POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, MARCH 22, 2018 CIVIC CENTER COUNCIL CHAMBER

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1 REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, MARCH 22, 2018 CIVIC CENTER COUNCIL CHAMBER FRED WARING DRIVE, PALM DESERT, CA I. CALL TO ORDER - 3:00 P.M. II. III. ROLL CALL ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section (d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. VI. VII. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Palm Desert Youth Committee Member Ismael Haile INVOCATION - Councilmember Jan C. Harnik

2 Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., Fred Waring Drive, Palm Desert, CA 92260, telephone (760) VIII. AWARDS AND PRESENTATIONS A. PRESENTATION OF UPDATE ON PALM DESERT YOUTH COMMITTEE ACTIVITIES BY MEMBER ISMAEL HAILE. Oral report to be provided at the meeting. B. PRESENTATION OF PROCLAMATION DECLARING APRIL 2018 AS DMV - DONATE LIFE CALIFORNIA MONTH IN THE CITY OF PALM DESERT. C. PRESENTATION OF PROCLAMATION DECLARING MAY 2018 AS MENTAL HEALTH MONTH IN THE CITY OF PALM DESERT. IX. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. 2

3 X. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Councilmember Jan C. Harnik Committee Reports and General Comments. B. Councilmember Kathleen Kelly Committee Reports and General Comments. C. Councilmember Gina Nestande Committee Reports and General Comments. D. Mayor Pro Tem Susan Marie Weber Meeting Summaries Report for the Period of February 26 - March 11, Receive and file. E. Mayor Sabby Jonathan Committee Reports and General Comments. F. City Council Requests for Action. G. City Council Consideration of Travel Requests/Reports. XI. STAFF REPORTS AND REMARKS A. City Manager 1. City Manager s Meeting Summaries Report for the Period of February 26 - March 9, Receive and file. 3

4 B. City Attorney C. City Clerk D. Public Safety 1. Fire Department 2. Police Department XII. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XIII, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of March 8, Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 2/9/2018, 2/16/2018, 2/23/2018, 2/28/2018, and 3/9/2018. Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 3/2/2018 (Joint Consideration with the Palm Desert Housing Authority). Approve as presented. D. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Musashi Japanese Restaurant, Highway 111, Suite B4, Palm Desert. Receive and file. 4

5 E. REQUEST FOR DECLARATION of Surplus Property and Authorization for Disposal Miscellaneous Chairs from Various City Hall Conference Rooms. By Minute Motion, declare subject chairs as surplus property and authorize disposal as proposed. F. RESOLUTION NO A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Department of Code Compliance, to Rely on the Electronic Record as the Official Record Closed Cases from 2014 (Exhibit A ). Waive further reading and adopt. G. REQUEST FOR AWARD OF CONTRACT to Floor Tech America, Inc., in the Amount of $69,599 for City Hall North Wing Carpet Replacement (Contract No. C36550, Project No ). By Minute Motion, authorize: 1) Award of subject contract in the amount of $69,599 to Floor Tech America, Inc., Pomona, California, for the City Hall North Wing Carpet Replacement Project; 2) Finance Director to set aside an additional 10% contingency in the amount of $6,960 for unforeseen expenses; 3) City Manager to use said contingency by means of a Change Order, should staff recommend it; 4) City Manager to execute subject agreement and all related documents, including Change Orders; 5) Mayor to execute the Notice of Completion upon satisfactory completion of the project if above actions are approved, funds will be available in Account No Building Maintenance. H. REQUEST FOR APPROVAL of Contract with Michael Baker International, Inc., for On-Call City Surveyor Services for a Term of One Year (Contract No. C36800). By Minute Motion: 1) Approve subject contract for On-Call City Surveyor Services to Michael Baker International, Inc., Palm Desert, California, for a term of one year in an amount not to exceed $100,000; 2) authorize Mayor to execute said contract funds are available in the Public Works Administration Account. 5

6 I. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C Citywide Striping Project (Project No ) (Cal Stripe, Inc., Colton, CA). By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for subject project. J REQUEST FOR APPROVAL of Palm Desert s 2018 Spring Concert Series. By Minute Motion, authorize/approve: 1) City Manager to finalize the 2018 Spring Concert Series lineup; 2) City Manager to execute all contracts associated with the series (Contract Nos. C36810A-?); 3) expenditures in an amount not to exceed $45,000 for production of the series funds are available in Account Nos and XIII. CONSENT ITEMS HELD OVER XIV. RESOLUTIONS None XV. ORDINANCES A. For Introduction: 1. ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADDING CHAPTER TO THE PALM DESERT MUNICIPAL CODE, RELATING TO THE ESTABLISHMENT OF HOTEL OPERATIONS INCENTIVE PROGRAM. Waive further reading and pass to second reading. B. For Adoption: None 6

