City of Hesperia Council Chambers 9700 Seventh Avenue Hesperia, CA CITY COUNCIL MEMBERS

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1 HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HOUSING AUTHORITY COMMUNITY DEVELOPMENT COMMISSION FIRE PROTECTION DISTRICT WATER DISTRICT AGENDA Regular Joint Meetings 1 st and 3 rd Tuesday Date: June 2, 2015 SPECIAL JOINT MEETING Time: 3:00 P.M. (Budget Workshop) 5:00 P.M. (Closed Session) 6:30 P.M. (Regular Meeting) CITY COUNCIL MEMBERS Eric Schmidt, Mayor Bill Holland, Mayor Pro Tem Russ Blewett, Council Member Mike Leonard, Council Member Paul Russ, Council Member Mike Podegracz, City Manager Eric L. Dunn, City Attorney City of Hesperia Council Chambers 9700 Seventh Avenue Hesperia, CA City Clerk s Office: (760) Agendas and Staff Reports are available on the City Website Documents produced by the City and distributed less than 72 hours prior to the meeting, regarding items on the agendas, will be made available in the City Clerk s Office located at 9700 Seventh Avenue during normal business hours.

2 NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk s Office at (760) or (760) Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.

3 City Council Meeting Agenda June 2, 2015 SPECIAL JOINT MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Comments are limited to three (3) minutes for Public Comments, Consent Calendar and New Business and five (5) minutes for Public Hearings. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK WITH THE AGENDA ITEM NUMBER NOTED. CALL TO ORDER - 3:00 PM Roll Call PUBLIC COMMENTS Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ Please complete a Comment Card and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. NEW BUSINESS 1. Fiscal Year Budget Workshop Staff Person: Assistant City Manager/Management Services Brian Johnson ADJOURNMENT City of Hesperia Page 1 Printed on 5/27/2015

4 City Council Meeting Agenda June 2, 2015 I, Melinda Sayre-Castro, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, May 27, 2014 at 5:30 p.m. pursuant to California Government Code Melinda Sayre-Castro, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. CLOSED SESSION - 5:00 PM Roll Call Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ Conference with Legal Counsel - Potential Litigation: Government Code Section (d)2 1. Three (3) cases Conference with Legal Counsel - Conference involving closed session with Victor Valley Wastewater Reclamation Authority Conference with Labor Negotiator Government Code Section CALL TO ORDER - 6:30 PM Discussion will concern: Conference with Legal Counsel - Potential Litigation (Gov. Code Sec (b)) 1. One (1) case City Council Representative on Joint Powers Agency Board: Council Member Blewett, Mayor Pro Tem Holland, and Council Member Russ 1. Negotiations between the City of Hesperia and the San Bernardino Public Employees Association (SBPEA) and non-represented employees with the City's Negotiator. (Staff person: Brian D. Johnson, Assistant City Manager/ Management Services) City of Hesperia Page 2 Printed on 5/27/2015

5 City Council Meeting Agenda A. Invocation by Don Hernandez of Landmark Missionary Baptist Church B. Pledge of Allegiance to the Flag C. Roll Call June 2, 2015 Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ D. Agenda Revisions and Announcements by City Clerk E. Closed Session Reports by City Attorney ANNOUNCEMENTS/PRESENTATIONS 1. Community Events Calendar by Rachel Molina, Community Relations and Media Coordinator PUBLIC COMMENTS Please complete a Comment Card and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. 1) City Council 2) Fire District 3) Water District JOINT CONSENT CALENDAR 1. Page 7 Consideration of the Draft Minutes from the Regular Meeting held Tuesday, May 19, 2015 It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, May 19, Page 13 City of Hesperia Staff Person: City Clerk Melinda Sayre-Castro Attachments: Draft Min CC pdf Warrant Run Report (City - Successor Agency Community Development Commission - Fire - Water) Page 3 - Housing Authority - Printed on 5/27/2015

6 City Council Meeting Agenda June 2, 2015 It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Run Attachment 1 - Warrant Runs 3. Page 15 Amend and Increase Contract with Cannon Pacific Services, Inc. for Street Sweeping Services It is recommended that the City Council authorize the City Manager to execute an increase in the current contract with Cannon Pacific Services, Inc. and to execute an amendment to contract number thereby extending the contract for an additional year (Fiscal Year ) and increasing the contract authority by an additional 160,000 with a new not-to-exceed amount of 562, Page 17 Staff Person: Director of Public Works Dale Burke Attachments: SR Cannon Pacific Contract Amendment Edward Byrne Justice Assistance Grant (JAG) It is recommended that the Council adopt Resolution No , accepting the appropriation of 25, from the US Department of Justice, for the purpose of partially funding operational overtime, training and equipment. Staff Person: Captain Nils Bentsen Attachments: SR 2015 Edward Byrne Justice Assistance Grant Resolution Attachment 2 - Memorandum of Understanding 5. Page 25 Creation of a Public Entity under the Joint Exercise of Powers Act to replace the existing Agreement for the Victor Valley Transit Authority (VVTA) It is recommended that the City Council adopt Resolution No , approving the Joint Powers Agreement (JPA) between the County of San Bernardino and the cities of Adelanto, Barstow, Hesperia, Victorville, and the Town of Apple Valley creating the Victor Valley Transit Authority (VVTA). Staff Person: City of Hesperia City Engineer John Leveillee Page 4 Printed on 5/27/2015

