MEETING MINUTES (FINAL) April 2, 2012 BOARD OF DIRECTORS SAME ORANGE COUNTY POST

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1 To: From: Distribution Date: May 16, 2012 MEETING MINUTES (FINAL) April 2, 2012 BOARD OF DIRECTORS SAME ORANGE COUNTY POST David Richter, Post Secretary Subject: S.A.M.E. Orange County Post Board of Directors Meeting April 2, 2012 Board Members in Attendance: - Rick Beauregard - Sharon Bison - Kendra Bradshaw - Penelope Cornwall - John Cromwell - Ron Everly - Will Manker - Don McDougald - Alicia Meza - Sue Pender - Scott Pringle - David Richter - Bob Yelin 1. Open Meeting A meeting of the Board of Directors (BOD) of the Orange County (OC) Post of the Society of American Military Engineers (SAME) was held at the offices of Ninyo and Moore on Monday, 2 April, Mr. Will Manker, SAME OC Post Vice President, called the meeting to order at 11:50 AM. 2. Director s Firm Profile No Firm Profile was presented. Next BOD meeting Firm Profile: Mr. Manker - URS 3. Minutes Review Draft minutes from the March 5, 2012 BOD meeting were briefly reviewed. The minutes were to be approved with minor edits. 4. Committee Chair Reports: Treasurer s Report Ms. Cornwall reported that the 2011 financials/tax documents have been filed. Due to Page 1 of 6

2 our total income, for the second year the Long Form was used. The BOD was reminded to get a check from Penelope for expenses if at all possible and NOT to use personal or other credit cards, checks or cash. Program Committee: Bob Yelin and Rick Beauregard, Co-Chairs. Members: Mr. Pawlish, Mr. Cromwell and Post Member Ms. Tegeler. Active Military Personnel Fees for Post Events: Mr. Manker led a discussion of whether fees for active Military personnel should be waived for regular Post events. The response was positive regarding regular Post luncheon events (with special events being decided on a case-by-case basis), pending a review of ethics considerations. Post Event Attendee Mailing List Distribution: Mr. Manker led a discussion of whether, how and/or to whom lists of Post event attendees and contact information should be made available. General consensus was that the list might be among other benefits available on the Post s web site for members only. Further consideration of these benefits postponed pending additional information regarding members-only log in functionality and cost. Second Screen/Projector Use for Luncheon Events: Mr. Manker led a discussion of whether, and/or under what conditions, the Post should consider purchasing or using second screens/projectors for luncheon meetings (particularly at the Eagles Nest). Based on the March 29 event viewers experiences, it was determined that events with greater than 80 expected attendees would warrant a second screen and projector. Upcoming Event Announcements for Other Posts: Mr. Manker led a discussion of whether, and/or under what conditions, the Post should include other Post s event information in our lunch meeting upcoming events slides and announcements. Consensus was that we should make an effort. Recap, March 29, 2012 Luncheon Meeting: Mr. Coon, NAVFAC SW Division Construction Program. Excellent attendee responses. See considerations for second screen/projector, above.. April 26, 2012 Luncheon Meeting: Donald N. Ecker, Managing Director/CEO, March Healthcare Development and Speakers from March Joint Power Authority. Topic: How March AFB underwent BRAC and the March LifeCare opportunity for Private/Public work. Page 2 of 6

3 May 10, 2012 Emergency Response Workshop at Los Alamitos Joint Forces Training Base: Mr. Cromwell described preliminary planning activities. Planning lunch. Considering additional speakers: Donna Boston, City of Irvine, John Goltz, CalEMA. May 24, 2012 Luncheon Meeting: Dan Sulzer (or designee), LACOE. Topic: LA River June 21, 2011 CPEN Day: Mr. McDougald led discussion. Currently about 45 exhibitors and 120 attendees. Evaluating power possibilities for select users. July: Networking Event: Details TBD. August 21, 2012 Luncheon Meeting: Small Business Forum and STEM Fundraiser. September 14, 2012 Golf Event October 11, 2012 Scholarship Luncheon November 8, 2012 Business Opportunities Symposium Awards and Streamers: Will Manker, Chair. Reviewing Members: Mr. Cromwell, Mr. Carter, Ms. Bison, Mr. Yelin. Mr. Manker reported that we have earned all Streamers and that he received confirmation that we had earned a Distinguished Post award. Symposium Committee: Sharon Bison, Chair. No Report K-12 and College Student Committee: Scott Pringle, Chair. Education and Mentoring Fund Committee: Jim Carter and Penelope Cornwall, Co- Chairs. Mr. Manker reviewed requests for support received from Walk United 2012 and Boy Scouts of America Troop 634 (handouts). Further consideration proposed for BSA Troop for Philmont Scout Ranch 2013 sponsorship. Small Business Committee: John Cromwell, Chair. Golf Tournament Committee: Jeff Davis, Chair. CPEN Committee: Jeff Davis, Chair. Planning conference calls are continuing. See June 21, 2011 CPEN Day above. Executive Committee: Jim Carter, Chair. Page 3 of 6

