MINUTES POINTE COUPEE PARISH POLICE JURY July 13, 2010

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1 MINUTES POINTE COUPEE PARISH POLICE JURY July 13, 2010 The Pointe Coupee Parish Police Jury met in regular session at 5:00 p.m. on Tuesday, July 13, 2010, at the Courthouse Annex in New Roads, Louisiana. President Melanie Bueche called the meeting to order and directed Secretary Gerrie Martin to call the roll: PRESENT: ABSENT: Messrs. John Pourciau, Clifford Nelson, Allen Monk, Willie Olinde, Cornell Dukes, Russell Young, Joseph Bergeron, Mmes Janet Vosburg and Melanie Bueche, President. Messrs. Glenn Cline, Albert Dukes and Kurt Jarreau. APPROVAL OF MINUTES Motion by Mr. Young and seconded by Mr. Pourciau: RESOLVED, That the minutes of the regular meeting of June 22, 2010, be accepted as written and be published in the official journal. RESOLUTION--EXPRESSION OF SYMPATHY FOR SERGEANT FIRST CLASS SEVERVIN SUMMERS, III, SPECIALIST CHRISTOPHER RAMSEY, MESSRS. MATTHEW JACK, JR. AND MICHAEL BOUDREAUX Jurors Nelson, Pourciau and Vosburg presented the following resolutions to the families of Specialist Christopher Ramsey, Sergeant First Class Severvin Summers, III, Messrs. Matthew Jack, Jr. and Michael Boudreaux: Motion by Mrs. Vosburg and seconded by Mr. Pourciau: WHEREAS, God in His infinite wisdom has called to his eternal reward Sergeant First Class Severvin West Summers, III of the Mississippi Army National Guard, Special Forces Engineer with Charlie Company, 2 nd Battalion, 20 th Special Forces Group (Airborne), Specialist Christopher J. Ramsey of the Louisiana Army National Guard, 1088 th Engineering Battalion, 256 th Brigade Combat Team, Mr. Matthew Jack, Jr. and Mr. Michael David Boudreaux; and WHEREAS, Sergeant Severvin West Summers, III was a native of Lafayette, Louisiana and a resident of Natchez, Mississippi for 43 years; and WHEREAS, Specialist Christopher J. Ramsey was a native and resident of Batchelor, Louisiana and Pointe Coupee Parish for 20 years; and WHEREAS, Mr. Matthew Jack, Jr. was a native and lifelong resident of New Roads and Pointe Coupee Parish for 65 years; and WHEREAS, Mr. Michael David Boudreaux was a native and lifelong resident of New Roads and Pointe Coupee Parish for 55 years; and WHEREAS, their presence will be sadly missed by their family and friends: Therefore be it RESOLVED, That this Pointe Coupee Parish Police Jury does and hereby extends to the families of Mr. Matthew Jack, Jr., Mr. Michael Boudreaux, Specialist Christopher Ramsey and Sergeant First Class Severvin Summers, III this resolution of sympathy in the loss of their loved one.

