INGHAM COUNTY BOARD OF COMMISSIONERS

Transcription

1 CHAIRPERSON MARK GREBNER CHAIRPERSON PRO TEM CHRIS SWOPE VICE-CHAIRPERSON PRO-TEM MIKE SEVERINO FINANCE COMMITTEE JOHN CZARNECKI, CHAIR CURTIS HERTEL, JR. RANDY SCHAFER THOMAS MINTER CHRIS SWOPE CALVIN LYNCH AMY KRAUSE INGHAM COUNTY BOARD OF COMMISSIONERS P.O. Box 319. Mason, Michigan Telephone (517) Fax (517) THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, JUNE 20, 2001, AT 7:00 P.M., IN THE PERSONNEL CONFERENCE ROOM, HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING. Call to Order Approval of the June 6, 2001 Minutes Additions to the Agenda Limited Public Comment Agenda 1. IJIGs Committee - Resolution Authorizing a ProTemps Contract Extension for Conclusion of Implementation Phase 2. Circuit Court/Friend of the Court - Resolution to Accept the Capital Region Community Grant 3. Ingham County 911 Advisory Committee - Resolution of the Ingham County Board of Commissioners to Adopt the Ingham County Emergency Telephone Services Policy 4. Health Department a. Resolution to Authorize Staffing Changes in the Adolescent Health Program b. Resolution to Authorize an Agreement with Ingham Regional Medical Center and Dean Transportation for the Operation of a Mobile Clinical Unit c. Resolution to Authorize an Amendment to the Teen Parent Program Agreement with the Michigan Family Independence Agency d Resolution to Establish a New Part-time Clinic Nurse Position in Child Health Services e. Resolution to Authorize the Purchase of Furniture and Equipment and Remodeling of Space at the Ingham County Health Department 5. Housing Commission - Resolution Accepting 2001 Capital Fund Program Grant from the U.S. Department of Housing and Urban Development

2 6. Purchasing - Resolution Authorizing a Contract with DBI Business Interiors 7 Human Resources - Resolution Approving Changes in the Managerial/Confidential Personnel Manual 8. Board of Commissioners a. Resolution Amending Resolution #01-40, Increasing Per Diem Payments to Include the Ingham County Road Commission b. Resolution Amending Resolution #01-40, Increasing Per Diem Payments to Include the Election Scheduling Committee 9. Controller - Budget Update 10. Board Referrals a. Letter from the Charter Township of Lansing forwarding an Application for an Industrial Facilities Exemption Certificate for General Motors Craft Centre b. Ingham County Comprehensive Annual Financial Report (distributed at Board meeting) Announcements Public Comment Adjournment The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI Phone: (517) A quorum of the Board of Commissioners may be in attendance at this meeting.

3 FINANCE COMMITTEE June 6, 2001 Minutes Members Present: Members Absent: Others Present: John Czarnecki, Curtis Hertel, Jr., Randy Schafer, Thomas Minter, Chris Swope, Calvin Lynch and Amy Krause None Jerry Ambrose, Mark Grebner, Bruce Bragg, Bob Moore, Jody Kranz, Judge Houk, Stuart Dunnings, Shelly Bauer, Mike Bryanton, Jeff Venn, Jim Wahl, Pete Bosheff, Jerrod Wein, Evan Goodman and others The meeting was called to order by Chairperson Czarnecki at 7:02 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the May 16, 2001 Minutes MOVED BY COMM. HERTEL, SUPPORTED BY COMM. LYNCH, TO APPROVE THE MAY 16 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Krause Additions to the Agenda 2. Ingham County 911 Advisory Committee - Resolution of the Ingham County Board of Commissioners to Adopt the Ingham County Emergency Telephone Services Policy - This item was tabled until the next round of meetings. 3. Corrected Section V (A) - Budget 8b. Amendment 11b. Amendment Limited Public Comment: None MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. HERTEL, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 1. Sheriff s Office a. Resolution to Accept $10, from Ferris State University and to Amend the Ingham County Sheriff s Office Budget b. Resolution to Accept the U.S. Department of Justice, Bureau of Justice Assistance Bulletproof Vest Partnership Grant 3. Ingham County/City of Lansing Community Corrections Board (CCAB) - Resolution Authorizing Submission of a Grant Application and Entering into a Contract with the Michigan Department of Corrections for the Ingham County/City of Lansing Community Corrections Fiscal Year Contract

