MINUTES FOR ANNUAL BOARD OF TRUSTEES MEETING THURSDAY, November 17, :00 PM FORMAL ACTION WILL BE TAKEN

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1 MINUTES FOR ANNUAL BOARD OF TRUSTEES MEETING THURSDAY, November 17, :00 PM FORMAL ACTION WILL BE TAKEN I. CALL TO ORDER Open Public Meetings Act 7:00pm The New Jersey Open Public Meetings Act was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Paulo Freire Charter School Board of Trustees has caused notice of the date, time, and place of this meeting to be published in the September 9, 2016 Star Ledger newspaper. II. BOARD MEMBERSHIP TERM EPIRES PRESENT ABSENT, Trustee 8/19/2019, Trustee 8/19/2019, Trustee 8/19/2020 Kevin Moulton, Trustee 8/19/2020 Al-Fuquan Hardy, Trustee 7:15pm 8/19/2020 SUPPORT PERSONNEL Tauheedah Baker, ED, Chief Academic Officer Demond Jones, Chief Operations Officer Gil Berrios, Business Administrator/Board Secretary Shavon Chambers, Principal James Bond, Treasurer David Edwards, Assoc. Dir. of College Placement III. APPROVAL OF AGENDA Be it Resolved that the Board approve the meeting agenda for the November 17, 2016 meeting Motion: Second: Vote: 3-2 Kevin Moultin Al-Fuquan Hardy 1

2 IV. APPROVAL OF MINUTES A. Be it Resolved that the Board approve the regular minutes from the October 20, 2016 meeting Motion: Second: Vote: 3-2 Kevin Moultin Al-Fuquan Hardy V. CHIEF SCHOOL ADMINISTRATOR S REPORT ON ACADEMICS A. IDEA SPED Audit- December 9, 2016 B. Internal SPED Audi Contractor C Step Team Washington DC & White House Visit D. Staff Holiday Party- Marriot Renaissance December 16, 2016 E. Family & Community Engagement Plans F. Be the Change Day- December 16, 2016 VI. RECOMMENDATIONS OF THE CHIEF SCHOOL ADMINISTRATOR Be it Resolved, upon the recommendation of the Chief Academic Officer, that the Board of Trustees approves the following resolutions: 101. Motion to approve contracting with Amir Gilliam to perform a programmatic special education audit at a cost of Motion to approve contracting with Marriott Renaissance Hotels to host the Staff Holiday Party at a cost not to exceed 2,600 2

3 103. Motion to approve the monthly Paypal expense for the YTD Video Downloader subscription in the amount of 29.90/year 104. Motion to approve the Paypal purchase of Microsoft Office Software for administrative computers at a cost not to exceed Motion to approve the following field trips: Title of Trip Destination Number of Students/ Grade Level(s) Number of Chaperones Date(s) of Trip Cost(s) Be the Change Day- Community Food Bank Be the Change Day- Kids Need Support 2 Be the Change Day- Branchbrook Park Hillside, NJ 70 Grades 9-12 Rahway, NJ 80 Grades 9-12 Newark, NJ 80 Grades /16/2016 Not to Exceed /16/2016 Not to Exceed /16/ VII. Motion: Second: Kevin Moulton Vote: 4-1 8:10pm Kevin Moultin Al-Fuquan Hardy CHIEF OPERATIONS OFFICER S REPORT ON OPERATIONS a. General Report on Operations 1. Board Governance Training 3

4 2. Fingerprinting 3. Ethics to be completed, during Board Meeting- November (NJ School Ethics Commission) 4. NJSBA registered, GB will send the POC 5. Sports Stipend- Coaches 6. Worker s Compensation Seminar (Institute for Professional Development-99 per person) Dec. 9 VIII. RECOMMENDATIONS OF THE CHIEF OPERATIONS OFFICER 201. Motion to Approve the Athletic Program Stipends for SY for the following staff members: Name Position Stipend Amount Benjamin Phillis Assistant Boys Basketball Coach 1,500 Melissa Ransome Co-Cheerleading Coach 1,500 Shawna Barr Co-Cheerleading Coach 1,500 Tuquan Smith Athletic Coordinator 11,000 Tuquan Smith Boys Basketball Coach 3,000 Thomas Johnson Girls Basketball Coach 3,500 David Zuber Assistant Girls Basketball Coach 2,500 Christopher Rodriguez Spring Track Assistant Coach 2,500 Angel Solis Spring Track Coach 4,000 Melissa Ransome Step Team Coach 1,500 4

5 Motion: Second: Vote: Kevin Moultin Al-Fuquan Hardy 202. Motion to Approve Athletic Stipend for the following non-staff member: Name Position Stipend Amount Dajah Bell Assistant Cheerleading Coach 1,000 Motion: Second: Vote: Kevin Moultin Al-Fuquan Hardy 203. Motion to Approve Professional Development Seminar with the Institute for Professional Development for the following staff members: Name Professional Development Date Cost Demond Jones Worker s Compensation Law in New Jersey December 9,

