REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF TEXARKANA, ARKANSAS JUNE 7, 1999

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1 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF TEXARKANA, ARKANSAS JUNE 7, 1999 MEMBERS PRESENT: The Board of Directors of the City of Texarkana, Arkansas, convened in regular session at 7:00 p.m. on June 7, 1999 with the following members present: Mayor Danny Gray, Assistant Mayor Sue Johnson, and Directors Kathy Dunphy, Laney Harris, Horace Shipp and Londell Williams. Also present were City Manager Stephen Hughes, City Attorney Ned Stewart, and City Clerk Sandra Powell. Director Tommy Potter was absent. INVOCATION: The invocation was given by Director Dunphy. CONSENT AGENDA: Director Williams moved to approve the consent agenda. The motion was seconded by Assistant Mayor Johnson and carried unanimously. The items approved by consent were: MINUTES: The minutes approved were of the regular meeting of May 17, RESOLUTION NO. 4322: Resolution No accepts the low and only bid of $301,238 submitted by Top Concepts, Dallas, Texas, for re-roofing the Bi-State Justice Building. SP0699M1 1

2 RESOLUTION NO. 4323: Resolution No authorizes the City Manager to enter into an agreement with IBM Direct for purchase of computer hardware for the Bi-State Justice Center Building Information Center for a cost not to exceed $47,641 and to execute agreements with various vendors for purchase of software for a cost not to exceed $19,092. The purchase amounts are to be offset by available surplus computer systems acquisition funds held by the City of Texarkana, Texas and the balance payable financed as determined by the Texas side. RESOLUTION NO. 4324: Resolution No approves an agreement with the Software Group for purchase of the Bi-State Justice Building records management/judicial management system for a cost not to exceed $179,636. RESOLUTION NO. 4325: Resolution No authorizes Change Order No. 2 to the contract with J.R. Pope Company Inc. for construction of an air lock entry at the Animal Shelter for the amount of $13,408 to be paid by a private donor. RESOLUTION NO. 4326: Resolution No declares two vehicles seized by the Drug Task Force and forfeited to the Police Department by the Circuit Court in Miller County surplus and authorizes their disposal. The vehicles are: 1986 Chevrolet Camero Vin# 1G1FP87SXGL re: CCN# N BMW Vin# WBAAG3308D re: CCN# N SP0699M1 2

3 RESOLUTION NO. 4327: Resolution No accepts the low bid of $8,645 submitted by Curtiss- Wright Flight Systems, Inc. for purchase of a Power Hawk P-16 rescue system for the Fire Department. RESOLUTION NO. 4328: Resolution No authorizes the City Manager to accept an offer for and sign a right-of-way agreement in the amount of $114,526 for land north of the South Regional Wastewater Treatment Plant for the construction of the new Highway 71 South Loop. RESOLUTION NO. 4329: Resolution No approves an agreement with NRS Consulting Engineers for general engineering services for a flat rate of $40 per hour. REGULAR AGENDA: RESOLUTION NO. 4330: Resolution No was read in its entirety. Said resolution commends the Paint Your Heart Out project teams and team captains. Director Williams, seconded by Assistant Mayor Johnson, moved to adopt the resolution. The motion carried unanimously. Mayor Gray presented engraved paint brushes to the team captains present. ORDINANCE NO. K-719: An ordinance was introduced to be entitled, "AN ORDINANCE ACCEPTING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF TEXARKANA, ARKANSAS, AND MAKING SAME A PART OF THE CITY OF TEXARKANA, ARKANSAS, AND ASSIGNING SAME TO WARDS". The Mayor announced the SP0699M1 3

4 ordinance had been read one time at the previous meeting and was on the second reading. Said ordinance accepts annexation of approximately 250 acres of land located east of Linn Ferry Road, south of Will Grear Road, west of Hasting Crossing Road, and north of Highway 71. The ordinance was read the second time and the Mayor declared the ordinance open for discussion. Director Williams then moved that the rules be further suspended and the ordinance be placed on its third and final reading. The motion was seconded by Assistant Mayor Johnson. The Clerk called the roll and the following vote resulted: Directors Dunphy, Johnson, Shipp, Williams and Gray voted aye. Director Harris voted nay. The Mayor declared the motion carried as there were five ayes and one nay. The ordinance was then read the third and final time and the Mayor declared the ordinance open for discussion. The Mayor then put the question, "Shall the Ordinance pass?" The Clerk called the roll and the following vote resulted: Directors Dunphy, Johnson, Shipp, Williams and Gray voted aye; Director Harris voted nay. The Mayor declared the ordinance adopted as there were five ayes and one nay. ORDINANCE NO. K-720: An ordinance was introduced to be entitled, "AN ORDINANCE AMENDING ORDINANCE NO. K-286, AS AMENDED; FOR DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES". Said ordinance zones a newly annexed approximately 250 acre tract of land located east of Linn Ferry Road, south of Will Grear Road, west of Hasting Crossing Road, and north of Highway 71. SP0699M1 4

