MINUTES OF THE FIRST PASSENGER ROPEWAYS TECHNICAL COUNCIL MEETING OF 2014

Transcription

1 MINUTES OF THE FIRST PASSENGER ROPEWAYS TECHNICAL COUNCIL MEETING OF 2014 DATE: October 3, 2014 TIME: LOCATION: PRESENT: 9:00 a.m. to 1:45 p.m. Radisson Hotel & Conference Centre Calgary Airport Rod Chisholm... Chair Chris Dewitt Jurgen Grau Stephen Kozelenko Dean McKernon Jason Paterson Tony Van der Linden Michelle Plaizier, Safety Codes Council GUEST: ABSENT: Warren Sparks Dean Bruce, Alberta Municipal Affairs Brent Carmichael Rich Parie (Vice Chair) RECORDING SECRETARY: Sandi Orr NEXT MEETING: Call of the Chair

2 A. Call to Order The Chair called the meeting to order at 9:04 a.m. B. Adoption of Agenda The following item was added to the agenda from a previous meeting: E Matrix Jason Paterson / Chris Dewitt moved to adopt the agenda as amended; CARRIED C. Adoption of Minutes Dean McKernon / Rod Chisholm moved to adopt the minutes of the June 5, 2013 meeting as circulated; CARRIED D. Business Arising from the Minutes E Safety Order SO-P Leitner Poma X-Y Sheave Assembly Axle Adjustment Bolts It was reported that one bolt failure has been reported to AEDARSA this past year. This failure was not the standard breakage as it was the horizontal Y bolt. Failures are down considerably as a result of increasing awareness, maintenance and efforts by the manufacturer. The procedures from the manufacturer require that any failures must be reported to both the manufacturer and AEDARSA. All bolts have been replaced in British Columbia. It was agreed to leave this item on the agenda to monitor the issue to determine if any more attention is needed. E Ski Lift Mechanic s Certification Program. The TSSA Certification Program information was circulated with the minutes. It was reported that BSCA has been in contact with AEDARSA to discuss some sort of common program between the two provinces. It was recognized that the development of any sort of program similar to TSSA would take a great deal of work. It was clarified that presently in Alberta, neither the individual nor the company requires any certification. In BC, companies are licensed and it is up to the company to ensure their staff is trained. It was believed this would likely be the easier route to achieve and would reduce barriers between the two provinces. MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 2

3 Background was provided for new members on previous discussions regarding Safety Management Plans and Quality Management Plans. Although a request was asked of all ski areas to provide their SMP or QMP documents, none were received. Warren Sparks will gather more information from BCSA. [Sparks] E Continuing Education for Safety Codes Officers It was reported that a broad consultation was held over the summer on a proposed continuing education program for all SCOs in all disciplines. There was an excellent rate of response. The model is based similar to APEGA and ASET. The multi-discipline working group will be meeting in mid- October to review all of the feedback. It was questioned whether there were any Passenger Ropeways SCOs outside of AEDARSA and clarified that these SCOs no longer have Designation of Powers. Examples were provided of some of the continuing education already in place for AEDARSA s SCOs. E Z98 Committee Update There was nothing to report specifically from the Z98 Committee. The review of the Standard was discussed under new business. E Matrix Although the matrix policy was sent out with the minutes, there was confusion regarding which individuals represent which industry sector. It was reported the Chair has completed his nine years on the sub-council and is no longer eligible for reappointment. This would leave two vacancies, which are believed to be one large operator and one medium operator. There is a need to solicit members from the Canada West Ski Areas Association and Jason Paterson agreed to work on this. [Paterson] E. New Business E Z Adoption and Process An overview was provided of the adoption process: PRTC to review Z Changes Make recommendation to AMA to draft Regulation to adopt the Standard MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 3

4 PRTC reviews draft Regulation and makes recommendation to the Minister, through the Coordinating Committee, for its adoption The adoption of the Regulation would then proceed through the government process It was noted the process could take up to a year to complete. It was recognized that there are challenges for manufacturers if they are building equipment to the new Standards for other provinces that have already adopted it. A presentation was provided on screen of the non-editorial changes. These changes and all editorial changes are included in the rationale document. Each of the changes was reviewed and background was provided. Relative to track ropes, feedback will be sought from tramway operators on whether the changes have any significant impacts. [Chisholm / Paterson] It was reported that there is one error in the Standard ( ) that will be changed in a future addition, but this did go through the proper balloting process so it cannot be corrected through an errata. Since Alberta has not yet adopted the Standard, it was suggested that consideration be given to reverting back to the wording of in the 2007 Standard. It was requested that the Chief Passenger Ropeways Administrator provide direction on whether to adopt the 2014 Standard with the error and deal with it through a province-wide variance or whether to make an exception in the Regulation to use the wording in the 2007 Standard. [Bruce] Chris Dewitt / Jason Paterson moved to direct Alberta Municipal Affairs to begin drafting a code adoption regulation for the adoption of CSA-Z for review by the Passenger Ropeways Technical Council; CARRIED E Appointment of Warren Sparks for a term until January 31, 2017 (Representing Manufacturer Industry Sector) It was noted that Warren Sparks removed himself from the meeting during the discussion of this agenda item. Rod Chisholm / Tony Van der Linden moved to recommend to the Coordinating Committee the appointment of Warren Sparks to the Passenger Ropeways Technical Council for a term until January 31, 2017, effective immediately; CARRIED MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 4

