PASADENA PUBLIC LIBRARY COMMISSION MEETING AGENDA Wednesday, August 15, pm Central Library, DRW Auditorium (626)

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1 PASADENA PUBLIC LIBRARY COMMISSION MEETING AGENDA Wednesday, August 15, pm Central Library, DRW Auditorium (626) I. CALL TO ORDER/INTRODUCTIONS Introduction of New Librarians: AnnMarie Hurtado and Robin Jones II. III. COMMUNITY COMMENTS (6:15 p.m.) MINUTES Approval of Minutes for July 18, 2012 Library Commission Meeting* IV. COMMUNICATIONS Letters or Articles Regarding Library Services or Events Article Vendors Showcase Their Wares in Anaheim, American Libraries Magazine, July/August 2012 Issue* V. ACTION ITEMS Approval of Annual Report and Workplan FY12* VI. VII. VIII. IX. LIBRARY DIRECTOR S REPORT a. Update on Open Library Positions b. Call for Input on City/PUSD Joint Retreat September 27 c. Report on City Council Presentation of July 30, 2012* COMMISSION DISCUSSION ITEM a. One City, One Story Update Committee Meetings Booklist REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report b. Library Branch Associates Reports ANNOUNCEMENTS a. End of Summer Reading Club 2012 Detailed Report Coming in September X. INFORMATION ITEMS a. Record of Attendance* b. Commission Liaison at FOPPL Meetings* c. Library Commission Meeting Dates* XI. ADJOURNMENT *Indicates support material attached POSTING STATEMENT: I HEREBY CERTIFY that this agenda in its entirety was posted on the Council Chamber bulletin board S249, and the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue and the Public Information kiosks at the Central and branch libraries on the 9 th day of August by 5:00 p.m. The agenda may also be viewed at the City s website. In compliance with the Americans with Disabilities Act of 1990, In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (626) hours in advance. After normal posting, any documents distributed to a majority of the Pasadena Public Library Commission regarding any item on this agenda will be made available at Central Library, Centennial Room at 285 E. Walnut Street during normal business hours. DEBRA HUMPHREY, Recording Secretary

2 PASADENA PUBLIC LIBRARY COMMISSION MINUTES Central Library 285 E. Walnut Street July 18, :00 p.m.(626) PRESIDING: Renee Morgan-Hampton PRESENT: Debbie Ayala, Morris Dent, Victor Gonzalez, Jane Haderlein, Roberta Martinez, Wendy Wang ABSENT: Kathleen Hamilton STAFF: Barbara Ayala, Martha Camacho, Catherine Hany, Debra Humphrey, Susan Poster, Jan Sanders, Beth Walker I. CALL TO ORDER/INTRODUCTIONS Chairperson Morgan-Hampton called the meeting to order at 6:00 pm and asked library staff and commissioners to introduce themselves. New commissioners, Victor Gonzalez and Wendy Wang gave brief descriptions of their background. Newly appointed commissioner Karla Bluestone was present. A formal introduction will be given at the September meeting. II. III. IV. COMMUNITY COMMENTS Newly appointed commissioner, Karla Bluestone attended the meeting as a community member. APPROVAL OF MINUTES Commissioner Ayala moved to approve the minutes of June 20, 2012, seconded by Commissioner Martinez, the motion carried 5-0; Gonzalez, Wang abstained, Hamilton absent. COMMUNICATIONS Letters or articles regarding library services or events. Pasadena Sun Article A Digital Read on Customers. Director Sanders noted that the ad in the paper was paid for by 3M. No Action Taken. V. LIBRARY REPORTS Librarian II, Martha Camacho provided an update to the commission on Ask Us!, an all-in-one component for online answers to FAQs, knowledge base research, and asking questions via . Launched on September 1, 2009, it is a system for answering all reference questions, recording online and offline statistics, and creating reference reports. Since September 2011, 1,200 questions were asked, an average of 110 questions per month, and 3,500 views of published questions in the FAQ database. No Action Taken. VI. ACTION ITEMS August 2012 Meeting The commissioners did not take action on this item. The commission will meet on August 15, 2012 to approve the Annual Report and Workplan FY12, due on September 1, to the Municipal Services Commission. VII. DIRECTOR S REPORT a. Staff Attendance at the American Library Association Conference Director Sanders reported that we took advantage that this year, the ALA annual conference was in Anaheim, CA. Fourteen library staff attended sessions and workshops, and six staff attended the exhibits to research new Intergrated Library Systems. No Action Taken. b. Status on Deputy Director Position. Director Sanders reported on the status of the open Deputy Director position and passed around the job flyer for the commissioners to review. Interviews will be held at the end of July. No Action Taken.