4 4. 55 th District Court - Resolution to Authorize an Increase in the Hourly Wage of Work Study Positions at the 55th District Court 5. Circuit Court/Friend of the Court a. Resolution Authorizing a Contingency Appropriation and Amendments to the Friend of the Court Budget for Leasing Office Space and Related Costs b. Resolution to Enter Into Contract with Safety Systems Inc. for the Upgrade and Installation of Security Cameras and Monitors at the Ingham County Youth Center c. Resolution Authorizing the Creation of a Temporary Courtroom Clerk Position at the Ingham County Circuit Court 6. Prosecuting Attorney a. Resolution to Adjust the Prosecutor s 2001 Budget and to Purchase Portable Computers for Improved Courtroom Technology and Judicial Processing b. Resolution to Reclassify a Position in the Prosecuting Attorney s Office 8. Parks a. Resolution Authorizing Entering Into a Contract for the Roof Replacement of the Lake Lansing Carousel Building d. Resolution Recommending Approval of Amendment #1 to the Agreement with the Michigan Department of Natural Resources to Develop Hawk Island County Park 9. Ingham County MSU Extension - Resolution to Authorize a Grant Agreement and a Contract for Ingham County MSU Extension to Purchase a Satellite Downlink and Have it Installed at the Hilliard Building 10. Health Department a. Resolution to Authorize the Transfer of Appropriated Funds from Other Governmental Units, Including Colleges and Universities and to Authorize the Transfer of Such Funds to the State of Michigan to Support Indigent Health Care Services Through the Ingham Health Plan Corporation b. Resolution to Authorize an Agreement with the State of Michigan to Carry Out a Mobile Home Park Inspection Program in Ingham County 11. Controller a. Resolution Authorizing a Contract with the Joint Building Authority and the Board of Water and Light for the Purchase of Chilled Water Services for the Grady Porter Building MOTION CARRIED UNANIMOUSLY. MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. HERTEL, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. 2

5 7. County Clerk - Resolution Authorizing A Reorganization Within The County Clerk s Office In response to Chairperson Grebner, Mr. Ambrose stated the appropriate costing information will be provided to the Commissioners prior to the Board meeting. The information was not contained in the staff review sheet due to an oversight. MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE RESOLUTION AUTHORIZING A REORGANIZATION WITHIN THE COUNTY CLERK S OFFICE. MOTION CARRIED UNANIMOUSLY. 8. Parks b. Resolution to Authorize an Appropriation to Be Used for the Construction of the Lansing Area Skate Park Mr. Ambrose explained that the Administrative Services/Personnel Committee amended the last paragraph of the Resolution to read as follows: BE IT FURTHER RESOLVED, that the sum of $10,000 be appropriated from the Contingency Fund to assist with the construction of the skate park. The remainder of the request will be referred to the budget process. Mr. Martin explained that a skate park is needed in the area to bring more people into the community. The location would be convenient for the area residents and the park would be free to all users. The Lansing Area Skate, Bike & Recreation Foundation (Foundation) has raised approximately $100,000 to date. The Foundation will need $200,000 by the groundbreaking date of August 1, In response to questions from the Committee, Mr. Martin stated the skaters in this community would ride their bikes or ride the bus to the new park. Skaters do experience problems when skating in neighborhoods. The closest skate park is currently located in Grand Ledge. Mr. Bosheff, Foundation, displayed a drawing of the proposed park for the Committee s review. He explained that people for and against the skate park have been involved in the planning process. The park will include elements for nonskaters. The proposed skate park will be 20,000 square feet. Mr. Wein explained that the skate park will have adequate drainage. Mr. Bosheff stated the Foundation has hired Tim Payne, the best skate park designer in the Country. The Foundation s goal is to have a quality facility. Comm. Schafer commended Mr. Bosheff and the members of the Foundation for their impressive presentation and fund-raising efforts. He stated he is willing to work with people who are willing to work for themselves. 3

6 In response to Comm. Hertel, Mr. Ambrose stated the Committee will receive many impressive presentations during the budget process. The County has already spent half of the 2001 Contingency Fund. A later agenda item will spend another $90,000 from the Contingency Fund. Comm. Swope stated the City of Lansing will consider the County s contribution toward their match. Mr. Ambrose further explained that the City recognizes the County s budget process. In response to Chairperson Czarnecki, Mr. Bosheff stated he believes the City of Lansing will be responsible for the maintenance of the skate park. Mr. Wein stated the skaters will also maintain the park. Mr. Goodman stated the park would provide a safe, hassle-free facility for the area skaters. Mr. Goodman spoke regarding some of the hassles the skaters experience while skating the community neighborhoods. Comm. Krause commended the Mr. Bosheff and the Foundation members for the impressive presentation. She hopes it will be a place where the community can come together. Comm. Krause expressed her concern regarding the safety of the skaters traveling to the park. Ms. Gage stated skating and biking is one way that families can interact together. The skate park will be wonderful for the community. Comm. Hertel stated skating is the sport of the future. The County s contribution will be an investment in the future. MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SWOPE, TO AMEND THE RESOLUTION TO APPROPRIATE $20,000 FROM THE CONTINGENCY FUND FOR THE SKATE PARK. Comm. Minter explained that he cannot support an appropriation of $20,000 at this time. Chairperson Grebner stated the Administrative Services/Personnel Committee s amendment is appropriate. It will communicate the County s intention to appropriate $50,000 over a period of time. MOTION TO AMEND FAILED with Comms. Hertel, Swope and Czarnecki voting YES. MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. SWOPE, TO APPROVE THE RESOLUTION TO AUTHORIZE AN APPROPRIATION TO BE USED FOR THE CONSTRUCTION OF THE LANSING AREA SKATE PARK AS AMENDED BY THE ADMINISTRATIVE SERVICES/PERSONNEL COMMITTEE. MOTION CARRIED UNANIMOUSLY. c. Resolution Authorizing a Contract with the Pepsi Bottling Group of Michigan to Provide Vending Services for the Ingham County Park System 4

