BOARD OF COUNTY COMMISSIONERS T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

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1 BOARD OF COUNTY COMMISSIONERS T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA LE 1` TUESDAY, 6: 00 P. M. T. PAGE THARP BUILDING OPAL CANNON AUDITORIUM MEETING MINUTES WORK SESSION COUNTY COMMISSIONERS COUNTY STAFF Rick Muggridge, Chairman District 4 Ron H. Rabun, County Manager Dennis Roland, Vice- Chairman District 1 Christi Dockery, County Clerk Luke Singletary, Commissioner District 2 Jimmy Skipper, County Attorney Greg Frich, Commissioner District 5 Ed Duffy, Commissioner District 3 The Lee County Board of Commissioners met in a Work Session on Tuesday, January 14, The meeting was held in the Opal Cannon Auditorium of the Lee County T. Page Tharp Governmental Building in Leesburg, Georgia. Those present were Commissioners Rick Muggridge, Dennis Roland, and Greg Frich. Commissioner Ed Duffy and Luke Singletary were absent. Commissioner Muggridge gave the invocation and called the meeting to order at 6: 00 P. M 1. INVOCATION Carl Barnhart, minister at The Point, commented about the outreach his church participates in throughout the Cedric Street neighborhood. Appreciate anyone joining in with church activities. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. APPROVAL OF MINUTES Consideration to approve the Board of Commissioners meeting minutes for December 10, 2013 Commissioner Roland made a MOTION to approve the meeting minutes for December 10, Consideration to approve the Board of Commissioners meeting minutes for December 27, 2013 Commissioner Roland made a MOTION to approve the meeting minutes for December 27, CONSENT AGENDA 6. NEW BUSINESS 7. PUBLIC HEARING Ms. Tammy Outlaw is requesting that the Board of Commissioners of Lee County grant her an alcohol license for retail sale of off-premises consumption of wine and malt beverages. Ms. Outlaw' s establishment is located at 1553 Highway 19 south and is known as" Winn Dixie". audience. With no comments the public hearing was closed. 1

2 Consideration to take public comments on the updated Comprehensive Plan Short Term Work Program ( STWP) and to approve the Transmittal Resolution. audience. Chairman Muggridge explained that the Board did update this STWP plan at the last Board meeting and this public hearing is an opportunity for the Board of Commissioners to take comments from the public. With no comments from the audience or the Board the public hearing was closed. Lee County Board of Commissioners will hold a public hearing and take comments for case numbered Z Map Amendment.- Lee County, Georgia has submitted an application for the purposes of replacing the current official zoning map of Lee County, Georgia for purposes of updating and correcting the map entitled " Lee County Official Zoning Map" Produced October, The adoption of a new Official Zoning Map of Lee County produced November will affect the entire corporate boundary of Lee County. Georgia. audience. Marcia Studley, Zoning Administrator for the Planning Department, presented the 2002 Official Lee County Map; a map of properties rezoned since 2002; a map of corrections and a draft of the corrected, updated map being presented for adoption as the official Lee County Zoning Map. Ms. Studley explained that these updates take into account all of Lee County. The cities of Smithville and Leesburg have their own zoning maps. This zoning map was last updated in Planning Commission has approved this updated zoning map. Board of Commissioner discussed this zoning map. With no comments from the audience the public hearing was closed. 8. DEPARTMENTAL MATTERS Planning Department Review of the Planning Commission meeting minutes for December The Board reviewed the Planning Commission meeting minutes for December 17, Consideration to approve Phase II MS4 Annual Report and authorization of Chairman' s signature. County Manager Rabun recommended approval of the Phase II MS4 Annual Report and file this annual report for stormwater to EPD. Commissioner Frich requested Jim Wright, Code Enforcement officer provide an executive summary of this annual report at the next scheduled meeting. Public Works Consideration to declare county property as surplus. Commissioner Frich made a MOTION to approve declaring Chevrolet Impala ( Magistrate), 2003 Crown Victoria ( Code Enforcement), 1985 Earthmover ( Public Works Department), and 1976 Dodge Tradesman Van ( Public Safety Department) as county surplus property. Approval for staff to sell surplus out right, trade- in or sell on GovDeals. MOTION passed. Commissioner Roland seconded the MOTION. The Public Safety Consideration to approve purchase of 4 sets of replacement fire turnout gear. County Manager Rabun explained that turnout gear had been purchased from Nafeco from a competitive bid previously submitted. This fire turnout gear purchase is replacement for worn out gear. All safety gear for all the new employees has been purchased and is set with the gear to train. Gear has not been purchased for the firefighter volunteers. Volunteers will need to be fitted for their uniforms. Volunteers may also be able to use this gear during their training. Commissioner Roland made a MOTION to approve the purchase of 4 sets of replacement fire turnout gear in an amount not to exceed $ 14,000. Commissioner Frich seconded the MOTION. The MOTION 2

