Fairview Fire District 258 Violet Avenue Poughkeepsie, NY DRAFT. BOARD OF FIRE COMMISSIONERS MONTHLY MEETING July 10, 2018

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1 Integrity, Valor, Excellence and Teamwork Serving Since 1910 BOARD OF FIRE COMMISSIONERS MONTHLY MEETING July 10, 2018 ATTENDEES: Comm. James Doxsey Chief Christopher Maeder Comm. Aldo Milanese Brie Novack, District Secretary Comm. Art Grace James Passikoff, Treasurer Comm. Michael Lewis George Lithco, Attorney Comm. Andrew Calamari {Excused} I. MEETING CALLED TO ORDER at 7:00PM II. III. IV. PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE AGENDA ADDITIONS 258 Violet Avenue Poughkeepsie, NY MINUTES TO BE APPROVED Motion to accept the minutes from June 5, 2018 Monthly Meeting. Moved by: Commissioner Grace Seconded by: Commissioner Lewis Poll of Commissioners Commissioner Doxsey: {Abstain} Commissioner Milanese: YES Commissioner Grace: YES Commissioner Lewis: YES Chairman Calamari: {Absent} Resolution: R Motion to accept the minutes from June 26, 2018 Special Meeting. Moved by: Commissioner Doxsey Seconded by: Commissioner Lewis Poll of Commissioners Commissioner Doxsey: YES Commissioner Milanese: YES Commissioner Grace: {Abstain} Commissioner Lewis: YES Chairman Calamari: {Absent} Resolution: R Office: (845) Station: (845) Fax: (845) For Emergencies DIAL 911 FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING JULY 10, 2018 PAGE 1

2 V. FIRE COMPANY REPORTS 4 th of July Parade attended by 6 Career firefighters in addition to the Volunteers this year accompanied by the old ladder truck, and the Chief s Car. Fairview took home 2 nd place VI. VII. CORRESPONDENCE Workers Comp Insurance with a rebate of $8, Chief to attend Paramedic recertification in the Fall Marist funds have been received PERMA - Carol Coffee Update re: Lt. Jones. Reach out to labor lawyer DISTRICT STAFF REPORTS-No reports and/or discussions unless otherwise noted A. Chief - Christopher Maeder B. Treasurers report Upon Motion made by Commissioner Doxsey and seconded by Commissioner Grace and after discussion was held, the following resolution was approved: Be it resolved to accept the Treasurer s report for the month of June 2018 and the presented at the January meeting. Poll of Commissioners Commissioner Doxsey: YES Commissioner Milanese: YES Commissioner Grace: YES Commissioner Lewis: YES Commissioner Calamari: {Absent} Resolution: F Accept the Accounts Payable abstract for the July 10, 2018 meeting. Upon Motion made by Commissioner Grace and seconded by Commissioner Milanese and after discussion held, the following resolution was approved: Be it resolved to pay all bills as approved by the commissioners on each specific bill presented at this meeting. All purchases complied with the procurement policy of the fire district and all necessary bids/quotes were obtained prior to recommendation for approval. All of the commissioners in attendance were presented with bills and attached vouchers. Each commissioner approved the bills indicated on such vouchers. Audits of the bills were completed except as discussed in these minutes, no discrepancies or issues were noted. The amended abstract total of $91, was approved for payment. Poll of Commissioners Commissioner Doxsey: {Abstain} Commissioner Grace: YES Commissioner Lewis: YES FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING JULY 10, 2018 PAGE 2