7 City Council Meeting Agenda Attachments: June 2, 2015 SR VVTA Joint Powers Agreement Resolution Attachment 2 - VVTA JPA Agreement 6. Page 39 Administrative Correction of Funding Account Number It is recommended that the Board of Directors of the Fire District approve an administrative correction for the previously approved purchase of a replacement ambulance in the amount of 170,000 from account number to account number Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Ambulance Purchase Correction Attachment 1 - SR Purchase of New Ambulance pdf Attachment 2 - Final Min CC COUNCIL COMMITTEE REPORTS AND COMMENTS The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT I, Melinda Sayre-Castro, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, May 27, 2014 at 5:30 p.m. pursuant to California Government Code Melinda Sayre-Castro, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 5 Printed on 5/27/2015

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9 City of Hesperia Meeting Minutes - Draft City Council Tuesday, May 19, 2015 City Council Chambers 9700 Seventh Ave. Hesperia CA, :30 PM REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT The Meeting was opened at 6:30 p.m. at the Council Chambers at the City of Hesperia, 9700 Seventh Avenue, Hesperia, California. The meeting recessed at 8:05 p.m. and reconvened 8:15 p.m. CLOSED SESSION - 5:00 PM Roll Call: Present: Mayor Schmidt Mayor Pro Tem Holland Council Member Blewett Council Member Russ Absent: Council Member Leonard Conference with Legal Counsel - Potential Litigation: Government Code Section (d)2 1. Five (5) cases Conference with Labor Negotiator Government Code Section Negotiations between the City of Hesperia and the San Bernardino Public Employees Association (SBPEA) and non-represented employees with the City's Negotiator. (Staff person: Brian D. Johnson, Assistant City Manager/ Management Services) CALL TO ORDER - 6:30 PM A. Invocation by Bill Burnett of New Life Christian Church B. Pledge of Allegiance to the Flag C. Roll Call Present: Absent: 4 - Mayor Schmidt, Mayor Pro Tem Holland, Council Member Blewett and Council Member Russ 1 - Council Member Leonard Page 7

10 D. Agenda Revisions and Announcements by City Clerk None E. Closed Session Reports by City Attorney No reportable action taken. Direction was given to staff. ANNOUNCEMENTS/PRESENTATIONS 1. Presentation of Employee of the Month for May to Heather Beardsley, Sr. Customer Service Representative by Jill Wyman, Customer Service Supervisor 2. Presentation to Hesperia High School students Adam Mendoza, Giselle Medina, Miguel Zepeda, and Emilee Maldonado for participation in the 2015 Eighth Congressional District Art Competition by Mayor Schmidt 3. Community Events Calendar by Melinda Sayre-Castro, City Clerk - Blood Drive at the Community Room 5/21 from 9 a.m. to 2:00 p.m., Crime Free Rental Housing outreach meeting at the Police Community Room 5/21 from 3:00 p.m. to 6:00 p.m. PUBLIC COMMENTS ET Snell, commented on the recall process, liquor stores, and the Tapestry project. Linsey Rime, commented on animal shelter operations and photo posted on the internet. Regina Witherspoon-Bell, representative of Supervisor Lovingood, invited the Council to an event. Tom Trull, commented on animal control. Stephanie Lonsdale, commented on the animal shelter operations. Sharon Logan, commented on the animal shelter operations. Kenny Winnington, commented the animal shelter operations. Belinda Joyce, commented on the animal shelter operations. Daren Joyce, commented on the animal shelter operations. Rebecca Daugherty, commented on the trail system for horses and requested clear maps and commented on Tapestry. Lisa Sharden, commented on animal shelter operations. Kim Jones, commented on animal shelter operations. Sandra Bell, commented on animal shelter operations. Roxane Ward, commented on animal shelter operations. Kim McDermott, commented on animal shelter operations. JOINT CONSENT CALENDAR A motion was made by Russ, seconded by Schmidt, that Consent Calendar items 1-5 and 7 8 be approved. The motion carried by the following vote: Page 8

