MINUTES. REGULAR MEETING OF THE BOARD OF TRUSTEES DOS PALOS - ORO LOMA JOINT UNIFIED SCHOOL DISTRICT Thursday, March 17, 2016 (7:00 PM)

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1 MINUTES REGULAR MEETING OF THE BOARD OF TRUSTEES DOS PALOS - ORO LOMA JOINT UNIFIED SCHOOL DISTRICT Thursday, (7:00 PM) ROLL CALL UPON THE ROLL BEING CALLED, THE FOLLOWING WERE PRESENT: BOARD MEMBERS: Albert Catrina Bill Van Worth Eric Fontana Fred Coronado Joe Castillo Marilyn Cox Richard Hogue ALSO IN ATTENDANCE: Jack Mayer, William Spalding, Dotty Hernandez, Adele Bryant, Marty Thompson and other members of the District. CALL TO ORDER President of the Board called the meeting to order at 5:32 PM APPROVAL OF AGENDA 2.1 Adoption of Agenda Recommendation: Recommend the Governing Board adopt the agenda for the Regular Board Meeting as presented. Member (Bill Van Worth) Moved, Member (Fred Coronado) Seconded to approve the ORIGINAL motion 'Recommend the Governing Board adopt the agenda for the Regular Board Meeting as presented'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0 ADJOURN TO CLOSED SESSION 3.1 THE PUBLIC IS INVITED TO ADDRESS IDENTIFIED CLOSED SESSION AGENDA ITEMS PRIOR TO ADJOURNMENT INTO CLOSED SESSION. There were no comments made by the public. 3.2 Adjourn to Closed Session Recommendation: Recommend to adjourn to Closed Session. Member (Fred Coronado) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'Recommend to adjourn to Closed Session at 5:34 PM'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0

2 Board Minutes Page Student Expulsion - Case Public Employee Appointment (Government Code 54957) Title: Superintendent Recommendation: Recommend Public Employee Appointment Title: Superintendent 3.5 Anticipated Litigation, Significant exposure to litigation pursuant to Government Code (b) 3.6 Conference with Labor Negotiator (Government Code ) District Negotiators: Norma Delgado, Laura Andrews, Allison Davis and May Yang regarding Certificated, Classified, and Unrepresented negotiations 3.7 Public Employee Discipline/Dismissal/Release (Government Code 54957) RECONVENE IN OPEN SESSION 4.1 Reconvene in Open Session Recommendation: Recommend reconvening in Open Session. Member (Fred Coronado) Moved, Member (Marilyn Cox) Seconded to approve the ORIGINAL motion 'Recommend reconvening in Open Session at 7:00 PM'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Report out of Closed Session The Governing Board has appointed William Spalding as the next Superintendent of Dos Palos Oro Loma JUSD subject to approval of an employment contract which will be done in open and public session. Member (Richard Hogue) Moved, Member (Albert Catrina) Seconded to approve and Members Albert Catrina, Bill Van Worth, Eric Fontana, Fred Coronado, Joe Castillo, Marilyn Cox, and Richard Hogue voted Yes. The vote was unanimous. 4.3 Student Expulsion - Case Recommendation: Recommend approval of Student Expulsion Case Member (Fred Coronado) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'Recommend approval of Student Expulsion Case '. It is moved that the Board of Education find there is cause to expel Student No from all schools in the District for violation of Education Code section and (K). Specific education code section as they apply, include: AR (b). It is further moved that the Board adopt the terms of the stipulated expulsion order, which is to suspend the expulsion to have the student attend the alternative education program at Independent Study for and attend Westside High School for the first semester of It is hereby ordered that the pupil shall be provided with an educational program at Independent Study for the remainder of the current semester of the school and attend Westside High School for

