COLUMBIA COUNTY BOARD of COUNTY COMMISSSIONERS. Minutes of May 17, Jody DuPree and Scarlet Frisina (left early).

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1 COLUMBIA COUNTY BOARD of COUNTY COMMISSSIONERS Minutes of May 17, 2012 The Board of County Commissioners met in a regularly scheduled meeting at the School Board Administration Office Auditorium. The meeting came to order at 5:00 p.m. and opened with prayer. The Pledge of Allegiance to the Flag of the United States of America followed. Commissioners in Attendance: Others in Attendance: Stephen Bailey, Russell DePratter, Ronald Williams, Jody DuPree and Scarlet Frisina (left early). County Manager Dale Williams, Senior Staff Assistant David Kraus, Asst. County Manager Lisa Roberts, Attorney Marlin Feagle, Deputy Clerk Sandy Markham. Agenda Additions, Deletions, and Notations Pulled from Consent Agenda - Item #9 Added to the Agenda Columbia County Public Health Unit Selection Committee Appointee Added to the agenda Fireworks permit for CHS Graduation As a matter of information, there can be discussion on the Old Wire Road closure prior to seven, but the public hearing is scheduled for 7 p.m. and will not begin prior to that time. MOTION by Commissioner Williams to approve the amended agenda. Second by Commissioner Bailey. The motion carried unanimously. Public Comment None. Columbia County Health Department Students of Richardson Middle School Working against Tobacco made an educational presentation relating to how flavored tobaccos entices student users. The Commission was urged to adopt Resolution # urging tobacco retailers to stop the sales and marketing of flavored tobacco in Columbia County. Motion by Commissioner Williams to approve the resolution. Second by Commissioner Bailey. The motion carried 4-1 with Commissioner DuPree opposing the vote. Commissioner DuPree commended the youth for their efforts to stop underage use of tobacco products. He said that he could not support this particular motion because he feels that government is already too intrusive in the personal rights and liberties of the people; he would be in favor of a resolution asking the state to include more money in the budget to pay law enforcement officers to enforce laws that are already on the books to prevent underage smoking and the sale of tobacco to minors.

2 Fireworks at CHS Graduation Donna Darby requested a permit for fireworks at the 2012 CHS Graduation and had a brief discussion with the Board. MOTION by Commissioner Bailey to grant the permit. Second by Commissioner DuPree. The motion carried unanimously. Aquatic Complex Columbia County School Board Member Glenn Hunter addressed the Board relating to the history and future of the Aquatic Complex. He requested the Board work with the School System on some form of an Interlocal agreement that would possibly form a partnership for managing the Aquatic Complex. There was discussion. MOTION by Commissioner DuPree that the Board appoints someone to attend a meeting with School Board for the purpose of deciding the future of Aquatic Center. Second by Commissioner Williams. The motion carried unanimously. Polling Locations Citizen Glenel Bowden addressed the Board and expressed his concern and displeasure with the Supervisor of Elections for closing some of the polling location within the city. In Mr. Bowden s opinion this move suppresses the vote of the black population. He said closing the polls in the city is not only unfair, but the timing seems suspicious to him. He asked the Board to stand in firm opposition of the decision to close some of the city polls. There was Board discussion. Attorney Feagle explained that the Board approves precinct lines and boundaries, but the establishment of voting precincts is the work and responsibility of the Supervisor of Elections. Water Rates Public Hearing (1) Resolution No. 2012R-18 establishes a water rate for agricultural use. The public hearing opened. Citizen Stewart Lilker offered input that opposed the resolution. The public hearing closed. MOTION by Commissioner DuPree to approve. Second by Commissioner Williams. The motion carried unanimously. Bascom Norris Connector Road Attorney Feagle gave an update on the Connector Road. He also discussed a proposed stipulated agreement relating to the Lowe s parcel. No action was taken.

