T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

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1 r ItoBOARD OF COUNTY COMMISSIONERS T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA LEE COUNTY Lic Ye works well here. TUESDAY, FEBRUARY 13, 018 6: 00 P. M. TPAGE THARP BUIILDING OPAL CANNON AUDITORIUM MEETING MINUTES WORKING SESSION COUNTY COMMISSIONERS COUNTY STAFF Dennis Roland, Chairman District 1 Mike Sistrunk, Co County Manager Billy Mathis, Vice-Chairman District 3 Christi Dockery, Co County Manager Luke Singletary, Commissioner District 2 Jimmy Skipper, County Attorney Rick Muggridge, Commissioner District 4 Bill Williams, Commissioner District 5 The Lee County Board of Commissioners met in a voting session on Tuesday, February 13, The meeting was held in the Opal Cannon Auditorium of the Lee County T. Page Tharp Governmental Building in Leesburg, Georgia. Those present were Chairman Dennis Roland, Vice- Chairman Billy Mathis, and Commissioners Luke Singletary, Rick Muggridge and Bill Williams. Staff in attendance was Co County Managers Christi Dockery and Mike Sistrunk, and County Attorney Jimmy Skipper. Chairman Roland gave the invocation and called the meeting to order at 6: 00 P. M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. APPROVAL OF MINUTES A) Consideration to approve the Board of Commissioners meeting minutes for January Minutes approved as submitted. 5. CONSENT AGENDA 6. NEW BUSINESS A) Greg Crowder, Vice- President of Marketing, Sumter EMC to award the Sumter EMC Foundation funds to the Lee County Fire Department. Greg Crowder, Vice-President of Marketing of Sumter EMC, awarded a check to the Board of Commissioners for 3, for the purchase of a Therom Fire detector device. Fire and Emergency Services staff and Interim Fire Chief David Forrester submitted an application to the Sumter EMC Foundation to fund this fire detection device. Interim Fire Chief Forrester addressed the Board to inform of an incident that had occurred in a resident' s home where this device was used. This device was able to detect the location of the fire inside the wall and allow the firefighters to put out the fire without destruction of the entire wall. 7. PUBLIC HEARING A) Lee County Board of Commissioners will hold a public hearing for Lee County to consider applying to the Georgia Department of Community Affairs for a Small Cities Community Development Block Grant of up to $750,000. These funds must be used to benefit low- and moderate-income persons. 1

2 Chairman Roland opened the public hearing to take questions or comments from the public regarding any projects to apply to the Georgia Department Community Affairs for a Small Cities Community Development Block Grant of up to $ These funds must be used to benefit low-and moderate- income persons. With no comments or questions from the audience or the Board the public hearing was closed. 8. DEPARTMENTAL MATTERS Planning and Zoning Department A) Review the Planning Department meeting minutes from February 1, The Board of Commissioners reviewed the Planning Commission meeting minutes for February 1, B) Consideration to approve a variance Lanier Engineering. Inc. (Z18-004) has submitted an application to the Lee County Planning Commission to request a variance to Lee County Code of Ordinances Section Single Family and Duplex developments requiring a 35' front setback for the purposes of developing a single family detached residential gated community with a 25' front setback in lieu of the required 35' setback. Variance granted June 27, 2017 for reduced front setback of 25' on second road frontage of interior corner lots: a five foot side setback and ten feet between buildings on separate lots. Commissioner Mathis made the MOTION to approve a variance submitted by Lanier Engineering, Inc ( Z ), to the Lee County Code of Ordinances Section , from a required 35" setback to a 25" setback. There was a variance granted on June 27, 2017 for reduced from setback of 25' on second road frontage of interior corner lots; a five foot side setback and ten feet between buildings on separate lots. Commissioner Williams seconded the MOTION. The MOTION was unanimous with Commissioners Singletary, Muggridge and Roland voting yea. C) Consideration to authorize County Attorney to review the proposed Zoning Ordinance Text Amendment - Community Residence Requirements Commissioner Muggridge made the MOTION to authorize the County Attorney to review the proposed Zoning Ordinance Text Amendments for Community Residences Requirements. Commissioner Mathis seconded the MOTION. The MOTION was unanimous with Commissioners Williams, Singletary, and Roland voting yea. D) Consideration to authorize the extension of the lease agreement from Flint equipment. The Board discussed the proposed three year lease agreement with Flint Equipment. Co County Manager Sistrunk requested the Board authorize the extension of the lease agreement from Flint Equipment Company for 46, This item is in the current budget for $38, 000. This lease three years at a cost of approximately $ will include an upgrade of tractors that will be able to operate with a bat wing attachment. The Board discussed this lease agreement and questioned the total amount.. E) Mike Sistrunk, Co County Manager. to discuss Public Works Department' s year end accomplishments. Co County Manager Mike Sistrunk provided the Board with some of the highlights and accomplishments for the 2017 calendar year, for the Public Works Department. F) Discussion of replacement of fencing on Ledo Road on DOT right-of-way. Co County Manager Sistrunk explained that Georgia Department of Transportation staff had contacted us regarding repairing the damaged fence along Ledo Road and Highway 82. Staff will send a letter of request to GDOT and these repairs will be completed at no cost to the county. Fire and Emergency Services. G) Consideration to approve applying for the Georgia Trauma Grant. Bobby Watkins, Fire and Emergency Service EMS Chief, requested authorization to apply for a reimbursement grant from the Georgia Trauma Commission in the amount of $8, The related EMS equipment and supplies is required to be purchased by the County before reimbursement can be requested. 2