11 Aye: Absent: Schmidt, Holland, Blewett and Russ 1 - Leonard Consideration of the Draft Minutes from the Regular Meeting held Tuesday, May 5, 2015 It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, May 5, Sponsors: City Clerk Melinda Sayre-Castro 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Sponsors: Assistant City Manager/Management Services Brian Johnson 3. Treasurer s Cash Report for the period ended March 31, 2015 It is recommended that the Council/Board accept the Treasurer s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Sponsors: Assistant City Manager/Management Services Brian Johnson 4. Amendment to Exhibit A of Non-Represented Employees Salaries, Benefits, and Related Policies January 1, 2014 through December 31, 2015 It is recommended that the City Council adopt Resolution No , the Commission of the Hesperia Housing Authority adopt Resolution HHA , the Commission of the Community Development Commission adopt Resolution CDC , and the Board of Directors of the Hesperia Water District adopt Resolution HWD , approving the amendment to Exhibit A of Non-Represented Employees Salaries, Benefits, and Related Policies January 1, 2014 through December 31, 2015 in accordance with changes to the California law. Sponsors: Assistant City Manager/Management Services Brian Johnson 5. Amend City of Hesperia Personnel Rules and Regulations to include Attachment B It is recommended that the City Council adopt Resolution No , the Commission of the Hesperia Housing Authority adopt Resolution HHA , the Commission of the Community Development Commission adopt Resolution CDC , the Board of Directors of the Hesperia Water District adopt Resolution HWD , and the Board of Directors of the Hesperia Fire Protection District adopt Resolution HFPD , approving the amendment to the City of Page 9

12 Hesperia Personnel Rules and Regulations Attachment B changing and including language in accordance with the California law. Sponsors: Assistant City Manager/Management Services Brian Johnson 6. Amendment to Contract with William J. Connelly, DVM for Veterinarian Services It is recommended that the City Council approve an amendment to the contract with William J. Connelly, DVM (PSA ) and authorize the City Manager to execute the amended contract with William J. Connelly, DVM for veterinarian services. Sponsors: Director of Development Services Scott Priester Item no. 6 was pulled by Mayor Schmidt for discussion. A motion was made by Blewett, seconded by Russ, that item no. 6 be approved. The motion carried by the following vote: Aye: 4 - Schmidt, Holland, Blewett and Russ Absent: 1 - Leonard 7. Parcel Map No It is recommended that the City Council adopt Resolution No approving Parcel Map No to create two parcels from eight existing lots located on the north side of Mojave Street between Appaloosa Avenue and Tamarisk Avenue (Applicant: Victor Valley Wastewater Reclamation Authority- Logan Olds). Sponsors: City Engineer John Leveillee 8. Parcel Map No It is recommended that the City Council adopt Resolution No approving Parcel Map No to create six parcels and a remainder on 64 gross acres, zoned RC, located north of Ranchero Road, south of Rodeo Road, east of Verbena Road, and west of Bellflower Street (Applicant: PRIMACO, Inc.). Sponsors: City Engineer John Leveillee NEW BUSINESS 9. Water Service Installation Fee It is recommended that the Mayor and Council Members; Chair and Board Members, Hesperia Water District; Chair and Board Members, Hesperia Fire Protection District; Chair and Board Members, Hesperia Housing Authority; Chair and Board Members, Successor Agency to the Hesperia Community Redevelopment Agency; and Chair and Commissioners, Hesperia Community Development Commission adopt Joint Resolution No , Resolution No. HWD , Resolution No. HFPD , Resolution No. HHA , Resolution No. Page 10

13 HCDC and approve the revised fee for new residential water service installations (1 or smaller) in the amount of 1,240. Sponsors: Director of Public Works Dale Burke A motion was made by Blewett, seconded by Holland, that this item be approved. The motion carried by the following vote: Aye: Absent: 4 - Schmidt, Holland, Blewett and Russ 1 - Leonard 10. Badger Meter Advanced Metering System It is recommended that the Chair and Board Members of the Hesperia Water District authorize the City Manager to execute contracts for a new automated meter reading infrastructure and related analytical software with Badger Meter Inc. and National Meter and Automation, Inc. (a subsidiary of Badger Meter). Sponsors: Director of Public Works Dale Burke A motion was made by Blewett, seconded by Holland that this item be approved as amended with PPI consideration. The motion carried by the following vote: Aye: Absent: 4 - Schmidt, Holland, Blewett and Russ 1 - Leonard 11. Emergency Water Conservation Regulations It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) adopt Joint Resolution Nos and HWD respectively, enacting certain emergency water conservation measures of the Public Utilities Ordinance [Hesperia Municipal Code (HMC) Title 14]. Sponsors: Director of Development Services Scott Priester The following individuals commented on item no 11: Rebecca Daugherty, Kim Jones, William Burrows COUNCIL COMMITTEE REPORTS AND COMMENTS Council Member Blewett commented on calls received by the public, the Tapestry project, and requested that staff contact Southern California Edison regarding development. Council Member Russ commented on the Tapestry project, horse trails, the upcoming County Fair and agendizing animal shelter operations alternatives. Mayor Pro Tem Holland commented on vested retirements and animal shelter operations, the possibility of an operational audit, and requested that staff bring options for the animal shelter to a future meeting. Page 11

14 Mayor Schmidt commented on shelter operations, Tapestry project equestrian areas, Ranchero Road traffic complaints and requested information on Hayden's law. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS Mike Podegracz, commented on the recent Washington D.C. legislative trip. ADJOURNMENT 9:54 p.m. By: Melinda Sayre-Castro, City Clerk Page 12

