Comprehensive SVEEP Plan 2017

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1 Comprehensive SVEEP Plan 2017 Special Summary Revision-2018 Chief Electoral Officer MADHYA PRADESH

2 MAP of MADHYA PRADESH NUMBER OF PARLIAMENT CONSTITUENCIES -29

3 Introduction :- Madhya Pradesh at a Glance :- Population (as per Census 2011) Total crore, Male crore, Female crore SC population (%) 15.62% ST population (%) % Total Population Density (per sq. km.) 236 Projected Population as on 01/01/2015 Total 7.81 crore, Male 4.05 crore, Female-3.76 crore With average growth rate of 2% for Madhya Pradesh, approx 15 lac population has increased every year. Estimated Projected Population as on 01/01/ Total crore, Male crore, Female crore Projected 18+ Population as on 01/01/2016 Total crore, Male crore, Female crore Estimated Projected Population as on 01/01/ Total 8.10 crore, Male crore, Female crore Projected 18+ Population as on 01/01/2017 Total crore, Male crore, Female crore

4 Electoral profile of the entire State :- ER of the Madhya Pradesh at a Glance (as on Draft publication ) :- Electors 18 + Population Gap EP Ratio Expected EP Ratio EPIC Existing PS Expected PS No. Of PS having more than 1500 Voters No. Of PS with less than 300 voters % Electors :- As per final publication As per draft publication Total Electors Total Electors Male crore, Male crore, Female 2.35 crore, Female 2.36 crore, Third Gender-1023 Third Gender-1076 Service Electors Service Electors Overseas Electors 5 Overseas Electors 5 EP Ratio % EP Ratio % Gender Ratio 906 Gender Ratio EPIC% - 100% EPIC% - 100% PER % - 100% PER % - 100%

5 EP Ratio in past revision years :- Gender Ratio in past revision years :-

6 Polling Stations : 63,976 Rationalization at a glance for last 4 years Year Year polling stations were increased Year polling stations were increased Year polling stations were increased Year polling stations were increased Year polling stations were increased as per draft publication

7 Overall Objectives:- 1. The EP Ratio as per census is 61.2 % whereas the EP Ratio as per E-roll is %, therefore fine tuning will be undertaken to delete the ASD Voters and inclusion of 18+ Voters during Summary revision Gender Ratio as per census is 930 whereas as per E-roll is 908. A comprehensive plan has been made to take the Gender ratio to 912 in this Summary revision. 3. Around 45 thousand Service Personnel have been identified in the State whereas 23 thousand are enrolled. A comprehensive plan has been made to increase this number to 35 thousand in this Summary revision lacs 18+ Persons with Disabilities (PwDs) have been identified as per Census data, out of which 2.3 lacs have been enrolled. A Comprehensive plan has been made to increase this number to 7 lacs in this SR lacs newly eligible voters in the age group of 18 to 19 have been identified as per Census upto 10 January 2017, out of which 3.85 lacs gap have been filled till July A Comprehensive plan has been made to increase this number to 6.0 lacs domestic migrants 3.00 lacs, people from marginalized groups 3.00 lacs are targeted to be included in E-roll in this SR. Strategy:- 1. Identification of Gaps at micro level : Format 1 to 8 analysis has been done for each polling station and assembly constituency polling stations have been identified with a gap of more than 5 in EP ratio.

8 polling stations have been identified with a gap of more than 10 in EP ratio polling stations have been identified with a gap of more than 100 in gender ratio polling stations have been identified with a gap of more than 200 in gender ratio assembly constituencies have been identified with a gap of more than 5 in EP ratio districts have been identified with a gap of more than 5 in EP ratio assembly constituencies have been identified with a gap of more than 50 in gender ratio districts have been identified with a gap of more than 50 in gender ratio polling stations have been identified with no registration of 18 + voters since 10th January Polling stations have been identified with no inclusion after final publication of SR groups of migrants, 40 groups of marginal tribes, 45 groups of 3rd genders, 14 Districts having more numbers of NRIs and 12 Districts consisting of more numbers of Service Voters will be targeted. 2. Youth Enrollment (including newly eligible Voters) : Campus Ambassadors have been placed. 2. In all Institutions Nodal Officers has been appointed. 3. On 29th Aug., 4th Sept., 11th Sept., 18th Sept., 25th Sept., 2nd Oct., 9th Oct., 16th Oct., 23rd Oct. and 30th Oct. is scheduled for Video Conferencing with these CAs.

