Maple Grove City Council Meeting. DRAFT Meeting Minutes

Transcription

1 3B AGENDA ITEM Maple Grove City Council Meeting DRAFT Meeting Minutes DRAFT (Delete this when final edits are complete) Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on May 21, 2018 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Dick Edwards, Community Development Director; Ken Ashfeld, Public Works Director/City Engineer; Jupe Hale, Assistant City Engineer; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the City in the Pledge of Allegiance. Additions or Deletions to the Agenda Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Ken Ashfeld stated the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion 3F. Retirement of Utility Operations Engineer, Harlan

2 Page 2 VanWyhe and Recruitment Approval for the Vacating Position 3T. Cedar Island Lake, Fish Lake and Rice Lake Ski Slalom Courses Consent Items 3AA. Approve 2017 Comprehensive Annual Financial Report 3EE. Proclamation of National Night Out The following Consent Items were presented for Council s approval: MINUTES A. Council Closed Workshop Meeting April 2, 2018 B. Board of Appeal and Equalization April 26, 2018 C. Council Workshop Meeting May 7, 2018 D. Regular Meeting May 7, 2018 PERSONNEL ITEMS E. Heavy Equipment Operator Appointment Motion to approve the promotion of Kevin Heinen to the position of Heavy Equipment Operator at an annual salary of $63, (MAX step per Union Contract), effective on 5/22/18, subject to a 6-month probationary period. F. Retirement of Utility Operations Engineer, Harlan VanWyhe and Recruitment Approval for the Vacating Position This item was removed by Councilmember Leith for discussion. G. Appointment - Part-time Customer Service Representative Motion to approve the appointment of Kim Hansen to the position of Part-time Customer Service Representative at an hourly salary of $20.298/hour (Level 4, step C), effective on June 4, 2018, subject to a 12-month probationary period. All required screenings and background checks have been successfully completed.

3 Page 3 H. Appointment - Part-time Customer Service Representative Motion to approve the appointment of Megan Nelson- Backstrom to the position of Part-time Customer Service Representative at an hourly salary of $20.298/hour (Level 4, step C), effective on May 22, 2018, subject to a 12-month probationary period. All required screenings and background checks have been successfully completed. COMMUNITY DEVELOPMENT ITEMS I. Copper Creek of Nottingham 13th Addition PUD Development Stage Plan and Final Plat - Resolution No Motion to adopt Resolution No approving the approving the PUD Development Stage Plan and Final Plat for Copper Creek at Nottingham. J. EC North Crave Addition PUD Development Stage Plan Motion to recommend that the City Council direct the City Attorney to draft a Resolution approving the Development Stage Plan Amendment for EC North for the purpose of adding approximately 630 square feet to the approved Crave Restaurant, subject to the applicant entering into a PUD Agreement with the City. K. Jahnke Variance - Resolution No Motion to adopt Resolution No denying the requested variance to Zoning Ordinance Sections (c)(1) and (d)(2)b. and c. to allow the construction of an accessory (detached) building of 1,728 s.f. with a height of 23 feet along with findings of fact. Motion to recommend that staff examine City Code to allow accessory buildings in greater stature that could be accommodated on R-A zoned properties, using the subject property as a basis for such a consideration. L. Public Storage Architectural Elevation

4 Page 4 Motion to approve the proposed elevations for Public Storage located at 9580 Zachary Lane N. M. Tricare 3rd Addition PUD Concept Plan - Resolution No Motion to adopt Resolution No approving the Planned Unit Development Concept Stage Plan of Tri-Care 3rd Addition. N. Wings Financial Credit Union PUD Development Stage Plan, Preliminary Plat and Final Plat - Resolution No Motion to adopt Resolution No approving the PUD Development Stage Plan, including the Final Plat of The Village at Arbor Lake 5th Addition for Wings Financial-Maple Grove. O. The Grove Multi-Tenant Retail Building PUD Development Stage Plan Motion to table the action to the meeting of June 4, 2018 as requested by the applicant. ENGINEERING ITEMS P. Legal Services Agreement Motion to authorize execution of a legal services agreement with Weitz & Luxenberg, P.C., Super Law Group, LLC, and Gray Plant Mooty Mooty & Bennett, P.A. regarding litigation. Q. Territorial Woods Project No Change Order No. 1 and Extended Working Hours Motion to approve Change Order No. 1 to The Territorial Woods Utility & Street Improvements Project No in the amount of $61,817.50, and allow extended working hours to perform the 36 water main connection portion of this Change Order. R. Arbor Lakes Business Park Phase II City Project No Resolution No