15 City of Hesperia STAFF REPORT DATE: June 2, 2015 TO: Mayor and Council Members City Council, as Successor Agency to the Hesperia Community Redevelopment Agency Chair and Commissioners, Hesperia Housing Authority Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Fire Protection District Chair and Board Members, Hesperia Water District FROM: Mike Podegracz, City Manager BY: Brian D. Johnson, Assistant City Manager/Management Services Anne Duke, Deputy Finance Director Virginia Villasenor, Senior Accountant SUBJECT: Warrant Run Report (City Successor Agency Housing Authority Community Development Commission Fire Water) RECOMMENDED ACTION It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. BACKGROUND The Warrant Run totals represented below are for the period May 2, 2015 through May 15, Agency/District City of Hesperia Successor Agency Housing Authority Community Development Commission Fire Water Totals Accounts Payable Payroll 1,504, , , , , , , , , ,772, , Wires , , Totals 1,738, , , , , ,201, The wires amount for the City of Hesperia is as follows: 104, to Bank of New York Mellon for Hesperia Water District COP 1992 B Principal and Interest Payment. Page 13

16 City of Hesperia WARRANT RUNS 05/02/ /15/2015 FUND # W/E 5/8/2015 FUND NAME W/E 5/15/2015 WARRANT TOTALS YEAR-TO DATE TOTALS * Wires PRIOR FY YTD DATE TOTALS Accounts Payable GENERAL MEASURE I - ARTERIAL MEASURE I - RENEWAL LOCAL TRANSPORT-SB 325 CDBG CDBG - RLF AB TRANSIT ENVIRONMENTAL PROGRAMS GRANT NEIGHBORHOOD STABILIZATION PROG DISASTER PREPARED GRANT STREETS MAINTENANCE DEV. IMPACT FEES - STREET DEV. IMPACT FEES - FIRE 2004 STREETS CITY DEBT SERVICES WATER RIGHTS ACQUISITION 2013 REFUNDING LEASE REV BONDS FIRE STATION BUILDING CITY WIDE STREETS - CIP RANCHERO RD UNDERCROSSING EMPLOYEE BENEFITS TRUST/AGENCY AD 91-1 AGENCY TRUST-INTEREST BEARING CFD PLAN REVIEW TRUST - FRONTIER CITY FIRE 50, , , , , , , , , ,107, , , , , ,324, ,157, , , , , , , , , ,504, ,966, ,931, , , , , , , ,008, , , , ,445, , , ,240, , , , ,531, , ,826, ,087, , ,787, , , , , , , , , ,532, , , , ,337, , , , ,306, , , ,397, ,457, , , ,461, ,744, ,485, , ,317, ,436, ,439, , ,925, , ,037, REDEVELOP OBLIG RETIREMENT - PA1 REDEVELOP OBLIG RETIREMENT - PA2 REDEVELOP OBLIG RETIREMENT-HOUSING SUCCESSOR AGENCY ADMINISTRATION SUCCESSOR AGENCY HOUSING AUTHORITY HOUSING AUTHORITY 4, , , , , , , , , , COMMUNITY DEVELOPMENT COMMISSION COMMUNITY DEVELOPMENT COMMISSION 2, , , , , , , , , , WATER OPERATING WATER CAPITAL SEWER OPERATING SEWER CAPITAL WATER 17, , , , , , , , , , ,669, , ,383, ,161, ,356, , ,966, ,236, ACCOUNTS PAYABLE TOTAL 203, ,568, ,772, , ,174, ,867, City RDA Successor Agency Housing Authority Community Development Commission Fire Water 234, , , , , , , , ,251, , , ,072, ,459, , , ,155, PAYROLL TOTAL 325, , ,446, ,734, REG. PAYROLL * The year to date totals for this Warrant Report are for the fiscal year starting July 1; no checks were issued on June 28-30, Page 14

17 City of Hesperia STAFF REPORT DATE: June 2, 2015 TO: Mayor and Council Members FROM: Mike Podegracz, City Manager BY: Dale Burke, Director of Public Works Scott Smith, Maintenance Crew Supervisor/Traffic SUBJECT: Amend and Increase Contract with Cannon Pacific Services, Inc. for Street Sweeping Services RECOMMENDED ACTION It is recommended that the City Council authorize the City Manager to execute an increase in the current contract with Cannon Pacific Services, Inc. and to execute an amendment to contract number thereby extending the contract for an additional year (Fiscal Year ) and increasing the contract authority by an additional 160,000 with a new not-toexceed amount of 562,514. BACKGROUND Street sweeping services are provided to eliminate trash/debris on City streets and to minimize debris from entering the City storm drain system. Cannon Pacific Services, Inc. was awarded a three (3) year contract for street sweeping services during Fiscal Year , which is scheduled to expire on June 30, Cannon Pacific Services, Inc. has requested a one (1) year extension to the contract, agreeing to hold their prices at the current Fiscal Year rates. Cannon Pacific Services, Inc. has provided exceptional customer service over the past three (3) years with minimal customer complaint/concern calls being received by the Public Works division. ISSUES/ANALYSIS Approval of the contract amendment will increase the not-to-exceed amount of 402,514 by 160,000 for a new total not-to-exceed amount of 562,514. The increase is necessary in order to continue with street sweeping services for the upcoming Fiscal Year FISCAL IMPACT Funding for this service has been allocated in the proposed Fiscal Year budget in account number ALTERNATIVE(S) 1. Provide alternative direction to staff. Page 15

