_x Mrs. Saylor

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1 SHARON CITY COUNCIL Purpose: Regular Council Meeting Date: Wednesday, September 19, 2018 Time: 6:30 PM Location: Sharon Municipal Building Council Chambers AGENDA CALL TO ORDER TIME: 6:30 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Council: President Connelly x_mr. Lucas _x Mr. James x_mrs. Bundrant _x Mrs. Saylor _x Robert Fiscus City Manager News Media:_x The Herald _x Attorney Madden City Solicitor _x Lori Merolillo City Clerk (Daphne Parrish) Dept. Heads: _x Edward Stabile - Chief of Police John Cave - Street Dept. _x Jason Tomko- Finance Director _x Melissa Holmes- Community Development _x David Tomko- Code Department CITY MANAGER'S REPORT Bob Fiscus suggested that this year s Trick or Treat hours be 4:30 p.m. to 6:30 p.m. on Wednesday, October 31 st, which would coincide with the City of Farrell s hours. COG recommended the hours of 4:00 p.m. to 7:00 p.m., however, he did not recommend that time slot because it will be dark before Trick or Treat is over. Bob updated on the paving situation. He reviewed that PennDOT has committed to paving Forker Blvd. and Thornton before October 15, 2018, and in addition has allowed an extension for paving season as weather permits. Should weather permit, the next road to be paved are McDowell, Dougherty, and Fairfield. Bob reported on the recent situation with Fisher Hill. John Cave addressed resident concerns over the weekend, and Bob met with Aqua representatives on Monday morning. The outcome was that the street was accidentally milled by Wilson Excavating, due to some miscommunications. Bob received photos this morning, showing it to be repaired. Bob reported he and Jason met with Penn Power representatives this morning to discuss some power outages last weekend, particularly on Sharpsville Avenue. Penn Power stated that the most recent outages were due to a lightning strike and the other was due to a car hitting a pole. They further mentioned that some outages are due to squirrels tripping the fuse, and they are looking at auto resets. Bob requested they make calls to those affected by these recent outages, and they will come in for a meeting if that is not sufficient. Bob requested a brief executive session.

2 Presentation of December 31, 2017 Audit Report Kim Turnley, of Mark Turnley, CPA, came to give the highlights of the 12/31/2017 audit. A management letter was sent to Jason. Because there were no findings on testing of controls, the management letter was informational. Analysis showed the City had a fund balance increase the last five years. Recommendations by the auditors included some payroll training to update on changes, and information regarding 1099s. She reviewed the schedules in the report that give the most important information the Balance Sheet and the Statement of Revenues, Expenditures, Changes in Fund Balance, and the Budget to Actual Schedule General Fund. The audit showed an increase in fund balance of $425,000. The Revenues were over what was anticipated and the Expenditures were under what was budgeted by $14,000 what we budgeted. She commended City management on a great job. She advised Council members to get her contact information from Jason if they have any questions. Bob thanked her for the hard work. Police Update Chief Stabile reviewed what Captain Martwinski discussed at the Council Workshop regarding SRO officer positions. One of the SROs has put in notice of his retirement. There is a replacement for him from now until January, when the replacement will be retiring. Chief Stabile stressed it would be beneficial to be able to utilize an SRO coming in part-time, per diem. PUBLIC COMMENTS - AGENDA ITEMS PUBLIC COMMENTS - ANY ITEM ON THE AGENDA: RESOLUTIONS MOTIONthat Resolution #57-18 entitled A RESOLUTION of the Council of the City of Sharon accepting the 2019 Minimum Municipal Pension Plan Financial Requirements and Minimum Municipal Obligations. Be adopted. MOTIONthat Resolution #58-18 entitled A RESOLUTION of the Council of the City of Sharon approving a pay request to Herbert, Rowland &Grubic, Inc-Engineering Services in the amount of $55,180 for the Multimodal Transportation Neighborhood Revitalization Phase II. _X Mrs. Bundrant MOTION that Resolution #59-18 entitled "A RESOLUTION of the Council of the City of Sharon approving the City s audit report as of December 31, be adopted