7 Comm. Schafer stated he will not support this item. Placing vending machines in the parks will be a detriment to the health and well-being of the youth. In response to Comm. Hertel, Comm. Schafer stated he will support user fees at Hawk Island. Chairperson Czarnecki disclosed that his investment club owns stock in the Pepsi Bottling Group of Michigan. MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SWOPE, TO APPROVE THE RESOLUTION AUTHORIZING A CONTRACT WITH THE PEPSI BOTTLING GROUP OF MICHIGAN TO PROVIDE VENDING SERVICES FOR THE INGHAM COUNTY PARK SYSTEM. MOTION CARRIED with Comm. Schafer voting NO. 11. Controller b. Resolution Authorizing the Ingham County Building Authority to Proceed with the Renovation and Financing of the Grady Porter Building Mr. Ambrose stated the Law & Courts and Administrative Service/Personnel Committees have reviewed this matter. The Grady Porter Building is 50 years old and is in need of repair. The new court facility was built with the intent that it would be connected to the Building by way of a common entrance. The entrance cannot be constructed until the Building is brought up to code. The Law & Courts and Administrative Services/Personnel Committees have reviewed the three alternatives regarding the proposed renovation. The Committees approved the $10.5 million option. This would allow for a complete renovation of the Building, including the replacement of the building infrastructure and the movement of occupants to locations best designed to work with the new court facility. Renovating the Building while it is half-occupied would cost approximately $9.8 million. Replacing the infrastructure while leaving the occupants in their current locations would cost approximately $7.1 million. Replacing the critical aging parts of the infrastructure would cost approximately $2 million. After a thorough review, staff recommends the total renovation of the Building. Concerns regarding the modular workstations have been expressed by some employees of the Juvenile Division. Mr. Ambrose stated the Administrative Services/Personnel Committee amended the amendment made to the Resolution by the Law & Courts Committee. The amendment states: BE IT FURTHER RESOLVED, that final space utilization plans are to be presented to the Board of Commissioners for its approval prior to authorizing the architect to proceed to bid documents. Mr. Ambrose further explained that if some of the modular workstations are replaced with fixed-wall offices, the project cost would increase to $10.9 million. The financial impact of the project is outlined in his memorandum dated May 24,

8 Judge Houk stated that to maximize the efficiency of the new court facility, it should be linked with the Grady Porter Building. Chairperson Grebner stated the Board needs to make a commitment to find a new source of revenue to fund the project in the next few years. The current General Fund should not fund the renovation project. Comm. Minter stated the County can issue bonds unilaterally if they are defined as revenue bonds. The County also still has the authority under the charter to raise the millage. Chairperson Czarnecki stated the County will have tight budget years. The Board will have to make some difficult budget decisions. MOVED BY COMM. SWOPE, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE RESOLUTION AUTHORIZING THE INGHAM COUNTY BUILDING AUTHORITY TO PROCEED WITH THE RENOVATION AND FINANCING OF THE GRADY PORTER BUILDING AS AMENDED BY THE LAW & COURTS COMMITTEE. MOTION CARRIED UNANIMOUSLY. 12. Board Referral - Letter from the City of Lansing, Department of Planning and Neighborhood Development Announcing a Public Hearing of the Tax Increment Finance Authority (Attachments on File in the Clerk s Office) The Board Referral was received and placed on file Announcements: Public Comment: None None The meeting adjourned at 8:02 p.m. Respectfully submitted, Debra Neff 6

9 AGENDA ITEM 1 RESOLUTION STAFF REVIEW DATE June 6, 2001 Agenda Item Title Resolution Authorizing a ProTemps Contract Extension for Conclusion of Implementation Phase Submitted by IJIG s Committee Committees: Ad.Ser/Per., H.S., Law & Cts. *, Finance * Summary of Proposed Action This resolution will authorize ProTemps to continue Professional Management services as we enter the completion of the implementation phase of the IJIS project. The Board of Commissioners approved a position to support the user departments of the IJIS project once it is fully implemented, interviews for that position are now in progress. It is anticipated the Implementation Phase will be substantially complete in the third quarter of 2001 and the full time position be hired and in place in July. The IJIGs Committee is recommending that the contract be continued for a short duration to work with the new employee to help transition to the operational phase. The IJIGs Committee has been utilizing ProTemps for these services since 1997 and is recommending that the contract continue as indicated. Financial Implications The funds will come from the existing IJIS Project budget, not to exceed: $ 7, $ per hour * 120 hours = $ 7, Other Implications The continuation of the ProTemps Management Services contract will allow a smooth transition to the county position. Staff Recommendation: JA DE JN * HH I would recommend the Board approve this resolution. c: IJIG s Committee

10 AGENDA ITEM 1 Introduced by the Law & Courts and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING A PROTEMPS CONTRACT EXTENSION FOR CONCLUSION OF IMPLEMENTATION PHASE WHEREAS, the Board of Commissioners authorized the establishment of an IJIG s position through Resolution #01-304; and WHEREAS, the Board of Commissioners is under contract with ProTemps for professional management services on the IJIS project; and WHEREAS, the last authorization was through June of 2001; and WHEREAS, the IJIGs Committee is recommending that the contract be continued for a short duration to work with the new employee to help transition to the operational phase. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners shall continue a contract with ProTemps for professional management services for the IJIS Project to be continued through project completion as determined by the IJIG s Committee and the Controller but not to continue after August 31, 2001 or more than $7, BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments to the 2001 Budget in accordance with this resolution. BE IT FURTHER RESOLVED, that the contract funds will come from the IJIS budget. BE IT FURTHER RESOLVED, that upon the recommendation of the IJIG s Committee the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents consistent with this resolution and approved as to form by the County Attorney.

