MINUTES, UMATILLA CITY COUNCIL MEETING SEPTEMBER 20, :00 P.M. COUNCIL CHAMBERS, 1 S CENTRAL AVENUE, UMATILLA, FL

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1 MINUTES, UMATILLA CITY COUNCIL MEETING SEPTEMBER 20, :00 P.M. COUNCIL CHAMBERS, 1 S CENTRAL AVENUE, UMATILLA, FL Pledge of Allegiance led by Boy Scout Harry Denise and Invocation given by City Clerk Karen Howard. Meeting called to order at 7:00 p.m. ROLL CALL IN ATTENDANCE: President Peter Tarby; Vice President Scott Purvis; Council members Katherine Adams, Eric Olson, and Laura Wright; Mayor Brian Butler; Public Works Director Aaron Mercer; Police Lieutenant David Seeley; Fire Captain Michael Downs; City Attorney Kevin Stone; Finance Director Carol Rogers; Financial Analyst Brent Mason; City Clerk Karen Howard ABSENT: AGENDA REVIEW MOTION by Olson; SECOND by Purvis; to approve the agenda as presented. Motion carried. MINUTES REVIEW 1. Minutes, City Council meeting September 6, 2016 MOTION by Wright; SECOND by Adams; to accept the Minutes of the City Council meeting of September 6, Motion carried. PUBLIC COMMENT John Murphy introduced Boy Scout Troop 721. The boys are working on rank and merit badges. We are working on renovating the Scout Hut and getting it back in use. Everyone in the city has been behind the effort and we want to say thank you. Mr. Murphy talked about the money that needed to be raised. We need $20,000 and have raised about $600. He asked permission to hold a haunted house and a hay ride. Since the building is not finished it is the perfect place to do this event. City Manager Blankenship suggested meeting and bringing specifics back to Council. He will discuss the event with the public safety departments. PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS 2. Resolution Final Millage Rate 1 ADOPT FINAL MILLAGE RATE FOR FISCAL YEAR

2 City Clerk Karen Howard read the resolution in its entirety: RESOLUTION A RESOLUTION OF THE CITY OF UMATILLA, LAKE COUNTY, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR THE CITY OF UMATILLA FOR FISCAL YEAR , PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Umatilla of Lake County, Florida, on September 20, 2016, adopted Fiscal Year Final Millage Rates following a public hearing as required by Florida Statute ; and, WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Lake County has been certified by the Lake County Property Appraiser to the City of Umatilla as $123,934,720. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Umatilla of Lake County, Florida, that: 1. The Fiscal Year operating millage for the City of Umatilla is mills, which is the current year rolled-back rate. 2. This Resolution shall take effect immediately upon its adoption. DULY ADOPTED at a Public Hearing this 20th day of September, 2016, by the City Council of the City of Umatilla, Lake County, Florida. MOTION by Olson; SECOND by Wright; to adopt Resolution setting the final millage rate of the City of Umatilla for Fiscal Year at the rolled back rate of Motion carried. Adopted: 7:08 p.m. 3. RESOLUTION ADOPT FINAL BUDGET FOR FISCAL YEAR City Clerk Karen Howard read the resolution in its entirety: RESOLUTION A RESOLUTION OF THE CITY OF UMATILLA, LAKE COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCAL YEAR ; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Umatilla of Lake County, Florida, held a public hearing in the Umatilla City Council Chambers, on September 20, 2016, at 7:00 p.m.as required by Florida Statute ; and, WHEREAS, the City Council of the City of Umatilla of Lake County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year in the amount of $11,796,238, of which the total operating budget is $4,543,024, which is $426,490 or 8.58% less than last year s total operating expenditures. 2

