Board of Harbor Commissioners Minutes

Transcription

1 Minutes of the regular Committee meetings and Board of Harbor Commissioners meeting of the City of Long Beach, held in the Board Room of the Harbor Department Administration Building at 925 Harbor Plaza, Long Beach, California, on Monday, September 15, 2008, at 1 p.m. Present: Commissioners: Sramek, Cordero, Walter, Hankla Absent: Commissioners: Also present: C. Lytle Deputy Executive Director S. B. Rubin Managing Director D. A. Thiessen Managing Director R. G. Kanter Managing Director D. T. Holzhaus Principal Deputy City Attorney A. H. Cherin Executive Officer to the Board S. Ashley Director of Government Affairs K. Adamowicz Director of Real Estate D. L. Albrecht Director of Information Management R. S. Baratta Director of Risk Management R. D. Cameron Director of Environmental Planning G. J. Cardamone Director of Construction Management L. Cottrill Director of Master Planning S. Joumblat Chief Financial Officer L. Marin Director of Human Resources A. J. Moro Chief Harbor Engineer H. C. Morris Director of Communications C. Perrone Director of Security R. Rich Director of Maintenance J. R. Santa Ana Director of Engineering Design E. Shen Director of Transportation Planning D. Sereno Director or Program Management D. B. Snyder Director of Trade Relations President Hankla Presided as Chairperson.

2 Nick Sramek, Chair Mario Cordero, Vice Chair Regular Agenda: Engineering and Environmental Committee September 15, Amendment to Contract with DMJM+HARRIS for the Pier T, Berth T121, BP Cold Iron Onshore and Electrical Infrastructure Project, under Specification HD-S2295. (D. Sereno) Commissioner Cordero recused himself from the vote. Commissioner Walter requested an Informational Only Memorandum regarding the status of the Project. Motion: Walter Second: Hankla 2. Conditional Award of Contract to CST Environmental, Inc., for the Pier T, Berth 126, Demolition and Site Preparation under Specification HD-S2250; CWO No. 1262, Draft Supplement; and a project budget. (D. Sereno) Motion: Hankla Second: Walter 3. Conditional Award of Contract to Prime Demolition, Inc., for the Pier D Building Demolition at 165 N. Pico Avenue under Specification HD-S2303; CWO No. 5292, Draft Supplement; and a project budget. (D. Sereno) Motion: Cordero Second: Walter -2-

3 4. CWO No. 1578, Draft Supplement, for the Ocean Boulevard Bridge Rehabilitation Project. (D. Sereno) Motion: Hankla Second: Cordero -3-

4 Finance and Support Services Committee September 15, 2008 Mario Cordero, Chair Mike Walter, Vice Chair Regular Agenda: 1. Contract with the Travel Store for Port travel services for October 1, 2008 September 30, (A. Cherin) Motion: Sramek Second: Hankla 2. Contract with Gill Consulting Services, LLC, for providing Business Analyst Services to the Port of Long Beach Information Management Division. (D. Albrecht) Motion: Sramek Second: Walter 3. Amendment to Revocable Permit with Martin Industrial Pumping Service, Inc., dba Patriot Environmental Services, for a waste transfer facility on Port-owned land in the North Harbor. (K. Adamowicz) Motion: Hankla Second: Walter 4. Lease with Ultramar, Inc., dba Valero Wilmington Refinery, for a Pier A Entry Gate Expansion. (K. Adamowicz) Commissioner Walter recused himself from the vote. Motion: Sramek Second: Hankla -4-

5 5. Lease with Ultramar, Inc., dba Valero Wilmington Refinery, for the Pier A Henry Ford Parcel. (K. Adamowicz) Commissioner Walter recused himself from the vote. Motion: Hankla Second: Sramek -5-

