President Stricker called the meeting to order at 7:30 p.m. Clerk Grisco called the roll and the following Trustees answered present:

Transcription

1 MINUTES OF THE REGULAR MEETING OF THE VILLAGE OF MATTESON PRESIDENT AND BOARD OF TRUSTEES HELD IN THE COUNCIL ROOM OF THE MATTESON VILLAGE HALL 4900 VILLAGE COMMONS ON THIS 6 th DAY OF NOVEMBER 2006 President Stricker called the meeting to order at 7:30 p.m. Clerk Grisco called the roll and the following Trustees answered present: CALL TO ORDER ROLL CALL Emmanuel Imoukhuede Carol Marshall Nathaniel Motton, Jr. Usher Sawyer, III Trustees Ashmore and Johnson were absent. Also present were: Joseph Perozzi, Village Attorney; Lafayette Linear, Village Administrator; Gregory Meyers, Budget Officer; Jan Dinnocenzo, Recording Secretary; and the media. Board members reported their attendance at various meetings and functions including the Illinois Legislative Black Caucus Conference and Dinner. The Board also expressed their sympathies to Trustee Ashmore and his family on the passing of his mother. COMMENTS BY VILLAGE OFFICIALS a) Trustee Committee Reports Trustee Sawyer reported that Mrs. Essex is initiating a program for veterans and members of the foreign wars. Trustee Marshall reported that the Housing and Human Relations Commission s tax workshop was very informative and well attended. She reminded everyone that tomorrow is election day and encouraged everyone to vote. President Stricker reminded everyone that Veterans Day is November 11. President Stricker submitted the name of Johanns Williams for appointment to the Economic Development Commission. Trustee Motton moved that the Board approve the appointment of Mr. Johanns Williams to the Economic Development Commission. Seconded by Trustee Imoukhuede. b) Recommendation Economic Development Commissioner

2 BOARD OF TRUSTEES Mr. Ken Trojan, 6328 Fox Run Lane, stated St. Lawrence O Toole Parish will be hosting a lecture by Matthew Kelly, an internationally acclaimed speaker and author, on Saturday, November 11, and invited all to attend. OPPORTUNITY FOR PUBLIC COMMENT Mr. Larry McWherter, 834 Purdue, President of the Glen Ridge/Cricket Hill/ Oxford Estates Homeowners Association, noted that he previously provided the Village with a listing of homes in the neighborhood that are in disrepair and inquired as to the status of those concerns. It was noted that the Village is monitoring the situation and where violations exist, citations are issued. A summation of the status of that listing of homes will be provided to the Board. Trustee Motton stated that because Matteson is not a home rule community, the only tool that can be used is the issuance of citations in order to encourage compliance. Trustee Sawyer suggested that Mr. McWherter contact Ms. LaSharon Branch with the Ridgeland Manor Homeowners Association for assistance in setting up guidelines. Trustee Imoukhuede encouraged individuals to contact the Village and utilize its resources when issues arise and not wait until a Board meeting to present their concerns. Ms. LaSharon Branch, Vivienne Drive, stated that the developer of Ridgeland Manor is getting ready to turn over maintenance responsibility to the Homeowners Association on December 13 and asked if there have been any subsequent agreements since the 1997 Annexation Agreement. Attorney Perozzi stated that there has been nothing subsequent to the initial annexation agreement. Mr. Smith, Alexander Drive, questioned what the status was of the proposed development of a Walgreen s store on the corner of Central Avenue and Route 30. It was noted that the Village has not received any further plans; therefore, there is nothing pending before the Village at this time. Trustee Imoukhuede noted that he spoke with the public relations manager for Walgreen s and was told that they are working with IDOT on the proposed ingress and egress for the site. 6.CONSENT AGENDA