3 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Umatilla, Lake County, Florida, that: 4. The Fiscal Year Final Budget is adopted by the Umatilla City Council. 5. The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and the expenditure of, all grant funds and casualty loss insurance reimbursements committed to, or received by the city subsequent to September 30, 2016 and prior to October 1, 2017, in accordance with direction of the City Council as to the appropriation and expenditure of such grants as and when received. 6. This Resolution shall take effect immediately upon its adoption. DULY ADOPTED at a public hearing this 20 th day of September, 2016, by the City Council of the City of Umatilla, Lake County, Florida. MOTION by Olson; SECOND by Purvis; to adopt Resolution setting the final budget of the City of Umatilla for Fiscal Year at $11,796,238 of which the total operating budget is $4,543,024 which is $426,490 or 8.58% less than last year s total operating expenditures. Motion carried. Adopted 7:12 p.m. 4. Resolution Traffic Signal Maintenance Agreement City Attorney Kevin Stone read the resolution by title: RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UMATILLA, LAKE COUNTY, FLORIDA, ACCEPTING THE FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT MODIFICATION; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. City Manager Blankenship discussed the changes submitted by DOT which benefit the city. Staff recommends approval. MOTION by Wright; SECOND by Olson; to adopt Resolution , Traffic Signal Maintenance and Compensation Agreement. Motion carried. 5. Cracker Christmas a. Resolution Parade, FDOT Permit Road Closure b. Resolution Festival City Attorney Stone read the resolutions by title: 3 RESOLUTION

4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UMATILLA, FLORIDA, SUBMITTING A REQUEST TO THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE TEMPORARY CLOSURE OF THE TWO NORTH BOUND LANES OF STATE ROAD 19 ON DECEMBER 10, 2016; PROVIDING FOR A SAVINGS CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UMATILLA, FLORIDA, AUTHORIZING CLOSURE OF CASSADY STREET FROM 7:00 A.M. UNTIL 5:00 P.M. ON SATURDAY, DECEMBER 10, 2016; AUTHORIZING WAIVER OF CHARGES FOR USE OF THE CADWELL PARK RECREATION BUILDING; PROVIDING FOR AN EFFECTIVE DATE. City Manager Blankenship said the resolutions come to Council each year and staff recommends approval. Susan Martin Umatilla Chamber of Commerce announced the theme selected for this year s parade is Santa s Toy Shop. She encouraged everyone to get out and participate on Saturday, December 10 th. Ms. Martin discussed the attendance at the Florida Wildlife Festival, pointing out that all the field trips were full and the presentations taking place in two buildings were largely full. Also noted was the attendance of an Economics Class from Lake-Sumter State College who were working on a class project regarding the economic impact of the Florida Wildlife Festival. The class would like to bring the results to the Council in December. A Business After Hours will be held at the Historic Museum on October 20 th at 5:30 p.m. MOTION by Olson; SECOND by Purvis; to approve Resolution FDOT application for the Umatilla Chamber of Commerce Cracker Christmas Parade on December 10, 2016 and Resolution allowing for the closure of Cassady Street and waiver of fees for use of the Recreation Building on Saturday, December 10, Motion carried. 6. Resolution Budget Amendment City Attorney Stone read the resolution by title: RESOLUTION A RESOLUTION OF THE CITY OF UMATILLA, LAKE COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2015/2016 BUDGET; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT THE TERMS AND CONDITIONS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. City Manager Blankenship reported that overall the city was under budget this year, but were over budget in the Finance Department and are requesting a transfer from contingency. 4

5 MOTION by Purvis; SECOND by Olson; to approve Resolution , Budget Amendment. Motion carried. 7. Resolution FDOT Permit Road Closure City Attorney Stone read the resolution by title RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UMATILLA, FLORIDA, SUBMITTING A REQUEST TO THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE TEMPORARY CLOSURE OF 600 SIX HUNDRED FEET OF THE WESTERN PORTION OF THE SOUTH BOUND LANE OF STATE ROAD 19 ON NOVEMBER 5, 2016; PROVIDING FOR A SAVINGS CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE. City Manager Blankenship said we are very excited about the Veteran s Village event which will feature free live entertainment, food trucks, and vendors. The group has requested road closure for safety drop off area. The Police and Fire Departments have been involved in the planning. MOTION by Wright; SECOND by Purvis; ; to approve Resolution FDOT application for the Habitat for Humanity Veteran s Village event on November 5, Motion carried. 8. Resolution SAFE Halloween on Umatilla Boulevard City Attorney Stone read the resolution by title: RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UMATILLA, FLORIDA, AUTHORIZING THE ROAD CLOSURE ON UMATILLA BOULEVARD FROM PALMETTO STREET TO OWENS STREET DURING THE SEVENTH ANNUAL CHILD SAFE HALLOWEEN PARTY SPONSORED BY CENTRAL FLORIDA KARATE; PROVIDING FOR AN EFFECTIVE DATE. City Manager Blankenship said this is a very successful annual event. Event coordinator Ray Bryan said PAL will be with us again this year and the Chamber is helping with the insurance. This is a totally free event. Attendance last year numbered 5-6,000 people. MOTION by Olson; SECOND by Purvis; to adopt Resolution , closure of Umatilla Boulevard for the Seventh Annual Safe Halloween on Umatilla Boulevard. Motion carried. Adjourn City Council meeting at 7:28 p.m. Convene CRA Board Hearing 7:29 p.m. Adjourn CRA Board Hearing at 7:31 p.m. Reconvene City Council meeting at 7:31 p.m. 5