5 Page 5 Motion to adopt Resolution No accepting bid for Arbor Lakes Business Park Phase II Area Street and Utility Project No S. Wellington Lane/Maple Square Street Rehabilitation Project No Resolution No Motion to adopt Resolution No accepting bid for Wellington Lane/Maple Square Area Street Rehabilitation Project No T. Cedar Island Lake, Fish Lake and Rice Lake Ski Slalom Courses This item was removed by Councilmember Jaeger for discussion. U. Sureties Motion to approve the surety actions as identified on the Council Action Form. V. ZAYO Small Cell Wireless Facility Master Collocation Agreement Motion to approve Small Cell Wireless Facility Master Collocation Agreement between ZAYO GROUP, LLC and City of Maple Grove, and authorize the execution thereof by Mayor and City Clerk. W. Water Service Agreement City of Corcoran Motion to approve the Second Amendment to Contract for Water Service Between the City of Maple Grove and the City of Corcoran subject to final review by the City Attorney and Director of Public Works. ADMINISTRATIVE ITEMS X. Agreement with Pancreatic Cancer Action Network for Zachary Park-and-Ride License Agreement Motion to rescind the May 7, 2018 action authorizing the Mayor and City Administrator to execute the 2018 Zachary Park and

6 Page 6 Ride License Agreement between the City of Maple Grove and the Pancreatic Cancer Action Network. Motion authorizing the Mayor and City Administrator to execute the attached 2018 Zachary Park and Ride License Agreement between the City of Maple Grove and the Pancreatic Cancer Action Network. Y. Condition Appraisal Proposal from Walker Consultants for the Maple Grove Transit Station and Parking Ramp Motion to authorize the City Administrator to sign the proposal dated May 4, 2018 from Walker Consultants for condition appraisal services for the Maple Grove Transit Station and Parking Ramp in an amount not to exceed $8,335. Z. Contract with WSB & Associates for Interim Community Development and Master Planning Services Motion to approve authorizing the Mayor and City Administrator to execute a contract with WSB & Associates for interim community development and master planning services. AA. Approve 2017 Comprehensive Annual Financial Report This item was removed by Mayor Steffenson for discussion. BB. Award 2018/2019 Insurance Coverage Motion to place the City s property, marine, crime, automobile, municipal liability, boiler/machinery, excess liability and workers compensation coverage with the League of Minnesota Cities Insurance Trust. Motion to place the City s computer coverage with St. Paul Travelers. CC. Declare Intent to Issue Bonds for Street Rehabilitation Projects - Resolution No Motion to adopt Resolution No declaring intent to issue bonds for the street rehabilitation projects. DD. Transfers for the Long Term Development Plan -

7 Page 7 Resolution No Motion to adopt Resolution No approving the 2018 transfers for the Long Term Development Plan. EE. Proclamation of National Night Out This item was removed by Councilmember Jaeger for discussion. FF. Minnesota Department of Public Safety 2019 DWI Officer Request for Proposal Motion to authorize police department staff to submit an application to the Minnesota Department of Public Safety, Office of Traffic Safety for the 2019 DWI Officer grant to fund a full-time DWI Officer. CLAIMS GG. Motion to approve the claims as listed: City: $1,820, Purchasing Card: $25, Consideration of Items Pulled from the Agenda Motion by Councilmember Barnett, seconded by Councilmember Hanson, to approve the Consent Items as amended, removing items 3F (Retirement of Utility Operations Engineer, Harlan VanWyhe and Recruitment Approval for the Vacating Position), 3T (Cedar Island Lake, Fish Lake and Rice Lake Ski Slalom Courses), 3AA(Approve 2017 Comprehensive Annual Financial Report) and 3EE (Proclamation of National Night Out). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The following items were pulled from the Consent Agenda. Regarding Item 3F (Retirement of Utility Operations Engineer, Harlan VanWyhe and Recruitment Approval for the Vacating Position), Councilmember Leith thanked Harlan VanWyhe for his 32 years of dedicated service to the City of Maple Grove. Motion by Councilmember Leith, seconded by

8 Page 8 Special Business Councilmember Jaeger, to authorize staff to begin the recruitment process for a Utility Operations Engineer position in the Engineering Department due to the retirement of Harlan VanWyhe, which was accepted with an effective date of June 29, Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3T (Cedar Island Lake, Fish Lake and Rice Lake Ski Slalom Courses), Councilmember Jaeger commented she believed the ski slalom courses on Cedar Island Lake, Fish lake and Rice Lake were great amenities for the community. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to approve the 2018 permits for the Cedar Island Lake Homeowners Association for a ski slalom course on Cedar Island Lake, the Fish Lake Ski Club for a ski slalom course on Fish Lake, and Rice Lake Youth Ski Club for a ski slalom course on Rice Lake. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3AA (Approve 2017 Comprehensive Annual Financial Report), Mayor Steffenson thanked staff for their efforts on the 2017 Comprehensive Annual Financial Report. Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to accept the 2017 Comprehensive Annual Financial Report (CAFR). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3EE (Proclamation of National Night Out), Councilmember Jaeger encouraged all Maple Grove residents to participate in National Night Out on Tuesday, August 7 th. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to proclaim Tuesday, August 7, 2018, as National Night Out in Maple Grove. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried.