9 4. In this VC the designated official from Office of CEO would interact with Nodal Officers and Campus Ambassadors and would explain the functions and role of CAs in Election process. Detailed instruction about voter education, SVEEP activities, Registration process, Voting process, and Ethical voting would be shared with them. They would also be specifically trained about their role in the process of Summary revision. This training shall be in addition to the other training programs conducted for them by their respective DEO and Nodal Officers. 5. Every month a camp shall be organized by the Nodal officers with active participation of NYK, NSS, NCC for inclusion of youth. 6. Two camps every month are being organized for enrollment of non student youth in the adjoining areas around educational institutions with the active participation of NYK, NSS, NCC for inclusion of youth. 7. Every month youth voter festival shall be organized by the nodal officers of the educational institutions with the help of respective EROs. 8. In youth festival series of outreach measures like symposium, cycle rally, human rally /chain, folk art program, mini marathon, painting, debate, rangoli competitions, nukkad natak etc. 9. A portal has been created in CEO web site for regular uploading of the activities of regularly and feeding the datas on desired format. The password being issued to the Nodal officers of the Institutions.

10 3. Gendar Gap :- 1. Campus Ambassadors has been sensitized to aware the women segments of the society during their youth campaign. 2. Women and Child development department with their 92,000 anganwadi Kendra has been given the target to enroll the left out women. 3. Anaganwadi workers have been trained to educate such families who hold the wrong notion that if women are enrolled then they shall become entitled for share in the property. This drive has been taken up in Gwalior and Chambal divisions specifically. 4. A short film shall be screened in all cinema halls to motivate the house wives for enrollment for urban areas. 5. Special camps shall be organized in factories in cities, small industrial establishments, commercial establishment which has been identified by the DEOs. Such establishments are found in 32 Districts and in numbers. District/AC wise outcome of critical gap analysis after discussion with Field Officers below to the level of BLO. Gaps in 18+ population is 11262, District / AC wise number of additions (fresh electors) are identified & circulated to all districts.

11 Also duplicate electors are identified and informed to Districts for further process. 12 Districts Sheopur, Morena, Bhind, Chhattarpur, Satna, Rewa, Sidhi, Anuppur, Balaghat, Betul, Raisen, Rajgarh are identified with difference as per census of more than 30 points. Situation Analysis :- Finalization of Multiple Entries Out of 8783 errors, 3959 errors are remaining for correction till date. Out of possible cases of duplicate electors, cases are remaining for removal from Roll. Out of duplicate EPIC numbers, are remaining till date for removal. Proposed strategy to achieve target of healthy ER :- Identification and Correction of Errors, Methodology of Removal of Multiple Entries For identification of multiple entries and correction of errors, the imbalance in EP ratio has been identified for which districts have been divided into two categories: one with low EP ratio like Ashok Nagar, Umaria, Rajgarh, Badwani and second with high EP Ratio like Bhopal, Indore, Balaghat, Chhindwara. Districts with high EP Ratio shall be sensitized to remove duplicates and with low EP Ratio shall be sensitized to identify the left-out voters.

12 Identification of errors has been done with the help of ERMS software and sent to districts and Booth Level Officers for verification during door-to-door survey. All districts will be sensitized to procure data from the office of the registrar birth and death, and accordingly add and delete names from E- roll. Special efforts would be made in all such districts where registrations in age group of is minimal to increase the enrollment. This would be in tandem with the ECI's special drive that was carried out from 1st July to 31st July Data of PWD will be obtained from the district officers of social welfare department throughout the state. This data would facilitate identification of PWD voters for inclusion in E-roll. Activities :- All the DEOs/EROs/AEROs/SVEEP nodal officers/supervisors/blos shall be imparted special training for keeping the E-roll pure and healthy in special summary revision. All types of possible errors and multiple entries in E-roll shall be visualized and shared with all districts for eliminating chances of its occurrence in special summary revision. BLOs are also provided their booth wise working copy (BLO Register) for correction of data errors which is being verified during door-to-door survey. In addition BLO shall identify and mark in BLO register about the PwDs and kind of disabilities found during door-to-door survey. All such districts where there are large number of service voters will be special focused upon for enhancing enrollment. The concerned EROs will coordinate with Commanding Officers who have been notified for maintaining separate portal for army personnel. For Age Cohort imbalance and youth participation, the districts/assemblies have been identified. Network of NSS is being utilized, Special window is being used for registration of youth at places like employment offices, vehicle registration office, colleges and other educational centers. Print and electronic media is being extensively used along with social networking sites for reaching out to young voters.