7 XVI. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR THE 2018 CITYWIDE PALM TREE PRUNING PROJECT TO RELIABLE TREE WORKS, INC., IN THE TOTAL AMOUNT OF BASE BID OF $129,185 (CONTRACT NO. C36720, PROJECT NO ) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). By Minute Motion, authorize: 1) Award of subject contract for the 2018 Citywide Palm Tree Pruning Project to Reliable Tree Works, Inc., Coachella, California, in total amount of the base bid of $129,185 (City - $116, and Housing Authority - $13,125.00); 2) Director of Finance to set aside an additional 20% contingency in the total amount of $25,837 (City - $23, and Housing Authority - $2,625.00); 3) City Manager/Executive Director, or designee, to review and approve written requests for use of the contingency amount of $25,837 for unforeseen conditions; 4) Mayor/Chairman to execute the agreement; 5) Mayor to execute the Notice of Completion upon satisfactory completion of the project funds are available for the portion of the contract relative to City and Assessment Districts in Parks and Recreation Account Nos , , ; and in Repair/Maintenance Medians Account No ; Desert Willow Account No ; and Assessment District Fund 200 Accounts; for the Housing Authority, funds are set aside in the and proposed Housing Authority Operating Budgets for this purpose. B. REQUEST FOR AWARD OF CONTRACT FOR PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND DESIGN SERVICES FOR THE SAN PABLO AVENUE CORRIDOR IMPROVEMENTS PROJECT TO DOKKEN ENGINEERING, INC., IN AN AMOUNT NOT TO EXCEED $891,155 (CONTRACT NO. C35520B, PROJECT NO ). By Minute Motion: 1) Award subject contract for professional engineering, landscape architecture and design services for the San Pablo Avenue Corridor Improvements Project to Dokken Engineering, Inc., San Diego, California, in an amount not to exceed $891,155; 2) authorize Mayor to execute said contract funds are available in Account No SARDA Bond Project Funds. 7

8 C. REQUEST FOR APPROVAL AND ADOPTION OF THE CITY OF PALM DESERT UTILITY UNDERGROUNDING MASTER PLAN (UUMP). By Minute Motion, approve and adopt the City of Palm Desert Utility Undergrounding Master Plan (UUMP). XVII. CONTINUED BUSINESS None ** AROUND 6:00 P.M. DINNER RECESS ** XVIII. OLD BUSINESS None XIX. PUBLIC HEARINGS A. CONSIDERATION OF A REQUEST TO REZONE THREE PARCELS FROM OPEN SPACE (OS) TO MIXED RESIDENTIAL (R-2) AND APPROVE A PRECISE PLAN AND CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF 69 CONDOMINIUM UNITS ON APPROXIMATELY 30 ACRES LOCATED ON THE FORMER PALM DESERT COUNTRY CLUB EXECUTIVE COURSE, Case Nos. PP/CUP/EA/CZ , (Christopher McFadden/McFadden Architects, Applicant). Waive further reading and: 1) Adopt Resolution No , approving Precise Plan, Conditional Use Permit, and Environmental Assessment (PP/CUP/EA) , subject to conditions. 2) Pass to second reading Ordinance No. 1337, approving Change of Zone to rezone approximately 30 acres from Open Space (OS) to Mixed Residential (R-2), as shown in Exhibit A. XX. ADJOURNMENT 8

9 FUTURE MEETINGS: March 27, :00 a.m. Cultural Resources Preservation Cmte. 10:00 a.m. Audit, Investment & Finance Committee North Wing Conference Room 12:00 p.m. Architectural Review Commission Development Services Conference Room April 2, :30 p.m. Oversight Board April 3, :30 a.m. Parks & Recreation Commission 6:00 p.m. Planning Commission Civic Center Council Chamber April 4, :00 p.m. Hotel & Signature Events Committee North Wing Conference Room April 9, :00 p.m. Youth Committee April 10, :00 p.m. Architectural Review Commission Development Services Conference Room April 11, :00 a.m. Art In Public Places Commission Development Services Conference Room 3:30 p.m. Housing Commission North Wing Conference Room 3:30 p.m. Public Safety Commission April 12, :00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 15th day of March, Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 9