3 passed. 9. CONSTITUTIONAL OFFICERS & GOVERNMENTAL BOARDS/ AUTHORITIES 10. COUNTY MANAGER' S MATTERS Consideration to set Qualifying fees for FY 2014 for elected officials. County Manager Rabun explained the Resolution to set the 2014 Qualifying Fees. Commissioner Roland made MOTION to approve the Resolution Establishing a Qualifying Fee for the 2014 Election cycle. Consideration to approve six month Indigent Defense contract and budget from the Office of the Circuit Public Defender of the Southwestern Judicial Circuit. County Manager Rabun explained the six month Indigent Defense contract and budget from the Office of the Circuit Public Defender of the Southwestern Judicial Circuit. The budget has not changed for this six month contract. Consideration to approve a Resolution for 5 year leases for various Hazard Mitigation/ Greenspace lots. County Manager Rabun explained the Resolution to approve the five year lease for various Hazard Mitigation/ Green space lots. There are approximately 74 green space lots to be leased. Consideration to approve Starksville Landscaping bid. (Reject one bid) County Manager Rabun explained that he proposed rejecting this bid from GG' s Landscaping and Design for the Starksville Avenue Landscaping project. County Manager Rabun explained that only one bid was submitted for this Request For Proposal and due to this one submission staff is unable to determine if this amount is a competitive or an appropriate bid. County Manager Rabun suggested checking on possibly doing this project in house. The Board agreed for Mr. Rabun to reject the bid. Consideration to ratify and confirm an emergency purchase for repairs of Fire Engine No ) and Fire Engine No. 5. County Manager Rabun explained the emergency purchase for engine repairs for fire engine No. 1 at a cost of$ 17, Within three or four weeks the same problem occurred with fire engine No. 5 and it is now in the shop. County Manger Rabun requested the Board ratify and confirm the emergency repairs for these two fire engines with the repairs to fire engine No. 5 not to exceed $ 18,000. Whiles these engines were being repaired Lee County may not have enough spare trucks. The Board discussed several options including short term rental. County Manger Rabun explained that fire engine No. 5 is in the shop but engine No. 1 is back in service. Commissioner Frich asked if this payment for these emergency repairs would be taken out of contingency. County Manager Rabun confirmed that it would be. Commissioner Roland made a MOTION to ratify and confirm the emergency purchase of$ 17, for repairs of Fire Engine No. 1 and emergency purchase not to exceed $ 18,000 for Fire Engine No. 5. Yancy Truck Center will make these repairs. Commissioner Frich seconded the MOTION. The MOTION passed. Consideration to approve an emergency purchase for repairs of Fire Engine No. 5 not to exceed $ 18, 000. Consideration to approve a Resolution for Rural Public Transportation 5311 Regional Transit Program County Manager Rabun explained the request from the Regional Commission to apply for the rural transit 5311 funds through the Georgia Department of Transportation. Chairman Muggridge commended Glenda Battle, current Lee County volunteer on the Regional Commission, as a great resource for information. 3

