CITY OF TOLLESON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 26, :00 P.M.

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1 CITY OF TOLLESON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 26, :00 P.M. CALL TO ORDER Mayor Gámez called the Tolleson City Council Meeting to order at 7:05 P.M. INVOCATION/PLEDGE OF ALLEGIANCE The Invocation was delivered by Attorney Schmidt, and the Pledge of Allegiance was led by Police Chief Rodriguez. ROLL CALL Mayor Adolfo Gámez, Vice Mayor Linda Labori n, Council Members Lupe Bandin, Clorinda Erives, Kathie Farr, Albert Mendoza and Juan Rodriguez were present. Administration: City Manager Reyes Medrano Jr., Assistant City Manager John Paul Lopez, Deputy Building Official Dale Crandell, Economic Development Director Jason Earp, City Engineer Paul Gilmore, Fire Chief George Good, Chief Financial Officer Vicky Juvet, Field Operations Director Jaime McCracken, Police Chief Lawrence Rodriguez, City Attorney Shiela Schmidt, Intergov/Council Liaison Pilar Sinawi, Deputy City Clerk Michelle Smythe and City Clerk Crystal Zamora. FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS All citizens and interested parties wishing to speak before the Council shall fully complete a Speaker Request Form and, if possible, submit the form(s) to the City Clerk, or designee prior to the meeting being convened; but in any case submissions should be made no later than the Presiding Officer announcing the Final Call to Submit Speaker Request Forms. Speaker Request Forms are located in the lobby of the Council Chambers. All speakers will be limited to 3 minutes unless otherwise noted by the Mayor. CALL TO THE PUBLIC (NON-AGENDA ITEMS) None. SCHEDULED PUBLIC APPEARANCES

2 Page 2 of Presentation by Dr. Lupita Hightower, Superintendent of Tolleson Elementary School District After-school programming and the impact on the students and the community. Dr. Lupita Hightower stated she was proud to be a part of an amazing community where there are opportunities for kids to succeed. As a result of the support from the City of Tolleson, high quality after-school programs are offered to the students which invest into their future. The mission and goals of the school s are centered on the students because every child is capable of success. Dr. Hightower pointed out that the C ity never cut back in funding and always invests in to the kids. As a result, schools in the Tolleson Elementary School District have great technology, an interactive video lab, more tablets, etc. Due to these opportunities after hours, student achievement is increasing. Ms. Cynthia Mills, Principal of P.H. Gonzales Elementary School, also displayed her appreciation to the City of Tolleson. There are 3,000 students in the Tolleson Elementary School District; one-third of them are engaged in the afterschool activities. Some kids are there from 7:00 A.M. to 7:00 P.M. The d istrict has partnered with the City in many ways: staff came and presented for Career Day; the Fire Department visits to let the students see the fire trucks; students take advantage of the resources and activities with the public library; the Police Department, as well as the Fire Department, participated in the Health and Safety Fair and the Veterans Day Celebration. They are honored and proud to be a part of Tolleson and take a lot of pride in representing the City. Ms. Mills added that it is great to know that the City believes in them. She invited Mayor and Council to attend the Aztec Showcase on the last day of school where all grades will be participating in various activities. Mayor Gámez emphasized that education is the key to success, and the City supports youth at all levels. Every opportunity to help will be taken because the City cannot afford not to support them. Council Member Rodriguez appreciated the annual update and thanked the committed teachers for their tireless effort that goes above and beyond. His children have some of the same teachers that he had when he was a student which shows longevity. 2. Presentation by Mr. Steve Yamamori, Vice President of Veteran Initiatives of Maricopa Community College Veteran Success Project: Dedicated to serving those who serve by supporting veteran initiatives and focusing on education, employment, housing and health care. Mr. Steve Yamamori explained that the Veterans Success Project assists veterans in the areas of transition, education, employment and human services. The Advisory Committee is made up of municipal and community leaders. There are currently 10,000 student veterans enrolled in the district. On average,

