POLICY ADVISORY COMMITTEE AGENDA

Transcription

1 CALL TO ORDER 1. ROLL CALL 2. ORDERS OF THE DAY POLICY ADVISORY COMMITTEE Thursday, February 9, :00 PM VTA Conference Room B North First Street San Jose, CA AGENDA The quorum requirement for this meeting is: 9 3. PUBLIC PRESENTATIONS: This portion the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing. 4. Receive Committee Staff Report. (Verbal Report) (Lawson) 5. Receive Chairperson s Report. (Verbal Report) (Satterlee) BUSINESS REFERRED TO COMMITTEE BY THE BOARD OF DIRECTORS/ GENERAL MANAGER CONSENT AGENDA 6. Approve the Regular Meeting Minutes January 12, INFORMATION ITEM - Receive the Programmed Projects Quarterly Monitoring Report for October-December REGULAR AGENDA 8. ACTION ITEM - Consider cancelling the July 2012 Policy Advisory Committee meeting. 9. INFORMATION ITEM - Receive the final report on the Advisory Committee Enhancement (ACE) Process and on changes implemented resulting from it North First Street San Jose, CA Administration Customer Service

2 Santa Clara Valley Transportation Authority Policy Advisory Committee February 9, INFORMATION ITEM - Receive Regional Reports. (Verbal Reports) A. Metropolitan Transportation Commission (MTC) (Haywood) B. California Transportation Commission (CTC) (Ristow) 11. ACTION ITEM - Approve amending the Policy Advisory Committee bylaws, as indicated, to incorporate recommendations from the Advisory Committee Enhancement (ACE) process, including a mission statement and other minor changes to clarify and enhance understanding. 12. ACTION ITEM - Recommend that the Board Directors approve the following actions to fill a funding gap for the US 101/Capitol Interchange project: reprogram $1.643 million in Federal Funding; program $996,000 in Santa Clara Vehicle Registration Fee; and retain a $24 million Corridor Mobility Improvement Account (CMIA) grant. 13. ACTION ITEM - Recommend that the VTA Board Directors approve reallocation Local Program Reserve (LPR) savings $2,260,000 to five identified projects. 14. INFORMATION ITEM - Receive the Proactive CMP Quarterly Report for October through December INFORMATION ITEM - Receive letter to federal agencies regarding Metropolitan Transportation Commission (MTC). 16. INFORMATION ITEM - Receive a report on the status SR 237 Express Lanes project. OTHER 17. Review PAC Work Plan. (Lawson) 18. ANNOUNCEMENTS 19. ADJOURN In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations or accessible media for this meeting should notify the Board Secretary s Office 48 hours prior to the meeting at (408) or board.secretary@vta.org (408) (TTY Only). VTA s Homepage is located on the Web at: or visit us on Facebook All reports for items on the open meeting agenda are available for review in the Board Secretary s Office, 3331 North First Street, San Jose, California, (408) , the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on VTA s website at and also at the meeting. Page 2

3 POLICY ADVISORY COMMITTEE Thursday, January 12, 2012 MINUTES CALL TO ORDER The Regular Meeting the Policy Advisory Committee (PAC) was called to order at 4:10 p.m. by Vice Chairperson Satterlee in Conference Room B-104, Valley Transportation Authority (VTA), 3331 North First Street, San Jose, California. The agenda was taken out order. 3. PUBLIC PRESENTATIONS There were no Public Presentations. REGULAR AGENDA 8. Bike Share Pilot Program Update Aiko Cuenco, Transportation I, provided an overview the staff report. Upon query from Members the Committee, Ms. Cuenco responded that bike share is similar to car sharing. She added other U.S. cities bike share program have been extremely successful in attracting large numbers subscribers and recording high bicycle usage. Members Miller, Kotowski, and Carr arrived at the meeting and took their seats at 4:21 p.m. and a quorum was established. On order Vice Chairperson Satterlee and there being no objection, the Committee received the Bike Share Pilot Program Update. 1. ROLL CALL Attendee Name Title Status Jeffrey Cristina City Campbell Absent Michael Kotowski (Alternate) City Campbell Present Barry Chang City Cupertino Absent Orrin Mahoney (Alternate) City Cupertino Absent Cat Tucker City Gilroy Present Dion Bracco (Alternate) City Gilroy Absent Megan Satterlee, Vice Chairperson City Los Altos Present Jarrett Fishpaw (Alternate) City Los Altos NA Vacant Town Los Altos Hills Vacant (Alternate) Town Los Altos Hills Steve Leonardis Town Los Gatos Present Steve Rice (Alternate) Town Los Gatos NA Armando Gomez City Milpitas Absent Vacant (Alternate) City Milpitas Burton Craig City Monte Sereno Absent Marshall Anstandig (Alternate) City Monte Sereno Absent 3331 North First Street San Jose, CA Administration Customer Service

4 Larry Carr City Morgan Hill Present Rich Constantine (Alternate) City Morgan Hill NA John Inks City Mountain View Present Jac Siegel (Alternate) City Mountain View NA Gail Price City Palo Alto Present Nancy Shepherd (Alternate) City Palo Alto NA Kansen Chu City San Jose Present TBD City Santa Clara Jamie McLeod (Alternate) City Santa Clara Absent Howard Miller City Saratoga Present Emily Lo (Alternate) City Saratoga NA TBD City Sunnyvale David Whittum (Alternate) City Sunnyvale Present Mike Wasserman SCC Board Supervisors Present A quorum was present. 2. ORDERS OF THE DAY There were no Orders the Day. 4. Committee Staff Report Jim Lawson, Executive Policy Advisor and Staff Liaison, provided an overview the January 5, 2012 Board Director s Regular Meeting, highlighting: 1) recognized former Board Chairperson Margaret Abe-Koga and Board Member Chris Moylan for their service on VTA s Board Directors; 2) approved the Valley Transportation Plan (VTP) 2040 Revenue Strategy and Capital Project List; 3) approved the Supervisory Control and Data Acquisition (SCADA) system used to control VTA s Light Rail System; 4) approved the final design services contract for the Santa Clara/Alum Rock Bus Rapid Transit (BRT) Project; 5) reported that VTA s overall system-wide ridership increased by 3.5 percent; 6) VTA s Holiday marketing promotions were successful; 7) reported that VTA s Express Bus service began on Monday, January 9, 2012; and 8) reported that the Silicon Valley Rapid Transit (SVRT) Full Funding Grant Agreement (FFGA) is scheduled for execution on March 12, Member Whittum arrived at the meeting and took his seat at 4:25 p.m. General Manager s Report There was no General Manager s Report. 5. Chairperson s Report There was no Chairperson s Report. BUSINESS REFERRED TO COMMITTEE BY THE BOARD OF DIRECTORS/ GENERAL MANAGER CONSENT AGENDA 6. Regular Meeting Minutes December 8, 2011 M/S/C (Tucker/Price) on a vote 9 ayes to 2 abstentions to approve the Regular Meeting Minutes December 8, Member Leonardis and Whittum abstained. NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSED UNANIMOUSLY. Policy Advisory Committee Minutes Page 2 4 January 12, 2012

5 REGULAR AGENDA (continued) 7. Election Process for 2012 PAC Committee Leadership: Conduct Elections Vice Chairperson Satterlee noted that the Committee would accept nominations for Chairperson and Vice Chairperson from the floor. M/S/C (Kotowski/Tucker) to close nominations and elect Member Satterlee as the Chairperson for M/S/C (Kotowski/Tucker) to close nominations and elect Member Price as the Vice Chairperson for Vice Chairperson Satterlee relinquished her seat as Vice Chairperson and presided as the newly elected 2012 PAC Chairperson. Chairperson Satterlee stressed the importance for Committee Members to respond to the committee meeting polling s in order to determine if a quorum will be established for the meeting. 9. Valley Transportation Plan (VTP), Regional Transportation Plan (RTP) and Sustainable Communities Strategy (SCS) Activities John Sighamony, Senior Transportation Planner, provided a brief staff report, highlighting: 1) Metropolitan Transportation Commission s (MTC) Performance Assessment, which many agencies disagree with; 2) MTC s Land Use Scenario preliminary results do not meet greenhouse gas targets mandated by Senate Bill (SB) 375; and 3) Regional Meeting held in Santa Clara County on January 18, Mr. Sighamony reported that MTC and the Association Bay Area Governments (ABAG) have reviewed large scale projects that were $50 million or above and regionally significant, noting that they did not review small scale projects, such as local streets and roads projects. Mr. Sighamony commented on the general updates regarding the VTP development and feedback received from the public at the VTP Project List open houses conducted in Morgan Hill, Mountain View, and San Jose. Mr. Sighamony stated VTA will pursue all projects approved by the VTA Board or the voters regardless MTC s project performance assessment scoring. On order Chairperson Satterlee and there being no objection, the Committee received an update on the Valley Transportation Plan, Regional Transportation Plan and Sustainable Communities Strategy Activities. OTHER 12. Committee Work Plan Members the Committee directed staff to review the committee workplan to determine if it was feasible to cancel the July 12, 2012 or August 9, 2012 PAC Meeting. On order Chairperson Satterlee and there being no objection, the Committee reviewed the Work Plan. Member Inks left the meeting at 4:54 p.m. Policy Advisory Committee Minutes Page 3 4 January 12, 2012

6 REGULAR AGENDA (continued) 10. One Bay Area Grant Proposal Update Marcella Rensi, Transportation Manager, provided a brief staff report. Member Wasserman left the meeting at 5:10 p.m. Members the Committee noted the need and urgency for each city to submit a letter to MTC outlining their concerns and issues regarding the OBAG Proposal. This should be done as soon as possible to MTC has adequate time to consider and implement changes before the draft proposal is released. On order Chairperson Satterlee and there being no objection, the Committee received the One Bay Area Grant Proposal Update. 11. Express Lanes Update Murali Ramanujam, Transportation Engineer Manager, provided a brief staff report. Mr. Ramanujam reported that VTA s website includes a video that provides details on the Express Lanes Project including the hours operations, signage, and entry/exit movements to and from the Express Lanes located at the following link: On order Chairperson Satterlee and there being no objection, the Committee received a report on the status Express Lanes Projects within Santa Clara County and other Express Lanes efforts within the Bay Area and California. OTHER (continued) 13. Announcements There were no Announcements. 12. Committee Work Plan (continued) Vice Chairperson Price requested the following item be agendized for a future committee meeting: an information item regarding Metropolitan Transportation Commission s (MTC) performance initiatives. 14. ADJOURNMENT On order Chairperson Satterlee and there being no objection, the Committee Meeting was adjourned at 5:38 p.m. Respectfully submitted, Michelle M. Garza, Board Assistant VTA Office the Board Secretary Policy Advisory Committee Minutes Page 4 4 January 12, 2012

7 7 Date: January 23, 2012 Meeting: February 9, 2012 Board Meeting: March 1, 2011 BOARD MEMORANDUM TO: THROUGH: FROM: SUBJECT: Santa Clara Valley Transportation Authority Policy Advisory Committee General Manager, Michael T. Burns Chief CMA Officer, John Ristow Programmed Project Monitoring - Quarterly Report FOR INFORMATION ONLY Every quarter, the Programmed Projects Quarterly Monitoring Report is presented to PAC, TAC, BPAC, CMPP and the VTA Board Directors. The objective the report is to assist VTA staff, the advisory committees, the VTA Board and project sponsors in tracking progress the projects funded through programming actions the VTA Board. The Programmed Projects Quarterly Monitoring Report for October-December 2011 is attached for review. This report provides the latest status on discretionary funded projects. A project summary sheet highlighting status projects with funds expiring in FY 2011/12 is also attached. The project summary sheet identifies projects in three categories: Red - Projects at the risk losing funds due to delivery difficulties. Yellow - Projects that may need extra attention or will risk running into difficulties. Green - Projects are progressing smoothly. This quarter, five projects are labeled red, as indicated on Attachment A. All these projects are being closely monitored by VTA, MTC and project sponsor staff. The next Programmed Projects Quarterly Monitoring Report will cover the quarter between January and March Prepared By: Bill Hough Memo No North First Street San Jose, CA Administration Customer Service