18 Page 2 of 2 Staff Report to the Mayor and Council Members Amend and Increase Contract with Cannon Pacific Services, Inc. for Street Sweeping Services June 2, 2015 ATTACHMENT(S) None. Page 16

19 City of Hesperia STAFF REPORT DATE: June 2, 2015 TO: Mayor and Council Members FROM: Mike Podegracz, City Manager BY: Nils Bentsen, Chief of Police SUBJECT: 2015 Edward Byrne Justice Assistance Grant (JAG) RECOMMENDED ACTION It is recommended that the City Council adopt Resolution No , accepting the appropriation of 25, from the US Department of Justice, for the purpose of partially funding operational overtime, training and equipment. BACKGROUND The Edward Byrne Justice Assistance Grant Program (JAG, formerly LLEBG) was authorized by the Omnibus Appropriations Act of 1997, Public Law for the purpose of providing units of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau of Justice Assistance makes direct awards to local government when amounts are over 10,000, provided that they are used consistently within the statutory program purpose areas. These program areas have been identified as hiring, overtime, equipment, and support personnel. ISSUES/ANALYSIS The City of Hesperia has chosen to distribute its Edward Byrne Justice Assistant Grant funds for the following purpose: Operational overtime, training and equipment. FISCAL IMPACT The funds from this grant will supplement the existing police budget; and this will have no fiscal impact on the general budget. ALTERNATIVE(S) 1. Provide alternative direction to staff. ATTACHMENT(S) 1. Resolution No MOU concerning distribution of the Edward Byrne JAG program award. Page 17

20 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, SPECIFYING THE INTENDED PURPOSE FOR THE 2015 ALLOCATION FROM THE EDWARD BYRNE JUSTICE ASSISTANCE GRANT (JAG). WHEREAS, the Edward Byrne Justice Assistance Grant provides for supplemental funding for local crime prevention and law enforcement activities; and WHEREAS, the funding is administered by the US Department of Justice; and WHEREAS, the revenues received from this grant are allocated to qualifying agencies for specific purposes. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS: Section 1. All facts set forth in this resolution are true and correct. Section 2. That the City Council approves the appropriation of 25,419 from the US Department of Justice, Edward Byrne Justice Assistance Grant (JAG), for the purpose of partially funding operational overtime, training, and equipment. Section 3. The Director of Management Services shall establish a mechanism to provide for the receipt and expenditure of all allocated monies under the Edward Byrne Justice Assistance Grant (JAG). Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. ADOPTED AND APPROVED this 2nd day of June, Eric Schmidt, Mayor ATTEST: Melinda Sayre-Castro City Clerk Page 18

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27 City of Hesperia STAFF REPORT DATE: June 2, 2015 TO: Mayor and Council Members FROM: Mike Podegracz, City Manager BY: Scott Priester, Director of Development Services John Leveillee, City Engineer Cynthia Pouvaranukoah, Adminsitrative Analyst SUBJECT: Creation of a Public Entity under the Joint Exercise of Powers Act to replace the existing Agreement for the Victor Valley Transit Authority (VVTA). RECOMMENDED ACTION It is recommended that the City Council adopt Resolution No , approving the Joint Powers Agreement (JPA) between the County of San Bernardino and the cities of Adelanto, Barstow, Hesperia, Victorville, and the Town of Apple Valley creating the Victor Valley Transit Authority (VVTA). BACKGROUND Since 1974, a Joint Powers Authority (JPA) has operated a regional transit system throughout the Victor Valley. The JPA has seen many changes through the years, with amendments occurring in 1989, 1998, 2002, 2006, and in The JPA has operated as the Victor Valley Transit Authority (VVTA) since VVTA is a separate public entity pursuant to Government Code Section , and is governed by a Board of Commissioners. Each member agency of the JPA appoints an elected official to represent the agency on the Board. Approximately three years ago, the San Bernardino Associated Governments (SANBAG) hired a consultant to perform a study to determine if there would be any economic benefit to having VVTA operate other transit services in the Mojave region. This came about as a result of dwindling agency budgets and increasing costs associated with operating transit agencies. The result of the study indicated there could be savings associated with VVTA merging with Barstow Area Transit (BAT). As a result, an Ad Hoc Committee was formed comprised of two VVTA Board members and two Barstow Council members who worked closely with VVTA Staff, and Transdev, the company who has the current operations contract for VVTA. Transdev took over operation of the BAT routes approximately 6 months ago, and utilizing the majority of the previous BAT employees, has increased the productivity of the Barstow routes. ISSUES/ANALYSIS In order to formalize the integration of Barstow into VVTA, the Ad Hoc Committee recommended amending the JPA Agreement into a new document that incorporated all previous amendments. The new document was crafted by VVTA s legal counsel after many months of discussion and recommendations by the Ad Hoc Committee. Page 25

