DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA. Central Administration Building May 1, Regular Board Meeting Minutes of the Board

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1 DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA Board Room 5:30 PM Central Administration Building May 1, 2018 Regular Board Meeting Minutes of the Board PRELIMINARY MATTERS CALL TO ORDER: PRESENT: Others Present: Mr. Mitch Lindemann, President Mr. Mario Ramos, Member Mr. Natalio Sabal, Member Mr. Ray Borane, Member Dr. Edward Gomez, Member Mr. Ron Aguallo, Superintendent Carol Perez, Secretary to the Superintendent Mr. Lindemann opened the meeting by presenting Mr. Ramos a plaque for his year of service as a board president and a bulldog statue to Mr. Aguallo for his years of service as superintendent. APPROVAL OF MINUTES: Mr. Sabal motioned to approve the minutes. Dr. Gomez seconded the motion. Motion carried with five aye votes. March 21, Special Board meeting April 3, Regular Board meeting, plus one executive session April 10, 2018-Work Study Session SUMMARY OF CURRENT EVENTS: Mr. Aguallo addressed the Board and commented on the school closure and he said he anticipated this walkout would be over on Thursday but he could not guarantee it. He said at that point he would close the schools until there would be enough personal in the system. He said they looked at actual instructional minutes to meet the State recommendation time for a full time equivalency for a student. He said the seventh and eighth grade students are short in instructional minutes. He looked 1

2 on the days remaining to make up that time gap. If they could not make that gap, he would look at alternative methods to make up the time. Mr. Aguallo said not having enough hours did not mean contract days it meant two different things. He said a teacher signed a contract to work for 183 days and he expects that to be fulfilled. Mr. Aguallo said what he heard from the State was that this walkout should be over by Thursday. GOVERNING BOARD MEMBERS: Dr. Gomez commented on the eligibility of students for sports during the walkout. EX-OFFICIO BOARD MEMBER: Mr. Lindemann presented a small bulldog statue for his service of ex-officio board member. Francisco La Madrid gave the DHS School Activity Report for the month of May and introduced next year s ex-officio board member Moyra Fragoso. PUBLIC COMMENTS: None CONSENT AGENDA ITEMS: Mr. Sabal motioned to approve the consent agenda as presented. Dr. Gomez seconded the motion. Motion Payroll and Expense Vouchers: Payroll Voucher: 20 & 21 Expense Vouchers: 1012,1013,1014,1015 ACTION ITEMS: (Items for Consideration, Discussion, Direction and Possible Approval) Discussion/action on approval of certified hires. Mr. Borane motioned to approve the certified hires as listed. Dr. Gomez seconded the motion. Motion Henry Jones- Assistant Principal (HMS) M&O Aaron Rodriguez Assistant Football Coach (DHS) M&O Sally Hamilton SPED summer school teacher $30.00/hr. M&O Mark Brosas SPED summer school teacher $30.00/hr. M&O Grace Docto Math summer school teacher $30.00/hr. M&O Elvira Boniol Math summer school teacher $30.00/hr. M&O Ceferino Gilig Math summer school teacher $30.00/hr. M&O Luis Cañez Math summer school teacher $30.00/hr. M&O Wendy Blanco English summer school teacher $30.00/hr. M&O Arnold Recinto English summer school teacher $30.00/hr. M&O Renee Sauza English summer school teacher $30.00/hr. M&O Jose Hinojos Biology summer school teacher $30.00/hr. M&O 2