8 Attachemnt A: Progress Summary Sheet Red = Project at risk losing funds due to delivery difficulties. Yellow = Project may need extra attention or will risk running into difficulties. Green = Project is progressing smoothly. Project Title Status Project Number Federal-State Funds for 2011 E76 request due to Caltrans Campbell-Citywide Citywide Arterials and Collectors Rehab Green SCL $500,000 02/01/12 E76 anticipated 4/2012 Campbell-Winchester Blvd Streetscape Phase 2 Green SCL $1,500,000 02/01/12 E76 anticipated 4/2012 Cupertino-Various Streets Rehabilitation Green SCL $500,000 02/01/12 E76 anticipated 4/2012 Gilroy-School Crossings, Sidewalks & Bicycle Lanes Green SCL $697,000 02/01/12 E76 anticipated 4/2012 SR2 Los Altos Hills Schools Red SCL $800,000 12/01/11 Town beginning cultural studies; may not be able to complete on time. Los Gatos-University Avenue Rehabilitation Green SCL $500,000 02/01/12 E76 anticipated 4/2012 Milpitas-Abel Street Pedestrian Improvements Green SCL $788,000 02/01/12 E76 anticipated 4/2012 Milpitas-Escuela Parkway Pedestrian and Bicycle Enhancement Green SCL $501,000 12/01/11 E76 anticipated 4/2012 Mountain View-Church Street Improvements Green SCL $530,000 02/01/12 E76 anticipated 4/2012. Palo Alto-2011 Pavement Program Green SCL $549,000 02/01/12 E76 anticipated 4/2012 San Jose-Alameda - A Plan for The Beautiful Way Green SCL $3,132,000 02/01/12 E76 anticipated 4/2012 San Jose-San Carlos Multimodal Streetscape Improvements Green SCL $1,500,000 12/01/11 Obligated. San Jose-Innovative Bicycle Detection System Green SCL $1,500,000 02/01/12 E76 anticipated 4/2012. San Jose-Lower Guadalupe River/Trail-Tasman Drive Underpass Red SCL $660,000 12/01/11 City requesting 12-month time extension from CTC at March meeting. San Jose-Los Gatos Creek Reach 5 Bridge Crossings Red SCL $50,000 02/01/12 ROW delayed. San Jose-San Fernando Street Enhanced Bikeway & Ped Access Green SCL $1,425,000 02/01/12 E76 expected 4/2012 San Jose-San Carlos Street Streetscape Green SCL $2,024,000 02/01/12 E76 expected 4/2012. San Jose-2012 Streets Resurfacing and Rehab Green SCL $7,588,000 02/01/12 Phase 2 E76 anticipated by spring. San Jose-Walk N Roll - Safe Access Red SCL $484,000 02/01/12 delayed. Santa Clara-San Tomas Aquino Creek Trail Reach 4 Green SCL $1,258,000 02/01/12 E76 expected 4/2012 Santa Clara-San Tomas Aquino Creek Spur Trail Imps Green SCL $1,081,000 02/01/12 E76 expected 4/2012 Santa Clara County-Santa Teresa/Hale Rehab Green SCL $3,048,000 02/01/12 E76 for CON submitted to Caltrans in January Santa Clara County-Expressways Pavement Rehab Green SCL $486,000 02/01/12 E76 for CON submitted to Caltrans in December Santa Clara County-Almaden Expressway Bicycle Signal Detection Green SCL $420,000 02/01/12 E76 for CON submitted to Caltrans in January Saratoga-Saratoga Village Ped Enhancement Phase 2 Green SCL $1,027,000 02/01/12 E76 anticipated 4/2012 Sunnyvale-Hendy Ave Complete Street Improvements Green SCL $2,077,000 02/01/12 E76 anticipated 4/2012 Sunnyvale-Sunnyvale Ave/Old San Francisco Road IC Reconst. Red SCL $638,000 02/01/12 waiting for Caltrans Encroachment Permit. Sunnyvale Downtown Streetscape Green SCL $594,000 02/01/12 E76 anticipated 4/ a

9 Programmed Projects Quarterly Monitoring Report October-December 2011 City Campbell Winchester Boulevard Streetscape 1 4 SCL Local $280 STIP/TE $1120 In Campbell: Winchester Blvd. from Latimer Ave to Budd Ave; pedestrian enhancements; install landscaped median; install decorative street lights. Project Phase PE/ENV Funds (00) $110 Start End 2010 complete Under construction. Fredrick Ho Phone/Fax $1, /2011 5/2012 Funds Expire awarded fredh@citycampbell.com $1,400 6/15/2011 Last Updated 12/20/2011 Nov 21, 2011 City Campbell Citywide Arterials and Collectors Rehab 2 4 SCL Local $172 STP $500 Perform AC digouts, install AC overlay, apply surface sealing, repair PCC improvements, install ADA curb ramps, perform all other incidental tasks. Project Phase PE/ENV Funds (00) $56 Start End 2011 complete In design. City to submit E76 request to Caltrans prior to February 1, Fred Ho Phone/Fax $ /12 9/12 Funds Expire 4/30/2012 fredh@citycampbell.com $672 4/2012 Last Updated 1/9/2012 N.A. Monday, January 23, :55:02 PM City Campbell Page b

10 Programmed Projects Quarterly Monitoring Report October-December SCL CMAQ $424 BEP Local $2,576 City Campbell Preliminary Engineering phase only to widen north and south sides to include a bicycle lane; install new sidewalk; replace existing abutment walls with new retaining and wing walls. Project Phase Funds (00) Campbell Avenue Portals Bike/Ped Facilities Start End PE obligated 3/18/2011. PE/ENV $ Lisa Petersen Phone/Fax $2, Funds Expire PE obligated lisap@citycampbell.com $3,000 Last Updated 1/12/2012 N.A. City Campbell Winchester Blvd Streetscape Phase SCL CMAQ $1,500 Local $500 Provide aesthetic and pedestrianfriendly enhancements to Winchester Blvd. Project Phase Funds (00) Start End PE/ENV $ /2011 1/2012 E76 expected date: 4/12. Lisa Petersen 5/2011 3/2012 Phone/Fax (408) $1, /2012 6/2013 Funds Expire 4/30/2012 lisap@citycampbell.com $2,000 4/2012 Last Updated 1/12/2012 Monday, January 23, :55:03 PM City Campbell Page b

11 Programmed Projects Quarterly Monitoring Report October-December 2011 City Cupertino Cupertino Various Streets Rehabilitation 1 1 SCL Local $74 STP $500 Pavement rehab at locations along Bubb, McClellan and Wolfe roads in Cupertino. Project Phase Funds (00) Start End PE/ENV /2011 2/2012 Field review to occur in January Glenn Goepfert 7/2011 4/2012 Phone/Fax $ / /2012 Funds Expire 4/30/2012 glenng@cupertino.org $574 4/2012 Last Updated 1/9/2012 N.A. Monday, January 23, :55:03 PM City Cupertino Page b

12 Programmed Projects Quarterly Monitoring Report October-December 2011 City Gilroy Wren Ave and Church Street Resurfacing 1 3 SCL Local $153 STP $614 Remove and replace roadway pavement, slurry seal, remove curb, gutter & sidewalk to install ADA compliant curb ramps, signing, striping, replace damaged traffic loops, and raise/lower utility rims. Project Phase PE/ENV Funds (00) $71 Start End 2011 E76 for CON received. Don Dey Phone/Fax $ Funds Expire obligated don.dey@ci.gilroy.ca.us $767 4/14/2010 Last Updated 1/3/2012 N.A. 2 3 SCL CMAQ $578 (TLC) CMAQ $94 (BEP) Local $87 City Gilroy Project will convert existing unpaved creek-side maintenance road closed to the public to a multi-use public trail. Project Phase Funds (00) New Ronan Channel and Lions Creek Trail Start End E76 for CMAQ-funded PE received. PE/ENV $ /2011 Don Dey Phone/Fax $3, Funds Expire obligated don.dey@ci.gilroy.ca.us $4,161 4/5/2011 Last Updated 1/3/ /19/2011 Monday, January 23, :55:03 PM City Gilroy Page b

13 Programmed Projects Quarterly Monitoring Report October-December SCL Local $241 STIP-TE $697 City Gilroy Provide school crossing improvements, fill in sidewalk gaps, and extend bicycle lanes. Project Phase Funds (00) School Crossings, Sidewalks & Bicycle Lanes Start PE/ENV $ /2011 End Submission E-76 package to Caltrans scheduled by the required deadline Feb 1, Don Dey Phone/Fax $ Funds Expire allocated don.dey@ci.gilroy.ca.us $938 4/2012 Last Updated 1/3/2012 N.A. Monday, January 23, :55:03 PM City Gilroy Page b

14 Programmed Projects Quarterly Monitoring Report October-December 2011 City Milpitas Abel Street Pedestrian Improvements 1 2 SCL CMAQ $788 Local $197 Build pedestrian infrastructure improvements on both sides Abel St between Great Mall Parkway and Capital Ave in the City Milpitas. Project Phase PE/ENV Funds (00) $94 Start End 2011 complete City is in the process completing the construction documents and submitting them to Caltrans for the E76. CON anticipated to begin in June N.A. Fariborz Heydari 6/2011 2/2012 Phone/Fax $ / /2012 Funds Expire 4/30/2012 fheydari@ci.milpitas.ca.gov $985 4/2012 Last Updated 1/3/2012 N.A. 2 2 SCL Local $65 STIP-TE $501 City Milpitas widen sidewalk along the eastside the Parkway, install shade trees and irrigation, and provide bus pullout on the westside the Parkway. Project Phase Funds (00) Escuela Parkway Pedestrian and Bicycle Enhancement Start End PE/ENV $ /11 8/11 CTC approved project in October City expects submit E76 application before the end the month. N.A. Julie Waldron 6/11 2/12 Phone/Fax $ /12 1/13 Funds Expire 6/30/2012 jwaldron@ci.milpitas.ca.gov $566 4/2012 Last Updated 1/3/2012 N.A. Monday, January 23, :55:03 PM City Milpitas Page b

15 Programmed Projects Quarterly Monitoring Report October-December 2011 City Mountain View Church Street Improvements 1 1 SCL Local $405 STP $530 Church Street improvements from Calderon Ave to Castro Street. Project Phase PE/ENV Funds (00) $160 Start End 2011 complete City currently working on design and environmental clearance. E76 for CON anticipated 4/2012. n.a. Sean Rose 6/2011 2/2012 Phone/Fax $ /2012 9/2012 Funds Expire 4/30/2012 Sean.Rose@mountainview.gov $935 4/2012 Last Updated 1/9/2012 N.A. Monday, January 23, :55:03 PM City Mountain View Page b

16 Programmed Projects Quarterly Monitoring Report October-December 2011 City Palo Alto Traffic Signal Central System Upgrade 1 SCL Earmark $365 Local $93 Replacement the City s existing traffic signal central system and up to 35 traffic signal field controllers with associated communications gear. Project Phase PE/ENV Funds (00) Start End The City has contracted with BKF Engineers to complete the Caltrans Local Assistance documents for the project. A submittal to Caltrans is anticipated in January A CEQA Categorical Exemption was completed and filed with the County Santa Clara in January Jaime Rodriguez Phone/Fax $458 11/12 Funds Expire no expiration jaime.rodriguez@citypaloalto.or g $458 Last Updated 1/23/2012 City Palo Alto 2011 Pavement Program 2 SCL Local $81 STP $549 Rehab and replace AC overlay, AC pavement repair and associated minor concrete curbs, gutters, sidewalks, driveways, ADA ramp upgrades and retrits and renewed thermoplastic striping. Project Phase PE/ENV Funds (00) Start End City expecting right--way certification by 1/23 and plan to submit the PS&E package by Feb. 1st. An E-76 is expected in Spring Elizabeth Ames Phone/Fax $ Funds Expire 4/30/2012 elizabeth.ames@citypaloalto.or g $630 4/1/12 N.A. Last Updated 1/23/2012 Monday, January 23, :55:03 PM City Palo Alto Page b

