MINUTES CENTER POINT CITY COUNCIL REGULAR MEETING CENTER POINT CITY HALL APRIL 11, 2013

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1 MINUTES CENTER POINT CITY COUNCIL REGULAR MEETING CENTER POINT CITY HALL APRIL 11, 2013 The City Council of the City of Center Point, Alabama met in regular session at the Center Point City Hall on Thursday, April 11, 2013 at 7:00 p.m. Call to Order: The meeting was called to order at 7:00 p.m. by Council President Roger Barlow who stated that a quorum of the City Council was present. Invocation: The prayer was led by President Barlow. Pledge of Allegiance to the Flag: President Barlow led the Pledge of Allegiance to the Flag of the United States of America. Approval of Agenda: Councilwoman Linda Kennemur moved that the Agenda for the meeting be adopted as printed. The motion was duly seconded by Councilman Terry Leesburg. A voice vote was taken and President Barlow declared that the motion had been adopted by a unanimous voice vote. 1 AGENDA ADOPTED Roll Call: The City Clerk called the roll of Council Members, with the following results: Council Members Present: Danny King Linda Kennemur Roger Barlow Raymond Olan Terry Leesburg Council Members Absent: None Mayor Thomas Henderson was also present. Approval of Minutes: Councilwoman Linda Kennemur moved approval of the March 28, 2013 Pre Meeting Minutes and the March 28, 2013 Regular Meeting Minutes as printed. This motion was duly seconded by Councilman Terry Leesburg. A vote was taken and President Barlow declared that the motion had been approved by a unanimous voice vote. THE MARCH 28, 2013 PRE MEETING MINUTES AND THE MARCH 28, 2013 REGULAR MEETING MINUTES ADOPTED AS PRINTED

2 Presentation: President Barlow recognized Mr. Andy Key with MPK Group to discuss his recently completed annual audit of the 2012 Fiscal Year financial statements. He pointed out the Management Discussion and Analysis and discussed information in this particular section. Councilman Terry Leesburg moved that the City Council accept the audit report performed by MPK Group for the FY2012 financial statements. This motion was seconded by Councilman Danny King. A vote was taken and President Barlow declared that the motion had been adopted by a unanimous voice vote. MOTION ADOPTED THAT THE CITY COUNCIL ACCEPT THE AUDIT REPORT PERFORMED BY MPK GROUP FOR THE FY2012 FINANCIAL STATEMENTS. Public Comment: Billy Hagood of th Street, N. E., Center Point, Alabama asked for an update on the status of the New Covenant property. President Barlow stated that there was nothing to report at this time. Mr. Hagood asked if bids had been taken in regard to the golf cart purchase recommendation listed on the agenda. He stated that more information about the type of cart would be helpful; what type uses? Mayor Henderson said that the carts were used club cars and that they would be used for special events. Mr. Hagood asked why the City would pay $11,000 for used carts and if the City was on the State procurement bid list? Mr. Hagood sells carts as well and would like to submit a bid. Mr. Hagood suggested that the money proposed for this purchase go toward picking up trash in the City. Resolution: Resolution 2013 A Resolution approving the City of Center Point s participation in the State of Alabama Sales Tax Holiday, August 2-4, 2013 was presented by Councilman Raymond Olan who also moved that the unanimous consent of those present be given for the immediate consideration of and action on the Resolution. This motion was seconded by Councilwoman Linda Kinnemur. Present Barlow called for a roll call vote and the results were as follows: 2

3 President Barlow declared that the unanimous consent of those present had been given for the immediate consideration of and action on the proposed Resolution. Councilman Olan made a motion that the Resolution approving the City of Center Point s participation in the State of Alabama Sales Tax Holiday, August 2-4, 2013 be adopted. This motion was seconded by Councilwoman Kennemur. A roll call vote was taken with the following results: President Barlow declared that the Resolution had been adopted by a unanimous roll call vote. The City Clerk assigned the following number to the Resolution: Resolution RESOLUTION ADOPTED APPPROVING THE CITY OF CENTER POINT S PARTICIPATION IN THE STATE OF ALABAMA SALES TAX HOLIDAY, AUGUST 2-4, 2013 Consent Agenda: Councilman Terry Leesburg moved that the items on the Consent Agenda be approved for payment. This motion was seconded by Councilman Danny King. A vote was taken and President Barlow declared that the motion had been adopted by a unanimous voice vote. Items on the Consent Agenda were invoice numbers 97436, 97437, and from Spain & Gillon, L.L.C. totaling $21, for legal services rendered through MOTION ADOPTED APPROVING PAYMENT OF THE ITEMS ON THE CONSENT AGENDA SPAIN & GILLON, L.L.C. INVOICE FOR $21, New Business: Councilman Raymond Olan presented and also moved that the unanimous consent of those present be given for the immediate consideration of and action on the proposal from Goodwyn, Mills, and Cawood, Inc., Geotechnical & Construction Services Division, for additional geotechnical services pertaining to the proposed new culvert on Polly Reed Road at a project estimate of $14, This motion was seconded by Councilman Danny King. President Barlow recognized Mr. Keith Strickland of Goodwyn, Mills, and Cawood, Inc. Mr. Strickland addressed the Council regarding this matter. He stated that ALDOT requires that these tests be done because of the size of the structure it would be 3