3 Board Minutes Page 3 the first semester of the school year. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7 0 PLEDGE OF ALLEGIANCE Bill Van Worth led the Pledge of Allegiance. INVOCATION Fred Coronado delivered the invocation. SELECTED REPORTS AND RECOGNITION 7.1 Recognition of Seal of Multilingual Proficiency Recipients Presented by Heather Ruiz, Dos Palos High School Principal The Merced County Seal of Multilingual Proficiency, approved through Assembly Bill 815, is an award given by the Merced County Office of Education in partnership with districts in recognition of attained proficiency in English and at least one other world language by high school graduation. Appearing on the transcript of the graduating senior, the Seal of Multilingual Proficiency is a verification of linguistic proficiency. The Seal of Multilingual Proficiency were awarded to 22 Dos Palos High School students. These students received a plaque at the Seal Ceremony on March 2, 2016, at Dos Palos High School, and a seal will be affixed to their diploma. We acknowledged the following students who were awarded the Seal of Multilingual Proficiency for : Izamary Borrego Guadalupe Castellanos Jasmin Castellanos Vanessa Chavez Roberto Cordero Lizbeth Cortez Dulce Delgado Valeria Garcia Maria Hernandez Aide Morfin Natalia Ortiz Vanessa Orozco Rosa Pinon Monica Reyes Felix Rivera Aracely Rodriguez Esmeralda Rojas Sandra Ruvalcaba Cristal Sanchez Jesus Sanchez Daljit Sarai Byanca Velazco 7.2 Academic Progress Report Presented by Dr. Norma Delgado, Director of Curriculum and Instruction A presentation on the academic progress was presented by Dr. Norma Delgado, Director of Curriculum and Instruction. ADOPTION OF ROUTINE CONSENT ITEMS 8.1 Adoption of Routine Consent Items Recommendation: Recommend approval of routine consent items. Member (Richard Hogue) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'Recommend approval of routine consent items'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Warrants and Payroll Recommendation: Recommend approval of the Warrants and Payroll. Member (Richard Hogue) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'Recommend approval of the Warrants and Payroll'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0

4 Board Minutes Page Board Meeting Minutes of 02/18/16 Regular Board Meeting and 02/20/16, 03/01/16, 03/07/16 and 03/08/16 Special Board Meetings Recommendation: It is recommended to approve the Board Meeting Minutes of 02/18/16 Regular Board Meeting and 02/20/16, 03/01/16, 03/07/16 and 03/08/16 Special Board Meetings Member (Richard Hogue) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'It is recommended to approve the Board Meeting Minutes of 02/18/16 Regular Board Meeting and 02/20/16, 03/01/16, 03/07/16 and 03/08/16 Special Board Meetings'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0 COMMUNICATIONS AND/OR AUDIENCE COMMENTS The Board welcomes comments from the Public. 9.1 PUBLIC CONCERNS WILL BE HEARD BY THE BOARD AT THIS TIME; HOWEVER THEY WILL NOT BE DISCUSSED. (Policy #9323 limits individual's presentation to four minutes. The President may extend the time under certain circumstances. This is the opportunity for members of the public to focus on issues important to the District's purpose of education. Under Board policy this time may not be used to present derogatory information of a personal nature on any employee). MEMBERS OF THE PUBLIC WHO WISH TO ADDRESS THE BOARD MUST SPEAK FROM THE PODIUM AND IDENTIFY THEMSELVES. Marty Thompson, DPOLTA President addressed the board and welcomed the new superintendent. He also thanked Jack Mayer for his tenure as interim superintendent. Multicultural will present a dance at the 5 and 10 Bistro. DPOLTA will honor Kathy Brady, and the Ag Boosters. Marty stated, now that we have a new superintendent we hope the next priority will be to compensate the employees. We have been patient and have hope that in April we approve an agreement for a wage increase. Paul Chambers, CTA addressed the board stating that we have a fantastic education team and board. He stated that he has not had come to speak to the board on behalf of CTA previously. He is proud to work with Dos Palos and have had several good agreements. He congratulated Mr. Spalding to the community and told him it is a good group. Paul said that it's not just numbers and data, it's like the multilingual students and their achievements. Let's continue to work together to educate the kids. Rita Huitron spoke to the board and thanked them for participating at the career night grades 3-5. There was a lot of positive feedback from parents and students. The students are excited to tour colleges. Rita thanked the board for the matching funds to enable these projects. ORAL REPORTS 10.1 Fiscal/Cash Status Update - Presented by May Yang, Business Manager A fiscal and cash status update was given to the Governing Board by May Yang, Business Manager Superintendent Report Jack Mayer stated that enrollment is about the same as last year. Each month is continuing a growth. He started in November and presented to the board in December. The district has tremendous pride in the students and community and is a very special place. This is an extremely positive place. We have solid committed educators and high quality place. The days have flown past quickly. Mr. Spalding is coming in at a good time. The district is in a good place fiscally and test scores are increasing. Thank you to the