3 Marivell Villanda Biology summer school teacher $30.00/hr. M&O Discussion/action on approval of classified hires. Mr. Ramos motioned to approve the certified hires as listed. Dr. Gomez seconded the motion. Motion Claudia Margillan Food Service Worker $10.50/hr. M&O Rosa Sanchez SPED summer school instructional aide $12.36/hr. M&O Claudio Barrera SPED summer school instructional aide $10.59/hr. M&O Yadira Echevarria SPED summer school instructional aide $10.50/hr. M&O Johanna Herrera SPED summer school instructional aide $11.02/hr. M&O Jasmine Lopez SPED summer school instructional aide $10.50/hr. M&O Alma Chavez SPED summer school instructional aide $10.50/hr. M&O Nereyda Teran SPED summer school instructional aide $10.50/hr. M&O Discussion/action on approval of an addendum for Homebound Services (ESS). Mr. Sabal motioned to approve the addendum for homebound services. Mr. Ramos seconded the motion. Motion John Frazier Homebound Services $35.00 /hr. M&O * Corrected minutes: as per Mr. Borane, Mr. Frazier is an hourly employee and should not have been listed under an addendum as per articulated in this agenda. Discussion/action on approval of volunteers Mr. Sabal motioned to approve the volunteers as listed. Mr. Ramos seconded the motion. Motion Jose Grijalva- Basketball assistant coach volunteer- SY 2018/2019 HMS Seaun Atchinson Marching band volunteer Current year DHS Discussion /action on approval of certified resignations. Mr. Borane motioned to approve the certified resignations. Dr. Gomez seconded the motion. Motion Jonathan Keat- Social Studies teacher (HMS), resignation effective rehire-able Briana Nunez-1 st grade teacher (Clawson) resignation effective re-hire-able Zaldy Magpayo-3 rd grade teacher (Stevenson) resignation effective rehire-able Martha Vivian Ramirez-Social Studies teacher (RBMS) resignation effective re-hire-able 3

4 Discussion/action on approval of a classified resignation. Dr. Gomez motioned to approve the classified resignation. Mr. Sabal seconded the motion. Motion Santos Luis Greer Transportation Supervisor, resignation effective re-hire-able Discussion/action on approval of donations received by DUSD #27: Mr. Borane motioned to approve the donations as listed. Dr. Gomez seconded the motion. Motion Take of table- Donation of Shirts & Shorts to Spring Football program from a private donor (appx. value $2,100) Donation of floral arrangements from Romantic Realties to Diamond Scholars. (appx. value $108.90) Donation of 15 soccer uniforms to PHMS Soccer Club from Mr. Felipe McGrew. (appx. value $410.00) Donation of $, 7,375 to the DHS DECA from U of A Center for Border Health Disparities (Elizabeth Salerno Valdez, Doctoral Student. Discussion/action regarding acceptance of the following property donated to DUSD #27 from Ronald J. & Rona Borane Trust. Mr. Borane said he does not have a conflict, but to avoid an appearance of impropriety he recused himself, declared a possible conflict of interest, and will not participate in any of the discussion. Mr. Sabal motioned to approve the acceptance of the property donated to DUSD #27 from Ronald J. Borane and Rona Borane Trust. Dr. Gomez seconded the motion. Motioned carried with four aye votes one recused (Borane). Discussion/action on approval of Futures Education Contract/Addendum for ESS Services. Dr. Gomez motioned to approve the Futures Education Contract/Addendum for ESS service. Mr. Sabal seconded the motion. Motion Discussion/action on approval of MOU/Addendum between Copper Queen Community Hospital and DUSD #27 Dr. Gomez motioned to approve the MOU/Addendum between Copper Queen Community Hospital and DUSD #27. Mr. Borane seconded the motion. Motion Discussion/action on approval of MOU/Addendum between Cochise County 4