3 Target Corporation Tax Incentive Memorandum of Agreement The Board considered the draft agreement which was reviewed by Attorney Feagle. MOTION by Commissioner Williams to approve. Second by Commissioner Bailey. The motion carried unanimously. Consent Agenda (1) Sheriff s Office BA#10 External Budget Amendment No. BA12-59 Subsistence Costs and Booking Fees Generated at the Detention Facility for the period of April 2012 $1, (2) Sheriff s Office BA# 11 External Budget Amendment No. BA12-60 Unbudgeted Leave Payouts Due to Retirements and Personnel Entering DROP Program $83, (3) Proclamation Pledge of Civility for the Month of May 10, 2012 (4) Tourist Development Council Office Request to Reclassify the Full-time Position of Information Specialist III - $8.50 Per Hour to Secretary Specialist $10.52 Per Hour (5) Facilities Manager Request to Combine Two (2) Maintenance Technician III Positions (annual salary and benefits $72,584) into One Maintenance Technician III Position With an Annual Salary and Benefits of $45, (base salary per hour $16.84). The Remaining Funds Allocated for the Two Maintenance Technicians of $26, be Appropriated to the Maintenance Department for a Future Position (6) Florida Department of Health Columbia County Health Department Activities and Expenditures Second Report Period Ending 3/30/12 (7) Operations Manager Bid Award Road Widener Bid # 2012-H Great Southern Construction Equipment Company - $104, (8) Lake City Middle School Bands Request for Waiver of Fee ($100.00) for Use of Alligator Lake Park Pavilion Saturday, May 26, 2012 Annual Awards Ceremony (9) Recreation Instructor s Agreement Summer Contractual Employees: Dawn Perry, Jeremy Baisden, Vincent Flournoy, and Laverne Lee (10) Recreation Florida Crown Workforce Board, Inc. Lease Agreement Why Try Program Richardson Community Center (11) Economic Development Hunter Panels, LLC Economic Development Ad Valorem Property Tax Exemption Tax Year 2012 (12) Economic Development Target Corporation Economic Development Ad Valorem Property Tax Exemption Tax Year 2012

4 (13) Utility Permit Windstream Florida, Inc. - NW White Springs Avenue (14) Utility Permit Windstream Florida, Inc. NW Nova Lane (15) Utility Permit Windstream Florida, Inc. NW Argonaut Way (16) Utility Permit Windstream Florida, Inc. NW Sophie Drive (17) Clemons, Rutherford & Associates, Inc. Columbia County Florida Gateway Center Fee Proposal for Architectural Services piggy-backing Madison County Contract Not to Exceed Fee $25, (18) Proclamation In Recognition of Columbia Bank Centennial Anniversary (19) Economic Development Columbia High School - $ Donation Trip to Port of Los Angeles with JaxPort Officials on behalf of the Columbia High School Banner Center of Logistics MOTION by Commissioner Williams to approve the Consent Agenda unless there are items to be pull other than those already pulled by staff. Commissioner Bailey pulled item #17 for separate discussion. County Manager Williams asked that item #2 be pulled for clarification purposes prior to voting. Commissioner DuPree asked that items #11 and #12 be clarified prior to the vote. Commissioner Williams asked that item #19 be clarified prior to the vote. There was a second offered by Commissioner DuPree. There was then a public call for clarification on item #2. Chairwoman Frisina called for a vote. The motion carried unanimously. Regarding item #2. The County Manager gave clarification. He said that he requested the item be pulled for clarification prior to the vote because he needed to enter corrective Budget Amendment #11 in its place. He provided a copy of the corrective budget amendment of $68,800, which is approximately $15,000 less. There was discussion. MOTION by Commissioner Williams to approve Budget Amendment #11. Seconded by Commissioner Bailey for discussion. There was Board dialogue. The motion carried unanimously. Item #9 will be rescheduled. This was pulled because the contracts need language revisions. There was discussion. MOTION by Commissioner DePratter to approve items #11 and #12. Second by Commissioner Williams. The motion carried unanimously.

5 MOTION by Commissioner DuPree to have staff contact the Property Appraiser s Office for the purpose of negotiating an agreement between their office and the Board Office allowing the County Auditor to prepare employment verifications and other relative issues from the Property Appraiser relating to Economic Ad Valorem Tax Rebates and Job Creation Agreements. Second by Commissioner Williams. The motion carried unanimously. Item #17 is a request from the Columbia County Events Center Planning Committee to enter into an agreement with the architectural engineering firm of Clemmons, Rutherford & Associates for services relative to the Events Center Planning. The County Manager said that he understands the intent of the Events Center Planning Committee is to provide all information gathered to date to Clemmons & Rutherford and have them place the information into the appropriate schematic form and to begin building the cost estimates, which is needed before the details of this project can be discussed. Commissioner DuPree added the Committee is hopeful that a presentation relating to the facility would be ready by the end of June. He said Clemmons & Rutherford was selected due to their experience with this type of facility. There was discussion. MOTION by Commissioner DuPree to approve item #17. Second by Commissioner Williams. The motion carried unanimously. Item #19 was clarified by the County Manager. MOTION by Commissioner Williams to ratify the vote of the Economic Development Board to approve funds for travel. Second by Commissioner DePratter. The motion carried unanimously. County Government Organizational Chart At the last meeting the Board approved a reorganization chart. Two proposed changes were presented for consideration. The first was changing titles from directors to managers. MOTION by Commissioner Williams to change the titles from directors to managers. Second by Commissioner Bailey. Commissioner DuPree said that well before he began as a commissioner, Commissioner Williams and Commissioner Weaver directed staff to have an Assistant County Manager to assist and be able to step in at the appropriate time and continue running the county government. He said that has continued to be the directive of the Commission since he arrived on the Board. He said the organizational chart fails to put into place an Assistant County Manager. He said that he would not support an organizational chart that is not in line with the Board s directives. Commissioner DePratter stated the position of Assistant County Manager needs to be put into place very soon and should at least be added to this proposed chart. Commissioner Williams agreed this structure doesn t provide for an Assistant County Manger, but said this is a work in progress. He agreed the position is needed. The motion carried 3-2 with Commissioner DuPree and DePratter voting in opposition.

