PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS MURRAY COUNTY GOVERNMENT CENTER SLAYTON, MINNESOTA December 13, :30 a.m.

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1 PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS MURRAY COUNTY GOVERNMENT CENTER SLAYTON, MINNESOTA December 13, :30 a.m. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Robert Moline, James Jens, Gerald Magnus, Glenn Kluis and David Thiner. Also present Aurora Heard, County Coordinator, Heidi Winter, County Auditor/Treasurer. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Moline, seconded by Kluis and passed to approve the agenda as modified. No conflicts of interest were identified. It was moved by Jens, seconded by Magnus and passed to approve consent agenda items 1 and 2. A motion was duly made by Moline, seconded by Kluis and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated December 13, 2016 with fund totals as follows and warrants numbered : County Revenue Fund 47, County Road & Bridge Fund 21, EDA Ditch Hospital Sunrise Terrace 1, SAWSD , A motion was made by Jens, seconded by Magnus with all members of the Board voting their approval to accept the report of the Ditch Committee of the County and Judicial Ditches lying within the County of Murray on those petitions for repair that have been inspected for determining what repairs, if any, are necessary, the extent and nature of such repairs, an estimated costs of such repairs or a list of bills presented for payment that will enable said ditches to answer their purposes and to pay all bills contained within the report. 1

2 Contractor Ditch # Amount Petition # Inspector Commissioner District Johnson Ditching, Inc. CD 27 11, Groves ok'd Jens *Landowner signed to verify work is complete JD Groves ok'd Moline CD 20 5, Groves ok'd Moline JD 27 1, Groves ok'd Moline JD Groves ok'd Moline CD Groves ok'd Moline Subtotal 19, James Wedo (Trapper) JD Groves ok'd Moline Subtotal Jim Weidemann (Viewer) JD 8 2, Improvement CD 6 2, Redetermination of Benefits JD 19 4, Redetermination of Benefits Subtotal 8, Larson Backhoe, Inc. CD Groves ok'd Jens Subtotal Corey Johnson (Trapper) JD Groves ok'd Moline Subtotal Stoneberg, Giles & Stroup, P.A. JD Improvement Subtotal for All Ditch Bills 29, It was moved by Moline, seconded by Magnus and passed to approve the minutes from the November 17, 2016 ditch hearings. It was moved by Jens, seconded by Magnus and passed to accept a 2,000 donation from the Currie Town & Country Boosters, Inc. restricted for the purpose of offsetting expenditures for the Murray County Ambulance (receipt code: ). The County Board reviewed the Ditch Authority pending and completed projects. Auditor/Treasurer Heidi Winter met with the Board for consideration of her 2017 salary. County Recorder Evey Larson met with the Board for consideration of her 2017 salary. 2

3 County Sheriff Telkamp met with the Board for consideration of his 2017 salary. County Attorney Travis Smith met with the Board for consideration of his 2017 salary 10:00 a.m. Open Forum/Public Comment - Gerald and Robyn VanHeuvelen were present at open forum. Dennis Goebel, MCMC CEO, and Renee Logan, MCMC CFO, gave a monthly update. Bill Johlfs, Lyla Anderson and James Veenhuis were present to discuss ditch petition , (CD 18: 29 Mason Township., District 3- Jens) There were no ditch inspection reports for the December 13, 2016 meeting. It was moved by Jens, seconded by Magnus and passed to accept completed project No. SAP , contract #20162, for and in behalf of the County of Murray and authorize final payment to Knife River, for 2016 overlay projects, in the amount of 76,358.58, and to authorize Coordinator Heard to sign the certificate of final acceptance form. It was moved by Moline, seconded by Jens and passed to accept completed project No. SAP , contract #20164, for two township bridges, for and in behalf of the County of Murray and authorize final payment to Midwest Contracting in the amount of 16, and to authorize Coordinator Heard to sign the certificate of final acceptance form. It was moved by Moline, seconded by Magnus and passed to set the bean value for crop damage at per bushel. It was moved by Kluis, seconded by Magnus and passed to approve the highway department purchase of Iteris software in an amount not to exceed 3,000 from account code: It was moved by Moline, seconded by Jens and passed to approve a loan from the Murray County Economic Development Revolving Loan Fund (#880) for a loan to T & J Trucking of Balaton in the amount of 120,000 at 3% for twelve years (144 months). It was moved by Jens, seconded by Kluis and passed to approve a 2% adjustment for all non-union employees in 2017 including a step with a completed satisfactory performance evaluation effective January 1, Commissioner Magnus presented the following resolution and moved for its adoption: Resolution Meeting Dates WHERAS, the Murray County Board of Commissioners hold regular meetings; 3

4 NOW THEREFORE BE IT RESOLVED, that the following dates in 2017 are set for regular meetings of the Murray County Board of Commissioners beginning at 8:30 a.m.: January 3 rd 17 th 24 th February 7 th 21 st 28 th March 7 th 21 st 28 th April 4 th 18 th 25 th May 2 nd 16 th 23 rd June 6 th 20 th 27 th July 11 th 18 th 25 th August 1 st 15 th 22 nd September 5 th 19 th 26 th October 3 rd 17 th 24 th November 7 th 21 st 28 th December 12 th 19 th 26 th The foregoing resolution was duly seconded by Commissioner Kluis, and thereupon being put to a vote all members of the Board voted for its adoption. The County Board reviewed policy #200, Conflict of Interest. The Board reviewed an editorial on county program aid. It was moved by Moline, seconded by Kluis and passed to accept with regret the retirement of Margaret Slinger effective December 31, The Commissioners gave their committee reports for the period of November 20, 2016 to December 3, James Jens reported on Commissioner Board Meeting November 22, Hospital Board Meeting November 23, Solid Waste Commission November 28, Budget Meeting and Staff Training November 29, Broad Band and School Meeting November 30, Extension Meeting December 1. Gerald Magnus reported on Hospital Finance Committee November 21, Commissioner Board Meeting November 22, Hospital Board Meeting November 23, Rural Minnesota Energy Board and PACE Meeting November 28, Budget Meeting and Staff Training November 29. Robert Moline reported on Southern Prairie Health Purchasing Alliance November 21, Commissioner Board Meeting November 22, Southern Prairie Health Purchasing Alliance November 23, Budget Meeting and Staff Training November 29. David Thiner reported on Radio Board/ PEBC and SMOC Meetings November 21, Commissioner Board Meeting and Compensation Study November 22, Commissioner Board Meeting and Staff Training November 29, Extension Meeting December 1. 4

5 Glenn Kluis reported 4-H Awards Banquet (No Per Diem Claimed) November 20, Commissioner Board Meeting November 22, Budget Meeting/ Personnel/ Staff Training and Plum Creek Meeting November 29, School Meeting November 30. It was moved by Moline, seconded by Jens and passed to approve the Commissioner Vouchers for the period of November 20, 2016 to December 3, :53 a.m. Meeting was recessed. 1:00 p.m. Meeting was called back to order. Commissioner Moline presented the following resolution and moved for its adoption: Resolution A Resolution adopting the final assessment roll Murray County Ditch 82-Improvement NOW THEREFORE BE IT RESOLVED, that the Murray County Board of Commissioners, acting as Drainage Authority for County Ditch No. 82 hereby approves the final assessment roll for the Murray County Ditch 82 Improvement (Improvement Costs and Separable Benefits), included in these minutes as Appendix A, and instructs the Auditor/Treasurer to add these assessments to the 2017 tax rolls (net of any prepayments) at the rate and term below: Rate 2.8% (suggested AIC of 2.3% + 0.5% = 2.8%) Term: 15 years The foregoing resolution was duly seconded by Commissioner Jens and thereupon being put to a vote all members of the Board voted for its adoption. Appendix A MURRAY COUNTY, MINNESOTA COUNTY DITCH NO IMPROVEMENT PROJECT 303, Separable Maintenance Cost 254, PRESENTED FOR APPROVAL ON 12/13/ Assessment Roll - Adjusted for 6,000 Reduction on s # , and Improvement Costs 48, PARCEL IN BENEFITED NET Assessment for NUMBER NAME DESCRIPTION SEC T-N R-W TRACT ACRES BENEFIT Improvement 5

6 SCHWARTZ/DAVID A & KATHRYN A SWSW HIGHWAY 59 SESW , JOHNSON/GARY R & SUSAN M SESW TH AVENUE WITTROCK/JERAMI & MARCY SESW HIGHWAY JAD ENTERPRISES A MN PTNSHP SWSE OAKWOOD DRIVE SESE WORTHINGTON MN DONALD LARSON LIVING TRUST 2121 IRONWOOD AVE APT 204 SWSE JOHNSON/GARY R & SUSAN M SWSE TH AVENUE SESE PHILIP F GERVAIS NESE TH AVE SESE SCHMITZ/DOUGLAS A NENE PO BOX 175 NWNE CURRIE MN DANIEL N SCHMITZ TRUST SWNE TH AVENUE SENE , CURRIE MN ,

7 LANDSMAN/HEATH D & ANGELA K NENE TH AVENUE ROACH/LONNIE C/ET AL (2) % NORTHWESTERN FARM MGMT CO NENE , NWNE , MARSHALL MN SWNE , SENE , , SCHWARTZ/DAVID A & KATHRYN A NENW , HIGHWAY 59 NWNW SWNW , SENW , , PRIEBE/RAYMOND P & LAVONNE E REVOCABLE LIVING TRUST NESE , NWSE , ST STREET SWSE , SESE , Sub 10, Reduction (968.87) 9, PRIEBE/RAYMOND SWSE ST STREET 1.00 Sub Reduction (2.98) BLOCH/GERALD & KATHLEEN Pt. SWSW ST STREET

8 JOHNSON/GARY R & SUSAN M NESW , TH AVENUE NWSW , Pt. SWSW SESW , , KRUSEMARK/ARNOLD NENW TH STREET NWNW , SWNW , SENW , PRIEBE/RAYMOND P & LAVONNE E REVOCABLE LIVING TRUST NESW NWSW , ST STREET SWSW Sub 2, Reduction (208.52) 1, CROWLEY/CLAYTON R & PATTI SWSW TH AVENUE LARSON/JOYCE D NENE ST STREET NWNE , SWNE , LARSON/MAYNARD A NWSE MAPLE LANE APT FULDA MN SCHWARTZ/DAVID A & KATHRYN A NENW , HIGHWAY 59 NWNW

9 SENW NESW , ROAD AUTHORITY LOCATION LENGTH NET MAINT Murray County Highway Department County Road 77 SEC T-N R-W (FEET) BENEFITS COST N of Sec N of Sec Road Authority MNDOT US highway 59 MANSON Township Center Center Center Road Authority 146 th Street In Sec th Street In Sec th Avenue West sect West sect th Avenue West sect Road Authority TOTAL LAND ASSESSMENTS 47, TOTAL ROAD ASSESSMENTS GRAND TOTAL 48,

10 MURRAY COUNTY, MINNESOTA COUNTY DITCH IMPROVEMENT - SEPARABLE MAINTENANCE 2017 ASSESSMENT ROLL - Adjusted for 6,000 Reduction on s # , & PRESENTED FOR APPROVAL 12/13/2016 Mainten ance COST 254, PARCEL IN Benefite d NET NUMBER NAME DESCRIPTION SEC T-N R-W TRACT Acres BENEFI T MAINT COST SCHWARTZ/DAVID A & KATHRYN A SWSW , HIGHWAY 59 SESW , JOHNSON/GARY R & SUSAN M TH AVENUE SESW WITTROCK/JERAMI & MARCY SESW HIGHWAY JAD ENTERPRISES A MN PTNSHP 1645 OAKWOOD DRIVE WORTHINGTON MN SWSE , SESE , , DONALD LARSON LIVING TRUST 2121 IRONWOOD AVE APT SWSE