11 AGENDA ITEM 2 RESOLUTION STAFF REVIEW DATE June 6, 2001 Agenda Item Title Resolution to Accept the Capital Region Community Grant Submitted by Circuit Court Committees: Ad.Ser/Per., H.S., Law & Cts. *, Finance * Summary of Proposed Action This resolution will authorize Circuit Court to accept a grant and to enter into contract with the Capital Region Community Foundation for Next Generation Model Trial Courts Project. Financial Implications There are no new positions created and no local hard cash match requirement for this training grant. $5,000 is to be used only for the charitable purpose described in the grant request and in accordance with the approved budget i.e. for a public information office to disseminate communications. Other Implications Staff Recommendation: JA DE JN * HH This resolution should be approved. c: Jody Kranz

12 AGENDA ITEM 2 Introduced by the Law & Courts and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO ACCEPT THE CAPITAL REGION COMMUNITY GRANT WHEREAS, the Ingham County Circuit Court applied for and has been approved to receive a grant and to enter into contract with the Capital Region Community Foundation C.R.C.F. for Next Generation Model Trial Courts Project; and WHEREAS, this grant will provide for the charitable purpose described in the grant request and in accordance with the approved budget i.e. for a public information office to disseminate communications; and WHEREAS, the total grant from C.R.C.F. is for $5, with no match requirement; and WHEREAS, the Ingham County Circuit Court shall use the grant money for the charitable purpose described in the grant request and in accordance with the approved budget, not to exceed the total grant funding awarded of $5, THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the acceptance of the $5, Grant from the Capital Region Community Foundation C.R.C.F. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners direct the Controller to make the necessary budget adjustments in the Ingham County Circuit Court s 2001 budget.

13 AGENDA ITEM 3 RESOLUTION STAFF REVIEW DATE May 21, 2001 Agenda Item Title Resolution of the Ingham County Board of Commissioners to Adopt the Ingham County Emergency Telephone Services Policy Submitted by Ingham County 911 Advisory Committee Committees: Ad.Ser/Per., H.S., Law & Cts. *, Finance * Summary of Proposed Action (This item was tabled at the last round of committee meetings, changes are highlighted). This resolution will authorize adoption of the attached Ingham County Emergency Telephone Services Fund Allocation Policy as recommended by the 911 Advisory Committee with respect to funding requests for Management and System Improvement Funds for improvements to the Emergency Telephone and Dispatch System. Resolutions # and # are hereby superceded by this resolution. Financial Implications No direct financial implications. Other Implications The 911 Advisory Committee took the basic material from policy statements the Board of Commissioners made through Resolutions # and # , combined and updated them into the recommended Policy. This recommendation to the Board of Commissioners is made pursuant to the directives the Board gave the 911 Advisory Committee through Resolution # Staff Recommendation: JA DE JN * HH This resolution should be approved.

14 AGENDA ITEM 3 Introduced by the Law & Courts and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION OF THE INGHAM COUNTY BOARD OF COMMISSIONERS TO ADOPT THE INGHAM COUNTY EMERGENCY TELEPHONE SERVICES POLICY WHEREAS, the Ingham County Board of Commissioners established a fund for Management System Improvements for improving the County Emergency Telephone and Dispatch operations; and WHEREAS, the County has received several requests for funding through this fund over the past several years; and WHEREAS, the County Board of Commissioners approved Resolution # and Resolution # which established policies to serve as a guideline for municipalities to clarify what is eligible for funding through the Management and System Improvement Funds ; and WHEREAS, the Ingham County Board of Commissioners established a 911 Advisory Committee to advise the Board on funding requests; and WHEREAS, a previous resolution has required that a minimum of 20% of monies be set aside for capital improvements and system enhancements; and WHEREAS, the 911 Advisory Committee at the Ingham County Board of Commissioners request is now recommending a revised 911 Funding Policy for the Ingham County Board of Commissioners to adopt to serve as a guideline for municipalities to clarify what is eligible for funding through the Management and System Improvement Funds ; and WHEREAS, the 911 Advisory Committee further recommends that this INGHAM COUNTY EMERGENCY TELEPHONE SERVICES POLICY should be completely re-evaluated if there are significant changes in the methods of delivering Emergency Telephone Dispatch Services such as combining the two current 911 Dispatch Centers operating in Ingham County. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts the attached Ingham County Emergency Telephone Services Fund Allocation Policy as recommended by the 911 Advisory Committee with respect to funding requests for Management and System Improvement Funds for improvements to the Emergency Telephone and Dispatch System. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners reaffirms the policy of setting aside a minimum of 20% of the total 911 Revenues for capital improvements and system enhancements as authorized by Resolution #

15 AGENDA ITEM 3 BE IT FURTHER RESOLVED, that Resolutions # and # are hereby superceded by this resolution BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to send a copy of this resolution and policy to all clerks of governmental units in Ingham County.