3 Page 3 of 11 veteran students are less succ essful than their peer s; it is important to s upport transitioning military folks and their spouses to help them execute their plans. The awareness of resources for veterans is low a s they are transitioning ; so the plan is to bring all of those resources under one group. The district is l ooking to develop ing a west valley center that will provide access to higher education. There is a potential for more than 1 million active duty, guard and reserve personnel nationally to transition to civilian life in the near future. They w ant those veterans to stay in the community and find jobs. The top location is with Luke Air Force Base in Building 1353, which is a visitor control center of 1,500 square feet that is no longer being used. Confirmation should be received w ithin the next couple of weeks. Rental costs would be waived and only utilities would have to be paid for. Total operation costs are estimated to be $278,000 per year. After the confirmation of the location is received, municipalities need to pull together to invest i nto the Veterans Success Project. There are approximately 39,000 veterans in West Phoenix, and 304 in Tolleson. Tolleson s share would be.5%, equaling to $12,500. Mayor Gámez stressed that this program is overdue in the west valley. Council Member Rodriguez concurred adding that this center has to exist as it will serve as a one-stop-shop for various services for veterans. 3. Proclamation declaring April 30 th as Día de los Niños in the City of Tolleson: Celebrating Young Americans, enc ouraging the people of our community to celebrate the gifts of children to society and invest in future generations. Attorney Schmidt read the Proclamation aloud, and Mayor Gámez so proclaimed April 30, 2016 as Día de los Niños in the City of Tolleson. 4. Proclamation declaring the first day in May as Loyalty Day in the City of Tolleson, urging that we reaffirm our allegiance to our Flag and Country, and that we proudly display our Flag that day as a clear manifestation of our loyalty and patriotism. Attorney Schmidt read the Proclamation aloud, and Mayor Gámez so proclaimed May 1, 2016 as Loyalty Day in the City of Tolleson. 5. Proclamation declaring May 2 nd as Arizona Peace Officers Memorial Day in the City of Tolleson, encouraging residents to recognize the positive impact of service in our City and to thank those who serve. Attorney Schmidt read the Proclamation aloud, and Mayor Gámez so proclaimed May 2, 2016 as Arizona Peace Officers Memorial Day in the City of Tolleson.

4 Page 4 of Proclamation declaring the week of May 15 th 21 st as Emergency Medical Services Week in the City of Tolleson, recognizing the value and the accomplishments of the members of the Tolleson Fire Department. Attorney Schmidt read the Proclamation aloud, and Mayor Gámez so proclaimed the week of May 15 th 21 st as Emergency Medical Services Week in the City of Tolleson. Fire Chief Good introduced the Emergency Medical Services ( EMS) first responder team. Currently, there are sixteen paramedics in the City. Partners from Southwest Ambulance were also present. Chief Good thanked his team for their service to the community. BUSINESS FROM THE FLOOR - PUBLIC HEARINGS AND ACTION 1. Public Hearing Soliciting comments from interested parties in reference to Site Plan Application # as submitted by Henry Chan of Ware Malcomb, 8181 North Via de Negocio, Scottsdale, Arizona 85258, for two proposed industrial buildings totaling approximately 668,660 square feet, and associated parking, to be located at the northwest corner of 93rd Avenue and Roosevelt Street in Tolleson, Arizona (Tolleson Logistics Park). The proposed site (APN U) is approximately acres, is currently zoned I-1 (Light Industrial), and access is proposed via the westerly extension of Latham Street from 91st Avenue. Following the Public Hearing, Council Ac tion: Approve/Deny Site Plan Application # as submitted by Henry Chan of Ware Malcomb, 8181 North Via de Negocio, Scottsdale, Arizona 85258, for two proposed industrial buildings totaling approximately 668,660 square feet, and associated parking, to be located at the northwest corner of 93rd Avenue and Roosevelt Street in Tolleson, Arizona (Tolleson Logistics Park). The proposed site (APN U) is approximately acres, is currently zoned I-1 (Light Industrial), and access is proposed via the westerly extension of Latham Street from 91st Avenue. The public hearing opened at 7:44 P.M. and closed at 8:21 P.M. City Manager Medrano Jr. introduced Jim McLachlan of Ridgeline Development. He stated h e was excited to soon be a part of the community; his goal is to minimize the impact of trucks on 91 st Avenue and gain the best access. Architect Henry Cha n of Ware Malcomb displayed various renderings of the proposed site plan. This will be a C lass A industrial institutional project that is 668,660 square feet. Different heights and colors were incorporated into a three