3 Vice Chairman Milanese: YES Chairman Calamari: {Absent} Resolution: F C. Chairman Report: D. Attorney Report: Dalia Project Update Attorney Golden: Hudson Heritage Attn Lithco recommended looking for a Financial Advisor for the new building project. Victor Cornelius is considered the advisor for certain parts of the project, but not the entire project. Also passed out document information on having a bond council to be discussed in the August BOFC meeting. COMMITTEE REPORTS -No reports and/or discussions unless otherwise noted A. Apparatus Committee: Commissioners Calamari and Milanese/ Chief Maeder B. Check Audit Committee: Commissioners Doxsey and Grace April & May audit will be completed with June 2018 audit. C. Computer Committee: Commissioner Grace and Lewis / Chief Maeder New AT&T cell phones have been delivered. D. Election Committee: Commissioners Milanese and Lewis / Secretary E. FFD Hyde Park/Poughkeepsie Representation: Commissioners Doxsey /P.E.C. Lewis Supervisor of Hyde Park asked Chief Maeder to work with Lt. Benson of the Hyde Park Police Dept. on a disaster plan. F. Fiscal Committee: Commissioners Milanese and Grace / Chief Maeder / Treasurer Annual Audit Presentation G. Grant Committee: Chief Maeder/Commissioner Milanese Stop the Bleed Grant Equipment was delivered. AFG Grant is still outstanding for $280,000 for the Paramedic training program. H. Negotiating Committee: Chairman Calamari / Commissioner Doxsey Local 2623 has requested to start contract negotiations for the next contract. I. Personnel Committee: Chief Maeder/Commissioners Calamari and Milanese J. Policy Committee: Chief Maeder/Chairman Calamari K. Property Committee: Commissioners Milanese and Grace / Chief Maeder Update from Victor Cornelius. The budget is in for the USDA Grant. Ready to complete the pre-application for the Grant and Loan process. 2 $500, requests for DASNY. New sewer line project (grant) to start on the HRPC property in September /year loan limit vs 40-year loan questions still to be answered. Suggested creating a Community Support/Focus Group. Discussions to be had for uses of existing structure. Current building is not ADA accessible. L. Records Retention Committee: Commissioner Doxsey and Lewis / Secretary Report No FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING JULY 10, 2018 PAGE 3

4 M. Safety Committee: Chief Maeder/Chairman Calamari / Commissioner Doxsey / Anspach / Local 2623 / Fire Company VIII. OLD BUSINESS - No reports and/or discussions unless otherwise noted IX. COMMISSIONER ITEMS The Commissioners wanted to express their deep appreciation to the Career staff for dealing with the AC outage during one of the hottest weekends of the summer. They would like the Chief to make arrangements to do something nice for the guys. Chief Maeder said he would take care of it. X. PUBLIC COMMENTS XI. EXECUTIVE 9:00PM For the purpose of the medical history of a particular person(s)or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. The Board may or may not take action when it returns to open session. Return to Open No action taken. XII. ADJOURN 9:11PM. Motion by Commissioner Grace, 2 nd by Commissioner Doxsey, all in favor. FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING JULY 10, 2018 PAGE 4

5 Bills to be paid Bills paid Total Bills to be approved on July 10, , , , ===;;:;:::::;::;====

6 9:45 AM 07/10/18 Bills to be paid As of July 10, 2018 Type Date Num Open Balance AAA Emergency Supply Co. - Bin 06/06/ Total AAA Emergency Supply Co Am erican Printing & Office Supplies Bill 06/30/ Totar American Printing & Office Supplies Andrew Calamari Bill 06/30/ Total Andrew Calamari Bohlmann, Oanielle Bill 06/30/ Total Bohlmann, Oan ielle Chmura, Mary Anne Bill 06/ Total Chmura, Mary Anne Dormeyer. Richard L. Bill 06/ Total Dormeyer, Richard L Dutchess Fairview Prof. Firefighters Bill 06/30/ Total Dutchess Fairview Prof. Firefighters Endeavo r Municipal Development Inc Bill 07/01/ Totar Endeavor Municipal Development Inc Ever Dixie USA EMS Supply Co. Bill 06/26/ Total Ever Oixie USA EMS Supply Co Friendly Ford Bill 06/11 / Tolal Friendly Ford Garrison Fire & Rescue Bill 05/ Total Garrison Fire & Rescue Gilnack, Timonthy J. Bill Total Gilnack, Timonthy J Haight Fire Equipment Supply Bill Total Haight Fire Equipment Supply Hendrickson Bill Total Hendrickson Hi Tech Fire & Safety Bill Total Hi Tech Fire & Safety Page 1 of 3