4 Scholarship Committee: Kendra Bradshaw and Ron Everly, Co-Chairs Ms. Bradshaw reported that the 2012 applications are ready to be distributed. Membership Committee: Kendra Bradshaw and Andy Peplow, Co-Chairs. Ms. Bradshaw reported that Mr. Carter is reviewing the latest draft. Budget for printing is being evaluated. There was discussion regarding the number of brochures to prepare, considering the inclusion of changeable Sustaining Member information. Communications Committee: Sue Pender, Chair. General web site status discussions led by Ms. Pender. *Action Item Engineering Camp Committee: Will Manker, Chair. Post Outreach Committee: Don McDougald and John Cromwell, Co-Chairs. Readiness Committee: Steve Tayanipour, Chair. Rick Beauregard, Member. Continuing Professional Development Committee: John Reese, Chair. Mr. Manker led discussion of status of PDHs for CPEN. Mr. McDougald verified that PDHs will be offered for the event. Additional discussions included possibility of offering mini-scholarships to sponsor qualified engineers for PE exam preparation classes. Young Member Committee: Scott Pringle and Andrew Young, Co-Chairs. Mr. Pringle provided a brief recap of the Young Member event held at Kleinfelder s office on March 12. He reported that the event was reported to him to have been successful, attended mostly by existing Young Members who brainstormed ideas on how to attract new Young Members. Ms. Pender reported that the event has already been posted on the Post web site. 5. Action Item Review Mr. Richter reviewed Action Items from the last BOD Meeting. Items not adequately addressed, and/or otherwise deemed still relevant, are carried forward below. Action Items developed in the current meeting were then reviewed. All current Action Items are summarized below. 1. Carried Forward - Submit Featured Project writeup to TME magazine. Responsible Persons: Bison, Beauregard 2. Carried Forward - Have minor web site edits made, per discussion, and determine ability to provide a monthly site hit report (to judge effectiveness of site and individual pages) Responsible Person: Pender Page 4 of 6

5 3. Carried Forward - Distribute to BOD the SAME National interpretation of DOD Speaker/Participation Policy ( ) Responsible Person: Carter 4. Review/Evaluate SAME Ethics Policy in relation to offering $0 Luncheon cost to Active Duty Military attendees. Responsible Person: Manker 5. Obtain cost estimate to achieve member login functionality of the Post web site. Responsible Person: Pender 6. Arrange for use of 2 nd screen and projector when Eagles Nest events exceed 80 likely attendees. Deadline: Next Lunch Event, and subsequent (one-time action item entry) Responsible Persons: Secretary (consult with Meza) 7. Cooperate as-convenient to include other Post event announcements at OC Post events. Deadline: Next Post event, and subsequent (one-time action item entry) Responsible Persons: Post Outreach Committee and Secretary 8. Contact BSA Troop 634 and evaluate sponsorship opportunity for Philmont Scout Ranch Responsible Person: Everly 9. Add Distinguished Post information to the Post web site. Responsible Person: Pender Page 5 of 6

6 6. Next Meeting The next Board meeting will be at Ninyo and Moore s Irvine office on Monday 7 May The lunch sponsor for this meeting will be URS Corporation. The updated Lunch Sponsor list for the BOD meetings is below: LUNCH SPONSORSHIPS Last Firm Next 10 February 2011 URS Corporation May March 2011 Kleinfelder June April 2011 DCA Civil Engineering Group July May 2011 Faithful + Gould August June 2011 Shaw Environmental September July 2011 IES October August 2011 EMAX November September 2011 VA Consulting December October 2011 SCS Engineers January November 2011 Ninyo & Moore February December 2011 Weston Solutions March January, 2012 RBF Consulting April February, 2012 Chambers Group May March 2012 Huitt-Zollars June April 2012 Rolf Jenson & Associates July Adjournment Mr. Manker adjourned the meeting at approximately 1:20 pm. Page 6 of 6