28 Page 2 of 2 Staff Report to City Council Victor Valley Transit Authority Joint Powers Agreement June 2, 2015 City staff believes that the recitals of the document do not portray a thorough history of the development and amendments of the existing JPA document, particularly the early history during the formation of VVTA. The document has been reviewed by the City Attorney who agreed with staff s perspective, however he believed that the document met the minimum legal requirements to accomplish the intent of the agreement. The new JPA Agreement will add two new members to the VVTA Board, as the City of Barstow and the County of San Bernardino, 3rd District will each appoint a representative to the Board. VVTA is under the deadline of having the agreement ratified by all member agencies by July 1st in order to complete the merger with Barstow Area Transit. As such, the JPA Agreement was approved by the VVTA Board at the April 20, 2015 Board meeting, approved by the City of Adelanto at its May 13th Council meeting, and is pending approval by the other member agencies. Execution of the agreement by the City will be completed upon the signature of the City s Mayor. FISCAL IMPACT VVTA staff prepared their budget for two scenarios, one with the Barstow merger completed, and one without the merger. Due primarily to the savings in the administrative costs, the City of Hesperia will receive an additional 121,500 in Local Transportation Funds (LTF). These funds may be used to enhance its transit services or pay for roadway maintenance. ALTERNATIVE(S) 1. Provide alternative direction to staff. ATTACHMENT(S) 1. Resolution Joint Powers Agreement Page 26

29 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, APPROVING THE JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO AND THE CITIES OF ADELANTO, BARSTOW, HESPERIA, VICTORVILLE, AND THE TOWN OF APPLE VALLEY CREATING THE VICTOR VALLEY TRANSIT AUTHORITY WHEREAS, the City of Hesperia along with the City of Adelanto, City of Victorville, Town of Apple Valley, and the County of San Bernardino have an existing agreement to operate as a Joint Powers Authority (JPA) known as the Victor Valley Transit Authority (VVTA) to provide public transit services, and WHEREAS, VVTA has been tasked with providing public transit services for the City of Barstow, and WHEREAS, the existing Joint Powers Agreement which was drafted in 1974 and amended in 1989, 1998, 2002, 2006, and 2010 is being replaced, and WHEREAS, the VVTA Board of Directors, VVTA Legal Counsel, and the City of Hesperia City Attorney have reviewed and approved the new Joint Powers Agreement; NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS: Section 1. The recitals above are true and correct. Section 2. The Mayor of Hesperia shall execute said agreement by his signature on behalf of the City Council. Section 3. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. ADOPTED AND APPROVED on this 2nd day of June, Eric Schmidt Mayor ATTEST: Melinda Sayre-Castro City Clerk Page 27

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41 City of Hesperia STAFF REPORT DATE: June 2, 2015 TO: Chair and Board Members, Hesperia Fire Protection District FROM: Mike Podegracz, City Manager BY: Gary Bush, Fire Chief Brian D. Johnson, Assistant City Manager/Management Services George Pirsko, Senior Financial Analyst SUBJECT: Administrative Correction of Funding Account Number RECOMMENDED ACTION It is recommended that the Board of Directors of the Fire District approve an administrative correction for the previously approved purchase of a replacement ambulance in the amount of 170,000 from account number to account number BACKGROUND At the May 5, 2015 Fire District Meeting, the Board of Directors approved the purchase of a new replacement ambulance in the amount of 170,000 from Fire District Fund 200. Subsequent to approval of the item, it was determined that an incorrect account number to fund the purchase was included in the staff report, and the account number should have been in the Fire Capital Fund 502. ALTERNATIVE(S) 1. Provide alternative direction to staff. ATTACHMENT(S) 1. May 5, 2015 staff report for Purchase of New Ambulance 2. May 5, 2015 Joint City Council and Hesperia Fire District Minutes Page 39

42 City of Hesperia STAFF REPORT ATTACHMENT 1 DATE: May 5, 2015 TO: Chair and Board Members, Hesperia Fire Protection District FROM: Mike Podegracz, City Manager BY: Gary Bush, Fire Chief Brian D. Johnson, Assistant City Manager/Management Services George Pirsko, Senior Financial Analyst SUBJECT: Purchase of New Ambulance RECOMMENDED ACTION It is recommended that the Hesperia Fire Protection District (HFPD) Board of Directors (i) authorize the purchase of a new replacement ambulance (including gurney) for a total of 170,000, (ii) adopt Resolution No. HFPD , amending the FY Fire Operations Budget by appropriating 170,000 from the Fire Operations reserves for the purchase, and (iii) authorize the City Manager or his designee to execute associated documents. BACKGROUND Currently the HFPD operates five (5) ambulances, in part due to the Staffing for Adequate Fire and Emergency Response (SAFER) grant. Per the 2004 contract with San Bernardino County Fire, HFPD is responsible for ambulance repair costs that exceed 2,000 per occurrence. HFPD is also responsible for replacing any vehicle as needed. ISSUES/ANALYSIS On December 20, 2014 an ambulance (MA304R) was involved in a traffic collision in Hesperia. The force of the collision knocked the ambulance onto its side. A subsequent examination of the ambulance determined that it is damaged beyond repair and must be replaced. FISCAL IMPACT The cost to replace the ambulance is 170,000 which will be paid from Fire Operations reserves, requiring a budget amendment to account via Resolution No Staff anticipates that an insurance reimbursement will be received at a later date for an undermined amount. ALTERNATIVE(S) Provide alternative direction to staff. ATTACHMENT(S) 1. Resolution HFPD Page 40