9 Page 9 Open Forum 7:30 p.m. Public Hearing Rush Creek Commons Phase I Project No Resolution No There were no open forum issues brought before the Council at this meeting. Assistant City Manager Hale requested the Council consider improvements for Rush Creek Commons Phase I. He noted this project included 82 townhomes that would be completed in two phases. He reviewed the utility work that would be included in this project, noting the roadways would be private. The street improvements along Brockton Lane were discussed and staff recommended approval of the proposed public improvements in the amount of $2.1 million. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:39 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Leith, seconded by Councilmember Barnett, to close the public hearing at 7:40 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Leith, seconded by Councilmember Barnett, to approve adopting Resolution No ordering Rush Creek Commons Phase I Area Street and Utility Project No , ordering plans, approving plans subject to receipt of surety, approving Developer s Agreement subject to final review by the Director of Public Works and the City Attorney, and authorizing advertisement for bids. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Development Items Brick & Bourbon PUD Community Development Director Edwards explained the applicant seeks approval of a Development Stage Plan

10 Page 10 Development Stage Plan Amendment for the purpose of adding an approximate 4,000 square foot outdoor patio (3,260 for actual dining area) to the site formally occupied by Don Pablo s and now occupied by Brick and Bourbon restaurant. The existing building is currently undergoing an interior remodel of the existing 7,200 SF building with new restrooms, interior dining areas with a bar, new kitchen equipment, and updated finishes throughout. The existing building will connect to the proposed outdoor patio, gaming area and a new trash enclosure will be located at the corner of the lot. Landscaping will be replaced in existing areas and the existing building façade will incorporate new finishes along with the replacement of existing opening(s), allowing new connections between indoor and outdoor spaces. It was noted Brick & Bourbon had a shared parking agreement with US Bank for 10 parking spaces. He reported the Planning Commission reviewed this request at their May 14 th meeting and recommended approval. Councilmember Jaeger asked if the outdoor dining area would have a fire pit. Community Development Director Edwards reported this was the case. Branden Warner, 7887 Elm Creek Boulevard, stated he was looking forward to opening Brick & Bourbon in Maple Grove. He commented on the shared parking agreement that was in place with US Bank. It was noted 10 spaces could be used permanently for employees and additional spaces could be used during off peak hours. He explained he was approached by True Stone Financial for additional parking during off peak hours, but noted this was only a verbal agreement. Councilmember Hanson asked if Brick & Bourbon would be entering into a more formal agreement with True Stone Financial for the additional parking spaces. Mr. Warner commented the parking agreement with US Bank was permanent in nature for the next two years. Motion by Councilmember Jaeger, seconded by Councilmember Leith, to approve directing the City Attorney to draft a Resolution approving the PUD Development Stage Plan for Brick and Bourbon subject to the applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandums from:

11 Page Traffic Operations Engineer, dated April 27, 2018 Also, the applicant shall affirm the parking agreement with US Bank is in full force. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report On Upcoming Community Development Items Report on Upcoming Engineering Items Community Development Director Edwards updated the Council on upcoming development items stating the Council would soon be considering a new retail building at the Village at Arbor Lakes, two variances for the property at 6263 Nathan Lane, a residential development along Territorial Road. Councilmember Leith thanked Mr. Edwards for his years of dedicated service to the City of Maple Grove and wished him well in his retirement. Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: An update on the legislative bonding bill was provided. Staff noted the I-94 overlay from Fish Lake Road to Rogers would occur in Staff discussed the four projects that were selected for Corridors of Commerce. He noted I-94 from St. Michael to Albertville will receive an additional lane, and Trunk Highway 169 through Elk River would become a freeway. Staff would be applying for funding for TH610. Heidi Nelson, City Administrator Items Added to the Agenda Staff explained that the Council has Ms. Nelson s Monday report if there are any questions. Councilmember Jaeger discussed the recent DARE graduations she had attended or would be attending at Oakview, Weaver Lake, Rush Creek and Cedar Island Schools. She thanked Mark Carroll for all of his efforts with the DARE program. Councilmember Jaeger noted she attended an affordable housing meeting in Osseo on Monday, May 21 st.

12 Page 12 Councilmember Jaeger reported the Maple Grove Police Department would be hosting a K-9 event on Thursday, May 24 th. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on June 4, 2018 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:00 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator