INGHAM COUNTY BOARD OF COMMISSIONERS MARCH 25, 2003 REGULAR MEETING - 7:30 P.M. COMMISSIONERS ROOM, COURTHOUSE MASON, MICHIGAN

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1 INGHAM COUNTY BOARD OF COMMISSIONERS MARCH 25, 2003 REGULAR MEETING - 7:30 P.M. COMMISSIONERS ROOM, COURTHOUSE MASON, MICHIGAN AGENDA I. CALL TO ORDER AND ROLL CALL II. III. PLEDGE OF ALLEGIANCE TIME FOR MEDITATION IV. APPROVAL OF THE MINUTES OF MARCH 11, 2003 V. ADDITIONS TO THE AGENDA VI. PETITIONS AND COMMUNICATIONS 1. LETTER FROM WHEATFIELD TOWNSHIP EXPRESSING SUPPORT FOR THE DEVELOPMENT OF A PURCHASE OF DEVELOPMENT RIGHTS PROGRAM IN INGHAM COUNTY 2. LETTER FROM THE MICHIGAN DEPARTMENT OF TREASURY REGARDING REGISTER OF DEEDS AUTOMATION FUND FEES 3. LETTER FROM THE DEPARTMENT OF ENVIRONMENTAL QUALITY FORWARDING THE AIR QUALITY DIVISION S PENDING NEW SOURCE REVIEW APPLICATION REPORT 4. LETTER FROM THE U.S. CENSUS BUREAU ANNOUNCING A REVISION TO THE 2000 CENSUS POPULATION AND HOUSING UNIT COUNTS FOR INGHAM COUNTY 5. RESOLUTION FROM BAY COUNTY URGING STATE AND FEDERAL LEGISLATORS TO DEVELOP A PROGRAM OF AFFORDABLE, QUALITY HEALTH CARE FOR ALL AMERICANS VII. VIII. IX. LIMITED PUBLIC COMMENT CONSIDERATION OF CONSENT AGENDA COMMITTEE REPORTS AND RESOLUTIONS 6. COMMISSIONER MARC THOMAS - RESOLUTION RECOGNIZING WOMEN S HISTORY MONTH IN INGHAM COUNTY

2 BLIC COMMENT BOARD OF COMMISSIONERS PAGE TWO MARCH 25, COUNTY SERVICES AND FINANCE COMMITTEES - RESOLUTION AUTHORIZING AN APPLICATION TO THE MICHIGAN NATURAL RESOURCES TRUST FUND AND THE LAND AND WATER CONSERVATION FUND FOR A GRANT TO REPLACE BOARDWALK AND PLAYGROUND EQUIPMENT AT LAKE LANSING PARK - NORTH 8. COUNTY SERVICES AND FINANCE COMMITTEES - RESOLUTION AMENDING AND REPLACING RESOLUTION # (REQUIRING COUNTY VENDORS TO CONFORM TO THE INGHAM COUNTY EQUAL OPPORTUNITY EMPLOYMENT/NONDISCRIMINATION POLICY) 9. COUNTY SERVICES AND FINANCE COMMITTEES - RESOLUTION AUTHORIZING A COST SHARING AGREEMENT WITH U.S. ARMY CORPS OF ENGINEERS FOR OBTAINING DIGITAL ORTOPHOTOGRAPHS OF INGHAM COUNTY AND AUTHORIZING COST SHARING AGREEMENTS WITH MUNICIPALITIES 10. COUNTY SERVICES AND FINANCE COMMITTEES - RESOLUTION PLEDGING FULL FAITH AND CREDIT TO LANSING TOWNSHIP NO. 2 STONER-CLEMENT BRANCH DRAIN DRAINAGE DISTRICT BONDS 11. HUMAN SERVICES AND FINANCE COMMITTEES - RESOLUTION TO AUTHORIZE A TEEN HEALTH CENTER GRANT AGREEMENT WITH THE LANSING SCHOOL DISTRICT 12. HUMAN SERVICES AND FINANCE COMMITTEES - RESOLUTION TO AMEND THE LOCAL HEALTH DEPARTMENT AGREEMENT WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY 13. LAW ENFORCEMENT AND FINANCE COMMITTEES - RESOLUTION AUTHORIZING ENTERING INTO A ONE (1) YEAR RENEWAL CONTRACT WITH STATE ELECTRONICS COMPANY, INC. FOR MAINTENANCE OF TWO-WAY RADIOS AND FIXED EQUIPMENT 14. LAW ENFORCEMENT AND FINANCE COMMITTEES - RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT AMENDMENT WITH THE MICHIGAN DEPARTMENT OF CORRECTIONS FOR THE INGHAM COUNTY/ CITY OF LANSING COMMUNITY CORRECTIONS FISCAL YEAR CONTRACT X. SPECIAL ORDERS OF THE DAY

3 NCE OF CLAIMS ADJOURNMENT BOARD OF COMMISSIONERS PAGE THREE MARCH 25, 2003 XII. COMMISSIONER ANNOUNCEMENTS THE COUNTY OF INGHAM WILL PROVIDE NECESSARY REASONABLE AUXILIARY AIDS AND SERVICES, SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED AND AUDIO TAPES OF PRINTED MATERIALS BEING CONSIDERED AT THE MEETING FOR THE VISUALLY IMPAIRED, FOR INDIVIDUALS WITH DISABILITIES AT THE MEETING UPON FIVE (5) WORKING DAYS NOTICE TO THE COUNTY OF INGHAM. INDIVIDUALS WITH DISABILITIES REQUIRING AUXILIARY AIDS OR SERVICES SHOULD CONTACT THE COUNTY OF INGHAM IN WRITING OR BY CALLING THE FOLLOWING: INGHAM COUNTY BOARD OF COMMISSIONERS, P.O. BOX 319, MASON, MI 48854,