17 Programmed Projects Quarterly Monitoring Report October-December 2011 City Palo Alto California Avenue Transit Hub 3 4 Local $1,600 SCL On California Ave between El Camino Real (SR82) and the California Avenue - Park Blvd Plaza; streetscape, traffic calming, and Park Bvd Plaza improvements. Project Phase PE/ENV Funds (00) $200 Start End 2011 RBF Consultant Team selected for project. process started in August 2011 and will continue through the Summer The City is responding to litigation from project area merchants. Jaime Rodriguez Phone/Fax $1, Funds Expire jaime.rodriguez@citypaloalto.or g $1,600 Last Updated 1/17/2012 City Palo Alto Palo Alto Safe Routes to School 4 SCL CMAQ $528 Local $132 Safe Routes to School Program for all public schools in the city including walking/biking maps, education, and encouragement events. Project Phase PE/ENV Funds (00) Start End Alta + selected for project, City Council award anticipated in February Project will begin in March Jaime Rodriguez Phone/Fax (650) $ /2011 5/2012 Funds Expire obligated jaime.rodriguez@citypaloalto.or g $660 Last Updated 1/23/2012 Monday, January 23, :55:03 PM City Palo Alto Page b

18 Programmed Projects Quarterly Monitoring Report October-December SCL Earmark $496 City San Jose Almaden Expressway, near Coleman Rd; Construct a 360 ft. Ped Bridge over Almaden Expressway to connect nearby trails and to the Almaden Light Rail Station. Project Phase Funds (00) Almaden Expressway Pedestrian Bridge (BEP Project) Start End PE/ENV $113 07/08 9/08 12/11 Work on NEPA continues. City seeking letter support (4F) from SCVWD. Yves Zsutty $239 07/08 01/09 12/11 Phone/Fax (408) $9,000 Funds Expire no expiration yves.zsutty@sanjoseca.gov $9,352 07/08 Last Updated 12/16/2011 6/23/2011 City San Jose Silicon Valley TIMC 2 SCL Earmark $6,038 Local $1,510 Transportation Incident Management Center: Implement subregional hub for traffic management activities including arterial traffic, incident management, traveler information and emergency incident management center. HPP #2017 Project Phase PE/ENV Funds (00) $3,562 Start End completed -In design phase. -$1.25M obligated for PE 4/19/08. -Remaining PE funds to be obligated in spring CON obligation in summer Kenneth Jung 5/08 3/13 Phone/Fax (408) $6,591 5/12 3/13 Funds Expire kenneth.jung@sanjoseca.gov $10,153 4/19/08 Last Updated 12/16/2011 3/14/11 Monday, January 23, :55:03 PM City San Jose Page b

19 Programmed Projects Quarterly Monitoring Report October-December 2011 City San Jose Lower Guadalupe River Trail (BEP Project) 3 14 SCL CMAQ $1,377 Earmark $5,879 Local $6,040 Construct 6.4 mile trail including safety enhancement and improvements from I-880 to Bay Trail 9B ped bridge in San Jose. Project Phase PE/ENV Funds (00) $219 Prior Years Start End complete SCWWD agreement has been executed; permit to be issued shortly thereafter. City pursuing E76 for CON. Permit from SFPUC has been secured. Yves Zsutty $1,718 Prior Years complete Phone/Fax (408) $4, /12 6/13 Funds Expire obligated yves.zsutty@sanjoseca.gov $6,635 03/08 Last Updated 12/16/2011 6/23/2011 City San Jose Bay Trail Reach 9B 4 14 SCL Earmark $675 Local $1,703 Preparation CON and ENV documents for 1.2 miles trail, a pedestrian bridge, and underpass with safety and enhancement improvements. Project Phase Funds (00) Start End PE/ENV $180 06/07 3/08 9/12 $63 08/09 CEQA docs submitted for final review. NEPA in final review stage. City secured ABAG grant for PSE linking 1.1 mile trail. (Reach 9). Dept. Fish & Game visited site in November-may pursue further studies. City applied for TIGER 3 grant for CON. Yves Zsutty $635 08/09 3/08 9/12 Phone/Fax (408) $7 11/12 Funds Expire 4/30/2012 [ROW] yves.zsutty@sanjoseca.gov $885 01/08 Last Updated 12/16/2011 8/11/2010 Monday, January 23, :55:03 PM City San Jose Page b

20 Programmed Projects Quarterly Monitoring Report October-December 2011 City San Jose Coyote Creek Trail (BEP Project) 5 14 SCL Earmark $3,674 Local $5,095 RTP-LRP $6,000 Master Plan, design 9.8 miles transportation trail, including safety and improvements between SR 237 and Story Rd. Project Phase Funds (00) Start End 8/10 8/12 PE/ENV $572 08/09 9/08 9/12 NEPA study relative to SJ high school building underway. Master plan adopted on September 13. Yves Zsutty $1,077 08/09 9/08 TBD Phone/Fax (408) $13,120 11/12 Funds Expire No expiration yves.zsutty@sanjoseca.gov $14,769 08/08 Last Updated 12/16/2011 6/23/2011 City San Jose San Carlos Multimodal Streetscape Improvements 6 14 SCL Local $343 STIP/TE $1,500 In San Jose: pedestrian-oriented improvements to enhance pedestrian accessibility to public transit including VTA's light rail and bus system that will link San Jose State University and Downtown San Jose. Project Phase PE/ENV Funds (00) $ Start End complete - Awarded in December to begin in February Zahir Gulzadah Phone/Fax $1, /2012 3/2013 Funds Expire awarded zahir.gulzadah@sanjoseca.gov $1,843 9/2011 Last Updated 1/12/2012 n.a. Monday, January 23, :55:03 PM City San Jose Page b

21 Programmed Projects Quarterly Monitoring Report October-December 2011 City San Jose Lower Guadalupe River Trail-Tasman Drive Underpass 7 SCL Local $165 STIP/TE $660 Improve Lower Guadalupe River Trail's Tasman Drive underpass. Project Phase PE/ENV Funds (00) Start End complete work will proceed after construction lower Guadalupe River Trail. City requesting 12- month time extension from CTC at March meeting. Yves Zsutty complete Phone/Fax $ /13 6/14 Funds Expire 6/30/2012 yves.zsutty@sanjoseca.gov $825 03/08 Last Updated 1/17/2012 n.a. City San Jose Alameda - A Plan for The Beautiful Way 8 14 SCL Local $1,291 STP $3,132 Along Alameda from Stockton Ave to Fremont St.; improve pedestrian mobility with improved facilities including enhanced crosswalks, sidewalks and signage. Project Phase PE/ENV Funds (00) $685 $100 Start End The City completed a field review with Caltrans on July 20, ly awaiting relinquishment the street from Caltrans which is expected to be completed by end Plan review has been completed and there is on going communication between the City and MTC. Jesse Quirion Phone/Fax $3, Funds Expire 4/30/2012 jesse.quirion@sanjoseca.gov $4,423 4/2012 Last Updated 12/16/2011 Monday, January 23, :55:03 PM City San Jose Page b

22 Programmed Projects Quarterly Monitoring Report October-December 2011 City San Jose Innovative Bicycle Detection System 9 14 SCL CMAQ $1,519 Local $210 Test technologies on San Fernando Street and William/Bollinger streets, identify "best" technology, implement on additional city bikeways. Project Phase PE/ENV Funds (00) $161 Start End 2011 Anticipate E76 for CON in Spring Ken Salvail Phone/Fax $1, Funds Expire 4/30/2012 ken.salvail@sanjoseca.gov $1,890 spring 2012 Last Updated 12/16/2011 N.A. City San Jose Los Gatos Creek Reach 5 Bridge Crossings SCL CMAQ $1,250 Local $350 RTP-LRP $3,000 Develop construction drawings for trail improvements Project Phase Funds (00) Start End PE/ENV $1, /11 6/13 ROW delay. $ TBD Yves Zutty TBD Phone/Fax $3, TBD Funds Expire 4/30/2012 (ROW) yves.zutty@sanjoseca.gov $4,600 3/18/2011 (PE) Last Updated 1/17/2012 N.A. Monday, January 23, :55:03 PM City San Jose Page b

23 Programmed Projects Quarterly Monitoring Report October-December 2011 City San Jose San Fernando Street Enhanced Bikeway & Ped Access SCL Local $301 STP $1,425 Enhance pedestrian and bicycle accessibility along San Fernando Street between Cahill Street and 10th Street. Project Phase PE/ENV Funds (00) $117 Start End Preparing construction plans, in the PS&E phase. Zahir Gulzadah Phone/Fax $1, / /2012 Funds Expire 4/30/2012 $1,726 4/2012 Last Updated 12/16/2011 City San Jose San Carlos Street Streetscape SCL Local $622 STP $2,024 Pedestrian-oriented improvements along the south side San Carlos Street between Second Street and Market Street. Project Phase PE/ENV Funds (00) $359 Start End 2011 Preparing construction plans, in the PS&E phase. Zahir Gulzadah Phone/Fax $2, / /2012 Funds Expire 4/30/2012 $2,646 4/2012 Last Updated 12/16/2011 Monday, January 23, :55:03 PM City San Jose Page b

24 Programmed Projects Quarterly Monitoring Report October-December 2011 City San Jose 2012 Streets Resurfacing and Rehab SCL Local $1,035 STP $7,987 Rehab and resurfacing Los Gatos Almaden Road; Monterey Hwy; Quimby Road; Santa Teresa Blvd; Redmond Avenue. Project Phase PE/ENV Funds (00) $451 Start End 2011 Phase 1 PE (2010 STP Monterey) awarded 9/14/2010. The second phase plans and specs will be done Jan 20 for submittal. City anticipates the E76 for construction by spring. Michael Witkovski Phone/Fax $8, /2011 6/2013 Funds Expire 4/30/2012 michael.witkovski@sanjoseca.go v $9,022 3/18/2011 1/6/2012 Last Updated 1/3/2012 City San Jose Walk N Roll - Safe Access SCL CMAQ $568 Local $85 Encourage and promote pedestrian and bicycle safety along SRTS by installing low cost enhancements. Project Phase Funds (00) Start End PE/ENV $ /2011 delayed. Winnie Pagan Phone/Fax $ Funds Expire 4/30/2012 Winnie.pagan@sanjoseca.gov $653 8/5/2011 Last Updated 1/23/2012 N.A. Monday, January 23, :55:03 PM City San Jose Page b

25 Programmed Projects Quarterly Monitoring Report October-December 2011 City Santa Clara San Tomas Aquino Creek Trail Reach SCL CMAQ $1,258 (BEP) Local $545 Install dedicated bicycle facilities, pedestrian improvements, and signage. Project Phase PE/ENV Funds (00) $220 Start End 2011 complete NEPA clearance and ROW certificate obtained. Encroachment permit application submitted 12/2011. E76 pending. complete Dennis Ng 8/2010 Phone/Fax $1, Funds Expire 4/30/2012 dng@santaclaraca.gov $1,803 4/2012 Last Updated 1/12/2012 N.A. City Santa Clara San Tomas Aquino Creek Spur Trail 2 2 SCL CMAQ $505 (BEP) CMAQ $576 (TLC) Local $369 TDA3 $300 TFCA $260 Widen and pave with AC; signage, striping, landscaping and protective fencing. Project Phase Funds (00) Start End PE/ENV $ /2011 City proceeding with design using local funds. Dennis Ng Phone/Fax $1, /2012 8/2013 Funds Expire 4/30/2012 dng@santaclaraca.gov $2,010 4/2012 Last Updated 1/12/2012 N.A. Monday, January 23, :55:03 PM City Santa Clara Page b