43 ATTACHMENT 2 City of Hesperia Meeting Minutes - Final City Council Tuesday, May 5, 2015 City Council Chambers 9700 Seventh Ave. Hesperia CA, :30 PM REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT CLOSED SESSION - 5:00 PM Roll Call: All Members Present Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ Conference with Legal Counsel - Potential Litigation: Government Code Section (d)2 1. One (1) case Conference with Real Property Negotiators Property Negotiations Government Code Section Negotiating parties: Arco AM/PM and City of Hesperia Location: Main Street Under negotiations: Price and terms 2. Negotiating Parties: Main and Escondido LLC and the City of Hesperia Location: APN and 58 Under Negotiations: Price and terms 3. Negotiating Parties: City of Hesperia and Avison Young Location: APN Under Negotiations: Price and terms Conference with Labor Negotiator Government Code Section Negotiations between the City of Hesperia and the San Bernardino Public Employees Association City of Hesperia Page 41

44 (SBPEA) and non-represented employees with the City's Negotiator. (Staff person: Brian D. Johnson, Assistant City Manager/ Management Services) Personnel Matters - Performance Evaluations Government Code Section City Attorney CALL TO ORDER - 6:30 PM The meeting was called to order at 6:30 p.m., recessed at 8:45 p.m., reconvened at 8:55 p.m., recessed at 9:55 p.m. and reconvened at 10:00 p.m. A. Invocation by Dennis Saunders Church of Jesus Christ of Latter-day Saints B. Pledge of Allegiance to the Flag C. Roll Call: All Members Present Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ D. Agenda Revisions and Announcements by City Clerk One letter was received for item no. 10. It was distributed to the City Council. E. Closed Session Reports by City Attorney Real property negotiations item no. 3 was continued to a future agenda. The City Council was updated, no reportable action taken. ANNOUNCEMENTS/PRESENTATIONS 1. Presentation of Proclamation to the Rotary Club of Hesperia for the 3rd Annual Pet Walk and Pet Expo presented to Suzanne Edson, Animal Control Supervisor and Rotary Member by Mayor Schmidt 2. Presentation to Chandler Brown, High School Student by Mayor Schmidt 3. Community Events Calendar by Rachel Molina, Community Relations and Media Coordinator Toilet exchange program 5/16 at Hesperia High School, Blood Drive at Library Community Room 5/21 PUBLIC COMMENTS Janine Densdale, commented on promoting agriculture. Randal Massaro, commented on the Federal government, law enforcement and hunting and trapping. Rebecca Daugherty, commented on pedestrian safety. Rogelio Carrillo, commented on code enforcement. Sandy Mullet, commented on the intersection of Seventh Avenue and Mauna Loa. Tina Gliddon, commented on animal nuisance issues and requested webcasting of Advisory Committee meetings. JOINT CONSENT CALENDAR A motion was made by Leonard, seconded by Holland, that item nos. 1 5 and 7-8 of the Consent Calendar be approved. The motion carried by the following vote: City of Hesperia Page 42

45 Aye: No: 5 - Schmidt, Leonard, Holland, Blewett and Russ 0 1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, April 21, 2015 It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, April 21, Sponsors: City Clerk Melinda Sayre-Castro 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Sponsors: Assistant City Manager/Management Services Brian Johnson 3. Willow Street Shared Use Paseo Active Transportation Program (ATP) Grant Application It is recommended that the City Council adopt Resolution approving the application for grant funds from the Active Transportation Program (ATP) for the Willow Street Shared Use Paseo, under the Safe Routes to School (SRTS) component of the ATP, and approve the commitment for matching funds. Sponsors: City Engineer John Leveillee 4. Bear Valley Road Bicycle Bypass Phase II Active Transportation Program (ATP) Grant Application It is recommended that the City Council adopt Resolution approving the application for grant funds from the Active Transportation Program (ATP) for the Bear Valley Road Bicycle Bypass Phase II and approve the commitment for matching funds. Sponsors: City Engineer John Leveillee 5. Purchase of New Ambulance It is recommended that the Hesperia Fire Protection District (HFPD) Board of Directors (i) authorize the purchase of a new replacement ambulance (including gurney) for a total of 170,000, (ii) adopt Resolution No. HFPD , amending the FY Fire Operations Budget by appropriating 170,000 from the Fire Operations reserves for the purchase, and (iii) authorize the City Manager or his designee to execute associated documents. Sponsors: City of Hesperia Assistant City Manager/Management Services Brian Johnson Page 43