3 Commissioner Muggridge made a MOTION to approve the reimbursement grant to the Georgia Trauma Commission for $ 8, The MOTION was unanimous with Commissioners Williams, Singletary, and Roland voted yea. 9. CONSTITUTIONAL OFFICERS& GOVERNMENTAL BOARDS/ AUTHORITIES A) Consideration to appoint two members to the Lee County Parks and Recreation Authority for a term of one year. Current term expires on 02/ 26/ 18. New term expires on 02/ 26/ 19. Letter of interest received from Ryan Carr and Jamie Knight. Commissioner Singletary made the MOTION to appoint two members to the Lee County Parks and Recreation Authority for a term of one year for Ryan Carr and Jamie Knight. Their terms will expire on 2/ 26/ 19. The MOTION was unanimous with Commissioners Williams, Muggridge, and Roland voting yea. B) Consideration to award the bid for the Grand Island drainage project. Commissioner Muggridge made the MOTION to award the bid for the Grand Island drainage project to Jim Boyd Construction in the amount of $376, The MOTION was unanimous with Commissioners Williams, Singletary, and Roland voting yea. C) Discussion of salary increase for the Sheriff' s office deputies. Commissioner Williams made the MOTION to approve a salary increase for the base pay for Sheriff Deputy positions from $ per hour to $ per hour. The impact to the budget from March to June will be $ 9, Muggridge, and Roland voting yea. The MOTION was unanimous with Commissioners Singletary, D) Consideration to authorize payment of invoice from West Chatham Warning Devices- Preston for equipment for the Sheriffs Office vehicles in the amount of$ 11, from SPLOST VI funds. Commissioner Mathis made the MOTION to authorize the payment of $ 11, to West Chatham Warning Devices- Preston for vehicle equipment for the Sheriff' s office. Commissioner Williams seconded the MOTION. The MOTION was unanimous with Commissioners Muggridge, Singletary, and Roland voting yea. 10. COUNTY MANAGER' S MATTERS A) Consideration to approve resolution to authorize a multi-year ground lease agreement between Crestola Farms, LLC and the Board of Commissioners of Lee County. Commissioner Mathis made the MOTION to table this Resolution authorizing a multi- year ground lease agreement between Crestola Farms, LLC and the Board of Commissioners of Lee County due to the additional review and requested revisions from the owners attorney. Commissioner Williams seconded the MOTION. The MOTION was unanimous with Commissioners Singletary, Muggridge, and Roland voting yea. B) Review Opioid Epidemic Litigation. Co County Manager Dockery explained that staff had received additional opioid litigation for the Board' s consideration. The Board will review the two Opioid Epidemic Litigation submitted to Lee County. C) Consideration to approve an amendment to Public Safety Ordinance. County Attorney Skipper reviewed the amendment to Chapter 30, Article III, regarding the Public Safety Department. This ordinance does not include the E911 department. The Board reviewed and held the first reading of this Ordinance. D) Consideration to approve a resolution to apply for GTIB for Forrester Parkway. Commissioner Mathis made the MOTION to approve a Resolution to apply for the GTIB grant with a fifty percent match for Forrester Parkway Extension. This road is estimated to cost 3 million dollars. Commissioner Muggridge seconded the MOTION. The MOTION was unanimous with Commissioners Williams, Singletary, and Roland voting yea. E) Consideration to approve an agreement with Thronateeska in order to store and preserve old documents. Commissioner Muggridge made the MOTION to approve an agreement with Thronateeska in order to store and 3