26 Programmed Projects Quarterly Monitoring Report October-December 2011 City Saratoga Highway 9 Safety Improvements (BEP Project) 1 3 SCL CMAQ $462 HSIP $900 Local $100 Local $60 Construct bike/ped safety improvements on SR9 Project Phase PE/ENV Funds (00) $522 Start End 2008/09 complete status-in Caltrans review. Iveta Harvancik Phone/Fax $1, /09 3/ /2012 Funds Expire PE obligated iharvancik@saratoga.ca.us $1,522 2/26/2009 Last Updated 1/10/ /2011 City Saratoga Saratoga Village Ped Enhancement Phase SCL CMAQ $1,160 (TLC) Pedestrian enhancements in Downtown Saratoga Project Phase PE/ENV Funds (00) $ Start End complete City, Caltrans and MTC agreed to split construction into two projects: 1. Replace street light poles-e76 submitted Dec Remaining elements-e76 to be submitted in late January Macedonio Nunez Phone/Fax $1, /12 10/12 Funds Expire 4/30/2012 mnunez@saratoga.ca.us $1,451 4/2012 Last Updated 1/11/2012 N.A. Monday, January 23, :55:03 PM City Saratoga Page b

27 Programmed Projects Quarterly Monitoring Report October-December 2011 City Saratoga Various Streets Pavement Rehabilitation 3 3 SCL Local $65 STP $500 Rehab and overlay existing pavement, deep lifting base repair, remove and replace existing failed curb and gutter, restripe paint striping with thermoplastic striping, replace traffic detector loops, adjust manhole covers Project Phase PE/ENV Funds (00) Start End 90% construction complete. Macedonio Nunez Phone/Fax $565 10/2011 6/2012 Funds Expire awarded mnunez@saratoga.ca.us $565 5/13/2011 Last Updated 1/11/ /2011 Monday, January 23, :55:03 PM City Saratoga Page b

28 Programmed Projects Quarterly Monitoring Report October-December 2011 City Sunnyvale Mathilda Avenue Bridge Replacement 1 4 SCL HBRR (10/11) $28,826 Local $3,735 On Mathilda Avenue, over Caltrain/UPRR at Evelyn Ave. Widen structure along both sides, add south bound aux lane, realign, replace. Project Phase PE/ENV Funds (00) $3,522 Start End 2006 complete Under construction-completion anticipated for 4/2012. $ complete Nasser Fakih $3,533 complete Phone/Fax $26, /10 4/12 Funds Expire awarded nfakih@ci.sunnyvale.ca.us $33,386 9/10/2009 Last Updated 1/12/2012 City Sunnyvale Sunnyvale Downtown Streetscape 2 4 SCL CMAQ $594 Local $524 STIP/TE $1,500 In Sunnyvale: implement the Downtown Specific Plan and adopted streetscape design standards. Project Phase Funds (00) Start End PE/ENV $ /2010 8/2011 contract for Phase 1 awarded 12/13/2011; Phase 90% design, ENV re-cert submitted 1/12/2012. Jennifer Ng 3/2011 7/2011 Phone/Fax $2, /2011 6/2012 Funds Expire 4/30/2012 jng@ci.sunnyvale.ca.us $2,618 submitted Last Updated 1/12/2012 Monday, January 23, :55:03 PM City Sunnyvale Page b

29 Programmed Projects Quarterly Monitoring Report October-December 2011 City Sunnyvale Hendy Ave Complete Street Improvements 3 4 SCL CMAQ $1,460 Local $673 STP $617 Reconstruct Hendy Avenue to provide new and reconstructed sidewalk, bike lanes, and enhanced streetscape features consistent with downtown Sunnyvale design standards. Project Phase PE/ENV Funds (00) $404 Start End 2011 complete Project at 60% design. Jack Witthaus 9/2011 3/2011 Phone/Fax $2, / /2012 Funds Expire 4/30/2012 jwitthaus@ci.sunnyvale.ca.us $2,750 4/12 Last Updated 1/12/2012 N.A. 4 4 SCL Local $210 STP $638 City Sunnyvale Reconstruct Sunnyvale Ave/Old San Francisco Rd and Sunnyvale Avenue/El Camino Real Ics, replace obsolete traffic signals, provide new signalized access, reconstruct medians and rehab pavement Project Phase Funds (00) Sunnyvale Ave/Old San Francisco Road IC Reconst. Start End Waiting for Caltrans Encroachment Permit. PE/ENV $ / /2011 Jack Witthaus 9/2011 5/2012 Phone/Fax (408) $ /2012 4/2013 Funds Expire 4/30/2012 jwitthaus@ci.sunnyvale.ca.us $848 Last Updated 1/12/2012 N.A. Monday, January 23, :55:03 PM City Sunnyvale Page b

30 Programmed Projects Quarterly Monitoring Report October-December SCL Earmark $3,020 Local $780 County Santa Clara Traffic improvements including traffic signal upgrade, optimizing timing plans & bike and pedestrian facilities on Oregon- Page Mill Expressway between US 101 and SR 82. Project Phase Funds (00) Oregon-Page Mill Expressway Improvements Start End PE/ENV 8/2010 3/2012 Preliminary engineering is underway. Receiving E76 for is dependant on completion Caltrans Environmental process, which is still underway. $300 Mike Griffis $300 06/07 2/2010 3/2012 Phone/Fax / $3,700 08/09 4/2012 4/2013 Funds Expire no expiration mike.griffis@rda.sccgov.org $4,300 TBD Last Updated 1/9/2012 County Santa Clara Almaden Expressway Improvements 2 SCL Earmark $2,642 Local $2,215 Various improvements including adding northbound and southbound auxiliary lanes on Almaden Expressway from north Branham Lane to south Blossom Hill Road. Project Phase PE/ENV Funds (00) Start End complete complete in progress. $ complete Mike Griffis $300 06/07 complete Phone/Fax / $4,679 07/08 & 08/09 8/11 8/12 Funds Expire awarded mike.griffis@rda.sccgov.org $5,429 5/17/2011 Last Updated 1/9/2012 Monday, January 23, :55:03 PM County Santa Clara Page b

31 Programmed Projects Quarterly Monitoring Report October-December 2011 County Santa Clara Santa Teresa/Hale Rehab 3 5 Local $600 STP $3,198 SCL On Santa Teresa Blvd/Hale Avenue, Bowden Avenue, and Alamitos Road, rehabilitate road pavement including improvements to facilitate complete streets development. Project Phase PE/ENV Funds (00) $170 Start End 2011 Complete E76 for CON submitted to Caltrans in January Mike Griffis complete Phone/Fax $3, /12 12/12 Funds Expire 4/30/2012 mike.griffis@rda.sccgov.org $3,798 4/2012 Last Updated 1/9/2012 N.A. County Santa Clara Expressways Pavement Rehab 4 5 SCL Local $70 STP $530 Rehabilitate roadway on Capitol Expressway in San Jose between Quimby Road and Silver Creek Road. Project Phase PE/ENV Funds (00) $50 Start End 2011 complete E76 for CON submitted to Caltrans in December Mike Griffis complete Phone/Fax $ /12 12/12 Funds Expire 4/30/2012 mike.griffis@rda.sccgov.org $600 4/2012 Last Updated 1/9/2012 N.A.. Monday, January 23, :55:03 PM County Santa Clara Page b

32 Programmed Projects Quarterly Monitoring Report October-December SCL CMAQ $500,000 Local $66,000 County Santa Clara Install underground conduits and pullboxes; cut loops in existing pavement; install wire loops on Almaden Expressway Project Phase Funds (00) Almaden Expressway Bicycle Signal Detection Start PE/ENV $ /11 End 95% design submittal to be sent out for review. Request package for E76/CON to be sent to Caltrans on 1/13/2012. Bill Yeung Phone/Fax $ Funds Expire 4/30/2012 bill.yeung@rda.sccgov.org $566 3/2012 Last Updated 1/3/2012 N.A. Monday, January 23, :55:03 PM County Santa Clara Page b

33 Programmed Projects Quarterly Monitoring Report October-December 2011 Department Transport US-101/Tully Road Interchange Modifications 1 SCL In San Jose: US-101, modify US /Tully IC and widen US-101. ARRA $4.356 Earmark $7,199 Local $20,664 Other: I-BOND-CMIA $30,000 SHOPP $2.155 Project Phase PE/ENV Funds (00) $3,320 $1,850 Start End 2008 complete 2009 complete Under construction Gene Gonzalo $6, complete Phone/Fax $52, /10 01/14 Funds Expire awarded gene.gonzalo@dot.ca.gov $64,374 Last Updated 4/12/2010 Monday, January 23, :55:03 PM State Department Transportation Page b

34 Programmed Projects Quarterly Monitoring Report October-December 2011 Town Los Altos Hills SR2 Los Altos Hills Schools 1 1 SCL Local $403 STIP-TE $800 Install 5 to 6 foot wide unpaved pathway in each direction traffic on West Fremont Road between Concepcion Rd and Edith Ave., and paved pathway, 6 to 13 foot wide, in "S" curve near the south end the project where roadway is steep and curvy Richard Chiu Project Phase Funds (00) Start End PE/ENV $ / /2011 $ /2011 1/2012 Town beginning cultural studies; may not be able to complete on time. Phone/Fax $ /2012 5/2013 Funds Expire 6/30/2012 rchiu@losaltoshills.ca.gov $1,203 6/2012 Last Updated 1/17/2012 Monday, January 23, :55:03 PM Town Los Altos Hills Page b

35 Programmed Projects Quarterly Monitoring Report October-December 2011 Town Los Gatos University Avenue Rehabilitation 1 1 SCL Local $100 STP $500 Rehab University Avenue between Shelburne Way and Vasona Dam with length 0.8 miles and about 180,000 sq ft asphalt overlay. Project Phase PE/ENV Funds (00) Start End 2011 City working on environmental clearance from Caltrans in order to send in the E-76 request. City anticipates sending in the request at end January and receiving it April Kevin Rohani Phone/Fax $ Funds Expire 4/30/2012 krohani@losgatosca.gov $600 4/2012 Last Updated 1/3/2012 N.A. Monday, January 23, :55:03 PM Town Los Gatos Page b

36 Programmed Projects Quarterly Monitoring Report October-December SCL CMIA $30,975 Earmark $19,552 Federal STP $1,000 Local $98,557 VTA Interchange improvements at the I-280/I-880/Stevens Creek Blvd interchange. Project Phase Funds (00) I-880/I-280/Stevens Creek I/C Improvements 07/08 Start End PE/ENV $5,000 06/07 3/06 7/11 $5,605 3/10 6/12 VTA received additional $31 million CMIA for this project. This project is in PAED phase. PE obligated on 06/13/2011. Ven Prasad $5,913 06/07 2/09 6/12 Phone/Fax $133,566 08/09 7/12 12/14 Funds Expire PE obligated ven.prasad@vta.org $150,084 6/13/2011 (PE) Last Updated 1/3/2012 VTA I-880 Widening - SR237 to US SCL Local ($23,400) Other I-Bond/CMIA ($71,600) San Jose/ Milpitas: On I-880 btw SR 237 & US 101; Operational and safety improvements including widening to accommodate HOV lanes in both directions. Project Phase PE/ENV Funds (00) $3,147 Start End 2008 complete Contract awarded in 12/2011, constructon scheduled to begin in 2/2012. Amendment to CMIA construction fund de-allocations resulted from bid savings is in progress. $5, complete Lam Trinh $8, complete Phone/Fax $48, / /13 Funds Expire awarded Lam.Trinh@vta.org $65,435 N.A. Last Updated 1/3/2012 1/3/2012 Monday, January 23, :55:03 PM VTA Page b

