COLUMBIA COUNTY BOARD of COUNTY COMMISSIONERS. Minutes of March 17, 2011

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1 COLUMBIA COUNTY BOARD of COUNTY COMMISSIONERS Minutes of March 17, 2011 The Board of County Commissioners met in a regularly scheduled meeting at the School Board Administration Office. The meeting opened at 7:00 p.m. with prayer. The Pledge of Allegiance to the Flag of the United States of America followed. Commissioners in Attendance: Joseph Jody DuPree (Chairman) Stephen Bailey Russell Rusty DePratter Ronald Williams Scarlet Frisina Others in Attendance: County Manager Williams Attorney Marlin Feagle Deputy Clerk Sandy Markham Senior Staff Assistant David Kraus ( SSA ) Asst. County Manager Lisa Roberts Additions and Deletions to the Agenda Additions: Leave Approval for Florida Association of Counties Legislative Day Leave Approval for County Manager - April 04, 2011 April 08, 2011 Proposed dates for Budget Workshops Falling Creek Park Vandalism Deletions: Resolution No. # 2011R-14 and Resolution No. # 200R-15 Consent Agenda Item #7 MOTION: To approve amended agenda, by Commissioner Williams. Second by Commissioner Bailey. The motion carried unanimously. Public Comment Tax Collector Ronnie Brannon returned $392, in excess commissions collected from general ad valorem. From the Industrial Development Authority, Collector Brannon returned $ , which will be returned to the IDA s budget. Citizen Don Thomas asked the Board for assistance with grading his private easement to make it possible for the school bus to travel to his home to pickup two special needs grandchildren. According to an Attorney General Opinion, the County is not able to grade a private easement. There was further discussion. MOTION by Commissioner Williams to request another Attorney General Opinion. Second by Commissioner DePratter. The motion carried unanimously. Citizen Stew Lilker asked if he would be allowed to speak. The Chair replied that the Request to Comment Card was not submitted timely. Therefore, Mr. Lilker was not allowed to address the Commission. 1

2 Comments by Chairman DuPree The Chair compared the behavior and goals of prison Writ-Writers to that of Citizens Barbara Lemley and Stewart Lilker. The Chair said that their fabricated stories, twisted truths and slams through an on line blog do nothing but attempt to tear the community apart and create chaos. The Chair advised the Board of an incident where Ms. Barbara Lemley contacted one of his family members to say she was looking for dirt on him [Dupree]. The Chairman read excerpts from a newspaper in Free Port, New York involving an interview with Mr. Stew Lilker, where the Chair said that Mr. Lilker attacked members of the School Board with nothing to validate the attacks. The Chair said that this type of behavior would not be condoned. He said that in the past, certain members of the public have been allowed to verbally disrespect and attack Board members, their families and others. He said that this will no longer be tolerated. The Chair offered apologies to County Attorney Feagle, Commissioner Williams, staff, Commissioner Bailey, Jack Berry, IDA Director Jim Poole, citizen and business owners Emory Bailey and Billy Nettles. The Chair closed by reiterating that there would no longer will be any type of public attack tolerated at Board meetings. The Chair told Citizen Barbara Lemley and Citizen Stewart Lilker that the respect he has for them Is down there at the bottom. He told both of them to never come to him requesting any type of special consideration. He assured the public that they are welcome to approach the Board and that each of the members would do everything possible to support the community. Plum Creek by Representative Todd Powell A brief Power Point presentation was provided giving an update relating to the Inland Port, the catalyst site, and highlights of the projects. Public Hearing on Regarding Tax Abatement Ordinances No.s #2011-5, #2011-6, # and # address authorization granting and Economic Development Ad Valorem Tax Exemption for Target, Hunter Panels, LLC., New Millennium, and Mayo Fertilizer. Attorney Feagle recommended the public hearings be rescheduled so that the ordinances can be re-advertised with a few minor changes to each ordinance including a change in the dollar amount. MOTION by Commissioner Frisina to set the public hearings for April 07, Second by Commissioner Williams. The motion carried unanimously. The County Manager discussed with the Board the universal picture relating to this. He said that the financials that apply to the four ordinances have been reviewed several times for accuracy. 2