6 Gil Berrios Hydiah McClendon Worker s Compensation Law in New Jersey New Jersey Immunization Conference December 9, November 30, 2016 not to exceed Motion 201 through 203 Motion: Second: Al-Fuquan Hardy Vote: 4-1 Motion Number 203 to add New Jersey Immunization Conference to this Board Meeting 11/17/16. Kevin Moultin Al-Fuquan Hardy x I. BUSINESS ADMINISTRATOR REPORTS Reminders: Required Board Training Fingerprints 301 Motion to Approve by the Board of Trustees the Treasurer s Report for October 31, Motion to Approve by the Board of Trustees the Board Secretary s Report for October 31, Pursuant to N.J.A.C. 6A:23A-16.10(c)3, I certify that as of the date of this report no budgetary line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of 6A:23A-16.10(a). 303 Move to approve the Transfer Report for the Month of October 31, 2016 FY

7 304 Motion to Approve by the Board of Trustees Shana Tulloch-Ward IDEA Salary & Benefits in the amount of amount of 52, PFCS Sch Name % Salary % Title I Salary IDEA Benefits IDEA Shana Tullock-Ward 100% 59, % 41, Title I Pens/FICA 20% Total IDE 41, , Benefits 2, , IDEA Instructional Supplies 3, Total 100% 59, , , , , Motion to Approve by the Board of Trustees The FY IDEA in the amount of 56, Motion to Approve by the Board of Trustees IDEA Final Report FY Motion to Approve by the Board of Trustees Title I Final Report FY Motion to Approve by the Board of Trustees To Recind Preferred Meals Food Service for the two year contract. 309 Motion to Approve by the Board of Trustees Preferred Meals Food Service for September 1, 2016 through June 30, 2017 and its Unit Price. Breakfast Lunch Snack Motion to Approve by the Board of Trustees The Financial Audit FY for submission on December 5, Motion to Approve by the Board of Trustees the Bill s List from 10/12/16 11/14/16 in the amount of 666,

8 10/12/ /31/ /01/ /14/2016 Fund 10: General 247, , Fund 20: Special Revenue , Fund 60: Enterprise 4, , Fund 90: Agency 45, , Fund 91: Net Payroll 84, Fund 95: Student Activity Total: 381, , = 666, Motion 301 through 311 Motion: Second: Kevin Moulton Vote: 4-1 Kevin Moultin Al-Fuquan Hardy. PUBLIC SESSION Members of the public will be given the opportunity to address the board. Comments should be limited to 3 minutes. None I. EECUTIVE SESSION: Motion to adjourn into closed session at 9:30pm Motion to return to open public session at 9:45pm Personel Motion: Second: Kevin Moulton Vote: 4-1 8

9 Kevin Moultin Al-Fuquan Hardy II. PERSONNEL 401 Approval of Stipends for Staff for NCLB Grant Program Administration: Staff Member Pay Periods Stipend Amount Jones, Demond 11/18/16 & 5/05/17 2,250 Baker-Jones, Tauheedah 11/18/16 & 5/05/17 3,500 Berrios, Gil 11/18/16 & 5/05/17 2, Approval of Stipends for Staff for Newark 350 Program Administration: Staff Member Pay Periods Stipend Amount Baker-Jones, Tauheedah 11/18/16 & 5/05/ Approval of the following Staff Separations: Staff Member Responsibilities Reason Date Denu, Michael Science Teacher Resignation 1/27/2017 McIntyre, Alvin Art Teacher Resignation 12/30/ Approval of Suspension Without Pay for the following staff members: Staff Member Responsibilities Date(s) Denu, Michael Science Teacher 11/04/ /18/ Approval of Paid School Based Leave for the following staff members: Staff Member Responsibilities Date(s) Denu, Michael Science Teacher 11/18/ /27/2017 9

10 Motion: Second: Vote: 4-1 Kevin Moultin Al-Fuquan Hardy Motion 401 through Approval Dr. Benjamin Hughes as a Long-Term Science Subsitute at a per diem (21.77 per hour) start date 11/14/2016 through June 30, Staff Member Responsibilities Date(s) Dr. Benjamin Long Term Science Start date 11/14/2016 at a per Hughes Sustitute Diem (21.77 per hour) Motion: Second: Kevin Moulton Vote: 4-1 Kevin Moultin Al-Fuquan Hardy 10

11 III. MOTION TO APPROVE BY THE BOARD OF TRUSTEES THE NET BOARD MEETING DATE, LOCATION, & TIME 501 Motion to approve by the Board of Trustees the next board meeting at Thursday, December 15, 2016 at 6:30 pm at 28 Burnet Street, Newark, NJ Motion: Second: Vote: 4-1 Kevin Moultin Al-Fuquan Hardy IV. ADJOURNMENT 502 A motion was made to adjourn the meeting by. The motion was seconded by and the meeting was adjourned at 10:15 pm. Kevin Moultin Al-Fuquan Hardy 11