Fairview Fire District 258 Violet Avenue Poughkeepsie, NY

Transcription

1 Fairview Fire District 258 Violet Avenue Poughkeepsie, NY Business: (845) Fax: (845) For Emergencies DIAL 911 MINUTES BOARD OF FIRE COMMISSIONERS MONTHLY MEETING November 12, 2013 The meeting was called to order at 7:04 pm by Chairman Calamari. ATTENDEES: Chairman Andrew Calamari Chief Christopher Maeder Comm. Jill Line Comm. Bill Rubin Comm. Virginia Buechele ABSENT: Commissioner Gephard, James Passikoff, Treasurer Dave Garwood, Attorney, Cathy Gallinger District Secretary I. MINUTES TO BE APPROVED Upon Motion made by Commissioner Buechele and seconded by Chairman Calamari discussion held the following resolution was approved. Be it resolved the minutes from the October 28, Commissioner Line moves to amend and seconded by Commissioner Rubin I Ieft at 9:10 pm for a medical emergency to be added to the October 28 th minutes. Commissioner Buechele: Nay Resolution: R The October 28 th minutes poll. Resolution: R 1 P age

2 II. CORRESPONDENCE A. Fire Company Report.. 1. Introduced the new members to the Board of Fire Commissioners Miranda Charter, Stephanie Dibble and Matthew Foley. 2. The 501-c-3 is still pending. A motion was made by Chairman Calamari and seconded by Commissioner Line to add Matthew Foley to the District rolls as Fire. Resolution: P A motion was made by Commissioner Line and seconded by Chairman Calamari to approve the Santa run. Resolution: G B. The Vanacore, DeBenedictus, Digovanni and Weddell document was opened and will be scanned and ed to the Board of Fire Commissioners. III. COMMITTEE REPORTS -No reports and/or discussions unless otherwise noted A. Apparatus Committee: Buechele/Gephard/Chief B. Check Audit Committee: Gephard/Buechele 1. Audit for the month of September completed in October. C. Computer Committee: Gephard/Rubin/Chief D. Election Committee: Gephard/Rubin/Gallinger 2 P age

3 E. A motion was made by Commissioner Rubin and seconded by Commissioner Line to appoint and to authorize payment to Christine Doxsey and Ingrid LaPolt as ballot clerks for the 2013 Elections. Resolution: P Resolution for Election Instructions WHEREAS, the Fairview Fire District has not had written instructions for our election; and WHEREAS, the election committee has developed and approved a set of instructions for the preparation and conduct of our election; and WHEREAS, the District's attorney has been a vital and active member of the committee to assure that this document is in agreement with Fire District Election Law; and NOW, THEREFORE, BE IT RESOLVED to adopt the Election Instructions document dated 11/12/2013 and have it permanently placed on the District's website. BE IT FUTHER RESOLVED that this resolution shall take effect immediately Moved by: Commissioner Rubin Seconded by: Chairman Calamari Commissioner Buechele: No Resolution: G F. FFD Hyde Park Representation: Line P.E.C. Bohlmann The Hudson Valley Hospice wall sign variance was referred by the HP Planning Board to the Zoning Board for permits G. FFD Poughkeepsie Representation: Buechele/Public Education Officer Bohlmann H. Fiscal Committee: Rubin/Calamari/Chief/Treasurer I. Grant Committee: Buechele/Gephard/Chief J. Personnel Committee: Calamari/Line/Chief The entire Personnel Committee met to discuss staffing & possible shift changes. K. Policy Committee: Rubin/Calamari/Chief L. Property Committee: Line/Chief The driveway & parking lot were resurfaced & painted 3 P age

4 M. Records Retention: Committee: Line/ Gallinger N. Safety Committee: Line/Anspach/Chief/Local 2623/Fire Company The handle on the north side exit door is broken. The Chief has ordered necessary parts to replace it. V. DISTRICT STAFF REPORTS- A. Chiefs Report Mobile Life agreement A motion was made by Commissioner Buechele and seconded by Commissioner Line to allow the Chief to sign the Mobile Life Agreement. Commissioner Gephard: absent Resolution passed: L The ambulance is in Long Island getting the PowerLoad installed. It is expected to be back on Friday. The AFG Grant money has been deposited in our account. Justin and I went to the Center For Campus Fire Safety annual conference where we were able to make a presentation on the fire at 112 Fairview Avenue. It was a rewarding experience for me both professionally and personally. We were able to do a lot of networking and learned a lot. The cost for the travel and hotel were submitted to Marist College who offered to pay for it. Thank you to Marist for their support. I am in the process of starting the 2013 AFG Grants. We will be looking at equipment, Health and Wellness, and possibly a training grant. B. Treasurer - Treasurers report and approve paying of the bills Upon Motion made by Chairman Calamari and seconded by Commissioner Line and after discussion was held, the following resolution was approved: Be it resolved to accept the Treasurer s report for the month of October 2013 presented at the November meeting. 4 P age

5 Resolution passed: F A motion was made by Commissioner Buechele and seconded by Commissioner Line to pay the NYS Police and Fire Retirement bill in the amount of $416, by December 6, This saves the district $3,693. The payment must be in Albany by December 15, (The normal due date is February 15, 2014) Resolution passed: F Upon Motion made by Chairman Calamari and seconded by Commissioner Buechele and after discussion held, the following resolution was approved: Be it resolved to pay all bills as approved by the commissioners on each specific bill presented at this meeting. All purchases complied with the procurement policy of the fire district and all necessary bids/quotes were obtained prior to recommendation for approval. All of the commissioners in attendance were presented with bills and attached vouchers. Each commissioner approved the bills indicated on such vouchers. Audits of the bills were completed except as discussed in these minutes, no discrepancies or issues were noted. Poll of the Commissioners: Resolution passed: F C. Chairman Andrew Calamari D. Attorney -Dave Garwood VI. COMMISSIONER ITEMS -No reports and/or discussions unless otherwise noted VII. VIII. IX. EXECUTIVE SESSION - None RETURN TO OPEN SESSION AFTER EXECUTIVE SESSION ADJOURN MEETING 5 P age

6 There being no further action brought before the Board, motion to adjourn made by Commissioner Buechele with a second by Commissioner Rubin at 8:35 pm. All in favor Respectfully submitted: Cathy Gallinger, District Secretary November 12, 2013 Abstract Vendor Amount 9 G Auto $92.93 American Printing $ BC Sercives $1, Cornerstone $ DC Central Services $72.64 First Niagara $ Flower Barn $50.00 Global Montello Group $ Global Montello Group $ Haight Fire Equipment $ Hicksey's $ Home Depot $ Hyde Park Fire and Water Dist $95.55 MES $1, NFPA $ NYS Professional FF Assoc. $ Pinsky Law Group $4, Sarjo $75.70 Star Gas $48.67 Tim O'Connor $19.23 $12, P age