PORT OF ST. HELENS 100 E STREET, COLUMBIA CITY, OR NOVEMBER 28, :30 A.M.

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1 PORT OF ST. HELENS 100 E STREET, COLUMBIA CITY, OR NOVEMBER 28, :30 A.M. REVISED I. CALL MEETING TO ORDER (President, Chris Iverson) A. Flag Salute B. Roll Call II. CONSENT AGENDA (The Board has agreed to implement a Consent Agenda. Implementation of the Consent Agenda means that all items marked with an asterisk (*) are adopted by a single motion, unless a Member of the Board requests that such item be removed from the Consent Agenda and voted upon separately. Generally, Consent Agenda items are routine in nature and enable the Board to focus on other matters on the Agenda.) A.* Approval of Minutes, November 14, 2018 B.* Financial Reports/Commissioners Reimbursement III. COMMENTS FROM VISITORS (Limited to 2 min. per person unless prior authority is obtained) IV. UNFINISHED BUSINESS A. Resolution CA A RESOLUTION AUTHORIZING THE PORT TO EXECUTE A LEASE AMENDMENT WITH US PIPE FABRICATION LLC B. Resolution PM A RESOLUTION AUTHORIZING THE PORT TO AMEND A SUBLEASE AND DOCK USE AGREEMENT WITH CASCADE KELLY HOLDING LLC V. NEW BUSINESS A. Resolution CA A RESOLUTION APPROVING AN AMENDMENT TO THE WHPACIFIC SCOPE OF WORK FOR THE SCAPPOOSE INDUSTRIAL AIRPARK WEST SIDE WATER AND SEWER PROJECT VI. VII. EXECUTIVE SESSION A. The Board will hold an executive session to confer with persons designated by the Board to negotiate real property transactions pursuant to ORS (2)(e) and to consult with Legal Counsel concerning rights and duties regarding current litigation or litigation likely to be filed pursuant to ORS (2)(h) ADJOURNMENT Next Regularly Scheduled Meetings Dec. 12 th at 8:30 a.m. (Port Office) Commission Mtg. Dec. 26 th at 8:30 a.m. (Port Office) Work Session (TBD) Upcoming Events Jan. 8 th at 5:30 p.m. SBM Advisory Committee Mtg. Jan. 28 th at 5:00 p.m. SIA Advisory Committee Mtg. Agenda times and order of items listed are estimated and are subject to change without notice. This facility is ADA accessible. If you need special accommodation, please contact the Port office at (503) or TTY (800) , at least 48 hours before the meeting.

2 PORT OF ST. HELENS NOVEMBER 14, 2018 COLUMBIA CITY, OREGON Revised The Port of St. Helens held a Board meeting at 8:30 a.m. on Wednesday, November 14, 2018, at the Port Office, 100 E Street, Columbia City, Oregon with the following present: Commissioners Staff Chris Iverson President Doug Hayes Executive Director Larry Ericksen Vice President Paula Miranda Deputy Executive Director Mike Avent 2 nd Vice President Bob Gadotti Executive Finance Manager Robert Keyser Secretary Craig Allison Prop. & Ops. Manager Patrick Trapp Treasurer Sean Clark P.W.W. Terminal Manager Brittany Scott Administrative Assistant Scott Jensen Planner Miriam House Assn. Property & Ops. Manager Gina Cisco P.R. & Com. Outreach Rep Guest Legal Counsel Brian Little N.W.I.W. Robert Salisbury David McDaniel Gladstone Citizen John Blodgett Clatskanie Citizen Press Don Squires St. Helens Citizen Courtney Vaughn Spotlight Barb Foss Scappoose Citizen Donald Kool VA Local 290 Herman Stonebraker VA Local 290 John Kimberling VA Local 290 Dan Luckett Clatskanie Citizen Chris Carpenter Beaverton Citizen Steve Sharek Clatskanie Citizen Kurt Harrington Cascadia Jennifer Purcell Oregon DEQ Catie Kerns Global Partners Dan Clark Williams Fire & Hazard Control Troy Johnson Williams Fire & Hazard Control Kevin Haugh Genesee & Wyoming Railroad Nancy Ward St. Helens Citizen Dylan Remley Global Partners The Port of St. Helens Board meeting was called to order at 8:30 a.m. by President Chris Iverson. Consent Agenda Mike Avent moved, Larry Ericksen seconded a motion to adopt the consent agenda; October 17, 2018 minutes as presented. Motion carried unanimously. Unfinished Business RESOLUTION A RESOLUTION AUTHORIZING THE PORT TO ENTER INTO A CHANGE ORDER WITH CASCADIA ASSOCIATES, LLC Robert Keyser moved, Patrick Trapp seconded a motion to adopt Resolution , authorizing the executive director to execute Cascadia s proposal not to exceed the total amount of $24,800 as presented, subject to further concurrence and approval by the insurers. Motion carried unanimously. Exhibits to minutes are attached only to the original which can be examined at the Port Office, 100 E Street, Columbia City, OR Page