3 In the case of Target and the 2009 rebate, the county has never remitted that money to Target. The County Manager recommended that in accordance with the agreement, that the County approve Target s rebate of $762, for the year MOTION by Commissioner Williams, So Move. Second by Commissioner Bailey. The County Manager confirmed that an audit for the 2009 year has confirmed that standards agreed upon by the County and Target have been met. The motion carried unanimously. Kirby D. Morgan, Inc. and Resolution 2011R-13 The Board considered a resolution approving a provisional franchise and wastewater rate adjustment for Kirby D. Morgan, Inc. The Utility Committee recommended a stipulated rate of $44.09 and a.91 cents refund per month for a final rate of $ The public hearing opened and closed without public input. MOTION by Commissioner Bailey to approve Resolution 2011R-13. Second by Commissioner Frisina. The motion carried unanimously. Building & Zoning Special Permit #0018 Lance Scott and Pamela Smith have requested the permit for a dock on the Santa Fe River. The Planning and Zoning Board recommended approval. MOTION by Commissioner DePratter to approve Resolution 2011R Second by Commissioner Bailey. The motion carried unanimously. Consent Agenda MOTION by Commissioner Williams to approve the Consent Agenda (Less Item #7) unless there are items to be pulled for further clarification. Second by Commissioner Frisina. The County Manager offered additional clarification on items #5, #12, and #13. The motion carried unanimously. (1) External Budget Amendment - Public Library BA #10-12 Replacing Patron Chairs in Main Library, Recovering Chairs in Patron Room Increasing Main Library Bandwidth, Continuing Library s Standing Order Book Plan - $23, (2) External Budget Amendment Public Library BA #10-15 Reimbursement from the Friends of the Library Memorial Books Deposit Check in Account - $ (3) External Budget Amendment Public Library BA # Reimbursement from the Friends of the Library Postage & Printing Deposit Check in Account - $

4 (4) Job Description Economic Development Director (5) Emergency Management Residential Construction Management Program Grant (RCMP) Scope of Work and Budget from Malcolm Pirnie - $45, (6) Resolution Establishing the 2011 Price Index for Investor-Owned Water, Wastewater and Effluent Re-Use Systems in Columbia County (7) Senior Staff Assistant Utility Easements & Contracts for Sale & Purchase for Ellisville Commercial District South Josephine R. Streicher $23,522.00, Buggy Bagg, Inc. $5,009.00, Armando & Francisco Alonso $8,015.00, Webb s Mall, Inc. $7, (8) Senior Staff Assistant Malcolm Pirnie - Permit Renewal Wastewater Treatment Plant Request to Amend the Scope of Services Not to Exceed $72, (9) Utility Permit City of Lake City Sisters Welcome Road & Spray Field Entrance Road to Intersection of SW Ward Lane and SW Dylan Way (10) Utility Permit AT&T Florida SW Thomas Terrace (11) Property Appraiser Declaration of Surplus Property 1997 Chevy Pickup Truck County ID # (12) Purchasing Director Agreement between North Florida Professional Services, Inc./Columbia County Board of County Commissioners Provide General Engineering Services (13) Maintenance Department Request Approval Replace Entire Roof on the Old Watertown School Building - $35, estimated roof repair Piggyback Suwannee County School Board Contract Bid Number (14) Agreement Columbia County Board of County Commissioners/Osceola Land Title, Inc. Title Search & Title Insurance Services & Notice of Award FY 09 CDBG Program (15) Agreement Columbia County Board of County Commissioners/Associated Consulting Professionals, Inc. Lead-Based Paint Inspection, Lead- Based Paint Hazard Risk Assessment Clearance Testing Services & Notice of Award FY 09 CDBG Program (16) Columbia County Emergency Medical Services Refund Request AfterMath Claim Services - $ (17) Re-appointment - Competency Advisory Board Terry Zierke, Walt Graham, Todd Hunt, David Mangrum and Harry Moseley 3 Year Term Ending 4/5/13 4