5 Page 5 of 11 dimensional space. Canopy elements were added, along with plenty of landscaping where each tree and bush was strategically placed. City Manager Medrano Jr. added there are two five-acre parcels that are both agricultural next to the proposed site. Attracting retail is the way to enhance the gateway on 91 st Avenue. City Engineer Gilmore pointed out that any planning needs to comply with the General Plan; an I-1 District allows for C-2 development. Council Member Farr confirmed that the main entrance will be at Latham Street. Council Member Rodriguez was concerned with the traffic and how to logistically set the flow for those trucks. A traffic study was conducted revealing that there will be at least a D level of service (LOS). Im provements will be made on the street for left and right hand turning lanes, and trucks will avoid the peak hours of traffic. Council Member Rodriguez was also worried with the noise pollution affecting the neighboring school campus. Reyes acknowledged the cooperation received from the Arizona Department of Transportation ( ADOT). A s lip ramp is needed because there is no connection to 91 st Avenue from the freeway. Mayor Gámez appreciated the effort to ease the traffic flow. Council Members Rodriguez and Erives were concerned with the location because the traffic flow is significant, and this area tends to have a lot of accidents. With all of the pollution and noise, this would not be a good location. They were reminded that the proposed site plan conforms to the existing zoning designation. Eleven stipulations were provided by City Engineer Gilmore, and the applicant agreed to all of them. City Manager Medrano Jr. added that e very avenue of relieving traffic has been exhausted, without condemning any properties. Seven out of eight homes are being rented. If approved, both parcels will be developed at the same time beginning this year. Council Member Rodriguez suggested for the City to consider pursuing condemnation. Motion made to approve Use Permit Application # with stipulations by Vice Mayor Laborin and seconded by Council Member Farr. Motion carried 5-2. Council Members Erives and Rodriguez voted nay. 2. Public Hearing Soliciting comments from interested parties in reference to Site Plan Application # as submitted by Melanie Hodge of Hansen-Rice, Inc., 1717 East Chisholm Drive, Nampa, Idaho 83687, for the proposed expansion and renovations to the existing Albertson s Tolleson Distribution Center located at 400 South 99 th Avenue, Tolleson, Arizona The site (APNs & ) is approximately 85 acres and is currently zoned I-1 (Light Industrial).

6 Page 6 of 11 Following the Public Hearing, Council Ac tion: Approve/Deny Site Plan Application # as submitted by Melanie Hodge of Hansen-Rice, Inc., 1717 East Chisholm Drive, Nampa, Idaho 83687, for the proposed expansion and renovations to the existing Albertson s Tolleson Distribution Center located at 400 South 99 th Avenue, Tolleson, Arizona The site (APNs & ) is approximately 85 acres and is currently zoned I-1 (Light Industrial). The public hearing opened at 8:23 P.M. City Engineer Gilmore revealed that the applicant is working out the logistics and requested for this hearing to be continued. No comments were made from the public. At the applicant s request, m otion made to continue this public hearing by Vice Mayor Laborin and seconded by Council Member Bandin. Motion carried Public Hearing Soliciting comments from interested parties in reference to Arizona Department of Liquor Licenses and Control Liquor License Application # , type 10 (beer and wine) as submitted by Robert John Greufe for Love s Travel Stop #659, 8313 West Roosevelt Street, Tolleson, Arizona To date, the City Clerk s Office has not received any comments for or against this liquor license application. Following the Public Hearing, Council Ac tion: Approve/Deny Arizona Department of Liquor Licenses and Control Liquor License Application # , type 10 (beer and wine) as submitted by Robert John Greufe for Love s Travel Stop #659, 8313 West Roosevelt Street, Tolleson, Arizona The public hearing opened at 8:25 P.M. and closed at 8:26 P.M. Love s Travel Stop is a convenience store site where b eer and cigarettes will be sold to customers. Motion made to approve Arizona Department of Liquor Licenses and Control Liquor License Application # by Vice Mayor Laborin and seconded by Council Member Farr. Motion carried 7-0. CONSENT AGENDA ACTION ITEMS Items on the Consent A genda are of a routine nature and are intended to be acted upon in one motion. Counc il Members may pull items from C onsent if they would like them considered separately.