37 Programmed Projects Quarterly Monitoring Report October-December SCL Local ($17,328) Other: I-bond/CMIA ($84,930) VTA Santa Clara County: US 101 between Route 85 and Embarcadero Road; Construct auxiliary lanes. Project Phase Funds (00) PE/ENV $3,927 US101 Auxiliary Lanes- SR85 to Embarcadero Road 2008 Start End complete Awarded in 11/2011 with scheduled to begin in 2/2012. Amendment to CMIA construction fund de-allocation resulted from bid savings in progress. $2, complete Lam Trinh $9, complete Phone/Fax $54, /2012 8/2013 Funds Expire awarded lam.trinh@vta.org $70,328 N.A. Last Updated 1/3/2012 N.A. VTA Route 152 new alignment 4 11 IIP $5 Local $5 SCL Route 152 new alignment from Rte 101 to Rte 156. Realign highway and evaluate route management strategies, including potential roadway pricing. Also includes SR152 "trade corridor" study from 101 to SR99. Project Phase Funds (00) Start End $5 08/07 8/07 8/09 PE/ENV $5 08/09 8/09 3/15 VTA is requesting additional funding from CTC to continue project efforts, including PA/ED. Actual funding amounts unknown at this time. Darrell Vice Phone/Fax Funds Expire darrell.vice@vta.org $10 Last Updated 1/3/2012 Monday, January 23, :55:03 PM VTA Page b

38 Programmed Projects Quarterly Monitoring Report October-December 2011 VTA SR 237/I-880 Express Connectors 5 11 SCL ARRA $3,500 Local $4,340 VPPP $3,960 Implement roadway pricing on the carpool lane-to-carpool lane direct connectors between SR 237 and I-880. Project Phase PE/ENV Funds (00) $6,621 Start End 2009/10 complete Under construction. 2009/10 complete Leo Scott 2009/10 complete Phone/Fax $5, /11 8/2011 3/2013 Funds Expire awarded leo.scott@vta.org $11,800 9/21//2009 Last Updated 1/12/2012 1/5/2012 VTA SR 85 Express Lanes 6 11 SCL ARRA ($3,300,000) Earmark ($500,000) Local ($7,000,000) RTP-LRP ($50,000,000) Implement roadway pricing on SR 85 carpool lane. Project Phase Funds (00) Start End PE/ENV $6, / /2012 Jane Yu Phone/Fax $54, /2015 3/2016 Funds Expire jane.yu@vta.org $60,800 12/4/2009 Last Updated 1/12/ /20/2012 Monday, January 23, :55:03 PM VTA Page b

39 Programmed Projects Quarterly Monitoring Report October-December 2011 VTA Santa Clara Caltrain Station Pedestrian Grade Separated Crossing 7 11 SCL CMAQ $1,468 Local $666 RTP-LRP $7,216 Provide a safe crossing for pedestrians to cross the UPRR tracks between the Caltrain Station on the west side to the commercial and industrial complexes on the east side the tracks. Project Phase PE/ENV Funds (00) $ Start End complete Preliminary Engineering is complete (design is 35% complete) with the latest vendor invoice in June The project is currently on hold - waiting for direction from Union Pacific before starting final design. Ken Ronsse $1, /11 Phone/Fax (408) $7, /12 Funds Expire obligated [design phase] ken.ronsse@vta.org $9,350 Last Updated 10/3/2011 9/16/2011 VTA Regional Activities and PPM - Santa Clara 8 SCL STIP $3,478 STP $4,000 Santa Clara: Regional Activities and, Programming and Monitoring Project Phase PE/ENV Funds (00) $7,478 Start End 10/11-14/15 Amin Surani Phone/Fax (408) Funds Expire amin.surani@vta.org $7,478 Last Updated 2/2/2010 Monday, January 23, :55:03 PM VTA Page b

40 Programmed Projects Quarterly Monitoring Report October-December 2011 VTA US 101 Express Lanes 9 11 SCL Local $4,625 Implement roadway pricing on US 101 carpool lanes Project Phase Funds (00) Start End PE/ENV $4, /2010 3/2013 Project is in PAED Phase. Concurrently, Project is also preparing a PSR/PDS for the Project Initiation Documents (PID) Phase per Caltrans request. Request for supplemental LPR funding to complete funding plan is scheduled for February CMPP and March Board meetings. Lam Trinh Phone/Fax Funds Expire lam.trinh@vta.org $4,625 Last Updated 1/3/2012 1/3/2012 VTA I-880 Smart Park Project 10 SCL CMAQ $780 (2000) Local $165 Develop Smart Park at Tasman Drive and other I-880 Smart Corridor locations which incorporates various ITS features. Project Phase PE/ENV Funds (00) Start End complete Keith Roan 1/2010 4/2011 Phone/Fax (408) $945 01/02 4/2011 9/2012 Funds Expire keith.roan@vta.org $945 Last Updated 1/12/ /5/11 Monday, January 23, :55:03 PM VTA Page b

41 Programmed Projects Quarterly Monitoring Report October-December 2011 VTA Integrated ITS Program SCL ITS $1,573 (2000) Local $629 Develop an integrated Intelligent Transportation System (ITS) for VTA services. Project Phase PE/ENV Funds (00) Start End complete Keith Roan $2,202 00/01 1/2010 4/2011 Phone/Fax (408) /2011 9/2012 Funds Expire $2,202 Last Updated 1/12/ /5/11 Monday, January 23, :55:03 PM VTA Page b

42 9 Date: January 26, 2012 Meeting: February 9, 2012 Board Meeting: March 1, 2012 BOARD MEMORANDUM TO: THROUGH: FROM: SUBJECT: Santa Clara Valley Transportation Authority Policy Advisory Committee General Manager, Michael T. Burns Chief External Affairs Officer, Greta Helm Culmination Advisory Committee Enhancement (ACE) Process FOR INFORMATION ONLY BACKGROUND: VTA values the input, diverse perspective and technical expertise provided by its five advisory committees, which are: Bicycle & Pedestrian Advisory Committee (BPAC); Citizens Advisory Committee (CAC); Committee for Transit Accessibility (CTA); Policy Advisory Committee (PAC); and Technical Advisory Committee (TAC). These committees provide a wide spectrum stakeholder groups with a forum for providing input on proposed changes to VTA policy or priorities that potentially impact transit service and transportation projects throughout the county. In August 2008, General Manager Michael Burns initiated the Advisory Committee Enhancement (ACE) process to engage advisory committee members in the development recommendations for improving the existing advisory committee process, in order to maximize each committee s efficiency and usefulness to the VTA Board Directors and administration. Four high-level objectives guided the ACE process: Enhancing communication/input Building consensus among stakeholders Promoting informed discussion Ensuring efficient use resources The ACE Task Force, comprised representatives from every advisory committee, over the course 17 months developed a set recommendations for improving communication with the Board, as well as improving and streamlining the advisory committee process in general while still supporting VTA s mission and goals. In January 2010, the Board Directors approved these recommendations. Several the changes could be implemented administratively, while others required modification to the respective committee s bylaws, which took additional time to prepare and submit for required Board approval North First Street San Jose, CA Administration Customer Service

43 9 DISCUSSION: Since the vast majority ACE recommendations have been implemented or are nearing completion, late in 2011 then VTA Board Chairperson Margaret Abe-Koga requested a final report be issued on the status and effectiveness the recommendations in order to bring the ACE Process to a close. The detailed listing all ACE Process-related changes, along with their current implementation status, approximate implementation date, and an assessment their current effectiveness, are shown on Attachment A. The following is a brief summary the most significant ones: Advisory committee vote and summary input on item included on Board memo To enhance timely and effective communication with the Board, effective May 2009 the vote and summarized input from advisory committees were included on Board memos and become part the historical record. This provides real-time advisory committee input and perspective for use by Board members in making informed decisions. In addition, due to timing constraints all standing committee members are provided with a supplemental report that captures the advisory committee vote and input, for use in reviewing the item and making a recommendation to the full Board. To illustrate, Attachment B are the recommendation and advisory committee comments from a recent item considered by the Board. Both Board and standing committee members have indicated on numerous occasions that they find this information very useful. Clarify duties the committee and establish mission statement for each committee Each advisory committee reviewed and drafted recommended changes to their bylaws, where necessary, to accurately describe their current scope work, as some have changed over the years. Each committee also drafted a mission statement to describe its overarching purpose that will be included as part its bylaws. The Board approved the draft mission statements in concept. Corresponding changes to the BPAC, CAC, CTA and TAC bylaws on each committee s duties and responsibilities were approved by the Board in June In addition, requested revisions to the PAC and BPAC bylaws to incorporate their respective mission statements are scheduled for Board consideration in early 2012, with those for the remaining committees following soon thereafter. Advisory committee members have indicated that updating each committee s duties and defining a mission statement is very helpful for current as well as future members. Board chair coordination meetings with advisory committee chairs/vice chairs Instituted during 2009, meetings between the VTA Board Chairperson and the advisory committee leadership are done to provide the defined recurring opportunity to communicate the priorities and concerns the Board to the advisory committees, and for dialogue between the Board leadership and that the advisory committees on current Page 2 4

44 9 issues, recommendations and future events. Both Board Chairs and advisory committee leadership have expressed that these meetings are very productive, beneficial and necessary. Convert existing CAC positions to one voting position each from CTA and BPAC The ACE Task Force recommended converting two existing vacant positions on the CAC that represent Bicyclists and Pedestrians to one voting position each from the BPAC and the CTA. This change provides an on-going connection between these advisory committees, enhancing communication and consensus building between the stakeholder groups. The Board approved this change in June The membership the affected advisory committees have indicated that this change has been very beneficial for increasing communication, collaboration and consensus-building between the committees as well as the stakeholder groups they represent. Review meeting frequency more efficiently utilize committee and staff resources All advisory committees agreed that if the agenda does not warrant a full meeting, every effort would be made to cancel the meeting, or hold a workshop if there are items that need to be discussed but no action will be taken (workshops do not require full Board Office support). The BPAC agreed to reduce its meeting schedule from twelve (12) to ten (10) meetings and/or workshops per year (the committee does not convene at least two months out the year). The CTA agreed to reduce its meeting schedule from twelve (12) to four (4) meeting per year. For both these committees, if and when meetings are held depend on the urgency and timing the item(s) moving to the Board or other external body for review, as well as other business considerations. Both committees adopted the revised meeting schedule in early Although the CAC, PAC and TAC did not formally reduce their scheduled number meetings, each, as the agenda and workload has warranted, taken the opportunity to either cancel meetings or convert them to workshops. For example, during 2011 the CAC cancelled two meeting and the TAC and PAC one each. Both advisory committee members and staff have indicated that the reduced meeting schedule and ad hoc cancellation/conversion to workshop have proven workable without diminishing the affected committee s input and has resulted in a more focused use the committee members time, thereby making their input more relevant. However, the CTA has expressed its desire to revisit the four meetings per year and potentially augment it slightly; this request is currently being reviewed. One potential solution being considered is to hold a small number workshops in addition to the four regular meetings; based on the committee s request, a CTA workshop is scheduled for February 8, Hold joint workshops between advisory committees on items mutual interest This time and cost-saving measure was implemented during The most recent Page 3 4

45 9 example a joint workshop was on May 9, 2011 to review and discuss VTA s Recommended FY 2012 & 2013 Biennial budgets. Staff will be working with the advisory committee leadership to identify workshop meeting opportunities in 2012 and beyond. Both advisory committee members and staff have indicated that these workshops are very beneficial and productive. As a result, both parties have encouraged the committees leadership and staff to look for additional opportunities to review and discuss jointly major issues and initiatives common interest. Consolidated VTA Work Plan that includes Board, standing and advisory committees This planning and integration tool was implemented during 2009 as a means to ensure that the advisory committees, through their leadership, have involvement early in the development process an item or initiative. It also provides the opportunity to identify linkages between committees and items common interest. One additional benefit the Consolidated Work Plan is that it is a tool for identifying opportunities for joint meetings. This document is reviewed periodically with the Board Chairperson as well as the advisory committee leadership, and staff reviews it at least monthly. Recent Board chairpersons, advisory committee leadership and staff have all indicated that this is a very worthwhile tool. Additionally, due to the importance the advisory committee process, VTA management has subsequently implemented several changes related to the advisory committee process. These include: In November 2011, instituting the Advisory Committee Coordinator staff position. The primary purpose this position is to provide dedicated service and expertise to advisory committee leadership, members and appointing authorities, and to serve as a point contact, especially on committee administrative matters such as membership, appointments, bylaws, elections, new member orientation, etc. Given that the needs VTA, the Board and its advisory committees may change over time, VTA has committed to periodically review the advisory committee process so that each committee s efficiency and usefulness to the VTA Board and administration is maximized. Prepared By: Stephen Flynn, Advisory Committee Coordinator Memo No Page 4 4