4 considered a bridge culvert. It would also involve additional traffic control during the testing period. If approved, the project should be underway in the next two weeks. President Barlow asked is there would be any additional expense other than these tests. Mr. Strickland stated that the only additional costs might be for additional dirt work. President Barlow called for a roll call vote and the results were as follows: President Barlow declared that the unanimous consent of those present had been given for the immediate consideration of and action on the proposal. Councilman Olan made a motion that the proposal be approved. Councilman Danny King seconded the motion. A roll call vote was taken with the following results: President Barlow declared that the proposal from Goodwyn, Mills, and Cawood, Inc., Geotechnical & Construction Services Division, for additional geotechnical services pertaining to the proposed new culvert on Polly Reed Road with a project estimate of $14,001.75, had been approved. PROPOSAL FROM GOODWYN, MILLS, AND CAWOOD, INC. FOR ADDITIONAL GEOTECHNICAL SERVICES REGARDING THE NEW CULVERT PROJECT ON POLLY REED ROAD AT AN ESTIMATED COST OF $14, APPROVED Councilman Terry Leesburg made a motion authorizing Mayor Thomas Henderson to solicit bids on a four-passenger golf cart and a six-passenger golf cart as presented on the agenda this date and as discussed during public comments. Councilwoman Linda Kennemur seconded the motion. President Barlow called for a voice vote. He then declared that the motion had passed by an unanimous voice vote. MOTION APPROVED AUTHORIZING MAYOR THOMAS HENDERSON TO SOLICIT BIDS ON A FOUR-PASSENGER AND SIX-PASSENGER GOLF CART FOR THE CITY TO USE AT SPECIAL EVENTS Council President Barlow made a motion for nominations to be voiced for the positions of Voting Delegate, 1 st Alternate Voting Delegate, and 2 nd Alternate Voting Delegate for the Alabama Municipal Insurance Corporation meeting to be held on May 18-21, 2013 in Montgomery, Alabama. Councilman Terry Leesburg seconded the motion. 4

5 Councilman Terry Leesburg nominated Mayor Tom Henderson - Voting Delegate; motion seconded by Councilwoman Kennemur. Councilwoman Kennemur nominated Councilman Terry Leesburg - 1 st Alternate Voting Delegate. Motion was seconded by Councilman Raymond Olan. Councilman Terry Leesburg nominated Councilwoman Linda Kennemur - 2 nd Alternate Voting Delegate. Motion seconded by Councilman Danny King. A vote was taken and President Barlow declared that the motions had been adopted by a unanimous voice vote. MAYOR THOMAS HENDERSON ELECTED AS THE CITY S VOTING DELEGATE TO THE ALABAMA MUNICIPAL INSURANCE COPORATION MEETING ON MAY 18, 2013 IN MONTGOMERY, ALABAMA; COUNCILMAN TERRY LEESBURG ELECTED FIRST ALTERNATE VOTING DELEGATE AND COUNCILWOMAN LINDA KENNEMUR ELECTED AS SECOND ALTERNATE VOTING DELEGATE Mayor s Comments: Mayor Henderson reported that the Festival of Springs was very successful and had the largest attendance to date. Both ball parks hosted tournaments this past weekend. Twenty-seven travel ball teams were in the City. There were soccer games and youth tennis matches as well. Center Point ranked No. 9 out of 50 as one of the Best Overall Business-Friendly Cities in Alabama. This is a very positive ranking for the City of Center Point and is based on size. Committee Reports: Finance Committee President Barlow addressed financial report questions. Beautification Committee Councilman Danny King, Chairman did not report. Park & Recreation Committee Councilman Terry Leesburg, Chairman did not report. Public Safety Committee Councilwoman Linda Kennemur, Chairwoman, apologized for not attending the last Neighborhood Watch meeting. She stated that the Festival of the Springs was very nice and it was a beautiful day for the event. Annexation Committee Council President Roger A. Barlow, Chairman did not report. 5

6 Business and Commercial Development - Councilman Raymond Olan, Chairman reported there were no new business during this period. Adjournment: There being no further business, President Barlow declared the meeting adjourned. Tammy Graham, City Clerk APPROVED Council President Roger A. Barlow DATE: April 25,