16 AGENDA ITEM 3 INGHAM COUNTY EMERGENCY TELEPHONE SERVICES ALLOCATION POLICY The Ingham County Board of Commissioners policy for allocating Emergency Telephone Services funds from the 911 millage to public agencies that operate Public Safety Answering Points (PSAPs) or Public Safety Agencies has the following criteria: Eligible Costs 1. Any equipment, equipment installation, or operating costs associated with the direct operation of Primary or Secondary Public Safety Answering Points as identified by the Ingham County Final 911 Services Plan and within the Ingham County Emergency Telephone District is eligible for consideration. 2. Any capital expenditures and capital expenditures installation costs associated with Public Safety Agency operations that are necessary for maintaining communications between PSAPs and public safety agencies providing fire fighting, law enforcement, ambulance, medical, or other emergency services are eligible. 3. Any consultant or professional technical service costs necessary to select or utilize eligible items as listed above. Capital Expenditures Capital expenditures requests are defined as the costs of building alterations and improvements, office equipment and furnishings, and computer equipment for the 911 Center Public Safety Answering Points (PSAP) provided by the municipalities. 1. Funds shall be paid on a reimbursement basis, following adherence to the municipalities purchasing and procurement process. 2. Funds shall not be used for purchasing, renting, leasing or constructing the exterior physical space for the PSAP. 3. Renovation or construction of the interior space of the PSAP - such as toilets, painting and carpeting - may be reimbursed up to a maximum of 50% of the direct costs, including design and architect fees. 4. The purchase of necessary equipment and furnishings which are to be used substantially but not exclusively for the PSAP - such as common waiting area furniture or shared computer equipment or infrastructure - may be reimbursed up to 50% of their direct costs, in proportion to the amount of projected usage by the PSAP. 5. The purchase of equipment and furnishings which are unique and essential to providing 911

17 Emergency Telephone Dispatch Services by the PSAP - such as consoles, headsets, etc. - may be reimbursed at 100% of their direct costs. 6. The purchase of communications equipment such as portable and mobile radios and Mobile Data Computers and the installation costs associated with Public Safety Agency operations that are necessary for maintaining communications between PSAPs and public safety personnel providing fire fighting, law enforcement, ambulance, medical, or other emergency services are eligible. Other Criteria 1. Emphasis will be given to eligible projects that demonstrate improvements to the emergency dispatch operations in the county, or demonstrate financial cost savings when compared with existing operations. 2. Priority may be given to projects that use 911 funds to leverage other public agency funds. 3. This policy is meant to clarify what are considered eligible costs and projects for Ingham County 911 millage and telephone surcharge funds and in no way implies that items meeting this criteria will be automatically funded. 4. Funds shall not be used for reimbursement of indirect costs. 5. In no case shall the total reimbursement exceed the total authorized by the Board of Commissioners. 6. Expenditure of the funds shall be pursuant to an agreement between the County and the municipalities providing the PSAP, drafted in accordance with these principles. Process for Requesting 911 Funds 1. All requests for Ingham County 911 millage funds must be made in writing to the Ingham County Controller s Office. Each request will be evaluated on its merit and how it meets the aforementioned criteria. Proposals shall be presented for consideration through the 911 Advisory Committee. The 911 Advisory Committee will forward their recommendations on these requests to the Board of Commissioners committee process. 2. The Board, at its discretion, may consider requests that have not been recommended for funding by the 911 Advisory Committee.

18 AGENDA ITEM 4a RESOLUTION STAFF REVIEW DATE June 11, 2001 Agenda Item Title Resolution to Authorize Staffing Changes in the Adolescent Health Program Submitted by Health Department Committees: Ad.Ser/Per. *, H.S. *, Law & Cts., Finance * Summary of Proposed Action (see attached letter of explanation) This resolution will authorize certain changes in the Adolescent Health Program. They are being made at this time because there are two key vacancies in the Adolescent Health Program. The proposal combines two programs under one Program Coordinator: the Peer Education Program and the Abstinence Program. Each of these programs is currently supervised by a Program Coordinator position, and both of the positions are currently vacant. The proposal will reclassify one of the Program Coordinator positions to a Program Specialist position. The proposal will also change the status of a vacant Program Specialist position from three-quarter time to part-time (half-time). Financial Implications The cost of operation will be reduced. The proposal will change the status of a vacant Program Specialist position from three-quarter time to part-time (half-time). Other Implications Staff Recommendation: JA DE JN * HH This resolution should be approved.

19 AGENDA ITEM 4a MEMORANDUM To: From: Human Services Committee Administrative Services/Personnel Committee Finance Committee Bruce Bragg Date: June 14, 2001 Subject: Recommendation to Authorize Staffing Changes in the Adolescent Health Program This is a recommendation to authorize certain changes in the Adolescent Health Program. The recommendations come from the managers who are responsible for the oversight of the Adolescent Health Program: Debbie Brinson, Adolescent Health Program Coordinator, and Bruce Miller, Director of Community Health Services. I have reviewed the recommendations. They are being made at this time because there are two key vacancies in the Adolescent Health Program. I believe the proposed structure represents a responsible structure for the operation of the effected programs. The cost of operation will be reduced. The proposal combines two programs under one Program Coordinator: the Peer Education Program and the Abstinence Program. Each of these programs is currently supervised by a Program Coordinator position, and both of the positions are currently vacant. The proposal will reclassify one of the Program Coordinator positions to a Program Specialist position. The proposal will also change the status of a vacant Program Specialist position from three-quarter time to part-time (half-time). I recommend that the Board of Commissioners support the recommendation from the Health Department management team and authorize the proposed changes in staffing reflected in the attached resolution. Attachment cc: Debbie Brinson w/attachment John Jacobs w/attachment Bruce Miller w/ attachment

