Personnel Present Who Spoke: EINAR MAISCH, General Manager; SCOTT MORRIS, General Counsel; CHERI SPRUNCK, Agency Secretary/Clerk to the Board; ANDY FECKO, Director of Strategic Affairs A. CALL TO ORDER 1. Roll Call Chairman Alpine called the regular meeting of the Placer County Water Agency Board of Directors to order at 2:01 p.m. in the American River Room, Placer County Water Agency Business Center, 144 Ferguson Road, Auburn, California. 2. Pledge of Allegiance Don Adams led the Pledge of Allegiance. 3. Announcements, introductions, and recognitions None B. PUBLIC COMMENT: James Smith brought up his issue of paying for water and not receiving it. He provided a picture of a water box and a copy of his last bill. He said he has not paid because he is not receiving water and asked that it be cancelled. A meeting will be set with him, the General Manager, and the Director of Customer Services. Also, Director Lee will call him. C. REPORTS BY DEPARTMENT HEADS No reports received. October 18, 2018 Page 140

2 D. AGENDA CHANGES AND REVIEW The General Manager recommended pulling the Item G.1.Water Division Budget Workshop from the agenda and hold it over to the next meeting since there are only three Board members present. Item E.5. will be pulled and considered separately. E. CONSENT CALENDAR: Action: 1. Consider approving a quitclaim of a portion of a prescriptive easement for the Bowman. 2. Consider approving an employee's reimbursement claim pursuant to Chapter 3, Article 1, Section 3003, of the Agency's Personnel and Administrative Manual: a. Lindsey Hanson's business expense incurred in July 2018 in the amount of $ Consider approving out-of-state travel request and related expenses for the Director of Strategic Affairs to travel to Washington, D.C., November 13-15, 2018, to advocate for solutions to the ongoing regulatory processes around California s Bay-Delta. 4. Consider approving October 4, 2018, minutes. 5. Consider adopting Resolution Honoring Jeff Bosby for his community service. Information, Receive and File: 6. Treasurer's Investment Report for month ended September 30, Check Register expenses disbursed. 8. Board of Directors expenses for September Motion by Director Lee approving Consent Calendar items 1, 2, 3, 4, 6, 7, and 8; motion seconded by Director Santini and adopted by unanimous vote of Directors present. Motion by Director Santini approving Consent Calendar items 5; motion seconded by Director Lee and adopted by unanimous roll call vote of Directors present. October 18, 2018 Page 141

3 Chair Alpine read the resolution honoring Jeff Bosby and presented it to Mr. Bosby. Mr. Bosby thanked the Board. He said he chaired the Zone 3 Advisory Council meetings but many people were involved in the group and helped keep it going and gave the energy to keep the relationship going with PCWA. He recognized Don Adams who brought a level of professionalism to the organization. He thanked the Agency staff, Board, and previous Board about the Master Plan and what it can possibly do to get treated water to more people. A byproduct of the Master Plan was dramatically improved relations with the constituents of PCWA. F. AGREEMENTS AND CONTRACTS: Action: 1. Consider awarding Construction Contract No to PNP Construction, Inc., to perform facility improvements and office expansions at the Foresthill Facility Center, in the amount of $658, Consider approving the purchase of a submersible remotely operated vehicle from Deep Trekker in an amount not to exceed $43, Consider approving a Design Professional Services Agreement with MBK Engineers for on-call Bay-Delta related technical analysis support for a three year term in an amount not to exceed $90, Consider approving Amendment No. Four to the January 20, 2017, Professional Services Agreement for on-call services with Black & Veatch Corporation to increase the not-to-exceed amount by $300,000, bringing the agreement total not-to-exceed amount to $1,500,000; project name: 2017 Engineering Services Middle Fork Hydropower Project Wide. 5. Consider approving a General Services Agreement with Basler Electric Company to provide static excitation equipment and associated commissioning support for the French Meadows Powerhouse Generator Excitation System Upgrade Project in an amount not to exceed $500, Consider approving Amendment No. Two to the October 6, 2016, agreement with HART High-Voltage Co., Inc., for on-call equipment and testing services for hydroelectric support for Power System Department, for the following: a. Extend the time of performance for one additional year through December 31, 2019; October 18, 2018 Page 142

4 b. Increase the not-to-exceed amount by $50,000, bringing the agreement total not-to- exceed amount to $100,000; c. Revise Article 8, section A of the original agreement with new supplemental insurance and indemnity requirements. 7. Consider approving Amendment No. One to the 2017 General Services Agreement with MVP Repair Service Company, for large meter testing and repair services, making the following changes: a. Extend the time of performance for an additional four (4) years, through November 15, 2022; b. Increase the not-to-exceed amount from $100,890 to $535,890; c. Add additional scope of work for the installation of test port risers on meters as needed. Information, Receive and File: 8. Supply and Demand Report for Water Systems; summary of water commitments made since the last board meeting. Motion by Director Santini approving Agreement and Contract items 1, 2, 3, 4, 5, 6, 7, and 8; motion seconded by Director Lee and adopted by unanimous vote of Directors present. G. WATER: 1. Informational workshop session on the proposed 2019 Water Division Budget. Continued to November 1 meeting. H. POWER: 1. Consider adopting Resolution No approving a Memorandum of Agreement with Sacramento Area Flood Control Agency (SAFCA) to Promote Cooperation between Parties on Matters of Mutual Interest Affecting the Middle Fork American River Project and Authorizing the General Manager to Execute the Agreement. Director of Strategic Affairs reported SAFCA has been looking at flood control options. They have significantly lower levels of flood protection than most cities in the United States. Through improvements, they now have 175 year flood protection, but want to be above the 1 in 200 year flood risk. In that effort, SAFCA is improving channel capacity of the American River October 18, 2018 Page 143