6 The County Manager said that everyone has the same objective as it relates to having an Assistant County Manager in place, but said there may be a difference of opinion as to how we are going to get there. The second request was to reclassify one department by taking the Construction portion from facilities and combining it under the Operations Manager. MOTION by Commissioner Williams to approve the request. Second by Commissioner Bailey. There was discussion. The motion carried 3-2 with Commissioner DuPree and DePratter voting in opposition. The Managers are: Operations Manager Kevin Kirby, Safety Manager David Kraus, and Administrative Manager Lisa Roberts. Prohibition of Schools within Industrial Zonings A local church is interested in putting a school within their building, but the building is a non-conforming use within an industrial zoning classification. The number of people involved in the school is below the number in attendance in church on Sundays. According to Staff, this is a fairly common request. Staff asked if this is actually what the Board intended through its LDRs. If not, the Board may wish to amend its LDRs to read that a building located within an industrial zone, subject to certain restrictions, could be used for a school. MOTION by Commissioner DuPree to prepare a proposed amendment to the LDRs and present back to the Board for consideration. Second by Commissioner Williams. The motion carried unanimously. Lake Jeffery Practice Fields Improvements MOTION by Commissioner DuPree to approve sprigging the fields and installing the water well right away. Second by Commissioner Williams. Commissioner Bailey said the sprigging should be done in the fall of the year for best results. The motion carried 4-1 with Commissioner Bailey voting in opposition. Precinct Boundary Legal Lines A large scale map was displayed showing the precincts presented by the Supervisor of Election two weeks ago. There has been minor tweaking to ensure certain voting precinct lines were able to match. Precinct lines are approved by the Board and polling locations are the jurisdiction of the Supervisor of Elections. The Board was asked to consider the voting precincts as presented. The County Manager recognized that Commissioner Williams opposed the polling locations, but said there is no legal reason that the Board should not approve the lines. Attorney Feagle added the lines should be approved unless the Board can find a valid and legal reason for not approving them. Otherwise, the Board may risk legal action for non-approval.

7 Commissioner Frisina had another obligation and relinquished her seat to Vice Chairmen Bailey. MOTION by Commissioner DePratter to take the recommendation of staff and Attorney Feagle and approve the lines. Second by Commissioner DuPree. The motion carried unanimously. Columbia County Public Health Unit Administrator Selection Committee MOTION by Commissioner DuPree to appoint Commissioner Frisina to serve. Second by Commissioner DePratter. The motion carried unanimously. Closing of a Portion of Old Wire Road Public Hearing Attorney Feagle gave opening comments. He recommended leaving the Whitmore Parcel open so that there would be access to private property. The public hearing opened and closed without public comment. Attorney Feagle explained the description shown is slightly different than that advertised. He said, It was for the entire stretch of Old Wire Road all the way to Landrum Lane. But, after considering the wishes of the property owners, we ve backed it up just a little bit so that as I said earlier that little tab coming off of Landrum Lane, which is next door to the Whitmore property would be left open. So, as Commissioner Williams said, the portion that the other two property owners acquire would allow them private access to their property. The recommendation is for that amended description which totals about.66 acres. If adopted, I ll make sure that s the description that s placed with the resolution. MOTION by Commissioner DuPree to approve Resolution No. 2012R-20 with the amended description that was stated by the County Attorney. Second by Commissioner Williams. The motion carried unanimously. Storm-water Runoff As an informational item, Commissioner Williams said that the County is going to be doing some work off of Lake Jeffery Road (to Moore Road) that will hopefully eliminate stormwater runoff. Adjournment p.m. There being no further business to come before the Board, the meeting adjourned at 7:20 ATTEST: Scarlett Frisina, Chairwoman P. DeWitt Cason Board of County Commissioners Clerk of Circuit Courts