4 MARCH 11, 2003 REGULAR MEETING Commissioners Room - Courthouse Mason, Michigan - 7:30 p.m. March 11, 2003 The Ingham County Board of Commissioners met for their regular meeting at the above time and place. The meeting was called to order at 7:39 p.m. by Chairperson Lynch. Roll was called and all Commissioners were present. PLEDGE OF ALLEGIANCE: Lt. Bryce Alford, Ingham County Sheriff s Office, led the Board in the Pledge of Allegiance and few moments of silence were observed for meditation. APPROVAL OF THE MINUTES: Moved by Commissioner Celentino, supported by Commissioner Stid to approve the Minutes of the regular meeting of February 25, 2003, as submitted. Motion carried unanimously. Moved by Commissioner De Leon, supported by Commissioner Celentino to approve the Minutes of the closed meeting of February 25, 2003, as submitted. Motion carried unanimously. ADDITIONS TO THE AGENDA: Commissioner Celentino announced that there would be substitute resolutions for agenda item no Resolution Adopting a Policy on the Availability of Commissioner Meeting Agendas, Minutes and Materials and agenda item no Policy on Posting the Ingham County Board of Commissioners Minutes in the Local Newspapers and on the County s Website. These were accepted by the Chairperson. Commissioner Schafer requested the addition of a late resolution honoring Erik Schultink. This was accepted by the Chairperson. Commissioner Hertel requested the addition of a late resolution congratulating the Pentecostal Outreach Church of God in Christ on the completion of the Larry M. Trice, Sr. Outreach Center. This was accepted by the Chairperson. Commissioner De Leon requested the addition of a late resolution to support Health Care for the Unemployed week. This was accepted by the Chairperson. PETITIONS AND COMMUNICATIONS: Resolution from Antrim County encouraging the establishment of guidelines regarding the use of de-icers in and around Michigan lakes. Received and placed on file. Resolution from the Webberville Downtown Development Authority authorizing the Chairman to prepare any necessary amendments to the Economic Development or Tax Increment Financing Plan to facilitate the resolution of intent to consolidate DDA obligations. Referred to the County Services Committee. Resolution from the Village of Webberville, setting a hearing date regarding development of the Downtown Development Authority. Referred to the County Services Committee. Letter from the Mid-south Substance Abuse Commission, requesting their portion of the 2003 Cobo Hall 69

5 MARCH 11, 2003 REGULAR MEETING Convention Facility Tax funds. Referred to the Human Services Committee. Letter from the Township of Williamston regarding the township s permit for storm water discharge. Referred to the County Services Committee. Capital Area Michigan Works! Annual Report of Received and placed on file. Memorandum from Commissioner Debbie De Leon urging Commissioners to support the resolution declaring March 10 through March 16 as Cover the Uninsured Month. Received and placed on file. PUBLIC COMMENT: Mary Desbach addressed the Board to speak about the county Animal Shelter. Christine Timmon, of Lansing, spoke to the Board regarding agenda item no. 22. Larry Nemith, of Holt, spoke to the Board regarding agenda item no. 22. CONSIDERATION OF CONSENT AGENDA: Moved by Commissioner Minter, supported by Commissioner Hertel to adopt a consent agenda consisting of all items, and the substitutes, except agenda items 7, 14, 16, 21 and 22. Motion to adopt a consent agenda carried unanimously. Items on the consent agenda were adopted by a unanimous roll call vote. COMMITTEE REPORTS AND RESOLUTIONS: The following resolution was introduced by the County Services Committee: RESOLUTION DECLARING THE WEEK OF APRIL 6-12, 2003 AS NATIONAL COUNTY GOVERNMENT WEEK IN INGHAM COUNTY RESOLUTION #03-46 WHEREAS, county government traces its roots to the English shire of a thousand years ago, serving as the citizen's local government voice since its inception; and WHEREAS, when the federal government was formed, the framers of the Constitution chose to provide states with the freedom to create county governments, early state constitutions conceptualized the importance of county government and its dual value to both the state and federal governments; and WHEREAS, counties provide critical services to the children and families that live in our great country, such as medical services, public safety, and educational development, and immunizations to keep kids healthy, planning to keep parks safe places to play, maintenance to keep roads and bridges fit for traveling, and WHEREAS, counties provide clean environments and livable communities in which to grow, as well as needed elderly services for seniors and healthcare to the disabled and the needy; and WHEREAS, when natural or man-made disaster strikes, county emergency services keep children and their families safe and informed until order can be restored; and WHEREAS, counties provide many services that make America s communities stronger, safer places to live and 70

6 MARCH 11, 2003 REGULAR MEETING raise families; and WHEREAS, in the past, county governments seized opportunities and met challenges that confronted them, today county governments continue to be the citizen's local government voice and are the governments of the future, providing solutions that bring communities together. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby declare the week of April 6-12, 2003 as National County Government Week in Ingham County. BE IT FURTHER RESOLVED, that all Ingham County departments are encouraged to participate in County Government week activities and promote the valuable services provided by their departments. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Severino, Nevin Nays: None Absent: None Approved 3/4/03 Adopted as part of the consent agenda. The following resolution was introduced by the County Services Committee: RESOLUTION DECLARING MARCH 31, 2003 AS CESAR E. CHAVEZ DAY IN INGHAM COUNTY RESOLUTION #03-47 WHEREAS, the late Cesar E. Chavez developed and lived by a unique blend of values, philosophy and styles, including dedication to non-violence, volunteerism, public action, education of heart, solidarity/unity, respect for all cultures, religions and lifestyles, some of the same values his heroes Martin Luther King, Jr. and Mahatma Gandhi lived by; and WHEREAS, born on March 31, 1927 near Yuma, Arizona, Cesar Chavez grew up in migrant labor camps among farm workers and spent his adult life educating people about the struggles of farm workers everywhere; and WHEREAS, from 1952 until 1962 he worked for the Community Service Organization, a self-help group, then he began working to create a farm workers union which was chartered in 1966 by the American Federation of Labor and Congress on Industrial Organizations (AFL-CIO) as the United Farm Workers Organizing Committee, with Chavez as its president; and WHEREAS, in 1968, Chavez gained attention as leader of a nationwide boycott of California table grapes in a drive to achieve labor contracts, in 1970, contract agreements between the UFW and most major grape growers were reached and the lettuce boycott began; and WHEREAS, Cesar Chavez organized the United Farm Workers of America union in 1973, and a new round of boycotts began when grape growers failed to renew contracts; and WHEREAS, on April 23, 1990, Chavez signed the IMSS agreement with the Mexican government, allowing Mexican farm workers in the U.S. to provide medical benefits to their families in Mexico; and WHEREAS, in 1992, Cesar Chavez and the Union organized large-scale walkouts in the Coachella Valley during 71

7 MARCH 11, 2003 REGULAR MEETING the summer grape harvest, protesting a lack of drinking water and sanitary facilities, they won concessions from the grower allowing a workers' committee to watchdog the situation; and WHEREAS, also in 1992, in the San Joaquin Valley, Chavez organized walkouts and protests; and in the Salinas Valley, under his leadership, more than ten thousand farm workers staged a protest march in support of better conditions in the fields; and WHEREAS, Cesar Chavez made many trips to the Greater Lansing area to increase public awareness of the lives of migrant farm workers and to further civil and human rights; and WHEREAS, on April 23, 1993, Cesar Chavez died of natural causes in San Luis, Arizona shortly before he was scheduled to appear in Lansing. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby honor the memory of Cesar E. Chavez, an extraordinary Mexican-American, Labor Leader and role model, and declare March 31, 2003 as Cesar E. Chavez Day in Ingham County. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Severino, Nevin Nays: None Absent: None Approved 3/4/03 Adopted as part of the consent agenda. The following resolution was introduced by the County Services Committee: RESOLUTION MAKING AN APPOINTMENT TO THE PARKS BOARD WHEREAS, a vacancy exists on the Parks Board; and RESOLUTION #03-48 WHEREAS, the County Services Committee has interviewed applicants interested in serving on this Board. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby appoint: to the Parks Board to a term expiring June 30, William Matt, 3142 Boston Boulevard, Lansing, COUNTY SERVICES COMMITTEE: Yeas: Celentino, Holman, De Leon, Nevin Nays: Schor Absent: Severino Approved 3/4/03 Moved by Commissioner Celentino, supported by Commissioner Swope to adopt the resolution. Moved by Commissioner Schor, supported by Commissioner Hertel to amend the resolution by substituting the name of James Kirsch in place of William Matt. Motion to amend failed, with Commissioners Celentino, De Leon, Holman, Minter, Nevin, Stid, Thomas and Lynch voting no, all others voting yes. Motion to adopt the resolution, as submitted, carried unanimously. 72

8 MARCH 11, 2003 REGULAR MEETING The following resolution was introduced by the County Services and Finance Committees: RESOLUTION TO AUTHORIZE A CONTRACT FOR SERVICES BETWEEN INGHAM COUNTY AND AMERITECH/SBC TO PROVIDE LOCAL DIAL TONE SERVICE RESOLUTION #03-49 WHEREAS, the Ingham County Board of Commissioners authorized Alliance Telecommunications Incorporated to review the County s monthly phone bills to determine if there were potential cost savings; and WHEREAS, quotes were received from six vendors for providing local dial tone services to the County; and WHEREAS, Alliance Telecommunications Incorporated, having completed its review, recommended that we renegotiate the County s current contract with Ameritech/SBC for the purpose of achieving cost savings in our local dial tone services; and WHEREAS, Alliance Telecommunications Incorporated, based upon a complete and thorough evaluation, estimated that the County may save up to $49,000 annually by entering a new contract with Ameritech/SBC that would reduce the cost per minute for intralata phone calls from $ to $ and the cost per minute for local calls from $ to $ THEREFORE BE IT RESOLVED, that Ingham County will enter a 36-month contract with Ameritech/SBC for the continuation of our local dial tone service. BE IT FURTHER RESOLVED that the Board of Commissioners authorize the County Attorney to investigate the possibility of the County receiving a rebate from SBC/Ameritech. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorize the Chairperson of the Board of Commissioners and the County Clerk to sign any necessary contract documents prepared as to form by the County Attorney. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Severino, Nevin Nays: None Absent: None Approved 3/4/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the County Services and Finance Committees: RESOLUTION APPROVING ENTERING INTO A GRANT WITH THE MICHIGAN DEPARTMENT OF CONSUMER & INDUSTRY SERVICES AND THE STATE SURVEY AND REMONUMENTATION COMMISSION AND APPOINT DOUGLAS A. STOVER AS COUNTY GRANT ADMINISTRATOR FOR THE 2003 REMONUMENTATION PROJECT RESOLUTION #

9 MARCH 11, 2003 REGULAR MEETING WHEREAS, a grant application was submitted to the State Survey and Remonumentation Commission in December 2002, for the sole purpose of receiving funds to implement Ingham County s Monumentation and Remonumentation Plan; and WHEREAS, as requested, the Ingham County Remonumentation Committee did consult with and take into account the preferences and needs of local units of government, the Ingham County Road Commission, local surveyors, and area real estate developers in choosing areas in which to work, and the preferences were included in Addendum A in the grant application; and WHEREAS, the State Survey and Remonumentation Commission has reviewed Ingham County s 2003 Survey and Remonumentation Grant Application in the amount of $88,241 and will be forwarding the 2003 Grant Agreement/Contract for execution; and WHEREAS, as required by Act 345, P.A. 1990, a condition of receiving annual grant funds to implement the County Monumentation and Remonumentation Plan is that the County appoint a County Grant Administrator. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves entering into a grant with the Michigan Department of Consumer & Industry Services and State Survey and Remonumentation Commission for the purpose of receiving $88,241 in grant funds for the Ingham County Monumentation and Remonumentation Project in the year BE IT FURTHER RESOLVED, upon the respectful recommendation of the Ingham County Remonumentation Committee, that the Ingham County Board of Commissioners appoint Douglas A. Stover, Equalization Director, for the related services of County Grant Administrator as required by Act 345, P.A BE IT FURTHER RESOLVED, that the County Chairperson, County Clerk, and County Grant Administrator have the authority to sign said grant contract documents once Corporation Counsel has approved said contract. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Severino, Nevin Nays: None Absent: None Approved 3/4/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the County Services and Finance Committees: RESOLUTION TO CONTRACT WITH RONNIE M. LESTER AS COUNTY REPRESENTATIVE AND WOLVERINE ENGINEERS AND SURVEYORS, INC., FOR SERVICES AS MONUMENTATION SURVEYOR FOR THE INGHAM COUNTY MONUMENTATION AND REMONUMENTATION PROJECT RESOLUTION #03-51 WHEREAS, Acts 345 and 346, P.A. of 1990, states that each County in the State of Michigan shall prepare a County Monumentation and Remonumentation Plan; and WHEREAS, the Ingham County Monumentation and Remonumentation Plan was submitted by the Ingham County 74

10 MARCH 11, 2003 REGULAR MEETING Board of Commissioners and approved by the State Survey and Remonumentation Commission on June 24, 1992; and WHEREAS, as required by Act 345, P.A a condition of receiving annual grant funds to implement the County Monumentation and Remonumentation Plan is that the County obtain and/or contract with a professional surveyor to oversee the activities of the grant project; and WHEREAS, Ronnie M. Lester, D.B.A. Polaris Surveying Company, was selected in 1992 to be the Ingham County Representative and has since been an integral part of the implementation of the Ingham County Monumentation and Remonumentation Plan; and WHEREAS, the Ingham County Remonumentation Committee has gone through a Request for Proposal process to select a qualified surveying company(ies) to conduct the actual research and monumentation field work necessary to accomplish the objectives of the grant agreement; and WHEREAS, Wolverine Engineers and Surveyors, Inc. submitted a proposal to perform all of the monumentation services for 2003; and WHEREAS, it is the recommendation of the Purchasing Department, with the concurrence of the Remonumentation Committee, that it is in the County s best interest to authorize a contract with Wolverine Engineers and Surveyors, Inc. for services as monumentation surveyor for THEREFORE BE IT RESOLVED, upon the respectful recommendation of the Ingham County Remonumentation Committee, that the Ingham County Board of Commissioners contract with Ronnie M. Lester, D.B.A. Polaris Surveying Company, upon approval of the 2003 grant application by the State Monumentation and Remonumentation Commission, for the related services of County Representative as required by Act 345, P.A Said contract to be funded by Survey and Remonumentation grant funds authorized under Act 345, P.A. 1990, for the period of one year, January 1, 2003 through December 31, 2003, at the rate of $65.00 per hour, at a cost not to exceed $15,600. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a contract for the services of County Remonumentation Project Surveyor as required by Act 345, P.A., 1990, with Wolverine Engineers and Surveyors, Inc., said contract to be funded by survey and remonumentation grant funds authorized for 2003 in an amount not to exceed $65,391. BE IT FURTHER RESOLVED, that the County Chairperson and County Clerk have authority to sign said contracts and Corporation Counsel be directed to prepare the necessary contracts. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Severino, Nevin Nays: None Absent: None Approved 3/4/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the County Services and Finance Committees: RESOLUTION TO CONTRACT FOR COMMERCIAL APPRAISAL SERVICE FOR THE INGHAM 75

11 MARCH 11, 2003 REGULAR MEETING COUNTY EQUALIZATION DEPARTMENT RESOLUTION #03-52 WHEREAS, the contracting for commercial and/or industrial appraisals has been approved for the 2003 Equalization Department budget; and WHEREAS, the Purchasing Department has advertised and requested proposals for the necessary contractual service; and WHEREAS, Assessment Valuation and Services has submitted an acceptable proposal in accordance with the qualifications required by the Equalization Department. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners, through the Equalization Department, enter into a contract with Assessment and Valuation Services. The total cost shall not exceed $35,000. The cost is provided for in the 2003 Equalization Department budget. BE IT FURTHER RESOLVED, that a four-year contract be approved with the stipulation that the second, third and fourth years shall be at the option of the County. BE IT FURTHER RESOLVED, that the County Attorney is requested to draft the appropriate contract documents to implement this resolution. BE IT FURTHER RESOLVED, that the County Clerk and the Chairperson of the Board of Commissioners are hereby authorized to sign the necessary contract documents on behalf of the County. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Severino, Nevin Nays: None Absent: None Approved 3/4/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the County Services and Finance Committees: RESOLUTION ADOPTING A POLICY ON THE AVAILABILITY OF COMMISSIONER MEETING AGENDAS, MINUTES AND MATERIALS RESOLUTION #03-53 WHEREAS, the Board of Commissioners wishes to make available to all interested persons and organizations agendas, minutes and accompanying materials for any or all open Board of Commissioner board and committee meetings. THEREFORE BE IT RESOLVED, that it is the policy of the Board of Commissioners that the agendas, minutes 76

12 MARCH 11, 2003 REGULAR MEETING and accompanying materials for any or all open Board of Commissioner committee or board meetings shall be posted on the Ingham County website. BE IT FURTHER RESOLVED, that it is the policy of the Board of Commissioners that, upon request, without charge, any person or organization will be placed on the mailing list for the agendas and minutes for any or all open Board of Commissioner committee or board meetings for six months and that this request may be renewed every six months. BE IT FURTHER RESOLVED, that upon specific request, any person or organization who wishes to also receive by mail the materials which accompany the agendas and minutes, will be mailed these materials for a six month period and that this request may be renewed every six months; provided however, that such persons or organizations are encouraged to obtain this information from the county s website. BE IT FURTHER RESOLVED, that the Board Coordinator shall send a copy of this policy to all persons and organizations on the Board Office s mailing list at the beginning of 2003, along with instructions for being placed on the mailing lists and for accessing this information at the Ingham County website. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Nevin Nays: None Absent: Severino Approved 3/4/03 County Services approved a similar version. FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the County Services and Finance Committees: POLICY ON POSTING THE INGHAM COUNTY BOARD OF COMMISSIONERS MINUTES IN THE LOCAL NEWSPAPERS AND ON THE COUNTY S WEBSITE RESOLUTION #03-54 WHEREAS, the Board of Commissioners wishes to make available to all interested persons and organizations agendas, minutes and accompanying materials for any or all Board of Commissioner board and committee meetings; and WHEREAS, agenda, minutes and accompanying materials are posted on the Ingham County website and are available to the public upon request. THEREFORE BE IT RESOLVED, that the synopsis of the Board of Commissioner s minutes will no longer be posted in the local newspaper, instead a notice will be posted in the newspaper quarterly indicating that the Board of Commissioner s minutes are available in the County Clerk s Office and are also posted on the County s website. COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Nevin Nays: None Absent: Severino Approved 3/4/03 77

13 MARCH 11, 2003 REGULAR MEETING FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the Finance Committee: RESOLUTION AUTHORIZING PROPOSED AMENDMENTS TO THE 2003 BUDGET RESOLUTION #03-55 WHEREAS, the Board of Commissioners has been advised of unanticipated decreases in revenues and increases in expenditures associated with the 2003 Ingham County Budget, which require adjustments to the budget totaling $2.8 million, or 4.1% of the county s General Fund Budget; and WHEREAS, Resolution #03-29 directed the Controller to work with county offices, departments, courts and others receiving county appropriations and agencies, to develop proposed adjustments to the budget addressing the unanticipated revenue decreases and expenditure increases; and WHEREAS, the County Controller has worked with offices, departments, courts, and others receiving county appropriations to identify short term expenditure reductions and/or revenue increases for the 2003 general fund budget totaling $2,799,877; and WHEREAS, with the cooperation of these offices, departments, courts, and others receiving county appropriations, adjustments totaling $2,799,877 have been identified; and WHEREAS, these reductions are comprised of salary attrition, reductions to operating expenses, deferment of capital improvement items, fee increases, increased revenue projections, and use of contingency, resulting in a net reduction to the general fund of $1,069,380, and do not include significant reductions to current services or any employee layoffs. THEREFORE BE IT RESOLVED, that the County Controller is authorized to amend the 2003 Ingham County Budget as detailed in the following attachment. BE IT FURTHER RESOLVED, that should revenue enhancements or expenditure reductions later be identified as unattainable, the Controller is authorized to work with departments to implement alternative revenue enhancements or expenditure reductions within their individual budgets which will achieve the same net savings. BE IT FURTHER RESOLVED, that in departments that were unable to achieve their 4% reduction target without implementing involuntary layoffs or reducing services, a hiring freeze shall be imposed, whereby positions will not be filled unless approved by the respective liaison committee, or until the 4% reduction target is met. BE IT FURTHER RESOLVED, if actual jail medical costs are lower than projected, the Controller is authorized to transfer any available funds to the 2003 contingency account. BE IT FURTHER RESOLVED, that the Controller shall monitor implementation of the Governor s January,

14 MARCH 11, 2003 REGULAR MEETING Executive Order, and shall provide any additional recommendations for adjusting the budget which are deemed necessary to maintain a balanced budget. BE IT FURTHER RESOLVED, that the Board of Commissioners commends the offices, departments, courts, and others receiving county appropriations for their cooperation in identifying these difficult but necessary adjustments. FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Moved by Commissioner Grebner, supported by Commissioner Swope to adopt the resolution. Motion carried by unanimous roll call vote. Tax Revenues GENERAL FUND REVENUES 2003 Budget - 2/1/03 Proposed Changes 2003 Proposed Budget County Property Tax 37,492,141 37,492,141 Property Tax Adjustments (150,000) (150,000) Delinquent Real Property Tax 12,000 12,000 Unpaid Personally Property Tax 25,000 25,000 PILT/IFT/CFT 469, ,000 Trailer Fee Tax 20,000 20,000 Intergovernmental Transfers Single Business Tax 895, ,139 State Revenue Sharing 5,391,257 (209,171) 5,182,086 Convention/Tourism Tax - Liquor 1,384,489 1,384,489 Health and Safety Fund 230, ,000 Use of Fund Balance 963,609 (963,609) 0 Department Generated Revenue Animal Control 346, ,315 Circuit Court - Family Division 441, ,824 Circuit Court - Friend of the Court 958, ,183 Circuit Crt - General Trial 1,553,828 1,553,828 Cooperative Extension 35,497 35,497 79

15 MARCH 11, 2003 REGULAR MEETING County Clerk 301,788 18, ,888 District Court 1,990,616 48,500 2,039,116 Drain Commissioner/Drain Tax 335, ,485 Economic Development 74,669 74,669 Elections 40,000 40,000 Emergency Operations 42,000 42,000 Equalization /Tax Services 30,800 30,800 Probate Court 250,932 2, ,932 Prosecuting Attorney 670,042 60, ,042 Purchasing 46,858 46,858 Register of Deeds 2,034, ,800 2,286,607 Remonumentation Grant 80,338 80,338 Sheriff 5,569,630 (277,000) 5,292,630 Treasurer 5,868,725 5,868,725 Tri-County Regional Planning 36,186 36,186 Veteran Affairs 139, ,788 Total General Fund Revenues 67,580,946 (1,069,380) 66,511,566 GENERAL FUND EXPENDITURES 2003 Budget - 2/1/03 80 Proposed Changes 2003 Proposed Budget Board of Commissioners 493,605 (19,755) 473,850 Circuit Crt - General Jurisdiction 6,191,410 (215,000) 5,976,410 District Court 1,637,302 (17,000) 1,620,302 Circuit Court - Friend of the Court 1,298,735 (40,000) 1,258,735 Jury Board 1,208 1,208 Probate Court 1,228,428 (33,872) 1,194,556 Circuit Court - Family Division 6,720,931 (259,427) 6,461,504 Jury Selection 62,617 (2,500) 60,117 Elections 180,752 (6,500) 174,252

16 MARCH 11, 2003 REGULAR MEETING Financial Services 612,189 (13,700) 598,489 County Attorney 373, ,623 County Clerk 677,455 (9,772) 667,683 Controller 800,101 (32,004) 768,097 Equalization/Tax Services 610,103 (24,404) 585,699 Human Resources 695,385 (20,800) 674,585 Prosecuting Attorney 5,189,827 (69,818) 5,120,009 Purchasing 242,380 (9,695) 232,685 Facilities 1,409,045 1,409,045 Register of Deeds 677,337 (15,331) 662,006 Remonumentation Grant 80,338 80,338 Treasurer 576, ,039 Drain Commissioner 821,469 (6,000) 815,469 Economic Development 152, ,871 Community Agencies 199, ,371 Women s Commission 2,000 2,000 Environmental Affairs Comm FOC Advisory Committee 2,000 2,000 Historical Commission Tri-County Regional Planning 60,310 60,310 Jail Maintenance 205, ,120 Sheriff 18,323, ,474 18,717,403 Community Corrections 93,991 (3,760) 90,231 Animal Control 1,157,895 (30,933) 1,126,962 Emergency Operations 155,541 (4,614) 150,927 Board of Public Works 1,000 (40) 960 Drain Tax at Large 117, ,000 Health Department 7,690,809 (78,738) 7,612,071 Medical Examiner 231, ,531 81

17 MARCH 11, 2003 REGULAR MEETING Substance Abuse 696, ,379 Community Mental Health 1,755,402 1,755,402 Family Independence Agency 917,195 (1,907) 915,288 Tri-County Aging 66,890 66,890 Veterans Affairs 326,201 (5,250) 320,951 Cooperative Extension 651,764 (24,375) 627,389 Parks and Recreation 1,777,625 (71,105) 1,706,520 Contingency Reserves 553,414 (47,170) 506,244 Capital Area Rail Council 2,350 2,350 Capital Improvements 1,859,079 (91,384) 1,767,695 MIS Chargebacks (All Depts.) 0 (78,000) (78,000) Employee Benefits (All Depts.) 0 (230,000) (230,000) Total General Fund Expenditures 67,580,946 (1,069,380) 66,511,566 Fund Description OTHER FUNDS TO BE ADJUSTED 2003 Budget - 02/01/03 Proposed Changes 2003 Proposed Budget 208 Parks 1,927,425 (43,694) 1,883, Friend of the Court 4,522, ,522, Health 29,179,996 (179,444) 29,000, Anti-Drug Abuse Grant 443,357 60, , Community Corrections 1,603,211 (3,760) 1,599, Child Care - Family Division 6,926,264 (301,606) 6,624, Public Improvements 216,300 (64,503) 151, Social Welfare (FIA) 2,002,082 (1,907) 2,000, Inmate Stores 352,581 75, , Building Authority Operating 4,523,903 (70,000) 4,453, MIS 2,702,407 (80,500) 2,621, Machinery & Equipment Revolving 377,237 (26,881) 350, Employee Benefit 13,953,336 (230,000) 13,723,336 82

18 MARCH 11, 2003 REGULAR MEETING The following resolution was introduced by the Finance Committee: RESOLUTION ESTABLISHING THE BUDGET CALENDAR FOR 2004 RESOLUTION #03-56 WHEREAS, Public Act 621 of 1978 provides that the Board of Commissioners establishes an appropriate time schedule for preparing the budget; and WHEREAS, this Act requires that each elected official, department head, administrative office or employer of a budgetary center shall comply with the time schedule and requests for information from the Controller. THEREFORE BE IT RESOLVED, that the attached budget calendar for the 2004 budget process be adopted. BE IT FURTHER RESOLVED, that the County Clerk shall be directed to provide written notification of the attached budget calendar to all elected officials and department heads. FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 SUMMARY 2004 BUDGET CALENDAR March 5 March 11 April 3-9 April April 29 May 1-6 Finance Committee recommends 2004 budget calendar. Board of Commissioners approves 2004 budget calendar. Board Committees begin review of budget background information, performance measures and activity indicators for formulation of strategic goals for Committees also review fees for various county services to make recommendations for any appropriate increases to be effective January 1, Board Committees continue discussions regarding formulation of strategic goals for Committees also make recommendations for increases to fees for various county services to be effective January 1, Board of Commissioners adopts increases to fees for various county services to be effective January 1, Liaison Committees forward recommendations for strategic goals for 2004 to the Finance Committee. May 7 Finance Committee recommends strategic goals for May 13 Board of Commissioners adopts strategic goals for May 30 Department heads, agencies and community agencies submit operating and capital 83

19 MARCH 11, 2003 REGULAR MEETING budgets. June August 15 August 21 - Sept. 11 September 24 October 28 Controller holds budget meetings with departments. Controller s Recommended Budget distributed to full Board of Commissioners. Liaison Committees hold hearings on operating and capital budget recommendations. (Exact dates to be announced by August 1.) Finance Committee holds hearings and makes operating and capital improvement budget recommendations. Board holds public hearing on the General Fund Budget. Board adopts operating and capital budgets and millages. Adopted as part of the consent agenda. The following resolution was introduced by the Human Services Committee: RESOLUTION MAKING AN APPOINTMENT TO THE WOMEN S COMMISSION RESOLUTION #03-57 WHEREAS, several vacancies exist on the Women s Commission; and WHEREAS, the Human Services Committee has interviewed applicants interested in serving on this Board. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby appoint: Brenda Wellwood, 4223 Harris Road, Williamston, to the Women s Commission to terms expiring December 31, HUMAN SERVICES COMMITTEE: Yeas: Weatherwax-Grant, Celentino, Swope, Hertel, Severino Nays: None Absent: Dedden Approved 3/3/03 Moved by Commissioner Dedden, supported by Commissioner Swope to adopt the resolution. Motion carried, with Commissioner Schafer voting no, all others voting yes. The following resolution was introduced by the Human Services Committee: RESOLUTION MAKING AN APPOINTMENT TO THE CAPITAL AREA DISTRICT LIBRARY BOARD RESOLUTION #03-58 WHEREAS, a vacancy exists on the Capital Area District Library Board; and 84

20 MARCH 11, 2003 REGULAR MEETING WHEREAS, the Human Services Committee has interviewed applicants interested in serving on this Board. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby appoint: Alma Staton, 318 Lama Circle, Lansing, to the Capital Area District Library Board to a term expiring April 15, HUMAN SERVICES COMMITTEE: Yeas: Weatherwax-Grant, Celentino, Swope, Hertel, Severino Nays: None Absent: Dedden Approved 3/3/03 Adopted as part of the consent agenda. The following resolution was introduced by the Human Services and Finance Committees: RESOLUTION TO AMEND THE BREAST AND CERVICAL CANCER CONTROL PROGRAM/IHP SPECIAL PROJECT AGREEMENT WITH THE MICHIGAN PUBLIC HEALTH INSTITUTE RESOLUTION #03-59 WHEREAS, Ingham County entered into an agreement with the Michigan Public Health Institute to improve the coordination of Breast and Cervical Cancer Control Program patients with enrollment in the Ingham Health Plan; and WHEREAS, the agreement was authorized in Resolution No , which included the establishment of a Program Specialist-Health position and authorization to expend up to $4,000 to purchase computer equipment and hardware for the project; and WHEREAS, the project coordinator, Laura Peterson, Director of the Bureau of Health Plan Management, has recommended that $6,000 be moved from the Salary and Wages line item in the project budget to the Equipment line item and that the authorization to expend funds for the purchase computer equipment be increased to $10,000; and WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize the proposed agreement amendment to adjust the budget. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to the agreement with the Michigan Public Health Institute to improve Breast and Cervical Cancer Control Program services, originally authorized in Resolution No BE IT FURTHER RESOLVED, that the amendment will adjust the $120,000 budget by moving $6,000 from the Salary and Wages line item to the Equipment line item. BE IT FURTHER RESOLVED, that the authorization to expend funds to purchase computer equipment, software and services be increased from $4,000 to $10,000. BE IT FURTHER RESOLVED, that all other terms and conditions of the agreement shall remain unchanged. 85

21 MARCH 11, 2003 REGULAR MEETING BE IT FURTHER RESOLVED, that the Controller is authorized to adjust the 2003 Health Department budget to implement the resolution and the Board Chairperson is authorized to sign the amendment after review by the County Attorney. HUMAN SERVICES: Yeas: Weatherwax-Grant, Celentino, Swope, Hertel, Severino Nays: None Absent: Dedden Approved 3/3/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the Human Services and Finance Committees: RESOLUTION TO AUTHORIZE AMENDMENT NO. 1 TO THE CPBC AGREEMENT WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH RESOLUTION #03-60 WHEREAS, the State of Michigan and Ingham County annually enter into a Comprehensive Planning Budgeting and Contracting (CPBC) Agreement which establishes the duties, responsibilities and funding levels for many public health services in which both parties have responsibility and interest; and WHEREAS, the annual agreement is executed prior to the commencement of the state s fiscal year; and WHEREAS, the FY CPBC Agreement was executed in August 2002; and WHEREAS, there have been changes in funding levels and program guidance since August 2002 that the Michigan Department of Community Health proposes to include in Amendment No. 1; and WHEREAS, the Health Officer recommends that the Board of Commissioners authorize Amendment No. 1 to the CPBC. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes Amendment No. 1 to the Comprehensive Planning Budgeting and Contracting Agreement with the Michigan Department of Community Health. BE IT FURTHER RESOLVED, total state and federal funding made available to Ingham County through the CPBC Agreement shall be reduced from $4,612,944 to $4,441,799 (a reduction of $171,145). BE IT FURTHER RESOLVED, that the state also has revised the guidance in Attachment III - Program Specific Assurances and Requirements for the following program areas: 1) Hepatitis B, 2) Sudden Infant Death Services, 3) Lead Hazard Remediation Program, and 4) WISEWOMAN. BE IT FURTHER RESOLVED, that the MIS Department Director is authorized to expend up to $1,500 to purchase computer equipment to support the Bioterrorism/Emergency Preparedness Program. BE IT FURTHER RESOLVED, that all other terms and conditions of the CPBC Agreement shall remain 86

22 MARCH 11, 2003 REGULAR MEETING unchanged. BE IT FURTHER RESOLVED, that the Controller is authorized to adjust the Health Department s budget to implement this resolution and that the Board Chairperson is authorized to sign the amendment after review by the County Attorney. HUMAN SERVICES: Yeas: Weatherwax-Grant, Celentino, Swope, Hertel, Severino Nays: None Absent: Dedden Approved 3/3/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the Human Services, County Services and Finance Committees: RESOLUTION TO AMEND THE DEPUTY MEDICAL DIRECTOR/CHIEF DEPUTY MEDICAL EXAMINER EMPLOYMENT AGREEMENT RESOLUTION #03-61 WHEREAS, the Board of Commissioners has executed an employment agreement with Dennis Jurczak, M.D. to serve as Deputy Director/Chief Deputy Medical Examiner; and WHEREAS, Dean G. Sienko, M.D., M.S., Medical Director/Chief Medical Examiner has been called to active military duty; and WHEREAS, the Health Officer has requested that Dr. Jurczak increase his time commitment to Ingham County during Dr. Sienko s absence; and WHEREAS, Dr. Jurczak has agreed to increase his hours of work up to full-time, and has requested that Ingham County begin to contribute to the employer s share of FICA, and pay Workers Compensation in addition to his existing $60 per hour contractual salary, and to implement state and federal income tax withholding from his wages; and WHEREAS, Dr. Jurczak has previously served Ingham County well during Dr. Sienko s active military service in Kosovo, with these same employment conditions; and WHEREAS, the resulting compensation is the equivalent of physician compensation in the salary range established by the Board of Commissioners for the Medical Director and Primary Care Physicians; and WHEREAS, the Health Officer has recommended that the Board of Commissioners amend Dr. Jurzcak s employment agreement to implement these changes. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to the Deputy Medical Director/Chief Deputy Medical Examiner Employment Agreement. BE IT FURTHER RESOLVED, that Dennis Jurczak shall be authorized to work the hours necessary to fulfill the duties of Deputy Medical Director and Chief Deputy Medical Examiner, under the supervision of the Health 87

23 MARCH 11, 2003 REGULAR MEETING Officer, during the absence, as the result of active military duty, of the Medical Director and Chief Medical Examiner. BE IT FURTHER RESOLVED, the Ingham County shall commence contributing the employer s share of FICA effective March 1, 2003 and that the County will provide Workers Compensation coverage. BE IT FURTHER RESOLVED, that Ingham County shall withhold state and federal income tax payment from Dr. Jurczak s wages and make the necessary payments to the state and federal governments. BE IT FURTHER RESOLVED, that all other terms and conditions of the Employment Agreement shall remain unchanged. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the amendment after review by the County Attorney. HUMAN SERVICES: Yeas: Weatherwax-Grant, Celentino, Swope, Hertel, Severino Nays: None Absent: Dedden Approved 3/3/03 COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Schor, Severino, Nevin Nays: None Absent: None Approved 3/4/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Adopted as part of the consent agenda. The following resolution was introduced by the Judiciary and Finance Committees: RESOLUTION AUTHORIZING THE INGHAM COUNTY BUILDING AUTHORITY TO CONSOLIDATE THE PROBATE COURT OFFICES INTO A SINGLE LOCATION AT THE VETERANS MEMORIAL COURTHOUSE AND TO RELOCATE THE PARKS DEPARTMENT TO THE HILLIARD BUILDING RESOLUTION #03-62 WHEREAS, the Ingham County Board of Commissioners approved in the 2003 budget process, the consolidation of the Probate Court Offices at the Veterans Memorial Courthouse and the relocation of the Parks Department from the building formally used as the Sheriff s residence to the vacant space at the Hilliard Building; and WHEREAS, these related actions will annually save the County personnel and operational funds, and; WHEREAS, funds are available for this project from the Capital Improvement Budget and from $40,000 in residual funds from the Building Authority s renovation of the Grady Porter Building project. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the Ingham County Building Authority to proceed with renovations to the Veterans Memorial Courthouse and Hilliard Building as necessary to consolidate the Probate Court Offices at the Veterans Memorial Courthouse and to relocate the Parks Department to the Hilliard Building. 88

24 MARCH 11, 2003 REGULAR MEETING BE IT FURTHER RESOLVED, that the projected cost of the said renovation, plus fees, and furnishings, is not to exceed $56,000, with funds to come from the Capital Improvement Budget and from residual County funds appropriated for the Grady Porter Building Renovation project, including the roof replacement. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Controller to make budget transfers as authorized in this resolution. JUDICIARY: Yeas: Stid, Thomas, Holman, Schafer, Nevin Nays: None Absent: Weatherwax-Grant Approved 2/27/03 FINANCE: Yeas: Grebner, Swope, Hertel, Thomas, Minter Nays: None Absent: Dedden Approved 3/5/03 Moved by Commissioner Stid, supported by Commissioner Celentino to adopt the resolution. Motion carried, with Commissioners Schafer and Severino voting no, all others voting yes. The following resolution was introduced by the Law Enforcement and Finance Committees: RESOLUTION TO ACCEPT THE WIRELESS VOICE COMMUNICATION SYSTEM PROPOSAL FROM M/A-COM INC. AND TO AUTHORIZE A CONTRACT WITH M/A-COM INC. RESOLUTION #03-63 WHEREAS, the Ingham County Board of Commissioners appointed an Ingham County 911 Advisory Committee to review and make recommendations to the Board of Commissioners for all major policy, planning, and capital improvement requests brought before the Ingham County Board of Commissioners for funding consideration through the 911 Emergency Services Millage and Telephone Services budget; and WHEREAS, the Ingham County 911 Advisory Committee has developed a comprehensive plan to replace and upgrade the Public Safety Radio Communications System in Ingham County; and WHEREAS, the Board of Commissioners, upon the recommendation of the 911 Advisory Committee, authorized the issuance of RFP #45-02 to Replace and Upgrade the Public Safety Radio Communications System in Ingham County; and WHEREAS, the Ingham County 911 Advisory Committee, with the assistance of its technical professionals, has evaluated the three proposals received in response to RFP #45-02, including an evaluation of the technical merits, cost, and ability of the vendor to perform; and WHEREAS, the Ingham County 911 Advisory Committee is recommending that the Board of Commissioners accept the M/A-COM Inc. proposal to replace and upgrade the Public Safety Radio Communications System in Ingham County; and WHEREAS, County Staff has reviewed the recommendation and concurs; and WHEREAS, Ingham County s Sheriff has expressed his concern regarding the suitability of the chosen system for his department s needs. 89

25 MARCH 11, 2003 REGULAR MEETING THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the M/A-COM Inc. proposal to replace and upgrade the Public Safety Radio Communications System in Ingham County, as contained in their Proposal #45-02, at an adjusted cost with a discount of not to exceed $9,883,000. BE IT FURTHER RESOLVED, that the County Controller and County Attorney, with the assistance of the Gartner Group, and in consultation with the 911 Advisory Committee are directed to negotiate a contract based on the M/A- COM Inc. Proposal # BE IT FURTHER RESOLVED, that this contract will recognize and respect the rights of workers. BE IT FURTHER RESOLVED, that the Board of Commissioners wishes, without delaying the implementation of this proposal, to explore the feasibility of separating the Sheriff s system, as outlined in the Sheriff s letter dated February 18, BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign the contract as recommended by the County Controller and County Attorney, provided same is also recommended by the 911 Advisory Committee. BE IT FURTHER RESOLVED, that a final project budget, time line and financing plan will be submitted by the 911 Advisory Committee to the Board of Commissioners for its approval prior to M/A-COM Inc. beginning implementation of the project. LAW ENFORCEMENT: Yeas: De Leon, Schor, Grebner, Stid, Schafer Nays: None Absent: Minter Approved 2/27/03 FINANCE: Yeas: Grebner, Swope, Thomas, Minter Nays: Hertel Absent: Dedden Approved 3/5/03 Moved by Commissioner De Leon, supported by Commissioner Stid to adopt the resolution. Moved by Commissioner Severino, supported by Commissioner Minter to amend the resolution by inserting the following paragraph after the last Whereas : Whereas, the Ingham County Sheriff s Department has indicated to the Ingham County Board of Commissioners that the M/A-Com, Inc. analog radio system will not prepare Ingham County properly for future communications needs and inserting after the last Be It Further Resolved : Be It Further Resolved that the Ingham County Sheriff s Department is authorized to work with the Controller and any vendor or consultant of the sheriff s choice to create a proposal or resolution for the exclusive consideration of the Law Enforcement Committee that provides for a separate radio system that will address the department s concerns; and Be It Further Resolved, that the costs of the M/A-Com proposal shall be adjusted downward to reflect the savings that result from the Ingham County Sheriff Department s operation of its own communications system. Moved by Commissioner Schor to delete the last paragraph of Commissioner Severino s proposed amendment. This was accepted by Commissioner Severino as a friendly amendment. Moved by Commissioner Dedden to table the amendment proposed by Commissioner Severino until such time as Commissioner Grebner presented an amendment. Motion to table Commissioner Severino s amendment carried, with Commissioners Minter, Hertel, Severino, Schafer, Nevin, Schor and Weatherwax-Grant voting no, all others voting yes. Moved by Commissioner Grebner, supported by Commissioner De Leon to amend the resolution as follows: after 90