7 Page 7 of 11 a. Approve Minutes: Regular City Council Meeting and Special City Council Meeting Minutes of April 12, b. Approve Claims and Bill s. (Documentation may be reviewed at City Hall during regular business hours.) c. Approve Cooperative Purchasing Agreement between the City of Tolleson and A&G Turf Equipment, Inc. for the Vendor to provide utility vehicles, tractors, golf carts, grounds maintenance vehicles, equipment and services, and authorize the City Manager to execute said documents on behalf of the City. The City shall pay Vendor for the Initial Term and for each subsequent Renewal Term, if any, an annual aggregate amount not to exceed $25, for materials and services. The maximum aggregate amount for this Agreement, including all Rene wal Terms, shall not exceed $125, d. Approve Cooperative Purchasing Agreement between the City of Tolleson and the Goodyear Tire & Rubber Company for the purchase of tires, tubes and services through the Vendor s retail distribution networks, and authorize the City Manager to execute said documents on behalf of the City. The City shall pay Vendor for the Initial Term and for each subsequent Renewal Term, if any, an annual a ggregate amount not to exceed $25, for materials and services. The maximum aggregate amount for this Agreement, including all Rene wal Terms, shall not exceed $75, e. Approve Cooperative Purchasing Agreement between the City of Tolleson and Southwest Waterworks Contractors, Inc. for the Vendor to provide well and booster pump equipment maintenance, and authorize the City Manager to execute said documents on behalf of the City. For the Initial Term, the City shall pay Vendor an aggregate amount not to exceed $160, for the materials and services. Thereafter, for the Renewal Term, if any, the City shall pay the Vendor an annual aggregate amount not to exceed $290, for the materials and services. The maximum aggregate amount for this Agreement, including the Renewal Term, shall not exceed $450, f. Approve Cooperative Purchasing Agreement between the City of Tolleson and Weber Water Resources, LLC for the Vendor to provide well and booster pump equipment maintenance, and authorize the City Manager to execute said documents on behalf of the City. For the Initial Term, the City shall pay Vendor an aggregate amount not to exceed $160, for the materials and services. Thereafter, for the Renewal Term, if any, the City shall pay the Vendor an annual aggregate amount not to exceed $290, for the materials and services. The maximum aggregate amount for this Agreement, including the Renewal Term, shall not exceed $450,

8 Page 8 of 11 g. Approve Cooperative Purchasing Agreement between the City of Tolleson and the United Technologies, Inc. d/b/a Uni-Tech for the Vendor to provide HVAC repairs, maintenance, and services, and authorize the City Manager to execute said documents on behalf of the City. The City shall pay Vendor for the Initial Term and for each subsequent Renewal Term, if any, an annual aggregate amount not to exceed $25, for the services. The maximum aggregate amount for this Agreement, including all Renewal Terms, shall not exceed $75, h. Approve First Amendment to Cooperative Purchasing Agreement between the City of Tolleson and Hennesy Mechanical Sales, LLC for the Vendor to provide water and wastewater equipment repair and maintenance, and authorize the City Manager to execute said documents on behalf of the City. The City and the Vendor desire to enter into this First Amendment to revise the payment terms of the Agreement. i. Approve Resolution No of the Mayor and Council of the City of Tolleson, Arizona, approving the Fourth Amendment to the March 6, 2012 Professional Services Agreement between GHD, Inc. and the City of Tolleson relating to Multi- Jurisdictional Wastewater Planning; and authorizing the Mayor to execute and deliver said Agreement. The City and the Consultant desire to amend the Agreement to increase the number of hours and funds previously approved for Task 2 of the Scope of Work. Pursuant to this Fourth Amendment, the fees for the Services for the Amended Task 2 shall be increased by an amount not to exceed $60, The City and the Consultant mutually agree the City shall pay the Consultant an aggregate amount not to exceed $170, for the Amended Task 2. j. Approve Fiscal Year Budget Amendment #2 transfers as outlined below in order to achieve compliance with the expenditure limitations set forth in Fiscal Year 2016 Budget: Budget Appropriation Adjustments Increase (Decrease) $ 55,000 $ 2, $(57,250) Total Change in General Fund Budget 0 Motion made to a pprove Consent Agenda items a.-j. by Vice Mayor Laborin and seconded by Council Member Mendoza. Motion carried 7-0. Council Member Rodriguez request ed further clarification on item j. Chief Financial Officer Juvet explained that reorganization was done: A p osition was reduced in City Clerk s O ffice, and a position was added to Community Affairs Department. Also, a s mall amount will be added to the donations fund. City Manager Medrano Jr. stated that due to s uccession planning, the City Clerk s