2 July 13, AWARD RFQ S FOR ENGINEERING SERVICES FOR THE PARISHWIDE COMMUNICATION, MASTER DRAINAGE PLAN, SCHOOL BOARD GENERATORS & FACILITY GENERATORS FOR CDBG - DR PROGRAM Motion by Mr. Nelson and seconded by Mr. C. Dukes: A RESOLUTION SELECTING AN ENGINEERING FIRM TO PROVIDE THE NEEDED PROFESSIONAL SERVICES IN THE IMPLEMENTATION OF THE CDBG-DR PROGRAM - PARISH-WIDE COMMUNICATION UPGRADE. WHEREAS, the Pointe Coupee Parish Police Jury has requested qualification statements from interested firms and individuals for Preliminary Engineering, Design Engineering, and Inspection Services for the Community Development Block Grant--Disaster Recovery (CDBG-DR) Program for the Parish-Wide Communication Upgrade project; and, WHEREAS, the qualification statements have been reviewed and ranked in accordance with the established Program Criteria. NOW, THEREFORE BE IT RESOLVED, That Mougeot Architecture is hereby selected by the Pointe Coupee Parish Police Jury to provide preliminary engineering, design engineering services, and inspection of the project in compliance with CDBG-DR program requirements; and BE IT FURTHER RESOLVED, That Mrs. Melanie L. Bueche, President, be hereby authorized to negotiate and execute contracts for the above services contingent upon approval of the selected firm by the State of Louisiana, Division of Administration. Motion by Mr. Nelson and seconded by Mr. C. Dukes: A RESOLUTION SELECTING AN ENGINEERING FIRM TO PROVIDE THE NEEDED PROFESSIONAL SERVICES IN THE IMPLEMENTATION OF THE CDBG--DR PROGRAM MASTER DRAINAGE PLAN. WHEREAS, the Pointe Coupee Parish Police Jury has requested qualification statements from interested firms and individuals for the Community Development Block Grant--Disaster Recovery (CDBG-DR) Program for the Master Drainage Plan project; and WHEREAS, the qualification statements have been reviewed and ranked in accordance with the established Program Criteria. NOW, THEREFORE BE IT RESOLVED, That Professional Engineering Consultants Corporation- Baton Rouge (PEC) is hereby selected by the Pointe Coupee Parish Police Jury to provide preliminary engineering, design engineering services, and inspection of the project in compliance with CDBG-DR program requirements; and BE IT FURTHER RESOLVED, That Mrs. Melanie L. Bueche, President, be hereby authorized to negotiate and execute contracts for the above services contingent upon approval of the selected firm by the State of Louisiana, Division of Administration. Motion by Mr. Nelson and seconded by Mr. C. Dukes: A RESOLUTION SELECTING AN ENGINEERING FIRM TO PROVIDE THE NEEDED PROFESSIONAL SERVICES IN THE IMPLEMENTATION OF THE CDBG--DR PROGRAM FACILITY GENERATORS.

3 July 13, WHEREAS, the Pointe Coupee Parish Police Jury has requested qualification statements from interested firms and individuals for the Community Development Block Grant Disaster Recovery (CDBG-DR) Program for the Facility Generators project; and, WHEREAS, the qualification statements have been reviewed and ranked in accordance with the established Program Criteria. NOW, THEREFORE BE IT RESOLVED, That Professional Engineering Consultants Corporation- Baton Rouge (PEC) is hereby selected by the Pointe Coupee Parish Police Jury to provide preliminary engineering, design engineering services, and inspection of the project in compliance with CDBG-DR program requirements; and BE IT FURTHER RESOLVED, That Mrs. Melanie L. Bueche, President, be hereby authorized to negotiate and execute contracts for the above services contingent upon approval of the selected firm by the State of Louisiana, Division of Administration. Motion by Mr. Nelson and seconded by Mr. C. Dukes: A RESOLUTION SELECTING AN ENGINEERING FIRM TO PROVIDE THE NEEDED PROFESSIONAL SERVICES IN THE IMPLEMENTATION OF THE CDBG--DR PROGRAM SCHOOL BOARD GENERATORS WHEREAS, the Pointe Coupee Parish Police Jury has requested qualification statements from interested firms and individuals for Preliminary Engineering, Design Engineering, and Inspection Services for the Community Development Block Grant--Disaster Recovery (CDBG-DR) Program for the School Board Generators project; and WHEREAS, the qualification statements have been reviewed and ranked in accordance with the established Program Criteria. NOW, THEREFORE BE IT RESOLVED, That Mougeot Architecture is hereby selected by the Pointe Coupee Parish Police Jury to provide preliminary engineering, design engineering services, and inspection of the project in compliance with CDBG-DR program requirements; and BE IT FURTHER RESOLVED, That Mrs. Melanie L. Bueche, President, be hereby authorized to negotiate and execute contracts for the above services contingent upon approval of the selected firm by the State of Louisiana, Division of Administration. LATANACHE BAPTIST CHURCH Mr. Bob Allen of Latanache Baptist Church of Batchelor, along with Attorney James Dewey, appeared before the Jury to request approval of a waiver (variance) of the portion of the Parish Building Code which requires the church to rebuild their meeting hall 39 inches above grade before the Jury will issue a building permit. Floodplain Administrator Cletus Langlois informed the Jury that the above request has been referred to FEMA and he will advise the Jury once a response or ruling from FEMA on this matter is received ANNUAL AUDIT REPORT CPA Mike Schexnayder of Postlethwaite & Netterville gave a brief overview of the 2009 audit report for the Police Jury. Mr. Schexnayder reported that with the exception of an ethics violation by a Juror, no other deficiencies were found. Copies were given to each Juror for their review.

4 July 13, Motion by Mr. Pourciau and seconded by Mr. Bergeron: RESOLVED, That the 2009 audit report for the Police Jury be accepted as presented by Postlethwaite & Netterville. FINANCIAL REPORT CPA Tommy LeJeune of Faulk & Winkler, LLC presented and reviewed the second quarter financial statement for the Jury. Copies were presented to each Juror for their review. He informed the Jury that he will be presenting budget amendments in the near future for approval of the Jury. FALSE RIVER CIVIC ASSOCIATION Juror C. Dukes introduced Mr. Bill Rainey, representing the False River Civic Association, who voiced concerns about their opposition to the proposed draw down of False River by the LA Department of Wildlife and Fisheries. Mr. Rainey introduced Dr. Roy Dokka of LSU who gave an explanation in his opinion about the effects of the proposed drawn down of False River. Attorney Sy D Aquila, representing the fishermen in the parish, asked Dr. Dokka questions about the draw down. Attorney D Aquila also voiced concerns about the False River Civic Association opposing the proposed draw down of False River without providing any evidence that the draw down will have a negative affect to the properties of landowners along the river. Juror C. Dukes stated that this matter was placed on the agenda not to scare anyone, but to provide knowledge and information to the Jury and others. He expressed thanks and appreciation to the association and others for attending the meeting. PC PLANNING AND ZONING COMMISSION--APPROVAL OF A VARIANCE FOR CELINE GUERIN On behalf of the Pointe Coupee Planning and Zoning Commission, Juror Vosburg and Mr. Jimmy Chustz of Chustz Surveying, Inc. requested approval of a variance for Celine Guerin for a building setback line of five (5) feet along the front and rear property lines of Parcel B-1-B. Motion by Mrs. Vosburg and seconded by Mr. Pourciau: RESOLVED, That a variance granting a building setback line of five (5) feet along the front and rear property lines of Parcel B-1-B for Celine Guerin be approved. OFFER TO PURCHASE THE LEBEAU ESTATE, LLC PROPERTIES Parish Administrator Bello reported on the Jury making an offer to purchase the LeBeau Estate, LLC Properties that include four (4) buildings, three (3) currently being leased by the Jury, located on Alamo Street at New Roads. After discussion, the Jury agreed to decline an offer to purchase the properties. ROAD RATING REPORT Parish Engineer Kevin Gravois presented and reviewed the Road Rating Report of parish roads for approval of the Jury. Engineer Gravois gave an overview of past fundings of the road maintenance and rehabilitation program and the upcoming renewal of the ½ cent sales tax to fund the road program in the future. Engineer Gravois also reported that the Jury was recently awarded a $570, LCDBG grant to overlay 17 streets in the parish.