7 9:45AM 07/10/18 Hopewell Fire Apparatus Service Co. Inc. Total Hopewell Fire Apparatus Service Co. Inc. IAFC Membership Total IAFC Membership Jack Haverty's Auto Parts, Inc. Total Jack Haverty's Auto Parts, Inc. Jacobowitz & Gubits, llp Total Jacobowitz & Gubits, LLP Keefe, Ryan Total Keefe, Ryan Maeder, Christopher E. Total Maeder, Christopher E. MVP Total MVP NYCOMCO Total NYCOMCO NYS Academy of Fire Science Total NYS Academy of Fire Science P.l. Vulcan Total PL Vulcan Passikoff & Scott Tolal Passikoff & Scott Pestech T alai Pestech Premier Fire Apparatus Inc. Total Premier Fire Apparatus Inc. Purchase Power Total Purchase Power Bills to be paid As of July 10, 2018 Type Date 8i11 05/25/2018 Bill 06/30/2018 Bill 06/12/2018 Bill Pmt -Check 11 /10/2017 Bill 06/12/20 18 Bill 07103/2018 Bill 07/05/2018 Bill 07/05/2018 Bill 07105/2018 Bill 07106/2018 Bill 06/01 /2018 Bill 06/14/2018 Bill 06/18/2018 Bill 07/01/2018 Bill 06/23/2018 Bill 06/20/2018 Bill 06/14/2018 Num Open Balance , , , , , , , , , , , , , Page 2 of 3

8 9:45AM RBT Total RBT Red The Uniform Tailor Total Red The Uniform Tailor Roberts IT Consulting Total Roberts IT Consulting Royal Carting Service Co, Total Royal Ca rting Service Co, Staples BuSiness Advantage Total Staples Business Advantage Starr Uniform Center Total Starr Uniform Center Stofa's Total Stofa's Stryker Sales Corporation T olal Stryker Sales Corporation Westchester Medical CenterfThe Workplace Total Westchester Medical CenterlThe Workplace TOTAL Bills to be paid As of July 10, 2018 Type Date Bill 06119/2018 Bill 06/ Bill 06/ Bill 06/04/2018 -Num Open Balance 7, , ,319,64 Page 3 of 3

9 07(10(18 Transactions by Account As of July 6,2018 Type Date Nurn 1204 ' M & T General Fund ill Pmt -Check 06( ill Pmt -Check Bill Pmt -Check i11 Pm! -Check 06115/ Bill Pmt -Check Bill Pm! -Check Bill Pmt -Check Bill Pml -Check 06/22/ Bill Pm! -Check 06/22/ Bill Pm! -Check Bill Pm! -Check 06/ Bill Pmt -Check 06/22/ Bill Pm! -Check 06/ Bill Pmt -Check 06/ Bill Pm! -Check 06/ Bill Pm! -Check 06122/ Bill Pm! -Check Bill Pmt -Check 07/06/ Bill Pmt -Check 07/06/ Bill Pml -Check 07/06/ Bill Pm! -Check 07/06/ Bill Pm! -Check 07106/ Bill Pml -Check 07/06/ Tolal M & T General Fund TOTAL Name Airgas East Elan Home Depot Magna NYS Prof. Firefighters Associalion Time Warner Cable We< MVP MVP Select Care. Inc. NYS Employees' Health Insurance MVP Central Hudson (Gas) Exxon/Mobil Time Warner Cable Verizon Wireless Central Hudson (Electric) Dutchess Fairview Prof. Firefighters Airgas East De Lage Landen Financial Services Elan KoscoHerilage Magna Receiver of Taxes Memo Inv. # May Statement Inv. # life Ins 6/18-56 Account Accl. # Group 10: nv. #1.. Medical Ins. Statement #... Inv. # Gas Mayl4-Jun l #a.. Account Inv.# Electric Aprl2-Junl3 June 2018 Union Dues Inv. # I1nv. #9... Act copier Inv. #... Inv. # Inv. # Inv. # Debit Credit , , , , Page 1