5 Board Minutes Page 5 unions, DPOLTA and CSEA. Lastly, thank you to the board for this opportunity. Mr. Mayer will leave with sadness and will miss coming to work here Report from Board Members Mr. Fontana thanked Mr. Mayer for stepping in and carrying us through these past few months. Marilyn Cox thanked Mr. Mayer and welcomed Mr. Spalding. Mr. Catrina thanked Mr. Mayer and welcomed Mr. Spalding. Mr. Castillo visited the Bryant school and walked through the school with Mrs. Andrews. He also visited the high school, and Marks and sees that everyone is busy and working hard. He attended the Multilingual Awards and the banquets for soccer. Thank you to CTA for the career day at Marks. Thank you to Mr. Mayer for his time here at the district. WRITTEN REPORTS 11.1 California Consulting, LLC - March Grant Report 11.2 Food Services - Rhonda Sullivan Rhonda Sullivan, Food Services Supervisor submitted a written report for the Board as informational only Human Resources - Allison Davis Allison Davis, Director of Human Resources submitted a written report for the Board as informational only Maintenance, Operations and Grounds - David Langley David Langley, Maintenance Operations Supervisor submitted a written report for the Board as informational only Preschool - JoAnne Birdsall JoAnne Birdsall, Preschool Center Director submitted a written report for the Board as informational only Transportation - Isaac Juarez Isaac Juarez, Transportation Supervisor submitted a written report for the Board as informational only. NEW BUSINESS ITEMS 12.1 Dos Palos Elementary Drop-off Lanes David Stark, Architect of SKW & Associates has completed the preliminary estimate and submitted a proposal for this project Implementation Energy Efficiency Plan Submitted by kw Engineering, Inc. Recommendation: Recommend implementation of the Energy Efficiency Plan Submitted by kw Engineering, Inc. Member (Eric Fontana) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'Recommend implementation of the Energy Efficiency Plan Submitted by kw Engineering, Inc'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Implementation Solar PV for Four District Sites ORIGINAL Recommendation: Recommend to implementation Solar PV for four District sites NEW - Motion Member (Bill Van Worth) Moved, Member (Fred Coronado) Seconded to approve the NEW motion 'Recommend to table this implementation Solar PV for four District sites until we get more information'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0