5 with levee improvements. Improvements to the entrance to the Sacramento River bypass are beginning and will double the capacity of Yolo Bypass to accept water above the I Street Bridge in Sacramento. During high flow events, the American River can use that. The current channel capacity of the lower American River is 160,000 cubic feet per second. Levees will survive that. The U.S. Corps of Engineers has added an auxiliary spillway to Folsom Dam, which allows evacuation before high flows reach Folsom. SAFCA is also looking at how to improve large upstream reservoirs to improve flood protection. Agency staff, working with SAFCA, suggested improving the Hell Hole Dam uncontrolled spillway to add spillway gates that can control spilling water, improving the tunnel that goes through dam, improving the channel downstream of the dam, possibly relocating a powerhouse, and improving channel capacity at Ralston Afterbay. SAFCA has funding to do the engineering analysis for those improvements and have hired an engineer to look at options. The MOU commits the Agency to work with SAFCA on the plan. If there are mutual benefits, the Board would look at those options in the future. Motion by Director Lee approving item H.1.; motion seconded by Director Santini and adopted by unanimous roll call vote of Directors present. 2. Receive report on French Meadows Restoration Project. Brett Storey of the County of Placer noted he is representing the Middle Fork Project. The French Meadows Restoration Project goal is to reduce risk of high intensity wildfire, improve forest health, wildlife habitat and their resilience, protect water quality, improve water security, improve science connecting management and hydrology, and practice innovative approach to project management and fundraising. He went over the overall timeline, partners on the project and their roles. Reducing fire risk includes thinning with various methods and prescribed burning. Fire modeling is key to environmental and operational decisions and he pointed out different alternatives to the fire risk modeling. Funding for the NEPA came from multiple sources. The final environmental assessment is done and the final environmental work will be done soon. The implementation plan includes a Master Stewardship Agreement (MSA) with Tahoe National Forest, tree markings and preparation work, preparing Request for Qualifications, hiring contractors, preparing Requests for Proposal for each year of operation, developing supplemental to the MSA for each year of operation, removing lumber, and turning biomass into energy. He went over plans for future forest operations, approximate costs, funding sources, yearly pre-project preparation, yearly project implementation, and yearly post project actions. A University of California Merced team is monitoring and evaluating the hydrologic impacts of the forest restoration in the headwaters of the American River Basin. Public member Craig DelGreco asked Mr. Storey to recap total number of acres and cost per acre. Mr. Storey responded. October 18, 2018 Page 144

6 I. REPORTS BY DIRECTORS: No reports received. J. REPORTS BY LEGAL COUNSEL: Legal Counsel reported AB 747 was signed by the Governor. The State Water Resources Control Board will now have an administrative hearings office. It will be for adjudicated proceedings for water rights matters. The State Board could assign items to this hearing office to consider. K. REPORTS BY GENERAL MANAGER: The General Manager noted PG&E implemented their new power outage protocol in order to avoid the possibility that they would be the cause of fires and therefore responsible for paying for them. Agency staff didn t know that in order to turn the power back on, PG&E has to inspect all the lines. The Alta and Monte Vista powerhouse were out of power for about 40 hours. The American River Pump Station is a large load, so staff is reevaluating the decision that we don t need backup power for the American river Pump Station. He pointed out a picture of an NID meeting and thanked the PCWA Board for their good stewardship so that PCWA doesn t have meetings where 350 people show up in opposition to proposals. Mountain Counties Water Resources Association is going to have a program October 26 and it should be a good program to attend. Director Lee pointed out there was a program on Channel 3 that highlighted the Middle Fork of the American River regarding kayaking and Tom Bartos and his Wounded Warrior fishing event. Chair Alpine noted how the power outage is different than inspections after a storm. The inspections go all the way to the service to very rural areas. San Diego Power has been having outages since L. CLOSED SESSION With all members present, as heretofore designated, the meeting adjourned to closed session at 3:02 p.m. to consider the following: 1. Conference with Legal Counsel - Existing Litigation - Pursuant to subdivision (a), Section of the Government Code. Name of case: California WaterFix Case No. State Water Resources Control Board Administrative Proceeding October 18, 2018 Page 145

7 M. REPORT FROM CLOSED SESSION The Board returned from closed session at 4:14 p.m. There was nothing to report. N. ADJOURNMENT: The Chair adjourned the meeting at 4:14 p.m. ATTEST: Cheri Sprunck, Clerk to the Board Placer County Water Agency October 18, 2018 Page 146