46 9.a VTA Advisory Committee Enhancement (ACE) Process Listing and Status Major Recommendations RECOMMENDED CHANGE A. Advisory committee vote and summary input on item included on memo considered by Board B. Advisory committee vote and summary input on item included on report provided to standing committee considering item STATUS WHEN IMPLEMENTED EFFECTIVENESS Implemented May 2009 Board members have affirmed usefulness in decision-making process. Implemented May 2009 Standing committee members have affirmed usefulness in decision-making process. C. Board chair meets quarterly with advisory committee chairs/vice chair to coordinate, collaborate and provide forum for dialogue D. Add to CAC one voting position each from BPAC and CTA E. Consolidated VTA Work Plan that includes Board, standing and advisory committee items F. All advisories look for opportunities to cancel meeting/convert to workshop as agenda warrants to save time and cost. Implemented March 2009 Both Board and advisory committee leadership have indicated positive benefits process. Implemented June 2010 CAC, CTA and BPAC all have indicated positive benefits regarding communication and collaboration. Implemented Late 2009 Board, committee leadership and staff have indicated usefulness this tool, especially for identifying items interest early in the development process. Implemented Spring 2010 Working well. CAC cancelled 2 meetings during 2011 and TAC and PAC 1 each. G. Reduced meeting schedule for BPAC (combined maximum 10 regular meetings & workshops per year) and CTA (4 meetings plus workshops as needed). Implemented Spring 2010 Working well. Committee members and staff have indicated that the reduced meeting schedule and ad hoc cancellation/ conversion to workshop have proven workable without diminishing committee input. CTA has requested a slight increase in the number. H. Joint workshops Implemented Spring 2010 Working well. Used in May 2011 to review and discuss VTA s Recommended FY 2012 & 2013 Biennial budgets. I. Move BPAC meetings from Auditorium back to B- 104 to save sound system costs and labor In Progress d for February 2012 meeting Will result in reduced meeting cost.

47 9.a RECOMMENDED CHANGE J. Meeting minutes modified to ensure clarity, completeness and consistency while minimizing cost STATUS WHEN IMPLEMENTED EFFECTIVENESS Implemented Late 2009 Working well. No issues raised with the quality or completeness the meeting minutes. K. Deleted legacy VTA ex-ficio position on TAC Implemented June 2010 Working as intended. L. Clarify duties the committee and establish mission statement for each committee In Progress Starting April 2012 BPAC and PAC initial mission statement, along with clarified BPAC duties, scheduled for April 2012 Board consideration. Others will follow soon thereafter. M Annual orientation and training for new advisory committee leadership Implemented January 2009 Positive feedback received from individuals participating session scheduled for 2/7/12. N. Orientation for new advisory committee members [NOTE: Orientation CAC and CTA members historically had been performed] Implemented and performed on an asneeded basis November 2012 Positive feedback received from new members. Orientation for new CTA members scheduled for 2/3.

48 Attachment B 9.b 2011 Transportation System Monitoring Program Report (Considered by the Bicycle & Pedestrian Advisory Committee, Citizens Advisory Committee, Policy Advisory Committee and the Technical Advisory Committee at their September 2011 meetings) ADVISORY COMMITTEE DISCUSSION/RECOMMENDATION: The Citizens Advisory Committee reviewed this item on September 7, 2011 and unanimously recommended the VTA Board Directors to accept the findings from the 2011 Transportation Systems Monitoring Program (TSMP) report. The Committee posed questions related to clarification on the figures and tables presented in the handout. The Committee also expressed support for continuing the TMSP reporting. The Bicycle & Pedestrian Advisory Committee met on September 7, 2011 but did not discuss the 2011 Transportation Systems Monitoring Program report as the Committee did not have a quorum. The Technical Advisory Committee met on September 8, 2011 and unanimously recommended the VTA Board Directors to accept the findings from the 2011 Transportation Systems Monitoring Report. The Committee asked questions related to clarification on the findings presented in the handout. The Policy Advisory Committee met on September 8, 2011 and unanimously recommended the VTA Board Directors to accept the finding from the 2011 Transportation Systems Monitoring Report. The Committee asked questions related to clarification on findings presented in the handout and how to improve current conditions on the areas monitored. Member Wasserman inquired about bridges in Santa Clara County in bad condition. STANDING COMMITTEE DISCUSSION/RECOMMENDATION: The Congestion Management Program & Committee met on September 16, 2011 and unanimously recommended the VTA Board Directors to accept the findings from the 2011 Transportation Systems Monitoring Report. In the presentation that described Santa Clara County s pavement conditions, Member Moylan suggested that a reasonable target be set for the county. Member Moylan also recommended that additional explanations be added to the report on sections that compare Santa Clara County with other counties to clarify the data being shown, and that the median scores be presented instead average scores. The Committee also commented that key findings from the report be highlighted and communicated to the general public to address specific issues the county s transportation system infrastructure needing attention North First Street San Jose, CA Administration Customer Service

49 11 Date: January 23, 2012 Meeting: February 9, 2012 Board Meeting: February 2, 2012 BOARD MEMORANDUM TO: THROUGH: FROM: SUBJECT: Santa Clara Valley Transportation Authority Policy Advisory Committee General Manager, Michael T. Burns Board Secretary, Sandra Weymouth Amendments to the Policy Advisory Committee Bylaws Incorporating ACE Process Recommendations Policy-Related Action: No Government Code Section Applies: No ACTION ITEM RECOMMENDATION: Approve amending the Policy Advisory Committee bylaws, as indicated, to incorporate recommendations from the Advisory Committee Enhancement (ACE) process, including a mission statement and other minor changes to clarify and enhance understanding. BACKGROUND: The Policy Advisory Committee (PAC) is a sixteen-member committee representing the Member Agencies that comprise VTA, which are the 15 cities in the county and the County Santa Clara. It consists one elected ficial from each Member Agency and advises the VTA Board Directors on policy issues. Its purpose is to ensure that all jurisdictions within the county have the opportunity to participate in the development VTA s policies. Advisory committee bylaws govern the proceedings the committee and its meetings and must be consistent with the VTA Administrative Code. All amendments to advisory committee bylaws require VTA Board Directors approval. The Advisory Committee Enhancement (ACE) process, completed in 2010, engaged advisory committee members in the development recommendations for improving the existing advisory committee process, in order to maximize the committees efficiency and usefulness to the VTA Board and administration. Over the course 17 months, members developed a set recommendations for improving communication with the Board, as well as improving and streamlining the advisory committee process in general while still supporting VTA s mission and 3331 North First Street San Jose, CA Administration Customer Service

50 11 goals. Included in these was having each advisory committee draft a committee mission statement to articulate its role and purpose within VTA, for inclusion in its respective bylaws. In January 2010, the Board Directors approved these recommendations. In late 2008, then PAC members Margaret Abe-Koga, Chuck Page and Chris Moylan, all whom later served on the VTA Board, drafted a PAC mission statement. This mission statement was approved by the full PAC in December 2008, and then by the Board Directors in January 2010 as part a submission all proposed advisory committee mission statements and other ACE Process recommendations. DISCUSSION: Submitted for Committee approval are the proposed modifications to the PAC bylaws (see Attachment A; deletions are shown in overstrike and additions are underlined). These consist : Incorporating the previously-approved PAC mission statement. 6.1, 6.2, and per the recommendation ACE Process participants, these sections have been re-ordered to effect a more logical and intuitive presentation. In addition, the provision has been added that the PAC mission statement will be included on its agendas. These changes are being applied to VTA s other four advisory committees in the future Provides for meeting notices to be ed, as opposed to mailed through the U.S. Postal System, to those who request so in writing. This is both an efficiency and costsavings measure and is being applied to VTA s other four advisory committees in the future. If the Committee approves the proposed bylaw modifications, they will be submitted to the Board Directors for final ratification at its April 5, 2012 meeting as part a package related advisory committee bylaw modifications. ALTERNATIVES: The Committee could choose to modify any the proposed changes or not approve the proposed amendments in entirety. FISCAL IMPACT: There is no fiscal impact associated with amending the PAC bylaws. Prepared by: Stephen Flynn, Advisory Committee Coordinator Memo No Page 2 2

51 11.a BYLAWS FOR THE POLICY ADVISORY COMMITTEE Article I GENERAL PROVISIONS 1.1 Purpose These Bylaws govern the proceedings the Policy Advisory Committee (PAC), an advisory committee established by the Board Directors the Santa Clara Valley Transportation Authority (VTA). 1.2 Bylaws Unless the provisions or the context these Bylaws otherwise require, the general provisions, rules construction and definitions set forth in Chapter 1 the VTA Administrative Code shall govern the construction these Bylaws. As used in these Bylaws, Committee means the Policy Advisory Committee. These Bylaws shall govern the Committee s proceedings to the extent they are not inconsistent with VTA s Administrative Code or law. 1.3 Definitions a. As used in these Bylaws, chairperson means the chairperson the Committee. b. As used in these Bylaws, secretary means the secretary the Committee. c. As used in these Bylaws, Member Agency means the County Santa Clara or a city within the County. d. As used in these Bylaws, policy issues include questions policy as generally described in Public Utilities Code (PUC) and excludes administrative issues as generally described in PUC Article II DUTIES AND AUTHORITY 2.1 Mission and Duties The Committee shall advise the Board Directors on: The PAC is an advisory committee to the Board Directors. The mission and duties the Committee shall be:

52 11.a MISSION: The Policy Advisory Committee (PAC) represents the prioritized transportation policy views the Member Agencies, individually and collectively, to the VTA Board Directors. The PAC proposes approaches to transportation issues identified by the Board, VTA staff, and the PAC itself. DUTIES: The Committee shall advise the Board Directors on: a. Policy issues referred to the Committee by either the Board or the General Manager. b. The countywide transportation plan (Valley Transportation Plan), the Short- Range Transit Plan (SRTP), development the annual or biennial budget, and tariff and service modifications. The Committee may also advise the Board Directors with respect to any policy matter the members determine to be relevant to their Member Agency or to VTA. It shall be the members responsibility to keep their respective appointing agencies informed key issues, facilitate communication between those agencies and VTA, and to help build the consensus necessary to make policy decisions. 2.2 Limitations on Authority The Committee shall serve in an advisory capacity to the Board Directors. It shall have no independent duties and no authority to take actions that bind VTA or the Board Directors. No expenditures or requisitions for services and supplies shall be made by the Committee and no individual member there shall be entitled to reimbursement for travel or other expenses except as authorized by the Board Directors. Article III MEMBERSHIP 3.1 Membership The Committee shall be composed 16 members and their alternates as follows: one member from each Member Agency governing board and an alternate for each member, who also shall be a Member Agency governing board member. Members and alternates shall be appointed by their respective governing boards. The alternate representing the County Board Supervisors may be selected from a Member Agency city council. If a member or an alternate ceases to hold fice on the governing board from which he or she was appointed, the appointing body shall appoint another member Page 2 8

53 11.a or alternate for the remainder the term. No member the Board Directors shall be appointed to serve on the Committee, although Board alternates may be appointed to the Committee. VTA employees are not eligible for membership. 3.2 Members Terms The term membership each Committee member and alternate shall be two years, commencing on January 1 and ending on December 31 the following year. Members and alternates may be appointed to successive terms. 3.3 Vacancies A vacancy shall exist whenever a member or alternate ceases to hold elected fice on the governing board from which he or she was appointed. Vacancies shall be filled for the remainder the term by the body which made the original appointment. Article IV OFFICERS 4.1 Chairperson and Vice Chairperson The Committee shall elect from its membership a chairperson and a vice chairperson at its first meeting the calendar year, to serve for one-year terms. In the event a vacancy in the chairperson s position, the vice chairperson shall succeed as chairperson for the balance the chairperson s term and the Committee shall elect a successor to fill the vacancy in the vice chairperson s position as provided below. In the event a vacancy in the vice chairperson s position, the Committee shall elect a successor from its membership to fill the vice chairperson s position for the remainder the vice chairperson s term. The chairperson shall preside at all meetings the Committee and represent the Committee before the Board Directors. The PAC chairperson shall consult and collaborate with the chairperson the Board Directors on a regular basis to coordinate and align the PAC Work Plan with the objectives and needs the Board and shall provide to the Board at each its meetings a verbal report on the previous PAC meeting and any concerns that committee. If the number votes approving a recommendation was less than a quorum, the Chairperson shall bring this to the attention the Board. The chairperson, in consultation with the Committee staff liaison, may identify items interest for future agendas that are relevant to the Committee s duties and responsibilities. Page 3 8