3 PASADENA PUBLIC LIBRARY COMMISSION MINUTES August 15, :00 p.m. Central Library, DRW Auditorium Page 2 of 2 c. Continuing Partnership with Glendale Public Library Director Sanders reported that Pasadena and Glendale extended their contract for one more year. They have been researching new Integrative Library Systems, as more are web based with less staff intervention. They have been using Horizon for approximately 10 years and it has become obsolete. They will hire a consultant to assist with the bidding process for a new ILS because of the dual policies and regulations, there needs to be a capacity to customize the system. Pasadena/Glendale agreed to put more money from shared account to purchase ebooks so as not to rely on the City for innovative projects. No Action Taken. VIII. REPORT(S) FROM COMMITTEES/REPRESENTATIVES Library Friends/Associates Director Sanders reported that at the May Friend s meeting, she submitted the library s fund request for FY13 programs. At their meeting in June, the Friends approved $72,500 for library programs. No Action Taken. Hastings Associates Commissioner Dent reported had a raffle to raise funds. Hastings Branch will be closed August 6 October 1 for flooring and electrical upgrades. Patrons may pick up holds from the Lamanda Park branch. No Action Taken. La Pintoresca Branch - No Report Given. Linda Vista Associates - No Report Given. San Rafael Associates No Report Given. IX. ANNOUNCEMENTS a. Director Sanders announced that the 3M Cloud launch on June 21 was successful. The launch will be on KPAS. She was interviewed by NBC Nightly News and continues to receive good press. b. Director Sanders announced that the California State Library and Infopeople would hold their fifth annual Eureka! Leadership Institute, September 19-24, 2012 in San Jose, CA. They have selected 32 participants through a competitive application process. Allendale/Linda Vista Branch Manager, Shauna Redmond has been selected to attend the 2012 leadership program. No Action Taken. c. Commissioner Martinez announced the Latino Heritage and Jamaica Parade at 11:00 a.m. on October 6, X. INFORMATION ITEMS a. Record of Attendance No Action Taken b. Commission Liaison at FOPPL Meetings No Action Taken c. Library Commission Meeting Dates No Action Taken XI. FUTURE ITEMS Approval of Annual Report and Workplan Introduction of new librarians AnnMarie Hurtado and Robin Jones. XII. ADJOURNMENT With no further business, the Library Commission adjourned without objection at 7:05 p.m. Roberta Martinez, Chair Pasadena Public Library Commission Debra Humphrey, Secretary Pasadena Public Library Commission

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8 TO: FROM: CITY COUNCIL LIBRARY COMMISSION SUBJECT: ANNUAL REPORT JULY 2011 THROUGH JUNE 2012 and WORK PLAN FOR DATE: AUGUST 15, 2012 RECOMMENDATION: This Report is submitted for information purposes only. Attached is the following: Report of Work Plan Performance for July 1, 2011 through June 30, 2012 Proposed Work Plan for July 1, 2012 through June 30, 2013 Report of Commission Attendance for July 1, 2011 through June 30, 2012 These documents were reviewed and approved by the Library Commission at our meeting of August 15, Respectfully submitted, Renee Morgan-Hampton Chair Library Commission Annual Report & Workplan docx Page 1 of 4

9 MISSION: CITY OF PASADENA PUBLIC LIBRARY COMMISSION ANNUAL REPORT 7/1/2011 6/30/2012 Actively review and assess the needs and priorities of the specific services of the Library and their financial impact. Report to the City Council as requested. Work to make Library resources available to the diverse community of Pasadena. Support the achievement of citywide goals (see attached) and find ways to relate the Library s mission to these goals as appropriate. Support the provision of resources to encourage lifelong learning from birth through adult. Serve as advocates for the Library as a positive social and educational force within the community. Serve as a link between the Library and the community. The purpose of the Pasadena Public Library Commission is to advise and make recommendations to the City Council. OBJECTIVES: I. Maintain Fiscal Responsibly Action: Library Commission Goal Continue working to insure a financially sustainable model of staffing that provides an acceptable level of public service hours at the central library and all nine-branch locations. Status: Action: Status: Positions were not filled this year, but we studied classification and job duties. Report to commission on library s goal to partner a library branch manager with a reference librarian, bringing staff together to work across sections. Continue to play a consortial role within the wider public library community through participation in Southern California Library Cooperative (SCLC) as well as participating in library advocacy training opportunities as relevant and available. Commission members attended California Library Association (CLA) conference in November They were encouraged to write letters to governor to support library budget. II. Improve, Maintain and Enhance Public Facilities and Infrastructure Action: Library Commission Goal Support and participate in the opening of the new Teen Center. Status: Teen Center opened at Central in fall of The commissioners toured 4 th floor Teen Center. Annual Report & Workplan docx Page 2 of 4