13 Maintenance of Records of Removal/Update BLO Register has been given to all BLOs indicating format-1 to 8 analysis of Roll which includes the entries of the removal and updating. Methodology of Deployment of BLO for field visit (single visit / Multiple Visits) Multiple visit and door to door survey been conducted by all BLOs with effect from 15th September and entries are being done in BLO register. BLOs reporting format BLO handed over the format 9, 10 and 11 weekly to ERO through BLO supervisor Removal of ASD Voters :- Absentees Shifted Dead electors report submitted by BLO after door to door survey. On the basis of report of BLO, ERO will issue notice in the name of concerned following due procedure. All the above mentioned strategies are being carried out presently and all efforts shall be made to achieve the set targets in the proposed time frame Targeted approach :- Photo improvement Field verification of Identified entries by the BLOs Door to door survey is being carried out, BLOs have used their working copies / duplicates and error lists / mark copy of ER with registered death cases etc and have targeted the completion of the assignment by the end of September MP State has 4 Crore good quality coloured photographs in Electoral roll. About 96 lac black-n-white/ poor quality photographs are being collected through BLO during survey.

14 EPIC printing is done at district level, private vendors selected and monitored through State Level Agency (MPSEDC) and distribution is done by BLOs. MP State has introduced PVC EPIC since June 2014, almost 52 lac PVC cards have been distributed. Proposed strategy to achieve target of rationalization of Polling Stations :- Correctness of Latitude/longitude of existing PS Out of polling stations, polling stations have been added on GPS. For remaining 9871 polling stations, Revenue department is being involved for further additions on GPS. Mobile application is being developed by State Level Agency (MPSEDC) for verifying authenticity. Section optimization Polling Stations with only one section or sections with imbalance have also been identified through ERMS at State level and lists have been provided to EROs for further action. Electors residing in a particular family, housing complex or same colony should be registered to vote in the same polling stations. Location of most suitable PS from BMF, distance and vulnerability/security point of view Polling stations are to be set up within a radius of 2 kms Most of the polling stations have basic minimum facilities. For remaining polling stations, we have directed the concerned departments for making arrangements for basic minimum facilities such as electricity, water, toilets, ramps, shelters, open surrounding area, rooms having two doors to be used for polling etc.

15 Digitization of part boundaries and improvement in Nazri Naksha (Sketch Map) Instructions have been given to all districts for preparing sketch maps by using Auto-CAD. Revenue department has also been engaged for this purpose. Facilitation :- IT infrastructure Offices Hardware available Connectivity Manpower available ERO / AERO 1 PC each for 230 AC 2 mbps lease line NIC / SWAN no IT manpower available DEO 2 PC each for 51 Districts 2 mbps lease line NIC / SWAN 1 person from NIC is available CEO 6 Central Server with backup facility at State IT Centre 2 mbps lease line NIC and SWAN at State IT centre 1 System Analyst (On contract), 2 Programmer (On contract), 2 Asst Programmer available at CEO office and 5 Programmer at SLA (MPSEDC)

16 Motivation :- To motivate voters the youth will be made to take an oath to take part in the election process. To publicize through Radio, News papers, Neighbours, Relatives and Friends. Awareness and Educational Camp will be organized in every Polling Booth. Media displays Hoardings, Banners, Wall paintings and Kiosk will be placed in the premises of all Polling Stations. To include voluntary organizations in urban area. Awareness Campaign through Schools and Colleges. Rallies, Contact programs, Campaigns by NYKs, NCC, NSS Song and assistance of partners. Proposed SVEEP activities for improvement of E-Roll :- Identification of Gaps :- Polling Station wise for EP Ratio, Gender Ratio, Age Cohort and PS wise possible errors, duplicates, dead, shifted, absentee voters etc. Targeted interventions :- In districts with high gender gap like Sheopur, Morena, Bhind, Chhatarpur, Satna, Rewa, Sidhi, Anuppur, Betul and Rajgarh In districts with low EP Ratio like Ashok nagar, Umaria, Rajgarh, Badwani and in districts like Bhopal, Indore, Balaghat, Chhindwara with high EP Ratio Campus Ambassadors are active from various colleges and universities across the State to campaign for facilitation and motivation of age group.