6 Board Minutes Page Second Interim Budget Report Current law requires the Board to certify the financial condition of the district at least twice each year. Staff is recommending a positive certification. Recommendation: It is recommended to approve the Second Interim Report and certify that based upon current projections the District will meet its financial obligations for the current fiscal year and subsequent two fiscal years. Member (Richard Hogue) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'It is recommended to approve the Second Interim Report and certify that based upon current projections the District will meet its financial obligations for the current fiscal year and subsequent two fiscal years'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Dos Palos Oro Loma JUSD Business Office Review Presented by May Yang Ryland School Business Consulting has been engaged by the Dos Palos Oro Loma Joint Unified School District to review the District s business office structure and operations, which encompassed the following procedures: 1) Compare the District s business staffing levels to other districts of similar size within Merced County 2) Review documentation (i.e. job descriptions, duties performed, and organizational structure) 3) Perform staff interviews to better understand current processes, procedures and interactions 4) Make recommendations in order to increase efficiency, improve customer service, and/or address potential restructuring Dos Palos Oro Loma JUSD Governance Handbook The Board of Education is entrusted by the community to uphold the Constitutions of California and the United States, to protect the public interest in schools, and to ensure that a high quality education is provided to each student. This handbook reflects the governance team s work on creation of a framework for effective governance. This involves ongoing discussions about unity of purpose, roles, norms and coming to agreement on protocols for formal structures that enable the governance team to continue to perform its responsibilities in a way that best benefits all children. Recommendation: Recommend approving the Dos Palos Oro Loma JUSD Governance Handbook. Member (Bill Van Worth) Moved, Member (Fred Coronado) Seconded to approve the ORIGINAL motion 'Recommend approving the Dos Palos Oro Loma JUSD Governance Handbook'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0

7 Board Minutes Page Location of Adult Education Program The location of the Adult Education Program was discussed Dos Palos High Summer School 2016 Budget The District desires to offer a summer school program for Recommendation: Recommend approving a summer school program for Dos Palos High for Member (Richard Hogue) Moved, Member (Eric Fontana) Seconded to approve the ORIGINAL motion 'Recommend approving a summer school program for Dos Palos High for 2016'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Apportionment for Educator Effectiveness An apportionment, in the amount of $391,999,994 for the entire state of California, is made from funds provided by Section 58 of Assembly Bill (AB) 104 and $169,384 is the entitlement for DPOLJUSD. DPOL will have to develop and adopt a plan delineating how Educator Effectiveness funds will be spent. This is a review of the plan for board adoption. Recommendation: Recommend approval to adopt the Educator Effectiveness Plan Member (Albert Catrina) Moved, Member (Eric Fontana) Seconded to approve the ORIGINAL motion 'Recommend approval to adopt the Educator Effectiveness Plan '. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0 PERSONNEL 13.1 Resignations Resignations: 1) Guzman, Tomas - ELD Teacher, effective, June 30, ) Rodriquez, Claudia - Paraprofessional, effective, January 22, ) Biscay-Ballinger, Kandy - Elementary Principal, effective June 30, ) Magill, Karen - 6th Grade Language Arts Teacher, Bryant Middle School, effective June 30, ) Dillon-Junsay, Eva - Special Day Class Teacher, Dos Palos Elementary, effective June 30, ) Weather, Winston - Special Day Class Teacher, Marks Elementary, effective June 30, FMLA

8 Board Minutes Page 8 FMLA: Tina Avila, effective 3/1/2016 Josie Martinez-Maldonado, effective 2/21/2016-8/1/2016 Louisa Perez, effective 2/4/2016 Amber Santoyo, effective 2/19/2016 Recommendation: Recommend to approve FMLA for employees listed. Member (Richard Hogue) Moved, Member (Fred Coronado) Seconded to approve the ORIGINAL motion 'Recommend to approve FMLA for employees listed'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Superintendent Contract Recommendation: Recommend approval of Superintendent contract. Member (Fred Coronado) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'Recommend approval of Superintendent contract'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Employment Recommendation - Elsa Vargas - Paraprofessional- Marks Elementary New Hire: Vargas, Elsa - Paraprofessional, Marks Elementary, 6.50 hours/day, effective, 03/18/2016 Recommendation: Recommend approval of Elsa Vargas for Paraprofessional, Marks Elementary, 6.50 hours/day, effective, 03/18/2016. Member (Fred Coronado) Moved, Member (Albert Catrina) Seconded to approve the ORIGINAL motion 'Recommend approval of Elsa Vargas for Paraprofessional, Marks Elementary, 6.50 hours/day, effective, 03/18/2016'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0