20 AGENDA ITEM 4a Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO AUTHORIZE STAFFING CHANGES IN THE ADOLESCENT HEALTH PROGRAM WHEREAS, the supervisory staff have been considering the best staffing arrangement and structure in the Adolescent Health Program given several vacancies; and WHEREAS, staff have recommended that two positions be combined, a position be reclassified and a position be changed from three-quarter time status to part-time status; and WHEREAS, the Health Officer has reviewed these recommendations, has verified that they result in a reduction of cost, and believes that they represent a responsible structure and staffing for the Adolescent Health Program. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners, in an effort to improve the efficiency and effectiveness of services in the Adolescent Health Program authorizes the position number HLHADO005 Program Coordinator (ICEA Prof 08) to assume responsibility for supervising both the Peer Education Program and the Abstinence Program. BE IT FURTHER RESOLVED, that position number HLHADO019, Program Coordinator (ICEA Prof 08) shall be reclassified to Program Specialist (ICEA Prof 03). BE IT FURTHER RESOLVED, that the three-quarter time Program Specialist position number HLHADO020 shall be changed to part-time status. BE IT FURTHER RESOLVED, that these staffing changes shall be effective June 27, 2001.

21 AGENDA ITEM 4b RESOLUTION STAFF REVIEW DATE June 11, 2001 Agenda Item Title Submitted by Resolution to Authorize an Agreement with Ingham Regional Medical Center and Dean Transportation for the Operation of a Mobile Clinical Unit Health Department Committees: Ad.Ser/Per., H.S. *, Law & Cts., Finance * Summary of Proposed Action (see attached letter of explanation) This resolution will authorize the transfer of ownership of the mobile clinical unit from the State and to create a partnership for its refurbishment and operation with Dean Transportation Group and Ingham Regional Medical Center. The Health Department has identified partners to assist them to operate and maintain the vehicle in question. The Health Department s core business operations do not include fleet management and this makes sense. Financial Implications Ingham County and any other human service agency using the vehicle will pay Dean Transportation for the cost of the driver and for cleaning, when it is used. The Health Department s share will come from their existing budget. Ingham Regional Medical Center shall provide funds for the initial refurbishment of the MCU, shall provide funds for routine maintenance and capital improvements for the MCU, up to $10,000 per year. Other Implications Currently, the mobile clinical unit (MCU) is most useful to the Department in efforts to serve the homeless population and other special populations. It is used every Thursday to make the rounds of homeless shelters. It was very important to our early efforts to implement the Breast and Cervical Cancer Control Program. It may become important for other program uses. Staff Recommendation: JA DE JN * HH This resolution should be approved.

22 AGENDA ITEM 4b MEMORANDUM To: From: Human Services Committee Finance Committee Bruce Bragg Date: June 14, 2001 Subject: The Bus - The Mobile Clinical Unit This is a recommendation to accept the transfer of ownership of the mobile clinical unit from the State and to create a partnership for its refurbishment and operation with Dean Transportation Group and Ingham Regional Medical Center. Since October 1994, the Michigan Department of Community Health has made available a mobile clinical unit for use in Ingham County. This was one of several units purchased by the State in the mid- 1990's and made available to local health departments to support immunization, breast and cervical cancer and other public health services. The State has decided that it no longer wants to own these units and it is transferring ownership to the local units of government that have used them for years. The Ingham County Health Department does not operate a fleet of vehicles, and coordinating the use of the mobile clinical unit has been a challenge. We had to arrange for its routine maintenance and repair, and importantly its storage in the winter. When the State originally approached me about transferring ownership, I was not enthusiastic. No one in the Department really wanted to be responsible for overseeing the care of the vehicle and scheduling its use. However, as I explored potential partnerships with other community groups, I found an excellent potential partnership with Ingham Regional Medical Center and Dean Transportation Group. Ingham Regional is willing to invest a few thousand dollars in the refurbishment of the vehicle and to support the ongoing maintenance of the vehicle. Dean Transportation is willing to take the responsibility to refurbish it, to provide for the regular care and maintenance of the vehicle, to store it, to clean it after each use and to provide drivers when it is in use. Currently, the mobile clinical unit (MCU) is most useful to the Department in efforts to serve the homeless population and other special populations. It is used every Thursday to make the rounds of homeless shelters. It was very important to our early efforts to implement the Breast and Cervical Cancer Control Program. It may become important for other program uses.