3 BOARD OF TRUSTEES President Stricker presented the Consent Agenda. Trustee Marshall requested that Item D4 be removed from the Consent Agenda. Trustee Motton requested that Item D5 be removed from the Consent Agenda. Trustee Motton moved that the Board approve the Consent Agenda items with the exception of Items D4 and D5. Seconded by Trustee Imoukhuede. by A. CONSIDERATION OF MINUTES Approved by Omnibus Vote 1. Regular Meeting of September 18, Regular Meeting of October 16, 2006 B. CONSIDERATION OF FINANCIAL REPORTS Approved by Omnibus Vote 1. Salary, Overtime and Accounts Payable C. OLD BUSINESS 1. The Board of Trustees pass an Ordinance approving a front yard setback variance for property located at Gray Hawk Drive. Approved by Omnibus Vote D. NEW BUSINESS 1. The Board of Trustees approve the Final Development Plan for the Planned Residential Permit for Parcel 1 of Brookmere and direct the Village Attorney to prepare an ordinance to update the existing Special Use Permit for the Planned Residential Permit for Parcel 1 to incorporate the Final Development Plan and its required components. Approved by Omnibus Vote 2. The Board of Trustees approve a Final Plat for the First Resubdivision of Lots 1, 2 and 3 in Brookmere. Approved Omnibus Vote 3. The Board of Trustees approve a Final Plat for The Reserve at Brookmere. Approved by Omnibus Vote 4. Removed 5. Removed A.CONSIDERATION OF MINUTES 1. Regular Meeting of September 18, Regular Meeting of October 16, 2006 B.CONSIDERATION OF FINANCIAL REPORTS 1. Salary, Overtime and Accounts Payable C.OLD BUSINESS 1. Consideration of an Ordinance approving a front yard setback variance for Gray Hawk Drive D.NEW BUSINESS 1. Consideration of a Final Development Plan for Parcel 1 of the Brookmere Development 2. Consideration of a Final Plat for the First Resubdivision of Lots 1, 2 and 3 in Brookmere 3. Consideration of a Final Plat for The Reserve at Brookmere (Parcels 4 & C2) 4. Removed 5. Removed

4 BOARD OF TRUSTEES E. CONSIDERATION OF BIDS AND CONTRACTS 1. The Board of Trustees hereby grant approval for JF New to perform the seeding at Butterfield Creek Headwaters Project in the amount of $60,000. Approved by Omnibus Vote 2. The Board of Trustees authorize the execution of the renewal contract between the Village of Matteson and the Illinois Municipal League Risk Management Association, with an effective date of January 1, Approved by Omnibus Vote E.CONSIDERATION OF BIDS AND CONTRACTS 1. Consideration of Contract with JF New to Perform Drill Seeding for the Butterfield Creek Headwaters Project 2. Consideration of Renewal of IMLRMA Insurance Program for ITEMS REMOVED FROM CONSENT AGENDA D.NEW BUSINESS Trustee Marshall stated she would like to see a policy in place to address situations such as the one before the Board rather than deal with each one on an individual basis. She suggested that a proposed policy be discussed at a Board Workshop. Trustee Motton moved that the Board of Trustees approve a reimbursement for lost wages incurred by Elected Officials of the Village of Matteson due to a response to Court Subpoenas. Seconded by Trustee Imoukhuede. Trustee Motton clarified that the motion pertains to just this particular request. 4. Consideration of Reimbursement for Lost Wages by an Elected Official of the Village of Matteson incurred due to the Response of a Court Subpoena AYES: (3) Imoukhuede, Motton, and Sawyer NAYS: (2) Marshall and Stricker *Motion Failed. *Attorney Perozzi noted that because the motion provides for the expenditure of Village funds, a majority vote of at least four Trustees or three Trustees and the President must concur in order for such motion to pass. Trustee Motton voiced his displeasure in the outcome of the motion and stated that Trustee Sawyer was subpoenaed as a witness to an incident that occurred at the Village. Inasmuch as Trustee Sawyer had to take a day off work to testify, Trustee Motton felt the Village should compensate him for his lost wages. Discussion ensued whereby it was noted that Trustee Marshall had received

5 BOARD OF TRUSTEES advance pay without formal approval by the Board. Administrator Linear stated that those funds were budgeted and the Finance/Administration Committee had no objection to her request. Mr. Greg Meyers, Budget Officer, noted that the dollar figure verbiage for the General Obligation Bonds should be not to exceed $2,500,000 instead of the $2,340,000 as indicated in the Agenda Memorandum. Trustee Motton moved that the Board pass an Ordinance providing for the issuance of General Obligation Refunding Bonds (Alternate Revenue Source) not to exceed $2,500,000 to retire General Obligation Series 2001 (Alternate Revenue Bond Source). Seconded by Trustee Sawyer. 5. Consideration of an Ordinance providing for the issuance if $2,500,000 General Obligation Bonds (Alternate Revenue Source) to retire General Obligation Series 2001 (Alternate Revenue Bond Source) 8. ACTIVE AGENDA A.CONSIDERATION OF BIDS AND AWARDING OF CONTRACTS Administrator Linear noted that the Budget for Fiscal Year 06/07 Capital Equipment included the purchase of a Medium Duty Dump Truck for the Parks Maintenance Division of Public Works Department for various maintenance duties. This dump truck will be replacing a 1993 dump truck. Bids were opened on November 1, 2006, with Dralle Chevrolet and Buick, Inc. being the low bidder. 1. Purchase of Medium Duty Dump Truck Trustee Imoukhuede moved to approve the purchase of a medium duty dump truck from Dralle Chevrolet and Buick, Inc., of Peotone in the amount of $58, Seconded by Trustee Motton. Mr. Mike Murray, Superintendent of Public Works, explained possible reasons for the wide discrepancies in bid prices, noting that some contractors may have been bidding very conservatively. 2. Butterfield Place Lift Station Elimination and Sewer Construction