9 Page 9 of 11 Office will remain a department of two. The previous City Clerk retired sooner than anticipated. REGULAR AGENDA ACTION ITEMS 1. Authorize City Manager, or designee, to negotiate the terms and conditions of an Intergovernmental Agreement for the City of Tolleson to provide dispatch and related services for the City of El Mirage. Motion made to authorize the City Manager to negotiate the terms and conditions of an Intergovernmental Agreement by Vice Mayor Laborin and seconded by Council Member Farr. Motion carried 7-0. MAYOR/CITY MANAGER S REPORT OF CURRENT EVENTS 1. Alternative Expenditure Limitation (Home Rule Option) Primary Election Tuesday, August 30, General Election Tuesday, November 8, 2016 (Any candidate receiving a majority of all votes cast at the Primary Election will be declared elected without running at the General Election.) 3. Legislative Update Intergov/Council Liaison Sinawi noted that the legislative session is slowing down. HB 2568 r equires the governing body of a municipality or county, upon receipt of a petition from all owners of land in a district that exceeds 600 acres, to adopt a resolution declaring its intention to form a community facilities district to include contiguous and noncontiguous land that is completely within the corporate boundaries of the municipality or county. This is n ot beneficial for the land owners. 4. Community Events & Programs Update: a. Whoopee Daze Festival & Youth Day Update City Manager Lopez stated that the event went really well. There was record attendance with the performance of Michael Salgado. Latin Breed and the other bands had a good crowd as well. There were approximately 200 teens at Youth Day on Friday. No complaints were received. Mayor Gámez commended staff for their outstanding work. He added that other cities are in disbelief of what Tolleson accomplishes. b. Mother/Daughter Luau Friday, May 20 th The f irst annual Mother/Daughter Luau will be held at the Hampton Inn in conjunction with the City of Goodyear.

10 Page 10 of 11 For the Independence Day Festival, a local band named Smashed will be performing. 5. Mayor Gámez: The National League of Cities (NLC) recognizes the dedication and commitment of Vice Mayor Linda Laborin for the successful completion of the Platinum Certificate from the NLC University Certificate Program. Mayor Gámez presented the certificate to Vice Mayor Laborin and congratulated her for this accomplishment. Chief Good stated that last Tuesday, there was a large effort to promote the Cancer Reduction Program that focuses on reducing exposure to firefighters. Thousands of people are dying from cancer after they retire; therefore, firefighters are required to t ake off all of their gear after each incident and place them in bags. Then they must take a shower and wear clean uniforms. This practice will help r educe the incidents of cancer. The City will provide an annual physical to those that retire from the fire department so they can get screened. According to statistics, 40% of firefighters will get cancer after retiring. Chief Good revealed the fire explorer program is underway. Yesterday was a red flag day with high winds. A City employee called 911 to report a business that had an open fire to prepare food. Embers were flying towards Tolsum Farms which could have easily started a fire. The owner understood the risk and put the fire out. ADJOURNMENT Motion made to adjourn at 8:41 P.M. by Vice Mayor Laborin and seconded by Council Member Bandin. Motion carried 7-0.

11 Page 11 of 11 APPROVED: ADOLFO GÁMEZ, MAYOR ATTEST: CRYSTAL ZAMORA, CITY CLERK CERTIFICATION I HEREBY CERTIFY THAT THE FOREGOING MINUTES ARE A TRUE AND CORRECT COPY OF THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY COU NCIL, TOLLESON, ARIZONA HELD ON APRIL 26, I FURTHER CERTIFY THAT THE MEETING WAS DULY CALLED AND HELD AND THAT A QUORUM WAS PRESENT. CRYSTAL ZAMORA, CITY CLERK