17 On the basis of the above analysis, more than 37 Districts have made their SVEEP Plan for Special Summary Revision 2016 and remaining are under preparation. During door-to-door survey BLO shall identified and record the PwDs with the type of disability. During door-to-door survey BLO shall identified and record the Electors with the age of 80 plus. The instruction issued to DEOs on dated Targeted Approach for PwDs :- Assembly Constituency wise an Officer has appointed for SVEEP activities about PwDs in each district. Wide publicity has taken through various mode like print media, electronic media, NGOs, partner department etc. Special/mobile camps shall be organized to educate, motivate and facilitated PwDs. Effort made and volunteers prepared from student organization kile NCC, NYKS, NSS etc. to motivate and create awareness among PwDs. Overall approach :- For enhanced registration by youth, partnership with youth organizations like NSS, NCC, NYK and special windows at places like Colleges, Universities, Passport office, employment office and RTOs, have been set-up. Reading of roll in the meeting of Gram Sabha and linking with Gram Uday Se Bharat Uday Abhiyan. Intensive drive for Illiterates, PwDs, Tribal, Minorities, Backward classes and other marginalized groups like homeless, migrants, service voters, NRIs and third gender etc. Matdata Jagrukta Rath or Mobile Vans are mobilized to all polling booths and through this motivation for self declaration by the electors for correction, inclusion, repeated entries and ASD voters.

18 A special drive to strengthen Know your BLO campaign is on-going. Through this campaign voters are informed about the name, contact number of BLO and name of the sections included in PS. Campaigning with the help of partner departments like banks, post offices and different associations. Regular meeting of political parties at district level to inform the progress and motivation for purification drive through their Booth Level Agents. Signature campaigns, nukkad nataks, puppet shows, announcement through loudspeakers for spreading the awareness among voters. Extensive use of Akashwani, Doordarshan, FM Radios, Cable Operators, Other private electronic channels, print media, Cinema Halls and Jingles through various local FM channels for spreading awareness and motivation. SMS and caller tune campaign is undertaken by TRAI, BSNL and other mobile service providers. Partner departments and stake holders such as SHGs led by women, Anganwadi workers, ASHA, lady Doctors and NGOs are extensively used for dissemination and display of publicity material related to NERP at prominent locations of greater footfall. Reading of roll in the meeting of RWAs, local bodies by BLOs and booth level awareness groups (BAGs) formed in all PSs. Office of Chief Electoral Officer of State issued the direction to all Districts and SVEEP Partner departments in SSR 2017.

19 Overall Targets :- Activities Description Targets Achievement Press Release State level - weekly in 192 News papers for 3 months District level (51) - bi-monthly in 5 News papers for 3 months Advertisements State level in 192 News papers, each month (once) for months District level (51) in 5 News papers, 1 in every month for months Meeting with SVEEP every month for 3 months at State partners Meeting with mobile service providers Campus Ambassadors Hoardings Pamphlets and DEO s every month for 3 months 3 5 SMS and Caller tune campaign organized awareness camps in colleges & universities In every 51 district 5 by DEOs and 5 by partners in each 230 AC about 6500 shall be distributed 50 lac lac nos 55,000 Stickers in each 230 AC about 3500 shall be pasted 8.05 lac nos 52,000 Jingles Audio visual spot 5 types of jingles on Aakashwani and 4 FM Channels, 3 times / day for 3 months 2 types of AVSs broadcast on DD and other local channels, 2 times / day 1350 times 360 times 1430 times 435 times Puppet Show in every district (51) 2 shows 102 nos 216 session Special Camps for Women (through Jagrukta Rath), in 690 nos 1675 nos each assembly 1 Rath in every month for 3 months ECI Edutainment material CD Circulated to 51 districts and nos 85 nos partner departments Awareness brochures for Targeted groups, 3 types of brochures shall be distributed in 5 copies to each PS (62976*4) 9.45 lac nos 53,640

20 Calendar of Activities :- Progress made so far Out of 8783 errors, 3959 errors have been remaining till date for correction. Out of possible duplicate electors, electors have been remaining and out of duplicate EPIC numbers, have been remaining till date for removal. Any issue/suggestion Software based flagging of 17 Types of Errors, Same or Poor or Monochrome Images, Same EPIC entries is not provided by the ECI IT Team. Error checking is done by MP State software considering errors in both languages i.e. English and Hindi. Creation of data entry facilities at Election web portals to capture data on Dead, repeat and shifted entries in the ER voluntarily by the citizens and political parties with captcha facility by ECI team and CEOs No such facility is provided till date, our State IT team is working on it to create such facility. Image comparison for possible repeat entries on paper or on screen (module to be developed by ECI IT Team) This utility will become boon for de-duplication process, but this is not provided by ECI IT team.