9 Board Minutes Page Extra Pay for Extra Duty - Dos Palos Elementary After School Tutoring Dos Palos Elementary is looking to do after school tutoring for four (4) of our teachers, Roberta Williams, Trita Stotts, Dawn Climer, & Rosio McCullough These teachers will tutor the students 2 days a week, not to exceed 7 weeks, with 2 hours tutoring and 1 hour prep time totaling 3 hours per week. Cost will be funded through our Instructional Aide Salaries budget, hours per week at $30.00 per hour x 5 weeks x 4 teachers = $1, ORIGINAL Recommendation: Recommend approval for extra pay for extra duty for the Dos Palos Elementary campus to do after school tutoring for four (4) of our teachers, Roberta Williams, Trita Stotts, Dawn Climer, & Rosio McCullough These teachers will tutor the students 2 days a week, not to exceed 7 weeks, with 2 hours tutoring and 1 hour prep time totaling 3 hours per week. NEW - Motion Member (Bill Van Worth) Moved, Member (Albert Catrina) Seconded to approve the NEW motion 'Recommend approval for agenda items through 13.7 as one motion and item for approval'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Extra Pay for Extra Duty - ELD Reclassification Dinner On May 10, 2016, the Bryant Middle School will be holding an ELD reclassification dinner. Dinner will be served at 5:00. I have been asked to cook dinner for students and parents. I am asking that my staff at the Bryant Campus come in and prepare and serve dinner. The Head Cook and the Cook would need to be there for 2 hours each. The cost is as shown below: Melinda Mejia 1st hour at $17.35 and 2nd hour at $26.02 Rosa Chanes Zepeda 1 ½ hour at $23.09 and ½ hour at $11.54 I will be billing the site for these expenses. ORIGINAL Recommendation: Recommend approval for extra pay for extra duty as listed above for the Bryant Middle School's ELD reclassification dinner on May 10, NEW - Motion Member (Bill Van Worth) Moved, Member (Albert Catrina) Seconded to approve the NEW motion 'Recommend approval for agenda items through 13.7 as one motion and item for approval'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried Extra Pay for Extra Duty - Timesheets The Board must authorize any extra pay for extra duty: Extra Pay for Extra Duty 1. James, Rhonda, Buckle down books, Marks, $ Corchado, Jasmin, Frog Street Training, Preschool, $ Coleman, Charlotte, Health Services/Field Trip, DPHS, $ Coronado, Marrissa, Frog Street Training, Preschool, $38.70

10 Board Minutes Page Molina, Sheila, Frog Street Training, Preschool, $ Zapien, Maria, Parent Meeting/Frog Street Training, Preschool,$ Bravo, Francisca, Adult Education Secretary, AE, $ Hunger, Jenny, Adult Education Computer Teacher, $ Foster, Susan, Adult Education Counselor, $ ORIGINAL Recommendation: Recommend approval for extra pay for extra duty as listed. NEW - Motion Member (Bill Van Worth) Moved, Member (Albert Catrina) Seconded to approve the NEW motion 'Recommend approval for agenda items through 13.7 as one motion and item for approval'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0 FUTURE AGENDA ITEMS REQUESTED The following agenda items were suggested for the next Board Meeting: Fred Coronado would like information on Data Path at the next regular board meeting. Bill Van Worth would like more information on the solar plan. ADJOURNMENT 15.1 Adjourn Meeting Recommendation: Recommend adjournment of the Regular Board of Trustees Meeting of March 17, Member (Bill Van Worth) Moved, Member (Fred Coronado) Seconded to approve the ORIGINAL motion 'Recommend adjournment of the Regular Board of Trustees Meeting of at 8:54 PM'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7-0 Respectfully submitted Jack Mayer Interim Superintendent of Schools Dotty Hernandez Executive Assistant to the Superintendent