11 JOHNSON/GARY R & SUSAN M TH AVENUE SWSE SESE , , PHILIP F GERVAIS NESE , TH AVE SESE , , SCHMITZ/DOUGLA S A NENE , PO BOX 175 NWNE , CURRIE MN , DANIEL N SCHMITZ TRUST SWNE TH AVE SENE , CURRIE MN , LANDSMAN/HEATH D & ANGELA K TH AVENUE NENE , , ROACH/LONNIE C/ET AL (2) % NORTHWESTERN FARM MGMT CO MARSHALL MN NENE , NWNE , SWNE , SENE , , SCHWARTZ/DAVID A & KATHRYN A NENW , HIGHWAY 59 NWNW , SWNW , SENW ,

12 28, PRIEBE/RAYMOND P & LAVONNE E NESE , REVOCABLE LIVING TRUST NWSE , ST STREET SWSE , SESE , Sub 39, Reductio n (3,783.62) 35, PRIEBE/RAYMOND SWSE ST STREET Sub Reductio n (11.66) BLOCH/GERALD & KATHLEEN Pt. SWSW ST STREET JOHNSON/GARY R & SUSAN M TH AVENUE NESW , NWSW , Pt. SWSW , SESW , , KRUSEMARK/ARN OLD NENW , TH STREET NWNW , SWNW , SENW ,

13 PRIEBE/RAYMOND P & LAVONNE E NESW , REVOCABLE LIVING TRUST NWSW , ST STREET SWSW , Sub 10, Reductio n (1,024.35) 9, CROWLEY/CLAYTO N R & PATTI TH AVENUE SWSW LARSON/JOYCE D NENE ST STREET NWNE , SWNE , LARSON/MAYNAR D A 700 MAPLE LANE APT 104 FULDA MN NWSE SCHWARTZ/DAVID A & KATHRYN A NENW , HIGHWAY 59 NWNW , SENW , NESW , , MURRAY COUNTY, MINNESOTA COUNTY DITCH NO IMPROVEMENT DETERMINATION OF BENEFITS ROAD AUTHORITY LOCATION LENGTH NET MAINT 13

14 Murray County Highway Department County Road 77 SEC T-N R-W (FEET) BENEFI TS COST N of Sec , N of Sec Road Authorit y 2, MNDOT US highway 59 MANSON Township Center , Center , Center , th Street Road Authorit y 25, In Sec th Street In Sec th Avenue West sect , West sect th Avenue West sect Road Authorit y 3, TOTAL LAND ASSESSMENTS 224, TOTAL ROAD ASSESSMENTS 30, GRAND TOTAL 254, :30 p.m. It was moved by Moline, seconded by Jens and passed to approve going into closed session for the evaluation of the performance of Zoning Administrator Jean Christoffels evaluation pursuant to Minnesota Statute 13D.05, subd. 3. 1:43 p.m. It was moved by Moline, seconded by Jens and passed to approve coming out of closed session. 14

15 The County Board met with Jean Christoffels pursuant to Minnesota Statute 13D.05, subd. 3. in closed session and rated her 2016 performance as above average/exceptional when evaluating the following items: Quality of work, quantity of work, job knowledge, decision making/judgement, dependability, efficiency, flexibility/adaptability/change management/risk taking, interpersonal/communication skills, outcomes measurement and problem-solving, professional conduct/integrity, safety/security, selfimprovement, leadership, staff development/motivation, resource/project management. 2:07 p.m. It was moved by Moline, seconded by Jens and passed to approve going into closed session for the evaluation of the performance of EDA Director Amy Rucker pursuant to Minnesota Statute 13D.05, subd. 3. 2:30 p.m. It was moved by Moline, seconded by Jens and passed to approve coming out of closed session. The County Board met with Amy Rucker pursuant to Minnesota Statute 13D.05, subd. 3. in closed session and rated her 2016 performance as above average/exceptional when evaluating the following items: Quality of work, quantity of work, job knowledge, decision making/judgement, dependability, efficiency, flexibility/adaptability/change management/risk taking, interpersonal/communication skills, outcomes measurement and problem-solving, professional conduct/integrity, safety/security, selfimprovement, leadership, staff development/motivation, resource/project management. 2:31 p.m. It was moved by Moline, seconded by Magnus and passed to approve going into closed session for the evaluation of the performance of Extension Office Manager Nancy Pieske pursuant to Minnesota Statute 13D.05, subd. 3. 2:46 p.m. It was moved by Jens, seconded by Kluis and passed to approve coming out of closed session. The County Board met Nancy Pieske with pursuant to Minnesota Statute 13D.05, subd. 3. in closed session and rated her 2016 performance as above average/exceptional when evaluating the following items: Quality of work, quantity of work, job knowledge, decision making/judgement, dependability, efficiency, flexibility/adaptability/change management/risk taking, interpersonal/communication skills, outcomes measurement and problem-solving, professional conduct/integrity, safety/security, selfimprovement, leadership, staff development/motivation, resource/project management. It was moved by Moline, seconded by Jens and passed to approve a transaction change from Baker to Chandler COOP. 3:02 p.m. It was moved by Moline, seconded by Magnus and passed to approve going into closed session for the evaluation of the performance of VSO/Network Administrator James Reinert pursuant to Minnesota Statute 13D.05, subd