3 New Business RESOLUTION A RESOLUTION APPROVING THE EXECUTIVE DIRECTOR TO EXECUTE A GRANT AWARD AGREEMENT FROM TRAVEL OREGON Larry Ericksen moved, Mike Avent seconded a motion to adopt Resolution , authorizing the Executive Director to execute the Travel Oregon Grant agreement for $20,000 improvements at Bayport RV Park and Campground. Motion carried unanimously. RESOLUTION A RESOLUTION AUTHORIZING THE PORT TO EXECUTE A LEASE AMENDMENT WITH US PIPE FABRICATION LLC This item was tabled for further review and discussion. Global Partners Presentation Dylan Remley with Global Partners gave a presentation on current operations as it related to their amendments to their lease. RESOLUTION (for review 1 st reading) A RESOLUTION AUTHORIZING THE PORT TO AMEND A SUBLEASE AND DOCK USE AGREEMENT WITH CASCADE KELLY HOLDINGS LLC This item was presented in draft form to give the Commission time to review as part of their 14-day review process. Executive Director s Report A written report was provided and read by Doug Hayes. Commissioner s Reports Patrick Trapp asked for an update on the Port Westward dock. He reported that he attended the St. Helens City Council Meeting as well as the Marina Advisory Board Meeting. Pat and Robert went out to Boardman for the retirement for Mr. Neil along with a tour. Robert Keyser reported he took a tour of Boardman. The biggest take away was that Mr. Neil felt very strongly that the reason they have the Tillamook Cheese Factory and others is because they took leaps of faith and started building new structures. Larry Ericksen reported that he had a meeting with Global earlier this week about the rail plans. He went to the OMID meeting, Airport Advisory Meeting, as well as the Scappoose economic Development meeting. Mike Avent reported that he met with the Diking District and they will be at the next Commission Meeting. Chris Iverson had nothing to report. Executive Session The Board will hold an executive session to confer with persons designated by the Board to negotiate real property transactions pursuant to ORS (2)(e). The Board will also hold an Executive Session to consult with Legal Counsel concerning rights and duties regarding current litigation likely to be filed, pursuant to ORS (2)(h). THERE BEING NO FURTHER BUSINESS BEFORE THE COMMISSION THE MEETING ADJOURNED AT 12:12 P.M. President November 28, 2018 Date Commission Approved Secretary Exhibits to minutes are attached only to the original which can be examined at the Port Office, 100 E Street, Columbia City, OR Page

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12 RESOLUTION NO A RESOLUTION APPROVING AN AMENDMENT TO THE WHPACIFIC SCOPE OF WORK FOR THE SCAPPOOSE INDUSTRIAL AIRPARK WEST SIDE WATER AND SEWER PROJECT. WHEREAS, the Port wishes to extend underground water and sewer service lines on the west side of the Airpark, to serve current and future buildings in that area and connect existing service lines for a more robust network; and WHEREAS, the Port engaged WHPacific, Inc. (WHP), its Engineer of Record, for design, engineering, and project management services for this water and sewer project, under the previously-approved Task Order #7 in July 2017; and WHEREAS, in September 2018, the project scope was amended to allow for the design of an additional length of lines, and unanticipated costs associated with review and approval by the City of Scappoose; and WHEREAS, Port Staff and WHP have concluded that, with future development along the sewer line s length likely to increase the need for capacity, the pipe s diameter should be increased; and WHEREAS, WHPacific has provided the attached Amendment 3 to the original Scope of Work to accomplish the required design work, at a cost of $4,398.30; now, therefore BE IT RESOLVED by the Board of Commissioners of the Port of St. Helens as follows: That the Board approves the attached WHPacific Task Order #7, Amendment #3, for additional design services at a cost of $4,393.30, and authorizes the Executive Director or his/her representative to execute that document. PASSED AND ADOPTED this 28 h day of November 2018, by the following vote: AYES: NAYS: PORT OF ST. HELENS Attested By: By: President Secretary Page 1 - RESOLUTION NO