5 July 13, President Bueche commented that the current roads have a No. 3 rating, which is average or below average and the Jury will be making a decision in the future to review funding the road maintenance and rehabilitation program. President Bueche stated that at the retreat held by the Jury, they discussed the renewal of the sales tax to fund this program and Bond Attorney David Henderson will be providing information about the tax renewal at the next Jury meeting. Motion by Mr. Young and seconded by Mr. Pourciau: RESOLVED, That the Road Rating Report for the Police Jury be accepted as presented by Professional Engineering Consultants Corporation (PEC). RESOLUTION--AUTHORIZE THE PRESIDENT TO SIGN AN INTERGOVERNMENTAL SERVICES AGREEMENT WITH THE PC SHERIFF FOR THE OPERATION AND HOUSING OF INMATES IN THE DETENTION CENTER Motion by Mr. Young and seconded by Mr. Olinde: RESOLVED, That Mrs. Melanie L. Bueche be authorized to execute an Intergovernmental Services Agreement between the Police Jury and Pointe Coupee Parish Sheriff for the operation and housing of inmates in the Detention Center for a term of one (1) year. RESOLUTION--AUTHORIZE THE PRESIDENT TO SIGN A LOCAL SERVICES AGREEMENT WITH THE COMMUNICATIONS DISTRICT, OFFICE OF HOMELAND SECURITY/EMERGENCY PREPAREDNESS & PC SHERIFF FOR OPERATION OF THE PC PARISH COMMUNICATIONS CENTER Motion by Mrs. Vosburg and seconded by Mr. Pourciau: Authorizing the Parish to enter into a local services agreement with the Pointe Coupee Parish Communications District, Pointe Coupee Parish Office of Homeland Security and Emergency Preparedness, and Pointe Coupee Parish Sheriff under which a central communications system will be maintained in the Parish of Pointe Coupee and operated by the Pointe Coupee Parish Sheriff; to provide a method of funding therefore; and to otherwise provide with respect thereto. WHEREAS, it is in the public interest to shorten the time required for a citizen to request and receive emergency aid; and WHEREAS, various agencies and political subdivisions within the Parish of Pointe Coupee, Louisiana, previously employed communications systems which were not interrelated with one another; and WHEREAS, a central communications system within the Parish of Pointe Coupee provides a significant contribution to law enforcement and other public service efforts by simplifying the notification of public service personnel, resulting in the saving of life, a reduction in the destruction of property, quicker apprehension of criminals and ultimately the saving of monies; and WHEREAS, a joint effort of the various entities concerned with communications continues to be the most efficient, economical and effective method of achieving the employment of such a system; and WHEREAS, the Pointe Coupee Parish Sheriff has undertaken and maintains the authority for the

6 July 13, management of such a system. THEREFORE, BE IT RESOLVED by the Police Jury of the Parish of Pointe Coupee, Louisiana, that it enters into a joint services agreement with the Pointe Coupee Parish Communications District, the Pointe Coupee Parish Office of Homeland Security and Emergency Preparedness, and the Pointe Coupee Parish Sheriff under which the management and maintenance of a centralized communications system in the Parish of Pointe Coupee has been undertaken by the Pointe Coupee Parish Sheriff. BE IT FURTHER RESOLVED that this Police Jury agrees to guarantee under said agreement the payment of $125, annually as its share of the cost of said system. BE IT FURTHER RESOLVED that Mrs. Melanie L. Bueche, President of this Police Jury, be and she is authorized to execute the said joint services agreement on behalf of this Police Jury, a copy of which is annexed to and made a part of this resolution. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to all other parties to said agreement and published in accordance with law. RESOLUTION--APPROVE INVOICES FOR HUNT, GUILLOT & ASSOCIATES, LLC FOR THE LRA - CDBG IKE/GUSTAV DISASTER RECOVERY PROGRAM, MBD CONSTRUCTION COMPANY FOR WORK RELEASE FACILITY & MULTI-USE CENTER Motion by Mr. C. Dukes and seconded by Mr. Young: RESOLVED, That an invoice (Interim Billing No. 3) in the amount of $35, from Hunt, Guillot & Associates, LLC for services rendered for the LRA - CDBG Hurricanes Ike/Gustav Disaster Recovery Program be approved for payment; and be it RESOLVED further, That upon the recommendation of Architect Glenn Morgan, that an invoice in the amount of $106,740.00, payment No. 5, submitted by MBD Construction Company, Inc. for additions to the Multi-Use Center be approved for payment; and be it RESOLVED further, That upon the recommendation of Architect Glenn Morgan, that an invoice in the amount of $100,985.00, payment No. 5, submitted by MBD Construction Company, Inc. for construction of the Work Release Facility at the Detention Center be approved for payment. PARISH ADMINISTRATOR S REPORT: Motion by Mr. Monk and seconded by Mr. Nelson: RESOLVED, That the low proposals in the total amount of $1, submitted by GenSet of New Roads for the annual maintenance of the generators at the Detention Center ($675) and Courthouse ($650) be accepted. Motion by Mr. Bergeron and seconded by Mr. Monk: RESOLVED, That the low proposal in the amount of $6, submitted by Barrios Construction Company to construct a bulkhead on the LaCombe s property in Police Juror District 11 be accepted.