10 Action: Continue to seek out and promote community service enhancements. Status: Received reports/demonstrations on The Pasadena Digital History Collaboration, Kindle ebooks available at library, DVD Media Box, 3M Cloud, and SCORE business counseling services at Central and Hill Ave., etc. Action: Action: Status: Continue to support the updating and enhancement of the library s website presence. Continue to offer suggestions to update and enhance website. Continue to make suggestions for new and improved services. Ongoing. III. Support and Promote the Quality of Life and the Local Economy Action: Library Commission Goal Recognizing that education is key to maintaining a strong workforce to support the local economy, the library commission will continue to support literacy and the love of reading for library users of all ages throughout the city. Status: Status: Viewed and endorsed library s adult literacy program that transformed from a one-on-one live tutoring format to a self-paced learning software program in the literacy center at La Pintoresca Branch. The library commission will continue to support public awareness of the library and the wide range of services and materials available throughout the library, through outreach, commissions attendance at community events such as ArtNight, input into community newsletters and personal, face-to-face interaction between commission and members of the public Attended ArtNight, Litfest, and neighborhood meetings, One City, One Story program and Farmer s Markets. The library commission will continue to support staff training and development to help insure a creative and engaging team that consistently seeks to improve the quality and level of public service. Status: Attended staff day in May Report all supportive input they received from community. Annual Report & Workplan docx Page 3 of 4

11 City of Pasadena Public Library Commission WORK PLAN: 7/ /30/2013 I. Maintain Fiscal Responsibility Continue to evaluate positions as they come open for greatest efficiency of staff e.g. consolidation of duties and appropriate levels of staffing. Encourage use of self-service models, e.g., Ask Me service and self-check stations. II. Improve, Maintain and Enhance Public Facilities and Infrastructure Support scheduled improvements at Central and branches scheduled for FY. III. IV. Continue to update and authenticate library s website presence. Increase Conservation and Sustainability Maintain and build positive relationships with community groups and individuals interested in assisting the library staff specifically and the city staff in general to actively participate in library projects and promote best practices in sustainability. Reinforcing the library s role in the community via web resources e.g. can utilize library resources from home saving on gas. Improve mobility and Accessibility Throughout the City In an effort to achieve greater accessibility for all Pasadena library users, the library will work with the city s Public Works Department as defined by the city s CIP in order to make parking, restrooms and all library areas compliant with Americans with Disabilities Act. Use technology to approach the needs of challenged users via programs and services that people can customize for themselves, e.g., font adaptation, translation modules, written to oral adaptation. Reviewing use of space and planning strategically for current and projected needs. V. Support and Promote the Quality of Life Continued planning and support for ten active branches. To support specific client groups. Provide and support opportunities for professional development, e.g., Rosa Cesaretti named an American Library Association Spectrum Scholar. VI. Ensure Public Safety The library will continue to provide security, lighting and staffing to ensure a safe and welcoming library environment. Provide continuous training for Public Safety, e.g., training for disoriented patrons. Annual Report & Workplan docx Page 4 of 4

12 PASADENA PUBLIC LIBRARY COMMISSION MEETING ATTENDANCE JULY 2011 JUNE 2012 NAME 7/20/11 8/17/11 9/21/11 10/19/11 11/16/11 12/21/11 1/18/12 2/15/12 3/21/12 4/18/12 5/16/12 6/20/12 AYALA, DEBBIE District 2 P E P P P XX P P P P DENT, MORRIS District 4 P P P P P XX P P P E HADERLEIN, JANE Mayor P E P XX P P E P HAMILTON, KATHLEEN District 6 P P P P P XX P P P P HAMPTON MORGAN, RENEE District 3 P P P P E XX P P E P MARTINEZ, ROBERTA District 1 P P P P P XX E P P P STOWITTS, LINDA District 7 E P P P P XX P P P P WATTS, JENNIFER At Large/7 P E P E P XX E P P P VACANT District 5 P = PRESENT E = EXCUSED A = ABSENT LOA = LEAVE OF ABSENCE SHADED = NOT APPLICABLE XX = MEETING CANCELLED [R] = SPECIAL MEETING RETREAT [S] = SPECIAL MEETING NQ = NO QUORUM, SO NO MEETING HELD R N/A = RECUSED SO ATTENDANCE IS NOT APPLICABLE