5 Director Williams moved to have the ordinance read in abbreviated form. The motion was seconded by Assistant Mayor Johnson and carried unanimously. The ordinance was read the first time. Director Williams moved that the rules be suspended and the ordinance be placed on its second reading. The motion was seconded by Assistant Mayor Johnson. The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were six ayes and no nays. The ordinance was read the second time and the Mayor declared the ordinance open for discussion. Director Williams then moved that the rules be further suspended and the ordinance be placed on its third and final reading. The motion was seconded by Director Shipp. The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were six ayes and no nays. The ordinance was then read the third and final time and the Mayor declared the ordinance open for discussion. The Mayor then put the question, "Shall the Ordinance pass?" The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Shipp, Williams and Gray voted aye. The Mayor declared the ordinance passed as there were six ayes and no nays. ORDINANCE NO. K-721: An ordinance was introduced to be entitled, "AN ORDINANCE ACCEPTING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF TEXARKANA, SP0699M1 5

6 ARKANSAS, AND MAKING SAME A PART OF THE CITY OF TEXARKANA, ARKANSAS, AND ASSIGNING SAME TO WARDS". Said ordinance accepts annexation of a tract of land located southeast of the Highway 237 and County Road #125 intersection. Director Williams moved to have the ordinance read in abbreviated form. The motion was seconded by Director Dunphy and carried unanimously. The ordinance was read the first time. Director Williams moved that the rules be suspended and the ordinance be placed on its second reading. The motion was seconded by Director Shipp. The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were six ayes and no nays. The ordinance was read the second time and the Mayor declared the ordinance open for discussion. Director Williams then moved that the rules be further suspended and the ordinance be placed on its third and final reading. The motion was seconded by Assistant Mayor Johnson. The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were six ayes and no nays. The ordinance was then read the third and final time and the Mayor declared the ordinance open for discussion. The Mayor then put the question, "Shall the Ordinance pass?" The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Shipp, Williams and Gray voted aye. The Mayor declared the ordinance passed as there were six ayes and no nays. SP0699M1 6

7 CITIZEN COMMUNICATION: Carrie Mackey stated she lives in the area just annexed. Ms. Mackey asked what City services she would receive. The Mayor said fire and police protection would be extended to the area. She asked about state and city taxes. Mayor Gray said the state taxes would not be affected, and city taxes would be due in Ms. Mackey inquired about library services and was told she would have the rights of a Texarkana, Arkansas citizen. Glen Wile stated he is treasurer of the Texarkana Animal League. He asked for assurance that none of the animal shelter land will be conveyed to the Boys and Girls Club. Mayor Gray said there was no proposal to do so coming to the Board of Directors. He said at the last meeting of the concerned parties, it was decided there would not be a proposal to do so. Mr. Hughes said they were looking at whether or not a full sized football field would fit on the Boys and Girls Club property. OTHER BUSINESS: Director Williams stated he needed to leave for another obligation. Director Shipp commended the City staff for coordinating the Paint Your Heart Out project and the individuals participating. EXECUTIVE SESSION: The Mayor announced that the Board would go into executive session to discuss personnel matters. MEETING RECONVENED: The meeting was reconvened by the Mayor following the executive session. SP0699M1 7

8 RESOLUTION NO. 4331: Resolution No was read in its entirety. Said resolution makes appointments to the Complete Count Committee. Director Dunphy, seconded by Assistant Mayor Johnson, moved to adopt the resolution. The motion carried unanimously. ADJOURNMENT: There being no further business to come before the Board, on motion duly made, seconded, and unanimously carried, the meeting adjourned. ATTEST: Danny Gray, Mayor Sandra Powell, City Clerk SP0699M1 8