54 11.a The vice chairperson shall perform the duties the chairperson when the chairperson is absent. The Committee shall appoint a nominating committee to nominate Committee members for the positions chairperson and vice chairperson. Members willing to serve in either these positions may submit their names to the nominating committee for nomination. Members may also submit names other members for nomination. The nominating committee shall verify that members whose names have been submitted are willing serve in those positions. The nominating committee shall submit to the Committee the names those members whom it has nominated and recommends for election. Notwithstanding these procedures, any member may nominate a member from the floor. 4.2 Secretary The Secretary the Board Directors shall furnish clerical services to prepare and distribute the Committee s agendas, notices, minutes, correspondence and other documents and shall assign an employee to attend each meeting the Committee to serve in the capacity as the Committee s secretary. The secretary shall maintain a record all proceedings the Committee as required by law and shall perform other duties as provided in these Bylaws. Article V MEETINGS 5.1 Regular Meetings Regular meetings the Committee shall be held on the second Thursday each month. The committee meeting shall commence at 4:00 p.m. at the VTA Administrative Offices, 3331 North First Street, San Jose, California. Whenever a regular meeting falls on a holiday observed by VTA, the meeting shall be held on another day or cancelled at the direction the Committee. A rescheduled regular meeting shall be designated a regular meeting. 5.2 Special Meetings A special meeting may be called by the chairperson in accordance with the Ralph M. Brown Act. The meeting shall be called and noticed as provided in Section 5.3 below. (For a general description the noticing procedures, see the Rules Procedure the Board Directors.) Page 4 8

55 11.a 5.3 Calling and Noticing Meetings All meetings shall be called, noticed and conducted in accordance with the applicable provisions the Ralph M. Brown Act (commencing with Section the Government Code). The General Manager and General Counsel shall be given notice all meetings. The Committee shall meet at least once every three months, unless the Committee s activities are suspended. 5.4 Quorum; Vote; Committee the Whole The presence a majority appointed members or seven members, whichever is greater, shall constitute a quorum for the transaction business. All acts the Committee shall require the presence a quorum and the affirmative vote a majority the quorum. If the number votes approving a recommendation is less than a quorum, the minutes the meeting shall contain a notation that the item was passed by less than a majority the total appointed membership. 5.5 Alternates If a Committee member is absent from all or a portion a meeting, the alternate shall be seated in that Committee member s seat and vote in the place the absent member. An alternate shall be counted as part the Committee quorum only when seated in the place an absent member. When not serving in place the absent member, the alternate is a member the public and accordingly shall sit with the audience and follow the procedures for the public to address the Committee, as provided under Sections 5.9 and Thirty Minute Rule If a quorum has not been established within thirty minutes the noticed starting time for the meeting, the secretary and clerical support staff may be excused from further attendance at the meeting. 5.7 [Reserved] 5.8 Matters Not Listed On the Agenda Requiring Committee Action Except as provided below, a matter requiring Committee action shall be listed on the posted agenda before the Committee may act upon it. The Committee may take action on items not appearing on the posted agenda only upon a determination by a twothirds vote the Committee, or if less than two-thirds the members are present, a unanimous vote those members present, there is a need to take immediate action AND the need to take action came to the attention the Committee subsequent to the agenda being posted. Page 5 8

56 11.a 5.9 Time Limits for Speakers Each member the public appearing at a Committee meeting shall be limited to two minutes in his or her presentation, unless the chairperson, at his or her discretion, permits further remarks to be made. Any person addressing the Committee may submit written statements, petitions or other documents to complement his or her presentation Impertinence; Disturbance Meeting Any person making personal, impertinent or indecorous remarks while addressing the Committee may be barred by the chairperson from further appearance before the Committee at that meeting, unless permission to continue is granted by an affirmative vote the Committee. The chairperson may order any person removed from the Committee meeting who causes a disturbance or interferes with the conduct the meeting, and the chairperson may direct the meeting room cleared when deemed necessary to maintain order Access to Public Records Distributed at Meeting Writings which are public records and which are distributed during a Committee meeting shall be made available for public inspection at the meeting if prepared by VTA or a member the Committee, or after the meeting if prepared by some other person. Article VI AGENDAS AND MEETING NOTICES 6.21 Agenda Format and DevelopmentContent The agenda shall specify the starting time and location the meeting and shall contain a brief general description each item business to be transacted or discussed at the meeting. The description shall be reasonably calculated to adequately inform the public the subject matter each agenda item. The agenda shall also display the Board-adopted mission statement for the Committee. Items may be referred for inclusion on an agenda by: (1) the Board Directors; (2) the General Manager; (3) the Committee Chairperson; and (4) the Committee, upon the affirmative vote a majority the total authorized membership. The order business shall be established by the secretary with the approval the chairperson Public Presentations Each agenda for a regular meeting shall provide an opportunity for members the public to address the Committee on matters interest to the public either before or during the Committee s consideration the item, if it is listed on the agenda, or, if it is Page 6 8

57 11.a not listed on the agenda but is within the jurisdiction the Committee, under the agenda item heading Public Presentations. The Committee shall not act upon an item that is not listed on the agenda except as provided for under Section 5.8. Each notice for a special meeting shall provide an opportunity for members the public to directly address the Committee concerning any item that has been described in the notice for the meeting before or during consideration that item Agenda Preparation The secretary shall prepare the agenda for each meeting in consultation with VTA staff and the chairperson. Material intended for placement on the agenda shall be delivered to the secretary on or before 12:00 Noon on the date established as the agenda deadline for the forthcoming meeting. 6.4 Agenda Posting and Delivery The written agenda for each regular meeting and each meeting continued for more than five calendar days shall be posted by the secretary at least 72 hours before the meeting is scheduled to begin. The written agenda for every special meeting shall be posted by the secretary at least 24 hours before the special meeting is scheduled to begin. The agenda shall be posted in a location that is freely accessible to members the public. The agenda together with supporting documents shall be delivered to each Committee member, the General Manager and General Counsel at least five days before each regular meeting and at least 24 hours before each special meeting. 6.5 Meeting Notices The secretary shall mail notice every regular meeting, and every special meeting which is called at least one week prior to the date set for the meeting, to each person who has filed with VTA a written request for notice as provided in Section the Government Code. The notice shall be mailed at least 72 hours one week prior to the date set for the meeting, in accordance with the Ralph M. Brown Act. In Lieu mailing, notices may be ed to any person who requests so in writing. Notice special meetings called less than seven days prior to the date set for the meeting shall be given as the secretary deems practical. Page 7 8

58 11.a Article VII MISCELLANEOUS 7.1 Adoption and Amendment Bylaws These Bylaws shall be adopted and amended by the Committee by the affirmative vote a majority if its membership and with the approval the Board Directors. 7.2 Robert s Rules All rules order not herein provided for shall be determined in accordance with Robert s Rules Order, latest edition. Adopted by Board Directors: May 2, 1996 Amended by Board Directors: December 12, 2002 Amended by Board Directors: June 5, 2003 Amended by Board Directors: March 30, 2005 Amended by Board Directors: November 1, 2007 Amended by Board Directors: October 2, 2008 Amended by Board Directors: June 3, 2010 Amended by Board Directors: Page 8 8

59 12 Date: January 26, 2012 Meeting: February 9, 2012 Board Meeting: March 1, 2012 BOARD MEMORANDUM TO: THROUGH: FROM: SUBJECT: Santa Clara Valley Transportation Authority Policy Advisory Committee General Manager, Michael T. Burns Chief CMA Officer, John Ristow Programming Actions in Support US-101/Capitol Interchange Policy-Related Action: No Government Code Section Applies: No ACTION ITEM RECOMMENDATION: Recommend that the Board Directors approve the following actions to fill a funding gap for the US 101/Capitol Interchange project: reprogram $1.643 million in Federal Funding; program $996,000 in Santa Clara Vehicle Registration Fee; and retain a $24 million Corridor Mobility Improvement Account (CMIA) grant. BACKGROUND: On June 7, 2007 and December 13, 2007, the VTA Board Directors programmed $7.644 million in Local Program Reserve (LPR) funds to deliver the US-101/Tully Interchange and the US-101/Capitol/Yerba Buena Interchange. On April 25, 2011, VTA requested $31 million in Corridor Mobility Improvement Account (CMIA) funds from the California Transportation Commission (CTC) to construct the US- 101/Capitol/Yerba Buena Interchange. On June 22, 2011, the CTC programmed $24 million in CMIA funds to the project, leaving a $7 million funding gap. The CTC is requiring VTA to show how it will provide the balance from locally controlled sources, and to secure those sources by VTA Board action and Metropolitan Transportation Commission action where necessary. DISCUSSION: The project will be ready to advertise for construction in April, The CTC needs to execute a "Baseline Agreement" with VTA before the CTC will provide the funds. The Baseline Agreement came before the CTC for execution at its January 25th meeting. The CTC deferred 3331 North First Street San Jose, CA Administration Customer Service

60 12 action at the meeting and listed the project as "High Risk" until the additional funds are secured by VTA Board action, and MTC action where necessary. VTA staff has been in discussions with MTC and CTC staff for several months to find a way to fully fund the project. At this same January 25 meeting where the Baseline Agreement was deferred, the CTC deprogrammed approximately $56 million in CMIA savings from the US 101 Auxiliary Lane project in Mountain View and Palo Alto, and the I-880 High Occupancy Vehicle Lane project in Milpitas and San Jose. Both these projects are coming in significantly under budget. CTC staff will not make these savings available for the US 101/Capitol Interchange, and have threatened to de-program the $24 million CMIA grant if VTA is unable to provide the $7 million difference. In response, VTA staff proposes the following funding plan, and recommends that the Board approve the programming actions detailed below in order to fully fund the US 101/Capitol- Yerba Buena Interchange, and retain the $24 million CMIA grant. Funding Proposal Summary ($ Millions) Element Amount Revised Project Cost ($28.200) CMIA Grant $ Balance (Funding Gap) ($4.2) VTA Local Program Reserve (LPR) $1.57 Santa Clara Vehicle Registration Fee - countywide portion $1.53 Federal Funds Reprogrammed from Local Projects $1.10 Balance.0 Revised Project Cost: The original construction cost estimate that was submitted to the CTC was developed at the 35% design stage. VTA s best estimate at that time was $31.1 million. is now complete, and the cost has been re-estimated at $28.2 million. The new cost estimate is under review by Caltrans. No VTA Board action is required. CMIA Grant: The amount approved by the CTC on June 22, No VTA Board action is required. Federal Funds Reprogrammed from Local Projects: In 2010, the VTA Board took a series actions on the Federal Block Grant program and Vehicle Emissions Reductions Based at Schools (VERBS) that provided $1.1 million. This project is experiencing some delay. VTA staff recommends that the VTA Board reprogram the funds to the US 101/Capitol Interchange. MTC must take action to reprogram these funds as well. VTA staff also recommends that the Board commit to re-funding the project when money become available and the Palo Alto project is ready to progress. Page 2 3