5 E Selection of Chair and Vice Chair Further to the discussion regarding the matrix and Rod Chisholm being no longer eligible for reappointment, the sub-council will need to appoint a new Chair. With the resignation of David McCleary, the sub-council will also need to appoint another Vice Chair. Members will consider these roles for further discussion at the next meeting. It was further noted that Rod Chisholm will remain on the sub-council until a replacement is appointed. E Web Portal A brief overview was provided on the web portal. E Policy 2.50 Scent-free Policy The Scent-Free Workplace Policy 2.50 was circulated as information and a brief overview was provided. E Policy 2.60 Social Media Policy An overview was provided on the new Social Media Policy Members were asked to review this policy, sign the acknowledgement form and return it to the Council office. E Code of Conduct An overview was provided on the Council s Code of Conduct. Members were asked to review, sign the acknowledgement form and return it to the Council office. F. Standing Agenda Items (a) List of Operating Lifts in Alberta It was noted that the idea is to be reviewing the list in comparison with previous lists to determine if there are any concerns with aging lifts in Alberta. A copy of the list of operating lifts in Alberta will be provided to the Council for uploading on the web portal. [McKernon / Paches] MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 5

6 It was reported that AEDARSA received a call from a ski area that has been mothballed for a significant period of time. AEDARSA s position is that it would require an engineering assessment of all their equipment and the scope of assessment would have to be approved by AEDARSA first. This led to a discussion regarding the difference between a ski area not operating for a year because of snow or other conditions versus a ski area that has been closed for 10+ years. There is no policy in place at this time and it was suggested that consideration be given to including some sort of timeline of non-operation within the code. After a thorough discussion of the issue, it was believed that AEDARSA has the appropriate authority to deal with such matters, as well as the ability to issue directives or orders for unsafe conditions, of which the owner has the right to appeal. (b) Incident Reports The Incidents Report was circulated as information (Handout #1). It was noted that there is a requirement to report equipment damage and that is the reason the flood damaged equipment being included on the list. Background was provided regarding the extremes of reporting, where some areas report everything and others don t report anything. Reminders are sent to industry annually on reporting. Concern was expressed that it would appear incidents are on the rise, but noted that after removing the flood damaged equipment, it is consistent with the previous year. Although under the jurisdiction of OHS, the report does include operator injuries. A brief overview was provided on a device that is used only 10 days of the year and the challenges experienced this past year which led to shut down for unsafe conditions. (c) Report from Chair The Chair reported on his attendance at the February 2014 Technical Coordinating Meeting and some of the items being discussed. The Chair reported on a meeting with himself, the Chief Administrator and OHS on worker safe practices. It was reported that there have been significant reductions in OHS directives over the last few years. It was recognized that although OHS is willing to work with the industry, they have the right to make the calls. MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 6

7 (d) Report from Municipal Affairs In the absence of the Chief Administrator, there was no report. G. Other Business There was no other business to bring forward. H. Next Meeting The next meeting will be at the call of the Chair. It was suggested that the next meeting be held before the end of the Chair s term. Dean McKernon / Jason Paterson moved that the meeting be adjourned; CARRIED The meeting was adjourned at 1:45 p.m. MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 7

8 --- A C T I O N I T E M S --- E Ski Lift Mechanic s Certification Program. Warren Sparks will gather more information from BCSA. [Sparks] E Matrix There is a need to solicit members from the Canada West Ski Areas Association and Jason Paterson agreed to work on this. [Paterson] E Z Adoption and Process Relative to track ropes, feedback will be sought from tramway operators on whether the changes have any significant impacts. [Chisholm / Paterson] It was requested that the Chief Passenger Ropeways Administrator provide direction on whether to adopt the 2014 Standard with the error and deal with it through a province-wide variance or whether to make an exception in the Regulation to use the wording in the 2007 Standard. [Bruce] E Selection of Chair and Vice Chair Members will consider these roles for further discussion at the next meeting. E Policy 2.60 Social Media Policy Members were asked to review this policy, sign the acknowledgement form and return it to the Council office. E Code of Conduct Members were asked to review, sign the acknowledgement form and return it to the Council office. F. (a) List of Operating Lifts in Alberta A copy of the list of operating lifts in Alberta will be provided to the Council for uploading on the web portal. [McKernon / Paches] MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 8

9 --- M O T I O N S --- B. Adoption of Agenda Jason Paterson / Chris Dewitt moved to adopt the agenda as amended; CARRIED C. Adoption of Minutes Dean McKernon / Rod Chisholm moved to adopt the minutes of the June 5, 2013 meeting as circulated; CARRIED E Z Adoption and Process Chris Dewitt / Jason Paterson moved to direct Alberta Municipal Affairs to begin drafting a code adoption regulation for the adoption of CSA-Z for review by the Passenger Ropeways Technical Council; CARRIED E Appointment of Warren Sparks for a term until January 31, 2017 (Representing Manufacturer Industry Sector) Rod Chisholm / Tony Van der Linden moved to recommend to the Coordinating Committee the appointment of Warren Sparks to the Passenger Ropeways Technical Council for a term until January 31, 2017, effective immediately; CARRIED H. Next Meeting Dean McKernon / Jason Paterson moved that the meeting be adjourned; CARRIED MINUTES: Passenger Ropeways Council Meeting October 3, 2014 Page 9