4 preserve historical documents. The MOTION was unanimous with Commissioners Singletary, Williams, and Roland voting yea. F) Consideration to approve Resolution approving the notice to call for the special election and notice of election for SPLOST. Commissioner Muggridge made the MOTION to approve Resolution approving the notice to call for the special election and notice of election for SPLOST. unanimous with Commissioners Williams, Singletary, and Roland voting yea. The MOTION was G) Discussion of dumpster ordinance. Co County Manager Mike Sistrunk explained the details of the current dumpster ordinance. The Board discussed and asked staff to bring back a recommendation for revisions of the current ordinance. Several businesses are not in compliance with the current ordinance. Commissioner Muggridge suggested the Board consider a 90 day moratorium to bring everyone into compliance. H) Consideration to adopt a Resolution in support of the DART' s letter of request to construct the Liberty Road fly-over from City of Albany to Lee County. Commissioner Mathis made the MOTION to adopt the Resolution in support of the DART' s letter of request to construct the Liberty Road fly-over from the City of Albany to Lee County. Commissioner Singletary seconded the MOTION. The MOTION was unanimous with Commissioners Muggridge, Williams, and Roland voting yea. I) Consideration to reduce Forrester Parkway Extension. Commissioner Muggridge made the MOTION to reduce Forrester Parkway Extension at Westover Road. The MOTION was unanimous with Commissioners Williams, Singletary, and Roland voting yea. 11. COMMISSIONER' S MATTERS A) Discussion of the LCMC. Commissioners Rick Muggridge and Billy Mathis gave an update of the status of the Lee County Medical Center. 12. OLD BUSINESS None 13. COUNTY ATTORNEY' S MATTERS None 14. EXECUTIVE SESSION A) Executive Session to discuss personnel and pending litigation. Commissioner Muggridge made a MOTION to adjourn to Executive Session. Commissioner Singletary seconded the MOTION. The vote was unanimous with Commissioners Williams, Mathis and Roland voting yea. Commissioner Mathis made a MOTION to adjourn from Executive Session. Commissioner Muggridge seconded the MOTION. The MOTION was unanimous with Commissioners Roland, Singletary and Williams voting yea. 15. PUBLIC FORUM Up to six individuals will be allowed to address the Board of Commissioners for up to two minutes each. Individuals should sign up prior to the start of the meeting. 16. ANNOUNCEMENTS A) The next regularly scheduled County Commission Meeting is February 27, 6: 00 p.m. B) Co County Manager Sistrunk gave an update on the GDOT repair to Highway 118. Due to the heavy rain pipe clasped and a section of this road washed out. GDOT has closed this road until Friday. 4

5 17. ADJOURNMENT A) Commissioner Muggridge made the MOTION to adjourn the meeting. Commissioner Singletary seconded the MOTION. The MOTION was unanimous with Commissioners Mathis voting yea. The meeting was adjourned at 7: 30 p. m. Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamily oriented community, schools ofexcellence, and life long opportunitiesfor prosperity and happiness without sacrificing the rural agricultural tapestry. Persons with special needs relating to handicapped accessibility or foreign language interpretation should contact Katrina Chambers, ADA Coordinator, at( 229) or through the Georgia Relay Service( 800) ( TDD) or( 800) ( voice). This person can be contacted at the T. Page Tharp Building in Leesburg, Georgia between the hours of 9: 00 a. m. and 4: 00 p. m., Monday through Friday, except holidays. 5