23 AGENDA ITEM 4b I am pleased to recommend this partnership. It assures that the Health Department will have a mobile clinical unit available to meet its needs. The unit will be under the care and maintenance of people who have the skill and knowledge to keep it in good operating condition. It will be driven by professionals. The cost to Ingham County will be low. The vehicle will also be updated on both the exterior and interior, so it will be a more functional and attractive unit with which to deliver services. Ingham Regional and Dean Transportation would expect to have their names on the unit, along with Ingham County, as sponsors. Ingham County would have first priority for use of the vehicle; Ingham Regional would have second priority for use. Other nonprofit organizations might be authorized to use the mobile clinic unit, given the agreement between IRMC and Ingham County. The use of the unit would be for health care purposes. Proof of insurance, and a signed contract with the County agreeing to pay Dean Transportation for the cost of the driver, for cleaning, and something toward maintenance would be required. Ingham County and IRMC would also pay Dean Transportation for the cost of the driver and for cleaning, when they used it. I recommend that the Board adopt the attached resolution, accept the ownership of the mobile clinical unit and authorize the agreement with Ingham Regional and Dean Transportation. Attachment cc: Kelly Dean w/attachment John Jacobs w/attachment Kay Kujala w/attachment Lee Hladki w/attachment Joy Maloney w/attachment Judy Williams w/attachment

24 Introduced by the Human Services and Finance Committees of the: AGENDA ITEM 4b INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO AUTHORIZE AN AGREEMENT WITH INGHAM REGIONAL MEDICAL CENTER AND DEAN TRANSPORTATION FOR THE OPERATION OF A MOBILE CLINICAL UNIT WHEREAS, the State of Michigan has provided Ingham County with the use of a mobile clinical unit (MCU) since October 1994; and WHEREAS, the mobile clinical unit has been important in the delivery of services to homeless persons and other special populations; and WHEREAS, the Health Department has struggled to keep the MCU in good mechanical condition and available for use; and WHEREAS, the State of Michigan has decided to transfer title of the mobile clinical unit to Ingham County; and WHEREAS, the Health Officer has proposed a partnership with Dean Transportation and Ingham Regional Medical Center (IRMC) to renovate, maintain and operate the mobile clinical unit. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the transfer of ownership of the mobile clinical unit (MCU) from the State of Michigan and authorizes an agreement with Dean Transportation Group and Ingham Regional Medical Center to refurbish, maintain and operate the mobile clinical unit. BE IT FURTHER RESOLVED, that Ingham County will maintain ownership of the mobile clinical unit and shall maintain insurance coverage on the MCU for liability resulting from use of the MCU, to include damage to the unit and damage to persons and property through operation of the unit as a vehicle. BE IT FURTHER RESOLVED, that Dean Transportation Group will be in charge of the MCU for purposes of its maintenance and operation, including conducting or overseeing any refurbishment or improvements to the interior, exterior or mechanical systems of the unit, shall provide for the storage and routine maintenance and cleaning of the unit and shall provide drivers for use of the unit, including use by the County and by IRMC. BE IT FURTHER RESOLVED, that Ingham Regional Medical Center shall provide funds for the initial refurbishment of the MCU, shall provide funds for routine maintenance and capital improvements for the MCU, up to $10,000 per year, and shall take responsibility for scheduling usage of the unit and other administrative services as needed.

25 AGENDA ITEM 4b BE IT FURTHER RESOLVED, the mobile clinical unit shall be used only for health care purposes, by the three parties of the agreement and by other nonprofit entities. BE IT FURTHER RESOLVED, that Ingham County shall have first priority of use of the MCU; Ingham Regional Medical Center shall have second priority; and the Ingham County Health Officer and the Community Benefits Officer for Ingham Regional Medical Center may authorize other nonprofit organizations to use the MCU, for purposes established in this resolution and the subsequent threeparty agreement. BE IT FURTHER RESOLVED, that such other parties authorized to use the mobile clinical unit must: -- enter into an agreement with Ingham County for the usage. -- provide proof of liability and professional liability insurance, if applicable. -- make a payment to cover the cost of the driver and for a portion of the cost of maintenance, including cleaning of the MCU after use by the party. BE IT FURTHER RESOLVED, that Ingham County and Ingham Regional Medical Center shall be required to make a payment to cover the cost for the driver and the cleaning cost for their use of the MCU; this fee will be separate from the contribution of the County and of Ingham Regional Medical Center. BE IT FURTHER RESOLVED, that Ingham County, Ingham Regional Medical Center and Dean Transportation Group will be entitled to have their names upon the exterior of the mobile clinical unit as sponsors. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the agreement with Dean Transportation Group and Ingham Regional Medical Center, and the agreements with any other parties authorized to use the mobile clinical unit, after review by the County Attorney.

26 AGENDA ITEM 4c RESOLUTION STAFF REVIEW DATE June 11, 2001 Agenda Item Title Submitted by Resolution to Authorize an Amendment to the Teen Parent Program Agreement with the Michigan Family Independence Agency Health Department Committees: Ad.Ser/Per. *, H.S. *, Law & Cts., Finance * Summary of Proposed Action (see attached letter of explanation) This resolution will authorize an amendment to the Teen Parent Program Agreement with the Michigan Family Independence Agency. Financial Implications The amendment will increase funding under the grant by $37,830, from $54,075 to $91,095. The additional funds will support additional hours of work for the Peer Educators who serve as the staff for the program. Additionally, two cellular telephones are authorized for purchase. These will contribute to program efficiency and staff safety. Other Implications Staff Recommendation: JA DE JN * HH This resolution should be approved.