13 City of Pasadena One City, One Story 2012 Book Selection Committee Brian Biery Director of Community Organizing Flintridge Center Fred Messick Associate VP for Public Affairs Fuller Theological Seminary Rosemary Choate President Friends of Caltech Libraries Christine Reeder Manager Lamanda Park/San Rafael Branches Pasadena Public Library Michael Dakan English Teacher Blair High School Jan Sanders Library Director Pasadena Public Library Kimberly Douglas University Librarian California Institute of Technology Susan Schmid Account Manager Kaiser Permanente Sales & Marketing Brenda Galloway Community member Sandy Greenstein Friends of the Pasadena Public Library Sally Kousser Community member Christopher McCabe Associate Professor, English Dept. Pasadena City College Jolly Urner Founder/Community member Pasadena One City, One Story Committee Larry Wilson Public Editor Pasadena Star News Aquita Winslow-Tyler Faculty Polytechnic School

14 One City, One Story Book Selection Committee May 24, kickoff meeting - Introduction of members Refine booklist plus/minus Discuss short list Arrange in priority order Announce Title and other finalists to public May Jun Jul Aug Sep Oct Nov Dec Suggest Possible Titles Further refine list and define shortlist Review available formats Begin contacts w/publishers, authors in order of priority Report to committee and name top choice

15 Book Author Cover Added Removed Format Angel Esmeralda Art of Racing in the Rain Buddha in the Attic Don d'lilo 6/14/2012 Stein, Garth 5/24/2012 Otsuka, Julie 5/24/2012 Book Audio (CD) Book Audio (CD) Cloud ebook Book, Large Print Audio (CD, MP3) Overdrive (ebook Kindle, EPUB) Cloud ebook Enders Game Card, Orson Scott 5/24/2012 Book Farewell to Manzinar Houston and Houston 5/24/2012 Book Let the Great World Spin McCann, Colum 5/24/2012 6/14/2012 Netherland O'Neill, Joseph 6/14/2012 Book Pale King State of Wonder Wallace, David Foster 6/14/2012 Patchett, Ann 5/24/2012 Book Audio (CD) Cloud ebook Book Audio (CD) Large Print Cloud ebook Stone Arabia Spiotte, Dana 6/14/2012 Book Audio (CD) Swamplandia Russell, Karen 5/24/2012 Book Cloud ebook The Art of Fielding Harbach, Chad 5/24/2012 Book Audio (CD, MP3) Large Print Untouchable O'Connor, Scott 5/24/2012 Book When the Killing's Done T.C. Boyle 5/24/2012 6/14/2012

16 PASADENA PUBLIC LIBRARY COMMISSION MEETING ATTENDANCE JULY 2012 JUNE 2013 NAME 7/18/12 8/15/12 9/19/12 10/17/12 11/21/12 12/19/12 1/16/13 2/20/13 3/20/13 4/17/13 5/15/13 6/19/13 AYALA, DEBBIE District 2 P BLUESTONE, KARLA At Large/7 E DENT, MORRIS District 4 P GONZALEZ, VICTOR District 5 P HADERLEIN, JANE Mayor P HAMILTON, KATHLEEN District 6 E HAMPTON MORGAN, RENEE District 3 P MARTINEZ, ROBERTA District 1 P WANG, WENDY District 7 P P = PRESENT E = EXCUSED A = ABSENT LOA = LEAVE OF ABSENCE SHADED = NOT APPLICABLE XX = MEETING CANCELLED [R] = SPECIAL MEETING RETREAT [S] = SPECIAL MEETING NQ = NO QUORUM, SO NO MEETING HELD R N/A = RECUSED SO ATTENDANCE IS NOT APPLICABLE

17 Pasadena Public Library Commission Liaison Sign Up Friends of the Pasadena Public Library 2012 Meetings (4 th Wednesday of the Month 7pm San Rafael Branch) January 25 Kathleen Hamilton February 22 Jane Haderlein or Jennifer Watts March 28 Debbie La Pintoresca April 25 Roberta Hill Ave May 23 Jennifer Santa Catalina June San Rafael July 25 Morris Central Preview Room August 22 September 26 Central Preview Room - Renee Morgan-Hampton October 24 Central Preview Room - November December

18 2012 LIBRARY COMMISSION MEETING LOCATIONS - Revised 3 RD WEDNESDAY, 6PM January 18 February 15 March 21 April 18 May 16 June 20 July 18 Allendale Hill Avenue Linda Vista Central Director s Office La Pintoresca San Rafael Central - Auditorium August 15 September 19 October 17 November 14* December 19 Lamanda Park Villa Parke Central - Auditorium Central - Auditorium *2 nd Wednesday