46 Item no. 6 pulled for discussion by Mayor Schmidt. 6. Approve Purchase of Traffic Video Detection System It is recommended that the City Council authorize the City Manager to execute a Purchase Order, authorizing Iteris Inc, of Santa Ana, California to provide two (2) new four (4) camera traffic detection systems to the City of Hesperia, in the not-to-exceed amount of 39, Sponsors: Director of Public Works Dale Burke A motion was made by Russ, seconded by Holland, that item no. 6 of the Consent Calendar be approved. The motion carried by the following vote: Aye: No: 5 - Schmidt, Leonard, Holland, Blewett and Russ 0 7. Appointment of second alternate representative to the Victor Valley Wastewater Reclamation Authority It is recommended that the City Council appoint Council Member Paul Russ as the City s second alternate representative to the Victor Valley Waste Water Reclamation Authority (VVWRA) Sponsors: City Clerk Melinda Sayre-Castro 8. Installation of All-Way Stop control at the intersection of 7th Avenue and Mauna Loa Street The Public Safety Advisory Committee recommends that the City Council adopt Resolution approving the installation of All-Way Stop control at the intersection of 7th Avenue and Mauna Loa Street based on the collision history of the intersection. Sponsors: City Engineer John Leveillee PUBLIC HEARINGS 9. Extension of the prohibition of commercial medical marijuana cultivation It is recommended that the City Council adopt Ordinance No , extending the prohibition of the commercial cultivation of marijuana within nonresidential land use designations or zones in the City of Hesperia, making findings pursuant to Government Code Section 65858(a) and declaring the urgency thereof. Sponsors: Principal Planner Dave Reno The public hearing was opened. There being no public comment the public hearing was closed. A motion was made by Holland, seconded by Russ, that staff s recommendation be approved. The motion carried by the following vote: Aye: City of Hesperia 5 - Schmidt, Leonard, Holland, Blewett and Russ Page 44

47 No: 0 NEW BUSINESS 10. City Council Advisory Committee's Animal Keeping Ordinance Review Staff recommends that the City Council review the information, and provide direction to staff on the City Council Advisory Committee's review of the Animal Keeping Ordinance. Sponsors: Director of Development Services Scott Priester The following individuals commented on item no. 10: Randall Massaro, Marcus Dinsdale, Margaret Johnson, Sophie Steeno, Hector Hernandez, Sherri Northam, Shawn Whiskeybriah, Hugo Colon, German Esciado, Kim Jones, Leah Richardson, Jerry Pike, Jason (no last name provided), Luann Lons, Rebecca (no last name provided), Sandy Mullet, Caesar Hernandez, Jim Bird, Judy Bird,David Lopez, Sandra Lopez, Lisa Marnie, Shirley Spencer, Shane Martin, Santana Acuna, Tina Gliddon, Alexa Molesky, Allison Hocker, Stephanie Lonsdale, Tim Metzger, Stacy Fowler, Robert Salazar, Arturo Quintaro, Jose Meza, Bob Nelson, ET Snell, Sabrina Cisneros, Soccoro Cisneros, Raina Braden, Guadelupe Campos, Lisa Griest, Jacqueline & Stephanie, Ramone Escobar, Tanya Fowler, Carlos Alverez, Aileen Chapman, Allison Hacker, Terry Gonzalez, Henry Castro, Mirna Velasco, Michelle Holden, Ty Nitti, Luis Pararez, Belinda Shanley, Richard Jarrel, Ray Sandoval, Shirley Spencer, Jesus Pena, Samantha Velasquez, Glen Bancroft, Miguel Martinez, Theresa?, Sue Saback. A motion was made to discontinue the City Council Advisory Committee review of the animal keeping ordinance by Holland, seconded by Russ, that this item be approved. The motion carried by the following vote: Aye: No: 5 - Schmidt, Leonard, Holland, Blewett and Russ Audited Financial Statements for Fiscal Year Ended June 30, 2014 It is recommended that the City Council, Community Development Commission, Hesperia Housing Authority Board, Hesperia Water District Board, and Hesperia Fire Protection District Board receive and file the audited Financial Statements for the Fiscal Year Ended June 30, Sponsors: Assistant City Manager/Management Services Brian Johnson A motion was made by Blewett, seconded by Russ, that staff s recommendation be approved. The motion carried by the following vote: Aye: No: 5 - Schmidt, Leonard, Holland, Blewett and Russ 0 COUNCIL COMMITTEE REPORTS AND COMMENTS Council Member Blewett - Commented on the COP breakfast fundraiser event at Apple Valley Apple City of Hesperia Page 45

48 Bees Restaurant, Dog Walk 5/9. Council Member Leonard - Commented on VVTA. Council Member Russ - Requested that public meetings be recorded to include the advisory committees. Mayor Pro Tem Holland - Gave League of California Cities update. Appointment to the Public Safety policy committee. Mayor Schmidt - Commented on Healthy Hesperia, street lighting in the City, the CAFR audit, Washington DC legislative trip, International Shopping Center trip. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS None ADJOURNMENT 11:08 p.m. By: Melinda Sayre-Castro, City Clerk City of Hesperia Page 46