5 Old Boys Club Property - A County Owned Property The Board discussed the increased number of participants in the recreation program this year and the lack of adequate space to accommodate team practices. Staff discussed with the Board maximizing this property for practice fields. There was discussions of removing the non-specimen trees, the wooden structure and possibly the concrete block structure. Staff explained that it would be beneficial to fence the property for safety purposes. The parking would need to be moved directly in front of the building that now exists. There was discussion. MOTION by Commissioner Williams to put the demolition of the building out for bid. Second by Commissioner DePratter. The motion carried unanimously. City Community Redevelopment Agency (CRA) Plan The City, in a letter dated March 03, advised that they wish to expand their Community Redevelopment Area in four directions. The City s first meeting on this matter will be on March 31. Assuming it passes the first meeting, the City s second meeting is scheduled for April 04. The City s approval requires the adoption of a resolution, which finds that the expansion area meets the criteria described in F.S (7)(8). The County has not been provided with any type of analysis to support the proposed expanded area is a blighted or slum area. The City s original community development area was created on December 18, The only year Columbia County received a report, and it was not complete with the required information, was for the year The County has 30 days to object to the City s proposal. The objection can be related to competing policies and goals as the statutory objection. MOTION by Commissioner Williams to request the City s data and analysis that will support their proposal to expand the community redevelopment area, and relay the commissioners ideas on extending the base line over to First Street and then tying into Bascom Norris Road. Second by Commissioner Frisina. The motion carried unanimously. Public Works Department Vacancy MOTION by Commissioner Frisina to fill the position of Equipment Operator III (Grader Operator). Second by Commissioner Bailey. The motion carried unanimously. Librarian Travel Philadelphia Permission was requested for Librarian Director Debbie Paulson to travel to Philadelphia for a conference. While at that conference she has been asked to be a Presenter at the National Library Management Institute. MOTION by Commissioner Bailey to allow the Library Director to travel for the conference and for the county to pay administrative leave. Second by Commissioner Williams. The motion carried unanimously. 5

6 Leave Approval - Florida Association of Counties Legislative Day (1 Night) Leave was requested for all commissioners, the County Manager and the Asst. County Manager to attend Florida Association of Counties Legislative Conference next week. MOTION by Commissioner Williams to approve. Second by Commissioner Bailey. The motion carried unanimously. Annual Leave Approval for County Manager; April 04, 2011 April 08, 2011 The County Manager will be in Washington D.C. as a Board representative of an organization he is involved with. The County Manager explained that while he is there, he will be meeting with congressional delegates and that he has appointments scheduled in which he will discuss issues pertaining to the county such as the permit to cross through the forest. MOTION by Commissioner Williams, So move. Second by Commissioner Bailey. The motion carried unanimously. Budget Workshops It was proposed that all Thursdays, where there is no County Commissioner Meeting scheduled, that a Budget Workshop be held beginning March 31. MOTION by Commissioner Williams to adopt dates and set each meeting for 6 p.m. Second by Commissioner Bailey. The motion carried unanimously. Falling Creek Park Tobacco Barn Vandalism Commissioner Williams asked the County to establish a $2,500 reward for information leading to the arrest and conviction of those who committed this crime. The Commissioner said that he would ask co-partners Suwannee River Water Management to match this amount. MOTION by Commissioner Williams to approve reward money in the amount of $2500 for information leading to the arrest and conviction of individual(s) responsible for the fire. Second by Commissioner DePratter. The motion carried unanimously. There being no further business to come before the Board, the meeting adjourned at 8:45 p.m. Jody DuPree, Chairman Board of County Commissioners P. DeWitt Cason Clerk of Circuit Court 6