6 Mike Walter, Chair Nick Sramek, Vice Chair Regular Agenda: Trade Relations and Port Operations Committee September 15, Presentation by the Aquarium of the Pacific. (H. Morris) Recommendation: Receive and file. Withdrawn. 2. Request for sponsorship from the California Conference for Equality and Justice for its 45 th Annual Dinner and Gene Lentzner Human Relations Awards Celebration. Cost: $1,000. (H. Morris) Recommendation: Approve. Ms. Wendy Golden, CCEJ, addressed the Board. Motion: Cordero Second: Sramek 3. Request for sponsorship from the Embracing Latina Leadership Alliances for the 3 rd Annual Conference A Journey From Good To Greatness & Dulcinea Awards. Cost: $1,000. (H. Morris) Recommendation: Approve. Mr. Christopher Pinel, ELLA, addressed the Board. Motion: Cordero Second: Hankla -6-

7 4. Request for sponsorship from the South Coast Air Quality Management District for its Clean Vehicle Technology Expo. Cost: $2,500. (H. Morris) Recommendation: Approve. Mr. Erik Neandross, SCAQMD, addressed the Board. Motion: Hankla Second: Sramek 5. Request for sponsorship from Smolarcorp for the 2 nd Annual University by the Sea. Cost: $10,000. (H. Morris) Recommendation: Approve. Mr. Ryan Smolar, Smolarcorp, addressed the Board. Motion: Sramek Second: Walter 6. Request for sponsorship from Faster Freight Cleaner Air California for its FFCA Conference A Summit on North American Goods Movement and Air Quality. Cost: $25,000. (H. Morris) Recommendation: Approve. Erik Neandross, FFCA, addressed the Board. Motion: Hankla Second: Cordero 7. Contract for Port of Long Beach Overseas Representation with Intercontinental Shipping Co. Ltd. (South Korea Representative); Strang International Pty. Ltd. (Australia Representative); United Transportation (HK) Ltd. (Asia Representative); Shipping Contacts (European Representative); and Norihiko Iwato (Japan Representative). (D. Snyder). Motion: Sramek Second: Cordero -7-

8 Approval of Minutes. Upon motion by Commissioner Walter, seconded by Commissioner Cordero and unanimously carried, the minutes of the regular meeting of September 8, 2008, at 1:00 pm, were declared read and approved as read. Consent Agenda Items Nos LEVEL I HARBOR DEVELOPMENT PERMITS RECEIVED AND FILED. Communication from Richard D. Cameron, Director of Environmental Planning, dated September 9, 2008, requesting that the following Level I Harbor Development Permits be received and filed: HDP # Verizon, Conduit Work HDP # Verizon, Fiber Optic Cable Installation HDP # Toyota Motor Sales, Satellite Replacement was presented to the Board. The request was approved by the Executive Director. 2. FINANCIAL STATEMENTS FOR THE LONG BEACH HARBOR DEPARTMENT FOR THE MONTH OF JULY 2008 RECEIVED AND FILED. Communication from Sam Joumblat, Chief Financial Officer, dated September 10, 2008, transmitting financial statements for the Long Beach Harbor Department for the month of July 2008, was presented to the Board. The financial statements were approved by the Executive Director. 3. JON SONES, URSULA RICHARDSON-GOINGS, AND ROBERT TREON APPOINTMENTS. Communication from Lisa Marin, Director of Human Resources, dated September 10, 2008, requesting approval of the appointments of the following individuals: Range Effective Appointment Classification & Step Date Jon Sones Senior Survey Technician 508/06 9/16/08 Ursula Richardson-Goings Traffic Engineering Associate 594/04 9/29/08 Robert Treon Manager Fleet/ EOO/01 9/20/08 Environment Services -8-