16 3:18 p.m. It was moved by Moline, seconded by Jens and passed to approve coming out of closed session. The County Board met with James Reinert pursuant to Minnesota Statute 13D.05, subd. 3. in closed session and rated his 2016 performance as above average when evaluating the following items: Quality of work, quantity of work, job knowledge, decision making/judgement, dependability, efficiency, flexibility/adaptability/change management/risk taking, interpersonal/communication skills, outcomes measurement and problem-solving, professional conduct/integrity, safety/security, selfimprovement, leadership, staff development/motivation, resource/project management. 3:30 p.m. It was moved by Moline, seconded by Jens and passed to approve going into closed session for the evaluation of the performance of Solid Waste Administrator Jon Bloemendaal pursuant to Minnesota Statute 13D.05, subd. 3. 3:47 p.m. It was moved by Jens, seconded by Magnus and passed to approve coming out of closed session. The County Board met with Jon Bloemendaal pursuant to Minnesota Statute 13D.05, subd. 3. in closed session and rated his 2016 performance as meets expectations/above average when evaluating the following items: Quality of work, quantity of work, job knowledge, decision making/judgement, dependability, efficiency, flexibility/adaptability/change management/risk taking, interpersonal/communication skills, outcomes measurement and problem-solving, professional conduct/integrity, safety/security, selfimprovement, leadership, staff development/motivation, resource/project management. 4:03 p.m. It was moved by Moline, seconded by Magnus and passed to approve going into closed session for the evaluation of the performance of Randy Groves pursuant to Minnesota Statute 13D.05, subd. 3. 4:22 p.m. It was moved by Jens, seconded by Magnus and passed to approve coming out of closed session. The County Board met with County Engineer Randy Groves pursuant to Minnesota Statute 13D.05, subd. 3. in closed session and rated his 2016 performance as above average/exceptional when evaluating the following items: Quality of work, quantity of work, job knowledge, decision making/judgement, dependability, efficiency, flexibility/adaptability/change management/risk taking, interpersonal/communication skills, outcomes measurement and problem-solving, professional conduct/integrity, safety/security, selfimprovement, leadership, staff development/motivation, resource/project management. 4:30 p.m. It was moved by Moline seconded by Magnus and passed to approve going into closed session for the evaluation of the performance of License Center Supervisor Connie Wieneke pursuant to Minnesota Statute 13D.05, subd

17 4:47 p.m. It was moved by Moline, seconded by Magnus and passed to approve coming out of closed session. The County Board met with Connie Wieneke pursuant to Minnesota Statute 13D.05, subd. 3. in closed session and rated her 2016 performance as above average/exceptional when evaluating the following items: Quality of work, quantity of work, job knowledge, decision making/judgement, dependability, efficiency, flexibility/adaptability/change management/risk taking, interpersonal/communication skills, outcomes measurement and problem-solving, professional conduct/integrity, safety/security, selfimprovement, leadership, staff development/motivation, resource/project management. 4:48 p.m. The meeting was recessed. 6:05 p.m. The meeting was reconvened. The Board held the Truth-in-Taxation Public Meeting pursuant to M.S , Subd. (3). One taxpayer was present. There being no further business the meeting adjourned at 6:48 p.m. Attest: Aurora Heard, County Coordinator David Thiner, Chairman of the Board 17