6 BOARD OF TRUSTEES Trustee Imoukhuede moved that the Board of Trustees accept the bid submitted by Dawn Construction of Frankfort, IL for $158,419 for the Butterfield Place Lift Station Elimination and Sanitary Sewer Construction. Seconded by Trustee Sawyer. Trustee Sawyer left the Council Chambers at 8:52 p.m. Superintendent Murray explained the location of the proposed water main construction and noted that this would be an upgrade to an existing main. Trustee Marshall moved that the Board of Trustees pass a Resolution authorizing the Village of Matteson to execute an Agreement for License and Permit to construct and maintain a water main across, along and underneath the property of the Illinois Central Railroad Company. Seconded by Trustee Imoukhuede. AYES: (4) Imoukhuede, Marshall, Motton, and Stricker ABSENT: (3) Sawyer, Ashmore, and Johnson Trustee Marshall moved that the Board of Trustees adjourn to Executive Session under the Open Meetings Act, Section 2 (c)(5) Purchase or Lease of Real Estate for discussion of whether land should be purchased or leased by the public body, with no need to reconvene. Seconded by Trustee Imoukhuede. B.NEW BUSINESS 1. Consideration of a Resolution Authorizing the Village of Matteson to Execute an Agreement for License and Permit to Construct and Maintain a Water Main across, along and underneath the property of the Illinois Central Railroad Company C.OTHER BUSINESS 1. Request for Executive Session AYES: (3) Imoukhuede, Marshall, and Motton ABSENT: (3) Sawyer, Ashmore, and Johnson Trustee Motton extended his condolences to Trustee Ashmore and his family on the passing of his mother. Trustee Motton stated he was a strong supporter of the referendum for School District 159 and encouraged all to vote. He noted that at the present time, there is only one way to fund education and that is through property taxes. CLOSING COMMENTS Trustee Sawyer returned at 8:57 p.m.

7 BOARD OF TRUSTEES Trustee Motton also stated he is hoping to put together a challenge to the community to lose weight, exercise and eat nutritiously in order to enjoy a healthy lifestyle. Trustee Motton addressed the residency issue as it relates to elected officials. He said in the future, he intends to investigate every candidate for elected office to ensure they are residents of the Village of Matteson and they remain residents of the Village throughout their term in office. In regard to the reimbursement issue on the agenda, Trustee Motton stated he voted on the issue because he was not the one that subpoenaed Trustee Sawyer; it was the State of Illinois. He felt there was a conflict of interest with President Stricker being allowed to vote on the issue given that he is the defendant on the matter. Trustee Sawyer encouraged all residents to review Village Board meetings and become informed. In regard to the reimbursement issue on the agenda, Trustee Sawyer stated that he too felt it was a conflict of interest for President Stricker to vote on the issue. He also noted that he had some concerns over Village employees working on Saturdays and requested police presence when they leave. Trustee Marshall stated she too felt that it was a conflict of interest for President Stricker to vote on the reimbursement issue. Trustee Imoukhuede expressed his sympathy to the Ashmore family. Trustee Imoukhuede explained that there are two compensation rates for Trustees, those elected in 2005 receive a higher rate than the other three Trustees. Administrator Linear extended his condolences to Trustee Ashmore and his family for the loss of his mother. Attorney Perozzi stated that it was his legal opinion that it was not a conflict of interest for President Stricker to vote on the reimbursement issue. Clerk Grisco expressed her condolences to the Ashmore family. She reported that Early Voting went well. She reminded everyone that Election Day is tomorrow and urged everyone to vote. President Stricker stated that elected officials need to be guarded when making comments, accusation and/or innuendos that have no validity. Trustee Marshall moved to adjourn the Regular Meeting of the Board of Trustees at 9:35 p.m. and, after a short recess, convene to Executive Session with no need to reconvene. Seconded by Trustee Imoukhuede ADJOURNMENT

8 BOARD OF TRUSTEES Respectfully Submitted, Dorothy Grisco, Village Clerk

9 BOARD OF TRUSTEES