21 Budget :- Budget S.No Heads Possible Sub-heads Requirement of Budget sought from ECI (in Rs.) 1 Education and Awareness Material and Publicity Content creation and designing, Media buying, Material production i.e. pamphlets, banners etc 35,00,000 2 Fee/Honorarium Campus Ambassadors, contractual help engagement etc 30,00,000 3 Transportation Transportation of the different segments of the SVEEP at the District and Polling booth level for SVEEP campaign 20,00,000 4 Consultations, Trainings etc Logistics, documentation etc 10,00,000 5 Other Operating Expenses celebration of NVD and at Polling booth, AC, District and State level (63,000 PS * Rs 500 per PS) 3,15,00,000 6 Total in Rs. 4,10,00,000

22 SSR Inaugural program held on 1 st Oct 2016 at Office of CEO MP and regular meetings held with Political parties and SVEEP Partner Departments.

23 Enclosed below are some of the Publicity and spreading awareness material and photos for Special Summary Revision 2017 campaign reg. Scripts of JINGLES on SSR 2017 :- Script 1 आग आए न म ज डव ए य फर त र ट स ध र सभ मतद त ओ क लए मतद त स च म न म ज ड़न तथ स श धन कर न क स ननर म क अगर आ क न म मतद त स च म दजर नह नह त फ मर न बर 6 भर य फर अगर आ क न म, रश त, जन म त थ य एड र स म क ई त र ट नह य आ क ई स श धन करन च नत नह त फ मर न बर 8 म अ न स र ज नक रह भर और अ न नज़दहक BLO य नव रचन र जस ट रहकर अ धक रह स स कर कर य 1950 र क ल कर, वश ष स श प त नरह ण2017 अ भय न, म ख य नव रचन द धक रह मध य प रद श द व र जन नत म ज रह Script 2 आग आए त र ट स ध र अगर आ क न म आ क रव र क कस सदस य, ड स य कस भ मतद त क न म मतद त स च म एक स अ धक जगन दजर न गय नह त आग आए और मतद त स च क श द धकर करव ए अन य स थ न स अ न न म नटव न क लए स र ज नक रह क स थ फ मर 7 भर, फ मर भरन क उ र त आज नह अ न नज़दहक BLO य नव रचन र जस ट रहकर अ धक रह स स कर कर य 1950 र क ल कर, वश ष स श प त नरह ण 2017 अ भय न, म ख य नव रचन द धक रह मध य प रद श द व र जन नत म ज रह Script 3 आ क फ ट ठ क ननह नह त मतद त स च क श द ध और वश वसन य बन न क लए आग आए अगर मतद त स च म आ क फ ट स फ़ स थर ननह नह त फ मर 8 भर कर न ल नह म ख च य गय स टर आक र क र ग न फ ट लग ए और आज नह अ न नज़दहक BLO य नव रचन र जस ट रहकर अ धक रह स स कर कर य 1950 र क ल कर, वश ष स श प त नरह ण2017 अ भय न, म ख य नव रचन द धक रह मध य प रद श द व र जन नत म ज रह

24 Photographs :- Back drop, Hoarding (25 x4 ) / Flex Banners (3 x5 ) :- Hoardings :-

25 Poster (18 x22 ) / Flex Banners (6 x4 ) :-

26 SSR 2017 Flex Banners / Posters / Leaflets / Pamphalets :-

27 SSR 2017 Flex Banners / Posters / Leaflets / Pamphalets :-

28 Print & Electronic media advertisement :-

29 SSR 2017 drive for Inclusion, Correction and colored photo in EPIC :-

30 BLO Training for SSR 2017 at Districts :-

31 Annexures :- Letter s DEOs & Collectors / ICONs / Political Parties / SVEEP Partner Departments etc. with respect to Special Summary Revision 2017 :-

49 SSR 2017 Action plan by District :-

52 Thank You!!

No. 1 Brief outline on Campus/School Ambassadors appointments and work done by them throughout the year.

State: Himachal Pradesh Proforma Sr. Name of Activity No. 1 Brief outline on Campus/School Ambassadors appointments and work done by them throughout the year. 2 Brief outline on appointment of designated