9 was presented to the Board. The request was approved by the Executive Director. 4. OFFICE DEPOT, INC. INCREASE IN PURCHASE ORDER AGREEMENT FOR OFFICE SUPPLIES. Communication from Lisa Marin, Director of Human Resources, dated September 9, 2008, requesting approval of an increase in the Purchase Order Agreement with Office Depot, Inc., for payment of current and outstanding invoices related to supplies, through September 30, 2008, increasing the amount from $98,000 to $130,000, was presented to the Board. The request was approved by the Executive Director. 5. REPUBLIC INTELLIGENT TRANSPORTATION EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE, UPON SATISFACTION OF CERTAIN CONDITIONS BY CONTRACTOR, CONTRACT FOR SPECIFICATION NO. HD-S2326A, CITY OF LONG BEACH AND PORT OF LONG BEACH CLOSED CIRCUIT TELEVISION CAMERAS DOCUMENT NO. HD CWO HA1259, SUPPLEMENT NO. 3 APPROVED. Communication from Douglas J. Sereno, Director of Program Management, dated September 10, 2008, requesting the Executive Director execute conditional authorization of a Contract with Republic Intelligent Transportation for Specification No. HD-S2326A, City of Long Beach and Port of Long Beach Closed Circuit Television Cameras, in the amount of $468,400, and approve CWO HA1259, Supplement No. 3, in the amount of $725,000, was presented to the Board. The request was approved by the Executive Director. Commissioner Walter moved, seconded by Commissioner Sramek that the communications be received and filed and that Items Nos. 1-5 be approved as recommended. Carried by the following vote: Regular Agenda. 6. TARIFF NO. 4 AMENDMENT TO SECTION 10 REVISING THE EXEMPTIONS TO THE CLEAN TRUCK FEE ORDINANCE NO. HD-2033 Commissioner Sramek moved, seconded by Commissioner Walter that the ordinance entitled AN ORDINANCE OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AMENDING ORDINANCE NO. HD-1357, DESIGNATED TARIFF NO. 4, BY AMENDING SECTION 10, be declared read and adopted as read. Carried by the following vote: -9-

10 7. CLEAN TRUCKS PROGRAM TRIP/DAY PASS SYSTEM FOR INFREQUENT CALLERS - DELEGATION OF AUTHORITY TO THE EXECUTIVE DIRECTOR TO IMPLEMENT THE SYSTEM. Communication from Robert Kanter, Managing Director of Environmental Affairs and Planning, dated September 11, 2008, requesting approval of the concept of a Clean Trucks Program Trip/Day Pass System for trucks that are infrequent callers at the Ports and delegate authority to the Executive Director to implement the system, was presented to the Board. The recommendation was approved by the Executive Director. Commissioner Walter moved, seconded by Commissioner Sramek that the communication be received and filed and that Item No. 7 be approved as recommended. Carried by the following vote: 8. ESTABLISH A FRAMEWORK FOR REDUCING GREENHOUSE GAS EMISSIONS RESOLUTION NO. HD ADOPTED. Communication from Richard D. Cameron, Director of Environmental Planning, dated September 9, 2008, recommending establishing a Framework for Reducing Greenhouse Gas Emissions, was presented to the Board. The recommendation was approved by the Executive Director. President Hankla requested that a status report be provided on a regular basis. Richard Cameron, Director of Environmental Planning, responded. Commissioner Cordero inquired about the possibility of a renewable energy project. Mr. Cameron responded. Commissioner Walter inquired if there is adequate in-house staff to handle all the current projects. Mr. Cameron responded. Commissioner Cordero moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled, A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH ESTABLISHING A FRAMEWORK FOR REDUCING GREENHOUSE GAS EMISSIONS, be declared read and adopted as read. Carried by the following vote: -10-