5 Library District and Faras Elementary School. Discussion/action on approval of the ASBA PROPOSED 2018 POLITICAL AGENDA and the appointment of an official delegate and an alternate delegate to represent DUSD #27. Mr. Sabal motioned to approve the ASBA PROPOSED 2018 POLITICAL AGENDA and appointed Mr. Lindemann as the official delegate to represent DUSD #27. Dr. Gomez seconded the motion. Motion At this time of the agenda Diego Guerrero, DHS Counselor and Bianca Hernandez, Math Coach, presented to the board on the value added/distinction points for the valedictorian and salutatorian. If a tie occurs in the valedictorian or salutatorian honors, a tiebreaker would be implemented. The tiebreaker will consist of in-house distinguish points. The counseling department would determine distinguished points. Discussion/action on approval of the First Reading of Policy. Mr. Sabal motioned to approve the first reading the policy IKC-Class Ranking/Grade point Averages. Mr. Borane seconded the motion. Motion IKC-Class Ranking/Grade point Averages Discussion regarding School Finance Memorandum requirement for Board approval of school closure for reasons listed in A.R.S (B); adopted District policy including the language of A.R.S (B); and application for closure to ADE. Dr. Gomez motioned to approve the emergency adoption on the amendment to Policy ID- School day. Mr. Borane seconded the motion. Motioned 1. Discussion/action on approval of Amendment to Policy ID -School Day; Policy BGB allows the District to adopt policies and revisions to policies without two readings in emergency situations, when the emergency ends, this reading will be deemed to be the first reading prior to final adoption. The emergency is that the Arizona Department of Education is requiring a policy including the language of A.R.S (B) be in place prior to submission of a request to close the school during the work stoppage. The language is required under state law. 2. Discussion/Action of the Governing Board to ratify the closure of District schools beginning April 26, 2018 and continuing until the work stoppage ends or that, in the opinion of the Superintendent, a school or schools have sufficient certified personnel returning to work to allow students to safely return to school. Board action to close schools is required by ADE to allow the school year under Policy IC rely upon the hourly equivalent of 180 days be used in determining delivery of 5

6 education and to determine that the student absences during the closure are considered excused absences. 3. Discussion/Action to approve and/or ratify the submission of the request to close schools during the work stoppage beginning on April 26, Item #4 was tabled. 4. Discussion/Action to determine if the work stoppage extends beyond the approved calendar year, graduation ceremonies may proceed, however, diplomas will not be issued until the education hours have been satisfactorily completed. UPCOMING EVENTS: DUSD 2018 Annual Awards Night...Tuesday, May 15, 6:00 p.m. Middle School Promotion Ceremonies...Wednesday, May 24 th 8:30 a.m. & a.m. DHS Graduation...May 25, 7:30 p.m. Next Regular Board meeting.june 5, 2018 REPORTS/DISCUSSION ITEMS Business Office Reports Mr. Cesar Soto addressed the Board and stated that the Board had the budget balances in their packets and said everything looked good. Line of credit has not been used. Enrollment Reports- Mrs. Samaniego reported there are 4,132 students enrolled at this time. Request for future agenda items- Mr. Aguallo-Special Board meeting April 8, 2018for approval of the final budget revision for the FY 17/18 district annual expenditure budget. UPCOMING EVENTS: DUSD 2018 Annual Awards Night...Tuesday, May 15, 6:00 p.m. Middle School Promotion Ceremonies...Wednesday, May 24 th 8:30 a.m. & a.m. DHS Graduation...May 25, 7:30 p.m. Next Regular Board meeting.june 5,2018 EXECUTIVE SESSION: A. The Governing Board will meet in executive session, pursuant to A.R.S (A) for the purpose of parent appeal of Student A & Student B long-term suspensions. 6

7 B. The Governing Board may vote to move into executive session, pursuant to A.R.S (A) (1), for discussion and consideration of the following matters: Dr. Gomez motioned to enter into executive session. Mr. Ramos seconded the motion. Mr. Sabal recused himself from the executive sessions. Motion carried with four aye votes. Meeting moved into executive session at 6:45 p.m. Return to open session. Dr. Gomez motioned to resume open session at 7:15 p.m. Mr. Borane seconded the motion. Motion carried. Discussion/consideration of request for one-year leave of absence submitted by Melissa Novoa, certified teacher. 1. Discussion/action on approval of one-year leave of absence requested by Mrs. Melissa Novoa, 1 st grade elementary Joe Carlson. Mr. Lindemann called for a motion on the floor on the request received from Mrs. Melissa Novoa for Leave of Absence. Item failed for lack of a motion. No board action was taken during executive session. ADJOURMENT There being no further business, motion was made by Mr. Lindemann to adjourn the meeting. Mr. Sabal seconded. Motion Meeting adjourned at 7:20 P.M. Minutes prepared by Carol Perez, Secretary to the Superintendent The Board at their meeting on June 5, 2018 approved these minutes. Details regarding presentations and discussions are available on the audio and video recordings posted on the Governing Board page on the DUSD internet at douglasusd27.schoolinsites.com (For exact statements made during the board meeting, you may request a copy of the tape). 7