27 MEMORANDUM AGENDA ITEM 4c To: From: Human Services Committee Administrative Services/Personnel Committee Finance Committee Bruce Bragg Date: June 14, 2001 Subject: Recommendation to Authorize an Amendment to the Teen Parent Program Agreement This is a recommendation to authorize an amendment to the Teen Parent Program Agreement with the Michigan Family Independence Agency. The amendment will increase funding under the grant by $37,830, from $54,075 to $91,095. The additional funds will support additional hours of work for the Peer Educators who serve as the staff for the program. Additionally, two cellular telephones are authorized for purchase. These will contribute to program efficiency and staff safety. The Teen Parent Program is a home-based program that pairs peer educators with teen parents. Educators/Advocates contact teens weekly via home visits, off-site visits and phone calls. They assist teen parents in accessing general health care facilities for overall physicals, well-baby visits, immunizations and family planning. The program offers teen parents opportunities to participate in parenting classes and support groups. The additional funds are identified as one-time funds and are not anticipated to be part of the on-going grant level. I recommend that the Board adopt the attached resolution and authorize the contract amendment and the related budget adjustment. Attachment cc: Terry Younger w/attachment John Jacobs w/attachment Debbie Brinson w/attachment Bruce Miller w/attachment

28 AGENDA ITEM 4c Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO AUTHORIZE AN AMENDMENT TO THE TEEN PARENT PROGRAM AGREEMENT WITH THE MICHIGAN FAMILY INDEPENDENCE AGENCY WHEREAS, Ingham County operates a program to provide support services to teenage parents with grant funds from the Michigan Family Independence Agency (FIA); and WHEREAS, the FIA has advised that additional, one-time funds, are available to supplement the program; and WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize an amendment #1 to the Teen Parent Program contract with the FIA. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment (Amendment #1) to the Teen Parent Program contract (Contract/Grant No: TP ) to increase total contract funding by $37,830 from $54,075 to $91,905. BE IT FURTHER RESOLVED, that the Controller is authorized to adjust the Health Department 2001 budget to implement this contract amendment, which shall include additional funds to support the salaries of temporary Peer Educators. BE IT FURTHER RESOLVED, that the Purchasing Director and the MIS Director shall be authorized to purchase two cellular phones to be used by staff in the Teen Parent Program for program efficiency and staff safety purposes. BE IT FURTHER RESOLVED, that the estimated number of eligible clients to be serviced during the period of the amendment (July 3, 2001 through September 30, 2001) shall be changed from 44 to 65. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the amendment after review by the County Attorney.

29 AGENDA ITEM 4d RESOLUTION STAFF REVIEW DATE June 11, 2001 Agenda Item Title Submitted by Resolution to Establish a New Part-time Clinic Nurse Position in Child Health Services Health Department Committees: Ad.Ser/Per. *, H.S. *, Law & Cts., Finance * Summary of Proposed Action (see attached letter of explanation) This resolution will authorize a new part-time Clinic Nurse position in Child Health Services. Child Health Services does not have the staff resources to conduct these screenings in a timely manner. One of the effects of the delay is that the County is not paid when it does provide the service. In order to be paid, services must be provided within 90 days of settlement. Timely service is also important from the patient standpoint. Often, the arriving refugee needs to be linked with a primary care provider. Financial Implications The improvement in scheduling and conducting these services will produce an additional $32,000 in annual revenue, enough to pay for the cost of the new position. The County is paid $250 per refugee screening. Other Implications Staff Recommendation: JA DE JN * HH This resolution should be approved.

30 AGENDA ITEM 4d MEMORANDUM To: From: Human Services Committee Administrative Services/Personnel Committee Finance Committee Bruce Bragg Date: June 14, 2001 Subject: Recommendation to Establish a Part-time Clinic Nurse Position in Child Health Services This is a recommendation to establish a new part-time Clinic Nurse position in Child Health Services. This clinic provides primary care (pediatric) services to approximately 2,500 low-income children annually, which annually results in about 8,000 physician visits. Additionally, the clinic is the site of first contact for most refugee children arriving in the United States with Lansing as the settlement site. The refugee adults are mostly seen in the Department s Adult Health Clinic. This first contact includes a physical examination, screening for any communicable diseases or parasites and linkage with an ongoing source of medical care. The provider/county is paid $250 per refugee screening. Child Health Services does not have the staff resources to conduct these screenings in a timely manner. One of the effects of the delay is that the County is not paid when it does provide the service. In order to be paid, services must be provided within 90 days of settlement. Timely service is also important from the patient standpoint. Often, the arriving refugee needs to be linked with a primary care provider. Staff analysis indicates that approximately 130 refugee children receive services too late to be eligible for payment, or don t receive it at all because of delays in scheduling appointments with Child Health Services. Staff recommends that the County add a part-time Clinic Nurse to Child Health Services to provide the staffing capacity to provide the new refugee screenings in a timely manner. The improvement in scheduling and conducting these services will produce an additional $32,000 in annual revenue, enough to pay for the cost of the new position. These services are important, to the refugees and their families as a means of identifying health problems and getting them under management and as a mechanism for preventing the spread of communicable diseases throughout the community. I recommend that the Board adopt the attached resolution and establish the parttime Clinic Nurse position. Attachment cc: John Jacobs w/attachment Bruce Miller w/attachment