7 July 13, Motion by Mr. Nelson and seconded by Mr. Pourciau: RESOLVED, That the purchase of one (1) 2005 and one (1) 2003 Dodge X 4 pickup trucks in the amount of $2, each from the Atchafalaya Basin Levee District be approved. Motion by Mr. Nelson and seconded by Mr. Young: RESOLVED, That an increase of $8,200, in insurance coverage at an annual insurance premium of $30, for the Courthouse Building, and $2,580, in insurance coverage at an annual insurance premium of $9, for the Courthouse Annex Building be approved. Motion by Mr. Young and seconded by Mr. Monk: RESOLVED, That the low proposal in the amount of $3, submitted by Fab Tech for repairs to the drainage pump in Pleasant View Subdivision be accepted. Motion by Mr. Nelson and seconded by Mr. Young: RESOLVED, That the high bid in the amount of $3, submitted by David Mougeot for the purchase of a 1994 Ditch Witch Trencher as surplus equipment be accepted; and be it RESOLVED further, That the bid in the amount of $2,188,00 submitted by Fairco, Inc. for the purchase of the remaining surplus equipment be rejected; and be it RESOLVED further, That the secretary be authorized to readvertise for bids for the sale of surplus equipment. Parish Administrator Bello informed the Jury that due to the inappropriate use of public funds, the Jury needs to rescind the resolution adopted at their last meeting to place dumpsters at a primary dwelling resident in the event of an emergency. Motion by Mr. C. Dukes and seconded by Mr. Nelson: RESOLVED, That the resolution adopted by the Police Jury at its meeting of June 22, 2010, to place dumpsters at a primary dwelling resident in the event of an emergency of a hurricane and fire for two (2) weeks in the parish be rescinded. Juror C. Dukes thanked his fellow Jurors for being compassionate and supportive to a resident in his district during her time of need. Motion by Mrs. Vosburg and seconded by Mr. Olinde: RESOLVED, That the low proposal in the amount of $2, submitted by J S Construction for the construction of a handicap parking pad and leveling of property at Voting Precinct 21 in Police Juror District 9 be accepted. Parish Administrator Bello invited Jurors to attend a demonstration of the Asphalt Zipper at the

8 July 13, Maintenance Facility on Wednesday, July 14, 2010 at 9:00 a.m. COMMITTEE REPORTS: ADMINISTRATIVE OVERSIGHT ADVISORY BOARD (PERSONNEL) The minutes of the Administrative Oversight Advisory Board (Personnel) meeting held July 8, 2010, were mailed to each Juror for their review. Motion by Mr. C. Dukes and seconded by Mr. Monk: RESOLVED, That Section 6.2 of the Police Jury Personnel Policy Manual be amended to include the use of more than 10 days of annual leave by employees be approved by supervisors who will notify the Parish Administrator and advise the Jury. 15 MINUTES OF PUBLIC COMMENTS Ms. Gail Hurst invited Jurors to attend a Leadership Training Conference at the Scott Civic Center on Saturday, July 17, 2010 from 9:00 a.m. to 1:00 p.m. sponsored by Faith United for Empowerment and Leadership (FUEL). Motion by Mr. Nelson and seconded by Mr. Pourciau, the meeting adjourned at 7:05 p.m. Gerrie P. Martin Melanie L, Bueche Secretary President