61 12 Santa Clara VRF: Santa Clara Vehicle Registration Fee - passed in 2010, this program sets aside 15% for a regional program, estimated at $2.1 million per year. These funds may be used to match State and/or Federal funds on any transportation project included in the Valley Transportation Plan. VTA staff recommends that the VTA Board program $1.53 million the US 101/Capitol Interchange. No MTC action is required. VTA Local Program Reserve: This is the remainder VTA Local Program Reserve money that was originally programmed to this project and the Tully Interchange. VTA staff originally intended to recommend that the Board direct these savings to the US 101 Express Lane environmental clearance, but now recommends retaining them on the project to complete the funding package. Retaining them on the US 101/Capitol Interchange requires neither a VTA Board action nor an MTC action. VTA staff recommends that the VTA Board approves this package, on the condition that if there are savings, VTA gets them first. VTA would first return those savings to the LPR, and then the VRF. If there is anything left after that, it would go to the CMIA program. VTA staff is not proposing any savings to the Federal funds as by that time, they would have expired. ALTERNATIVES: The VTA Board may consider alternative funding strategies. FISCAL IMPACT: No VTA Budgets are affected by this action. Prepared by: Marcella Rensi Memo No Page 3 3

62 13 Date: January 26, 2012 Meeting: February 9, 2012 Board Meeting: March 1, 2012 BOARD MEMORANDUM TO: THROUGH: FROM: SUBJECT: Santa Clara Valley Transportation Authority Policy Advisory Committee General Manager, Michael T. Burns Chief CMA Officer, John Ristow Local Program Reserve Reallocation Policy-Related Action: Yes Government Code Section Applies: No ACTION ITEM RECOMMENDATION: Recommend that the VTA Board Directors approve reallocation Local Program Reserve (LPR) savings $2,260,000 to five identified projects. BACKGROUND: The VTA Board Directors approved Local Program Reserve (LPR) funds for the following projects at its' meetings in prior years. SR-152/SR-156 Interchange Phase - $1,000,000 (June 2007) I-880 HOV Widening, Phase - $2,100,000 (December 2007 and April 2011) These two projects have completed the work for which the funding was required, and no longer require the full LPR allocation. The savings from the SR-152/SR-156 Interchange project is $445,000 and the I-880 HOV widening project is $1, 815,000. The combined savings total $2,260,000. DISCUSSION: VTA staff recommends reprogramming these savings as follows : 1. US 101 Express Lanes - $1,505,000 Consistent with a memo approved by the Board in May 2011, an additional $1,505,000 is requested to complete the funding plan for the Project Approval/Environmental 3331 North First Street San Jose, CA Administration Customer Service

63 13 Document (PA/ED) phase the project. The PA/ED phase budget for the US 101 Express Lanes will be $6,200,000, including these funds. Should additional funding become available later, we will return to the Board for approval more LPR funding to complete survey base mapping for the corridor. 2. Rte. 87 South Highway Planting - ($105,000) Supplemental funding $105,000 is required for VTA staff time to complete the construction administration the plant establishment period and subsequent project close-out. 3. I-880/I-280/Stevens Creek Boulevard - ($500,000) Due to a compressed project schedule to maintain Corridor Mobility Improvement Account (CMIA) funding and schedule for advertisement, project staff were required to start right--way phase tasks prior to finalizing the environmental document and approval the right--way phase by the Federal Highway Administration (FHWA) for funding. This work is therefore not Federally reimbursable. Some additional local funding is also needed to provide the match required for Federal earmark funding on the project. 4. SR 237 Express Lanes - Phase II Extension - ($50,000) VTA is actively pursuing funding opportunities to undertake environmental clearance efforts on the Phase II the SR 237 Express Lanes, to extend the Express Lanes from west I-880 westward to the Mathilda Interchange, a distance approximately four miles. The requested funding $50,000 would develop a project specific scope for the project approval/environmental document phase and develop a grant application for funding this phase. 5. Caltrans PID Workplan/Oversight - ($100,000) In response to the Governor s recent vetoing Caltrans oversight resources for local agency Project Initiation Document (PID), VTA is working with Caltrans to identify staffing levels and oversight costs and develop project specific cooperative agreements. Two VTA projects impacted by this new requirement are US101 De La Cruz Boulevard/Trimble Rd and El Camino Real/Route 85/237/Middlefield. Requested funding $100,000 will be dedicated to negotiated Caltrans oversight costs. ALTERNATIVES: The VTA Board Directors may choose not to program funds as recommended, or may request modified programming alternatives. FISCAL IMPACT: The funds to be reprogrammed are savings LPR funds previously allocated to SR-152/SR-156 Interchange and I-880 HOV Widening projects by the VTA Board Directors. Prepared by: Amin Surani Memo No Page 2 2

64 14 Date: January 13, 2012 Meeting: February 9, 2012 Board Meeting: March 1, 2012 BOARD MEMORANDUM TO: THROUGH: FROM: Santa Clara Valley Transportation Authority Policy Advisory Committee General Manager, Michael T. Burns Chief CMA Officer, John Ristow SUBJECT: Proactive CMP Quarterly Report for Oct-Dec 2011 FOR INFORMATION ONLY BACKGROUND: VTA has two programs through which it reviews and comments on development and transportation projects occurring in and adjacent to Santa Clara County: 1) the Development Review Program which reviews environmental documents and development proposals submitted by Member Agencies; and 2) the review Transportation Impact Analysis (TIA) reports for proposed projects meeting the Congestion Management Program (CMP) TIA Guideline requirements. The Proactive CMP ( Proactive ) process integrates these two VTA review processes to provide comments on projects prior to approval by Member Agencies. The objectives the Proactive CMP process include improving land use/transportation coordination, promoting alternative travel modes, and encouraging a balanced approach to addressing congestion. As part the Proactive process, VTA produces quarterly reports on project proposals highlighting two sets projects and types information: Projects Reviewed by VTA: For projects or environmental documents reviewed by VTA staff under the Congestion Management Program and Development Review Program in the past quarter, relevant VTA comments are summarized. Projects Approved by Local Agencies: For projects or environmental documents approved by local agencies in the past quarter, relevant VTA comments and agency responses or conditions approval are summarized North First Street San Jose, CA Administration Customer Service

65 14 DISCUSSION: The following discussion provides a summary the October through December 2011 Proactive CMP Quarterly Report. The summary highlights key projects and topics contained in the report, which is provided as Attachment A. The report includes a table summarizing all the reviewed and approved projects, and a reference map showing the locations these projects. VTA commented on 12 projects through the Proactive CMP process between October and December The largest number projects was in the City San José, with four projects, followed by the Cities Morgan Hill and Los Altos with two projects each. As is typical for the annual development cycle, the volume projects circulated to VTA went down in the fourth quarter compared to the rest the year, but it was higher than the fourth quarter Seven the 12 projects that VTA commented on involved environmental documents such as an Environmental Impact Report (EIR), Notice Preparation (NOP), or Mitigated Negative Declaration. Three the projects involved stand-alone TIA reports or notification forms, and the remainder involved other items such as an updated Planned Development Permit and a bus stop inquiry. Nine the 12 items that VTA commented on were private development projects. The remaining three consisted a citywide General Plan Update, a station area plan and a new public school. Six projects which VTA previously commented on were approved by local agencies during this quarter. Projects that VTA commented on were approved in Los Gatos, Milpitas, San José, and Sunnyvale. Key plans and documents that VTA reviewed and commented on during the past quarter included the following: Agnews School, San José: The Santa Clara Unified School District (SCUSD) circulated the DEIR for a new K-12 school for up to 2,800 students and 220 staff members. The project would be located in North San José near the northeast corner Zanker Road and River Oaks Parkway. The site is developed with the Agnews Developmental Center, a former State hospital that was permanently shut down in July The State California is currently selling the 81-acre property and the SCUSD (the Lead Agency) is considering the purchase up to 59 acres for the construction the new school campus. VTA s comments focused on the need for improved pedestrian connections to transit near the school, bus stop improvements, project trip estimate methodology, inclusion additional CMP intersections and a ramp metering analysis in the TIA, and the implementation a Transportation Demand Management (TDM) program as a traffic mitigation measure. Safeway Expansion, Los Altos: An Initial Study and TIA was submitted to redevelop an existing 22,600 square foot Safeway building with a new 45,265 square foot Safeway store at a key intersection in Downtown Los Altos. The proposed building would be two-stories, with the parking lot and loading dock on the first floor and the grocery store on the second floor. Page 2 4

66 14 VTA submitted a comment in support the intensification this site, which is identified in VTA s Community & Transportation (CDT) Cores, Corridors and Station Areas Framework, and recognizing the project s good pedestrian and bicycle accommodations. VTA also requested clarification the Cumulative Conditions analysis and recommended including analysis nearby freeways in the TIA. Diridon Station Area Plan, San José: The Diridon Station Area Plan provides a vision and framework for higher intensity/transit-oriented development in the Diridon area, which encompasses 250 acres just west Downtown San José. VTA previously provided comments on the Draft Plan in Spring The City San José circulated the Notice Preparation (NOP) an EIR for the Plan in September VTA s comments on the NOP focused on the compatibility the land uses in the plan with the level transit service planned for the area, evaluation infrastructure for bus and rail operations in the Station Area, and managing parking to increase transit use. As noted above, six items that VTA previously provided comments on were approved during this past quarter. The following is a brief summary key VTA comments and the local agency responses or conditions approval on several these items. Earthquakes Stadium Update on FMC Site, San José: In 2009 a rezoning application was approved to allow a stadium and other specific commercial uses on the FMC site near Mineta San José International Airport, and in fall 2011 revised plans for the stadium were submitted. VTA s comment letter requested a Transportation Management Program for game-day stadium operations, improved pedestrian connections to the Coleman Soccer Fields, and that the City San José coordinate with VTA on issues related to the BART Silicon Valley project. The revised plans were approved at a Director s hearing in December 2011, but this decision has been appealed to the Commission. The conditions approval included a Transportation and Parking Management Program including shuttle service on game days, a Transportation Demand Management program, as well as intersection improvements at Coleman Avenue/Brokaw Avenue and State Route 87/Taylor Street, and other street and bus stop improvements. Harmony Residential Development & Trade Zone Boulevard Rezone, Milpitas: In August 2011, the City Milpitas circulated an Initial Study/Mitigated Negative Declaration for this project, which has two components: a development project with 276 residential units on 12.3 acres, and a General Plan Amendment, Rezoning, and Specific Plan Amendment to change certain land use designations on acres. In September 2011, VTA submitted a letter emphasizing the importance meeting the density targets in the Transit Area Specific Plan to generate transit ridership for the planned Milpitas BART station and to fund transportation improvements. VTA's letter also encouraged the City to treat this as a unique case and not allow it to set a precedent that would lead to future downzonings in the area. The project was approved by the Milpitas City Council on November 15, Envision San José 2040 General Plan: In June 2011, the City San José circulated the Draft Program EIR for Envision San José 2040, the update the City's General Plan to the year VTA submitted a comment letter on the Draft EIR in early August emphasizing Page 3 4

67 14 several main points: support for the objectives the new General Plan, and in particular support for the multimodal streets approach; concern that the Plan may allocate too much job growth to outlying areas; a request to analyze a scenario with greater Greenhouse Gas/Vehicle-Miles-Traveled (VMT) reductions; support for transit priority measures; a request for stronger policies related to parking pricing; and support for establishing residential density and commercial intensity minimums. In a follow-up letter, VTA also requested that the City change the land use designation the former Union Pacific (UP) Railroad corridor south US 101 to a designation consistent with the planned BART Silicon Valley project. The EIR was certified and the plan was adopted on November 1, The Final EIR included an extensive response to VTA s comments. The City responded that the job growth in Envision 2040 was designed to match current residential patterns in San José and reduces Greenhouse Gas emissions and VMT more than other scenarios studied; that the General Plan supports transit priority measures to the extent that such measures are within the City s jurisdiction; that stronger parking policies cannot be implemented faster than proposed in Envision 2040; and that the City is requiring residential density and commercial intensity minimums in accordance with VTA s comment. In an additional letter to VTA dated September 27, 2011, the City stated that the land use designation the UP Railroad corridor south US 101 will be revised in accordance with VTA's request, and that City San José staff will continue to coordinate with VTA staff regarding the BART Silicon Valley project. Prepared By: Robert Swierk & Robert Cunningham Memo No Page 4 4

68 VTA Development Review Program Proactive CMP Quarterly Report October, November and December a