6 GENERAL DISCUSSION Trees City Manager Blankenship addressed the safety issue concerning with large old trees that are in a diseased condition. Public Works has been doing pruning in Cadwell Park as much as the staff is capable of handling. Our biggest concern is the park area, but we also have trees that are damaging infrastructure. Daphne Street is an example: there is significant damage to infrastructure. We want to identify and correct the trees before they cause that type of damage. We are taking trees out but we want to replace them with 200 gallon containers with live oaks that are 15 to 20 tall. A magnolia tree will be planted between the fountain and the Chamber building. Some of the trees in Cadwell Park will be left as trunks about 15 to 20. During a staff meeting last week Ms. Howard brought up having a chain saw artist come in to carve a bear. Staff then discussed having more than one tree carved to have an art area to draw people to Umatilla. Also discussed was hosting a chain saw competition possibly during the Florida Wildlife Festival. Staff is working on this idea; our effort is to have artistic carvings for people to come visit Umatilla. Request for Banner Umatilla Bulldog Boosters City Manager Blankenship said we got a phone request to place a banner right now. Our general guideline is to have the banner up for two weeks. We want develop a policy to make things fair and equitable for all groups. We bring a recommended signage policy back to you. REPORTS MAYOR Attended Florida Wildlife Corridor presentation at the museum Attended the Florida Wildlife Festival Attended the 10 th Anniversary Business After Hours at Umatilla Drug Store COUNCIL MEMBERS Seat 2 Wright Attended Museum event and the Florida Wildlife Festival good attendance at museum Attended Project Graduation meeting Attended Band Boosters meeting Attended the 10 th Anniversary Business After Hours at Umatilla Drug Store UHS Homecoming coming up Umatilla Woman s Club Spaghetti Dinner on September 23 rd Kiwanis 5k brought people to the park Seat 3 Olson Attended Florida Wildlife Festival 6

7 Seat 5 Adams Attended the Florida Wildlife Corridor presentation at the museum Attended the Florida Wildlife Festival and the museum was open during the festival and had good attendance Vice President Purvis Thanked the Public Works Department excellent cooperation with the waterline project and commented on the excellent morale among the staff President Tarby Talked to Boy Scouts while teaching a class on government Thanked the Scouts for attending the meeting tonight STAFF Police Lt Seeley reported everything is going well. Mayor Butler thanked the PD for the manner in which they handled an incident this week. Fire Captain Michael Downs reported everything is going well. During the tropical storm we staffed two engines. Public Works Director Aaron Mercer reported: We plan on pursuing another REDI grant application for $500,000. Held a preconstruction meeting for water plant project Working with Jim Stivender with the county for pending drainage improvements on Ocala Street near Owens Lane. The contractor unearthed some old rail couplings and we will clean them up for the museum. City Manager Scott Blankenship reported the code officer will be here next week for her first full day. President Tarby noted the other reports in the agenda packet and the upcoming meetings and events. City Manager Blankenship said we would like to hold a groundbreaking for water plant project with the Council. Meeting adjourned 7:54 p.m. Peter Tarby Council President 7

8 ATTEST: Karen Howard City Clerk 8