4 by Consideration to approve a Resolution commemorating the 100 year anniversary of ACCG County Manager Rabun recommended joining with ACCG to celebrate the 100 year anniversary of ACCG and approve this Resolution commemorating this organization. releases for the counties and organizations. ACCG has sent out various news Commissioner Frich requested adding best practices for counsel recommendations to the resolution commemorating ACCG. 11. COMMISSIONER' S MATTERS 12. OLD BUSINESS 13. COUNTY ATTORNEY' S MATTERS Consideration to approve amendment to Animal Control Ordinance regarding Dangerous Dog Chairman Muggridge explained that this is the second reading of the Animal Control Ordinance regarding Dangerous Dog and asked if the Board had any questions to this amendment or comments. Commissioner Frich asked if this ordinance could be made more stringent than state law. County Attorney Skipper explained that this ordinance will bring Lee County up to state law. On past ordinance amendments, State law allowed local jurisdictions, such as Lee County, to be more stringent with respect to their dangerous dog Ordinances than the State law on dangerous dogs. However, under the July 2012 State of Georgia amendments, local governments are not given such authority and essentially must adopt the provisions of State law. County Attorney Skipper presented his summary of the Ordinance explaining that the terminology defined in the ordinance had been changed, authority of the Judge of Superior Court, and changes were made related to provisions for euthanizing dogs. 1 EXECUTIVE SESSION Executive Session to discuss potential or pending legal matters. Commissioner Roland made a MOTION to table this issue of executive session until January 28, PUBLIC FORUM Up to six individuals will be allowed to address the Board of Commissioners for up to two minutes each. Individuals should sign up prior to the start of the meeting. Paul Clayton, 323 Old Leslie Road, complained about the pot holes on his road. Ms. Clayton asked the Board to spend some money on the north end of the county. Mr. Clayton said that he pays $ 2, 000 property taxes. Sam Johnson, 271 Old Leslie Road, claimed that Old Leslie road was on the paving list in 1997 and was the only road published to be paved in Mr. Johnson would like Old Leslie road to be paved. Mr. Johnson also complained about Public Works staff not keeping a crown on the road when they scraped the road. Mr. Johnson said that the newspaper ran a story that the Board of Commissioners would begin their meeting at 5: 30 p. m. Chairman Muggridge said that this new time would begin in February. Rosie Batten, 218 Carter Place, said that Leslie Road needs paving. Ms. Batten said that it takes her 20 or 30 minutes to drive down her road. Chairman Muggridge explained that the contractor is very close to finishing the Livingston Road paving project. County Manager Rabun explained that 1. 6 miles of paving is completed for Livingston Road. Ditch work continues on this project. The contract for the North Leesburg by-pass let by the State of Georgia will be completed by December 2015 thanks to Representative Ed Rynders and Senator John Crosby. These three ongoing projects are all North of Highway 32. We are all one county and this Board 4

5 considers the needs of the entire county. Commissioner Roland explained that considerable Georgia Department of Transportation money and SPLOST money has been spent in the North end of the county with the resurfacing of Old Smithville Road, North Philema Road and Livingston Road. 16. ANNOUNCEMENTS All County offices will be closed Monday, January 20, 2014 in observance of Martin Luther King, Jr. Holiday. The next regularly scheduled County Commission Meeting is Tuesday, January 28, 6: 00 p.m. 17. ADJOURNMENT Commissioner Frich made a MOTION to adjourn the meeting. Commissioner Roland seconded the MOTION. The MOTION passed. The meeting was adjourned at 6: 50 p.m. Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamzly oriented community, schools ofexcellence, and life long opportunitiesfor prosperity and happiness without sacrificing the rural agricultural tapestry. Persons with special needs relating to handicapped accessibility or foreign language interpretation should contact Katrina Chambers, ADA Coordinator, at( 229) or through the Georgia Relay Service( 800) ( TDD) or( 800) ( voice). This person can be contacted at the T. Page Tharp Building in Leesburg, Georgia between the hours of 9: 00 a. m. and 4: 00 p. m., Monday through Friday, except holidays. 5