3 MOTION that Resolution #60-18 entitled "A RESOLUTION of the Council of the City of Sharon, Commonwealth of Pennsylvania,authorizing the Finance Directorand/or City Manager to execute all documents and agreements for the Green Light Go Program. be adopted. MOTION that Resolution #63-18 entitled "A RESOLUTION of the Council of the City of Sharon, Commonwealth of Pennsylvania,authorizing the submission of a Keystone Communities Program grant to the Commonwealth of Pennsylvania Department of Community and Economic Development in the amount of $15,000. be adopted MOTION that Resolution #64-18 entitled A RESOLUTION of the Council of the City of Sharon, Commonwealth of Pennsylvania, authorizing approval of The plan for the Final Lot 1 and 2 Robert C. Scheuermann, Sr. Subdivision. be adopted CONSENT AGENDA THE FOLLOWING ITEMS ARE CONSIDERED BY CITY COUNCIL TO BE ROUTINE CITY BUSINESS AND WILL BE ENACTED BY ONE MOTION AND ONE ROLL CALL VOTE. ANY COUNCIL MEMBER, CITY OFFICIAL OR CITIZENS WISHING CLARIFICATION OF AN ITEM MAY ASK A QUESTION BY RAISING THEIR HAND AND IDENTIFYING THE ITEM BEFORE ADOPTION OF THE ITEM. MOTION that Resolution #61-18 entitled "A RESOLUTION of the Council of the City of Sharon, Mercer County, Pennsylvania, authorizing, in accordance with Section 915 of the Home Rule Charter, The City Manager, or in the absence of the City Manager, the Tax Collector, to pay the bills submitted on Schedule A to Council" be adopted. MOTION that Resolution #62-18 entitled "A RESOLUTION of the Council of the City of Sharon, Mercer County, Pennsylvania, authorizing re-appointments for certain Committees, Boards and Authorities.be adopted. Sharon Redevelopemt Authority Julie Cylenica

4 COMMENTS: NEWS MEDIA: CITIZENS Comments from Citizens Peter Curde of 315 North Irvine Avenue, Sharon stated he was billed by Tri-County for $365 and that he had not requested their services. His belief is if he doesn t ask for a service, then he doesn t have to pay for it, and he added that had been out of the state/country. Bill James advised Mr. Curde of the City Ordinance wherein every residence must have garbage service. Marc-Anthony Adamo, 1396 Heinz Avenue addressed Council and the City Manager with who is tasked with running the City s website. According to Ordinances, the Agenda is to be posted five days prior to the meeting. The calendar is improperly posted on the website it shows the meeting to be tomorrow. Bob Fiscus explained that the City Clerk forwards information to be posted to the Web Administrator, but that she has been off of work. Mr. Adamo also pointed out there are changes to Ordinances that have not been posted to the website. He also stated there may be more resident/public response if the meetings and agendas were properly posted. In addition, he stated that new hires have looked to the website and have not been able to get up-to-date information. Carol Swartz, of Lorain Street, thanked Dave Tomko for taking care of a recent problem in her neighborhood. She also asked what the situation is with the mapping project. Melissa Holmes reported that the primary data contact that she had been working with had to be hospitalized the night before the event. Therefore, we do not yet have the result. This event was a fabulous effort by all and she thanked all who volunteered. MRS. BUNDRANT: Mrs. Bundrant expressed her thanks to Jason, Bob and everyone who worked on budget and audit, and we should all be happy with the results. MR. LUCAS: Mr. Lucas asked Jason for his report on loans monies. He will review it and discuss at workshop. Also,Mr. Lucas received a phone call from the Mayor of Farrell regarding the Stambaugh/Division intersection. Farrell wants to pave it before October 15th and has requested Sharon to pay them back our share next year. They stated it has been bid and is ready to go, and our half would be $54,000. Discussion took place regarding funding, budgeting, and the inventory of upcoming paving projects. Jason Tomko stated he will not know if we have funding to do this project until we have gone through the budgeting process. Frank Connelly asked about the additional funds being borrowed for the Richmond/McDowell project, and if we could add the additional funds needed onto that loan. Jason stated we are maxed out on first funding; next year we could possibly add that street to the funding. At this point we would have to have new loan agreements and would have to restart the loan process. Further discussion followed regarding possible solutions. MR. JAMES: MRS. SAYLOR:Mrs. Saylor asked about the prices to change the seal. Bob Fiscus will follow up on it. Bill James also suggested the possibility of commissioning with a local artist. MR. CONNELLY:

5 ADJOURNMENT: Meeting adjourned at 7:12 P.M. Vote: _X Mrs. Bundrant _X Mr. James _X Mr. Lucas X_ Mrs. Saylor X_ Mr. Connelly