11 9. LIQUID NATURAL GAS FUELING STATION - DELEGATION OF AUTHORITY TO THE EXECUTIVE DIRECTOR TO EXECUTE PERMITTING DOCUMENTS PERTAINING TO 3400 EAST I STREET - RESOLUTION NO. HD ADOPTED. Communication from Richard D. Cameron, Director of Environmental Planning, dated September 10, 2008, requesting delegation authority to the Executive Director to execute permitting documents pertaining to Clean Energy s construction of a Liquid Natural Gas Fueling Station at 3400 East I Street, was presented to the Board. The recommendation was approved by the Executive Director. Commissioner Walter moved, seconded by Commissioner Sramek that the communication be received and filed and that the resolution entitled, A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL PERMITTING RELATING DOCUMENTS FOR THE LIQUEFIED NATURAL GAS FUELING STATION AT 3400 EAST I STREET, be declared read and adopted as read. Carried by the following vote: 10. ARCO TERMINAL SERVICES CORPORATION EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE A REVOCABLE PERMIT FOR CONTSTRUCTION AND INSTALLATION OF SUBSURFACE PIPELINES - DOCUMENT NO. HD-7356 RESOLUTION NO. HD ADOPTED. Communication from Karl Adamowicz, Director of Real Estate, dated September 8, 2008, recommending approval of a Revocable Permit with Arco Terminal Service Corporation, for Subsurface Petroleum Pipeline Crossing, was presented to the Board. The recommendation was approved by the Executive Director. Commissioner Sramek moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A REVOCABLE PERMIT BETWEEN THE CITY OF LONG BEACH, ACTING BY AND THROUGH ITS BOARD OF HARBOR COMMISSIONERS, AND ARCO TERMINAL SERVICES CORPORATION FOR THE USE OF CERTAIN PREMISES, AND MAKING A DETERMINATION RELATING THERETO, be declared read and adopted as read. Carried by the following vote: -11-

12 11. ISLAND YACHT ANCHORAGE, INC. EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE A REVOCABLE PERMIT FOR AN INTERIM AND PERMANENT PARKING LOT ON PIER A WEST - DOCUMENT NO. HD-7357 RESOLUTION NO. HD ADOPTED. Communication from Karl Adamowicz, Director of Real Estate, dated September 10, 2008, recommending approval of a Revocable Permit with Island Yacht Anchorage, Inc., for an interim and permanent parking lot on Pier A West, was presented to the Board. The recommendation was approved by the Executive Director. Commissioner Sramek moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A REVOCABLE PERMIT BETWEEN THE CITY OF LONG BEACH, ACTING BY AND THROUGH ITS BOARD OF HARBOR COMMISSIONERS, AND ISLAND YACHT ANCHORAGE, INC., AND MAKING A DETERMINATION RELATING THERETO, be declared read and adopted as read. Carried by the following vote: New Business. Heather Morris, Director of Communications, highlighted community events that took place over the past weekend. She also reminded the public and the Board of the upcoming Let s Talk Port meeting and Green Port Fest event. Commissioner Sramek reported on his recent trip to Washington, D.C. to meet with legislators. Samara Ashley, Director of Government Affairs, reported on the trip as well. Commissioner Cordero commented on an article that he read in the LA Times opinion section regarding infrastructure needs and his attendance at the Footwear Traffic Distribution and Customs Conference. Doug Thiessen, Managing Director of Engineering, responded. Commissioner Walter acknowledged Don Snyder and staff on the Green Flag Compliance program. He also commended Heather Morris and staff on their advertising efforts for the Green Port Fest event. Alex Cherin, Executive Officer to the Board, congratulated Commissioner Walter on his recent recognition at the Long Beach Boy Scout Dinner. He also reminded the public and staff that there will not be a Board meeting on September 22, due to the AAPA conference, but there will be a meeting on September

13 Public Comments on Non-Agenda Items. There was no one present to comment on non-agenda items. Closed Session. Adjourned. At 2:43 p.m., President Hankla recessed the Board meeting to hold a closed session: CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION Closed session pursuant to Section (a) of the Government Code regarding American Trucking Associations, Inc. vs. City of Los Angeles, City of Long Beach, et al., United States District Court Case No. CV CONFERENCE WITH LEGAL COUNSEL THREATENED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section of the Government Code (one case). At 3:45 p.m., the meeting was again called to order by President Hankla. At 3:47 pm, Commissioner Walter moved, seconded by Commissioner Sramek that the meeting be adjourned sine die. Carried by the following vote: -13-